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A step to help the needy people with the most Basic necessity of life.

Experiential Learning Activity


Theme: A step to help the needy people with the most Basic necessity of life.

Course:
Course code:

Principles of Management
MAN 401

Program:
Semester:
Instructor:

MBA (RE) (Evening)


Spring 2014
Baber Saad Khairi

Group Members:

Muhammad Ali
Khalid
Kamran Hassan
Syed Salman Ahmed
Fahad Ahmed

(16311)
(15756)
(15760)
(16666)

ELA REPORT

A step to help the needy people with the most Basic necessity of life.

Acknowledgement
We have taken efforts in this project. However, it would not have been possible without the kind
support and help of our Principles of Management teacher Sir Baber Khairi. We would like to
extend our sincere thanks to you sir.
We are highly indebted to you for your continuous guidance, encouragement, constant
supervision and Kind cooperation as well as for providing necessary information regarding the
project & also for your support in completing the project.We would like to express gratitude
towards the Al-mighty and our parents

We would like to express our special gratitude and thanks to our university and teacher for giving
attention and time. Our thanks and appreciations go to Sir Baber Khairi in developing this
Experimental Learning Activity for our final Report.

A step to help the needy people with the most Basic necessity of life.

Abstract
This report discusses about our Experiential Learning Activity for our Principles of Management
Course. We have arranged a lunch distribution activity at Edhi Center and among the needy
peoples at the streets, it helped us to transform ourselves from a group to a team and enhanced our
managerial and team-working skills. This activity includes brainstorming, planning and execution of
our planning, through arranging funds, purchasing and distribution. This activity works as a link
between the 'higher' people and the 'lower' people and recognizing them as being of equal value
as human beings.

A step to help the needy people with the most Basic necessity of life.

Executive Summary
This ELA is led by a vision to help the needy peoples with food, in order to achieve our goal we
have planned a series of activities, arrangement of financial resources, purchasing items, complete
the packaging and dispatched at Edhi Centre for distribution among needy people, The essential
learning part of ELA is group formation; informal friendly behavioral group possessing strong
cohesiveness and social norms that led to goals completion, The ELA was led by Referent power in
a consideration method, effective relation oriented leadership style in democratic way, while
motivated through path goal strategy, to achieve the desired goals.

A step to help the needy people with the most Basic necessity of life.

Table of Contents
Abstract.......................................................................................................................................................2
Executive Summary.....................................................................................................................................3
Introduction.................................................................................................................................................6
Vision......................................................................................................................................................6
Provisioning the basics of life..............................................................................................................6
Mission...................................................................................................................................................6
Goals.......................................................................................................................................................6
Activities.................................................................................................................................................6
Group formation..........................................................................................................................................7
Team Structure......................................................................................................................................7
Group Tasks and Responsibilities.........................................................................................................7
Group operation....................................................................................................................................7
Inputs...................................................................................................................................................8
Process.................................................................................................................................................8
Output ---group into a team.................................................................................................................8
Work Group Behavior..........................................................................................................................8
Initiation of ELA.........................................................................................................................................9
Brain Storming......................................................................................................................................9
Resource Collection...............................................................................................................................9
Purchasing...........................................................................................................................................9
Resource Allocation...............................................................................................................................9
Leadership.................................................................................................................................................10
Source of power---Referent power......................................................................................................10
Leadership Models---Behavioral--Consideration..............................................................................10
Rating the consideration of leader.....................................................................................................10
Transformational Leader....................................................................................................................10
Fiedlers Model ---situation characteristics.......................................................................................10
Leader-member relationship --- Good................................................................................................11
Task Structure --- Low.......................................................................................................................11
Position power ---weak......................................................................................................................11
Fiedlers Contingency Model.............................................................................................................11
Contingency model..............................................................................................................................11
Motivation.................................................................................................................................................12

A step to help the needy people with the most Basic necessity of life.

Motivated with path goal....................................................................................................................12


Conclusion of ELA....................................................................................................................................13
Bibliography..............................................................................................................................................14

A step to help the needy people with the most Basic necessity of life.

Introduction
Our ELA begins with a vision of a leader, specifying the theme, mission and goals by group
members, plan the activities to achieve goals and then leading the mission a step forward towards
the vision. Experiential Learning is a prominent and proficient learning method for students, which
not only involved learning theories, statements and laws, it also conjure the student to apply these
theories practically and make them understand forever. Asst. Prof. Baber Khairi is one of the
pioneer for teaching in this methodology in our institute. Under his privilege students get the
opportunity to apply the learned concepts in the real world.
Vision
Our ELA for management is based on a vision. Which states as,
Provisioning the basics of life
Believing and owning the vision, we are destined to help those who are under held with even the
basic necessities of life that is food, shelter and clothing. Our mission and vision is to help them to
our extents.
Mission
To help the needy peoples for their most basic requirement, so to provide them with quality food is
our mission.
Goals
Ensuing our vision we specify our goals and decide our lines and targets that we have to achieve in
our ELA. We then stipulate our vision to cater hunger issues and extends our services to help in this
cause. We decided to contribution by ourselves first. Our objective is to understand a sense of wellbeing. To work as a team and create a team-man within us. Secondly to ensure that we all with

A step to help the needy people with the most Basic necessity of life.

common taste, preference, liking, and attitude of working together to accomplish a common goal.
Our project will work as a link between the 'higher' people and the 'lower' people and recognizing
them as being of equal value as human beings. To apply our course knowledge on something
practical and get a better understanding of what we have learned in our principles of management
Course.
Activities
In order to achieve goals, we have planned several activities which collectively results our goals, the
following activities we plan to carry out.

Brain storming for a properly planned activity in an organized way.


Arrangement of funds and purchasing of items.
Combining the collection then sorting and packing.
Selecting the NGO for resource allocation and provided them with lunch for distribution.

A step to help the needy people with the most Basic necessity of life.

Group formation
One of the major task in our ELA was group formation, we made an informal group which
eventually transformed into friendly group consisting on a Team Leader, Ali Khalid, Team
Coordinators (Operations) Fahad Ahmed and Kamran Hassan, and a Team Coordinator
(marketing), Syed Salman. Following are the details of our group formation, task division and
designation.
Team Structure

Friendly Group

Informal
Group

Team Leader

Team
Coordinato
r
(Operation

Team
Coordinator
(Marketing)

A step to help the needy people with the most Basic necessity of life.

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Group Tasks and Responsibilities

Group Members Informal Group Designation

Responsibilities

Ali Khalid

Team Leader

Team Leader, Motivator, Planner,


Decision Maker, Representative.

Kamran Hassan

Team Coordinator (Operations)

Managing Resources, Purchasing,


Distribution, Executing Backup Plans

Fahad Ahmed

Team Coordinator (Operations)

Managing Resources, Purchasing,


Distribution, Executing Backup Plans

Salman Ahmed

Team Coordinator (marketing)

Negotiator, Disturbance
Handler,
Video Making, Resource Collector,
Monitoring

Group operation
Group was operated and controlled centrally from group leader; all the team coordinators were
assigned task and responsibilities and were operating their tasks and decisions in their domains with
mutual cooperation. Out of four members three were privately employed group members, hence all
task were democratically handled in a team work.
Inputs
All group members were explained briefly about the goals, activities and their responsibilities and
their working domains were defined to them.

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Process
One property for the group process is group norms, our group possess a social and informal
behavior and all of us enjoy our piece of task in ELA, we were lead in a way that increase and
motivated us being social and accomplishing our task with full of interaction and interest.
Another property of our group process was Group cohesiveness, we all were self-motivated as being
friends and understanding colleagues, so there was a lot of understanding between our group
members. It seems obvious that many a time we all used to go for a singly ask, we all enjoy in job
by being together in group and never mind if one is absent or missing.
Output ---group into a team
This ELA has transformed our group into a team, we have found our character resemblance,
tolerance for each others view and a healthy environment, apart from achieving our goal , we have
learn to convert a group into a team, and understand the team work.
Work Group Behavior

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Initiati

Input
Explain Motive
Explain
Responsibilities
Task Allocation
Role Defining

Process
Output

Norm: Social
functional Behaviour
Group converted
Cohesive, attracted into team
and understanding
Task completion
relations
Healthy and
compatible
attitudes.

on of ELA
Brain Storming
We initiated our ELA by conducting two meetings in discussing and planning the approaches to be
followed, we design our plan of action, program our availability and decide our activities. After
calculating all the measure and ins and outs of the activities, we started with resource collection.
Resource Collection
The most important factor in doing this activity is financial strength. We have decided to do it on
our own abilities and strength. We have to provide as many peoples as we can with quality food. So
not any of our group member hesitated to contribute, all of us have contributed whatever we can in
order to accomplish our goal.

A step to help the needy people with the most Basic necessity of life.

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Purchasing
After collecting the funds, we went to purchase Biryani from Mateen Foods (North Nazimabad) by
analyzing the hygienic factor and quality with some delightful taste, then we purchased fruits, Juices
and prepared lunch Boxes at the same time.
Resource Allocation
Our ELA leads to completion by allocating our collected resource to an NGO, we have selected
EDHI Centre (F.B Area) for resource allocation, we provided them our lunch boxes and explaining
them the cause for which we did, they further told us to extend hands with us. Moreover they
thanked for our support and expect more. Then we also distribute some lunch boxes to the needy
people at the streets.

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Leadership
Our group for this ELA was led by Ali Khalid, he possess a referent power, made a behavioral
model and apply consideration method (employee centered) structure. He bears good leadermember relation with low task structure and weak position power, and holds relation-oriented
leadership style. Our leader is a democratic transformational leader he motivated all the team
members with path goal to achieve the desired targets.
Source of power---Referent power
Leader for our ELA holds and uses the Referent power for our group, because he understands the
situation of other members that they must be busy in their other courses also, so he always
coordinate and explain in easy and concern way, he gives time, make, see and understand plan of
action and co-ordinate or follow up for its progress, he listen to everyone and give them time, so that
ELA should not be feel like a burden, he bears respect, loyalty and admiration due to his character in
the group.
Leadership Models---Behavioral--Consideration
In our ELA the leader edifice behavioral model, he understands the behavior of every group
member, and designates the task same wise. He has always been seen in care and supportive for
time managing in the group, all these trends tend the group to drive to the goal automatically.

A step to help the needy people with the most Basic necessity of life.

Rating the consideration of leader


Consideration

15

Average

Ali

Kamran

Salman

Fahad

Friendly, Approachable

Make fun to be a group member

Advance notice for changes

Willing to make change `

Treats group member as equal

*Rate for leader, from 1 (never does) to 5 (always does)

Transformational Leader
The leading role of our ELA reflects the transformational leadership, as the leader share all the
information to all group members, our leader conducted several meetings and conference calls
for proper coordination, most of the time it has been observed that our leader blend our concern in
the activity hence he engage the members with all the matters and will.

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Fiedlers Model ---situation characteristics


In accordance with Fiedlers model our leader lie in the situation characteristics region, he leads,
switch to various plans and take decision according to situation. He fits in everyones concern in his
decision and initializes the plan. For example during our ELA there was an external issue that some
of the people were keeping an eye over our daily movement and activities, as soon as the leader and
group members identifies them, leader decide to change our location for collection and minimize
the activity for some time, as soon as the thugs lost confidence from us, we started our campaign
again, so this was a good situational decision.
Leader-member relationship --- Good
Our group adores a good leader-member relationship; all members trust the leader and have faith
and confidence in his plan and strategy that under his leadership we will achieve our goals.
Task Structure --- Low
Most of the time it has been experienced in our group that due to good friendly group, all members
are going with each other for single task, it reflects the attitude that for our leader task structure was
not high and he prefer social interaction and healthy relationship overtask structure. Hence we
can sum up that our leader has low task structure.
Position power ---weak
As all of our group members were clear regarding vision and goals, hence our leader emphasize
more on to motivate and to manage the activities. So he interacted weak position power in ELA.

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Fiedlers Contingency Model

Contingency model
According to the characteristics of leadership our leader lies in the fourth kind of leadership,
moreover he bears an effective Relationship-oriented managerial qualities.

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Motivation
All our group members were self-motivated and interested in the ELA activities, group members
and leaders have a good compatibility and everyone is aware of the fact to complete the ELA in the
targeted time. It was a fortunate that the group was motivated themselves and somewhat moral was
being catered by the leader related the understanding.
Motivated with McClellands Theory of Needs
The only method that our leader uses to motivate the members was the McClelland theory in our
ELA, our leader clarify all the hurdles and challenges of goals and activities, made sure that bonding
between group members grow stronger and all the tasks are well-informed, properly executed and
be a supportive as well as democratic leader . In this way the members can see their targets easily
and move in motivated and speedy way to achieve them.
Need for Achievement: Our leader possessed democratic leadership style and he
understood that every member should actively participate and give feedback on every step.
Like selecting the right ELA project for us and in initiation of our ELA. They usually set
challenging goals for themselves, assume personal responsibility for accomplishment and
take calculated risks for achieving these goals.
Need for Affiliation: At every step he made sure that we all working as a team,
understanding each and every one and our relationship with him grows stronger as the time
passes. Throughout the project every team-members suggestions were considered.
Need for Power: It was very important and our leader made sure that the thin line between
friendliness and indiscipline should not be crossed. No one should be the social loafer and
each every task is performed with great responsibility. Because he knew that team is like a
chain and it only works well if each link is connected together.

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Conclusion of ELA
ELA has enabled us to experience the management theories. We achieve our goal by practicing
these theories and also by acknowledging the theories we are implementing, started from a group,
led by a vision, planned activities, controlled and managed tasks toward goals; arrangement of
funds, finding the right shops for purchasing, purchase it and submit them at Edhi Centre for
distribution and also distribute it among less privileged people, we again then organize ourselves
into a team of friends to continue our vision.
Experiential Learning activity enhances us the sense of working in a group to achieve specified
goals. It has developed the skills of leadership and enlightened us the importance of motivation to
get any work done. In a nut-shell, group managing techniques, leadership style, and motivation and
managing the group process has made the group of 4 peoples who belong to different backgrounds
directed to achieve common goals which has developed the group into a team.

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Bibliography

Kathryn Bartol, 3rd Edition, Management - A Pacific Rim Focus: Leadership


Kathryn Bartol, 3rd Edition, Management - A Pacific Rim Focus: Motivation
Stephen Robbins and Mary Coulter, 11th Edition, Principles of Management: Managers as

Decision Makers.
Stephen Robbins and Mary Coulter, 11th Edition, Principles of Management: Managing Teams
Stephen Robbins and Mary Coulter, 11th Edition, Principles of Management: Understanding

Individuals\