International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)

Web Based Admission System

Rajnish Kumar1, Pritam Desale2, Chetan G. Puri3
1,3

Sir Visvesvaraya Institute of Technology, Nasik

2
University of Greenwich, United Kingdom
Major advances in education occurred throughout the
world in the 20th century as school and college curricula
have kept students abreast of developments in science and
technology. Student admissions are a vital part of any
universitys running because students are what keep a
University alive. The student admission is one of the most
important activities within a university as one cannot
survive without students. A poor admissions system can
mean fewer students being admitted into a university
because of mistakes or an overly slow response time and
student also feel very nervous after getting admission in
bad university due to lack of admission process knowledge.
For all things, it is necessary that one get much educated
about online admission process and this is only possible
when they will choose best system for admission.

Abstract This system provides online comprehensive

solution to provide information regarding various
Universities, their courses and admission procedures for
admission seekers in courses or Programs. The system
dedicates its resources to becoming the best university
possible and giving students the resources both in Colleges
and Courses to help them become competent professionals.
Interested students can still take advantage of education
programs. The system aims to maintain their proud academic
and religious traditions while looking to the future and
offering a range of online Course programs. Deciding that you
want to go to college after high school is easy. Choosing the
right college? Now thats tough. The college search process is
tricky. Colleges, family members, friends and guidance
counselors will all offer advice. But their influence may not be
whats best for your college search. In this system, all the
solutions has been included to help student related best college
search and avoid some headaches.

1.1 Purpose:
The aim of Web Based Admission System is to
computerize University admission process for higher
education courses. Its basic objectives are to extend their
reach to geographically scattered students, reducing time in
activities, centralized data handling and paperless
admission with reduced manpower. Its other factors are
cost cutting, operational efficiency, consist view of data
and integration with other institutions. Main challenges are
effectively sync internal and external operations in such a
manner that job can be finished within time limit and
integration with different agencies on an agreed upon
common data format.

Keywords SAR, Application Software, IDE

I. INTRODUCTION
Education encompasses our lives. It is the foundation of
our society. Education helps to stimulate our minds and
mold inquisitive minds into intellectuals. Higher learning
takes the intellect to the next level, providing a deeper
understanding of the world around us. We use the
education and higher learning resources below to learn
more about our world, its education systems, and its
benefits of higher learning. With environmental awareness
on the rise, so many resources are now available to help
transition your school to a greener place. The most
important way to move your school towards positive
changes for the environment is by educating. Once students
and teachers alike become more informed and aware, the
necessary changes will be easier to implement and will
hold more promise for staying in place.
Societies have always sought to educate their people to
be productive and creative, and to satisfy their curiosity and
aesthetic impulses. This has only happened when people
acquired reliable knowledge and think systematically.
Education has appeared in many forms, both formalized
and informal. Major thinkers have always recognized the
educational value of intellectual exploration and of
concrete experimentation.

1.2 Scope:
University can approach to the geographically
scattered students.
Trace all of the University Courses and the seats in
each college falls under the University.
Common interface on web accessed by everyone.
Online admission forms along with online submission
and online payment.
Central database having all information about
candidates, colleges, courses.
Results details & verifications of filled forms for
eligibility checking through online contact with
Universities/Boards.

634

International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)
Preparation of merit list for each category and each
course.
Colleges information stored in database.
On each event all information is stored in central
database controlled by authorized persons & online
available for candidates.

Show casing the counselors profiles and their

achievements so that admission seekers can get help
from the right counselor.
IV. MODULES DESCRIPTION
The Modules are:
1) Admin Manager
2) Student
3) Counselor
4) Security and authentication
5) Results , News ,Magazines, Mails
6) Reports

II. BENEFITS OF THE SYSTEM

As with most real world activities, there are numerous
benefits to using this system for university admissions. The
most apparent to this project is the unification of the entire
process. Another benefit of a software system is the use of
a central database. This database is the basis for all actions
in the system and can be trivially updated and used to aid in
all of the systems processes, meaning all of the required
information is stored in one central location and thus is
easily accessible. This is a far more reasonable storage
method than a paper-based file system, where the time of
traveling to and physically searching the records for the
required information could be a burden. Human error could
also be a factor in that mistakes could be made in the filing
process which would not occur in a well written database
system and mistakes or changes on physical records can be
messy to correct. Software systems are also much faster at
performing certain tasks than humans, meaning that time
can be saved performing processes such as sending
communication e-mails, creating recommendations and the
comparison of applications. This also means that these
tasks can be done solely by the system, freeing up those
involved to perform more important tasks.

1) Admin Manager:
It provides the informations about the various
colleges and courses.
It add the faculties information related to the college.
It add the councilor information related to the college.
It views the information or feedback from the general
users about the quality of counseling and also
providing some information to the user.
It views the discussion forums and gives the detailed
suggestions about the forums.
It adds the subject details to the each course.
It provide online help to all students.
It provide syllabus to each course.
2) Student:

It views all the details of university.

It views all the course details.
It views the subject details.
It views the college details.
It start discussion forums.
It views the counselor tips for the discussion topics.
It gives some response to the administrator or
counselor.
It asks offline/online requests to counselor.
Fill admission form
Download allotment letter

III. PRODUCT FEATURES

This system having following product features:
Admission seekers should be able to search for
information about institutes in desired fields.
Facilitating the institute management to upload the
information about the respective Institute/student after
verification by the administrator.
The general users can discuss their queries that are
answered by the experts. The experience holders can
share their views on the forum.
The administrator should be able to monitor and edit
the forums and the information provided by the
system users so as to avoid undesired language or
data.
Getting feedback from the general users about the
quality of counseling and the information provided

3) Counselor:

635

It view the particular college details.

It view the particular college faculty details.
It view the discussion forums.
It adds tips to the discussion forums.
It views subject details.
It provides offline/online solutions to the students
Certificates Verification
Allot Student College

International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)
The database shall be able to accommodate a
minimum of 10,000 records of students by using
SAR(System Activity Recorder).
The software shall support use of multiple users at a
time. There are no other specific performance
requirements that will affect development.

4) Security and authentication:

Change the password

Forgot the password
Login
Counselor registration
Student registration
Accept Student registration
Logout

5.2 Security Requirements:

Some of the factors that are identified to protect the
software from accidental or malicious access, use,
modification, destruction, or disclosure are described
below. Specific requirements in this area could
include the need to: Utilize certain cryptographic
techniques, Keep specific log or history data sets,
Assign certain functions to different modules, Restrict
communications between some areas of the program,
Check data integrity for critical variables.

5) Results, News, Magazines, Mails:

Add results
View Results
Download Results File
Add news
View News
View Magazines
Compose mails
Inbox mails
Outbox mails
Delete mails
Chatting

5.3 Portability Requirements:

Some of the attributes of software that relate to the ease
of porting the software to other host machines and/or
operating systems.
5.4 Maintainability
The user will be able to reset all options and all stored
user variables to default settings.

6) Reports:

View Course Information

Verification of Marks
Advanced Enquiry support:
Online Counseling
Report Generation
Record Maintenance

5.5 Reliability
Some of the attributes identified for the reliability is
listed below:
All data storage for user variables will be committed
to the database at the time of entry.
Data corruption is prevented by applying the possible
backup procedures and techniques.

V. FUNCTIONAL REQUIREMENTS
The basic services that the Web Based Admission
System includes

5.6 Usability requirements

Some of the usability requirements identified for this
system are listed below:

Registration of Student, Counselor

University Related Details
Declaration of Result
Recently News
Magazines
Chat room
The system will provide for password protected
administrator access to add, delete & modify the basic
services offered by the system.

A logical interface is essential to an easy to use

system, speeding up common tasks.
Error prevention is integral to the system and is
provided in a number of formats from sanity checks to
limiting free-text input.
5.7 Availability:
All cached data will be rebuilt during every startup.
There is no recovery of user data if it is lost. Default values
of system data will be assigned when necessary.

VI. NONFUNCTIONAL REQUIREMENTS

5.1 Performance Requirements:
Some Performance requirements identified is listed
below:

636

International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)
5.8 Software System Attributes:
There are a number of attributes of software that can
serve as requirements. It is important that required
attributes by specified so that their achievement can be
objectively verified.

VIII. SCREENSHOTS OF THIS PROJECT

8.1 Welcome Page

VII. EXTERNAL INTERFACE REQUIREMENTS

A. User Interface :
The application that will be developing will have a user
friendly and menu based interface.
Following screens will be provided:
A login screen for entering the username and
password, so that the authorized user can have an
access without any problems.
There will be a screen which will be displaying the
major tasks that the system will be performing i.e.
Registration, University details, Declaration of
Results.
All the major tasks mentioned above will have their
separate forms and will perform the desired actions.
B. Software Interface :

Fig.: Welcome page

Operating System : Windows XP or Higher Version

User Interface : Html/CSS
Client Side Scripting : Java Script
Programming Language : Java
Web Application : Jdbc, Servlet and Jsp
IDE : My Eclipse 8.0
Database: Oracle 10g
Server Deployment : tomcat 5.x

8.2 Login Page

C. Hardware Interface :
Intel Pentium IV or Higher processor
1.80 GHz
1 GB of RAM

Fig.: Login page

637

International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)
8.3 User Page

8.5 Registration Page

Fig.: User page

Fig.: Registration Page

8.4 Change Password Page

IX. LIMITATIONS
Following limitations exist:
System works in all platforms.
Advanced techniques wouldnt be able to check
authorization.
X. FUTURE ENHANCEMENTS
There are some future enhancements:

System can be upgraded with new features.

New Modules can be added.
Security can be enhanced.
New information can be added.
XI. CONCLUSION

This application software has been computed

successfully and was also tested successfully by taking
test cases. It is user friendly, and has required options,
which can be utilized by the user to perform the desired
operations.

Fig.: Change Password Page

638

International Journal of Emerging Technology and Advanced Engineering

Website: www.ijetae.com (ISSN 2250-2459, ISO 9001:2008 Certified Journal, Volume 3, Issue 7, July 2013)
The software has been developed using Java as front end
and Oracle as back end in Windows environment.
Following Conclusion can be given:

REFERENCES
System Analysis and Design by Elias M. Awad.
Object-Oriented Databases and Their Applications to Software
Engineering by Alan Brown.
[3] Database Management System by Ramakrishna and Gehrke.
[4] Java Programming with Oracle JDBC by Donald Bales.
[5] Java and XML By Brett McLaughlin.
[6] Database Programming with JDBC and Java by George Reese.
[7] Java Complete Reference by Herbert Shield.
[8] www.tutorialspoint.com/hibernate/hibernate_pdf_version.html
[9] http://www.webtechsoftwares.co.in/products/product.aspx?name=O
nline_Admission_System
[10] http://www.nispaara.com/html/online-admission-application.html
[11] http://www.answers.com
[1]
[2]

Optimum utilization of resources.

Efficient management of records.
Simplification of the operations.
Less processing time and getting required information.
User friendly.
Portable and flexible for further enhancement.
Easy retrieval of information.
Web enabled.

[12] www.wikipedia.org
[13] www.google.co.in

639