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A
System Proposal Entitled
POINT OF SALES SYSTEM & INVENTORY SYSTEM FOR AMANTES LEATHER
REPAIR SHOP
Submitted By:
Macaspag, Grace Ann
Project Leader
Loyola, Jeremy
Loyola, Jerome
Members
IT-202
Program & Section
Submitted To:
Mr. Genson P. Mendoza
Faculty, DCS
ACKNOWLEDGEMENT
We, the proponents, are using this opportunity to express our unending gratitude to
everyone who supported and helped us throughout the course of this project. We are thankful
for those people for their excellent guidance, priceless constructive criticism, and friendly
advice.
First, we would like to endlessly thank our Almighty God for gifting us with the skills,
patience, knowledge, and strength that we needed to finish this project; for without His
guidance, we never would have gotten this far.
Second, we extend our profoundest gratitude to our project advisers, Mr. Genson P.
Mendoza and Ms. Maricar R. Sucaldito, for pouring out all their knowledge and advice in
every lesson; because all those helped us, the proponents, push this project with grace until
the end.
Another person we would like to extend our gratitude to is the business owner, Mr.
Jetson Amante, for entrusting us with the opportunity of providing his growing business with
a working automated system.
Lastly, we would like to extend our deepest appreciation and gratitude towards our
family, friends, and loved ones for all the support that they had given us to carry out and
accomplish this study.
ABSTRACT
TABLE OF CONTENTS
LIST OF FIGURES
LIST OF TABLES
Chapter 1
INTRODUCTION
Introduction
Inventory system is an effective way for monitoring and tracking different
materials that are transferred in and out of a companys warehouse or
establishment usually for accounting purposes. It is also important for a company
to monitor all the transactions and movement of goods in order to keep an account
of all their stocks. However in some establishments, the inventory of materials is
done manually in such a way that an employee writes down the information of
different materials every time it is transferred in and out of the room.
In POS-Inventory System, there is a corresponding form for every incoming
or outgoing item (from the stock room). These forms serve as the basis of
comparison when inspecting, that is the amount of item that goes in or out must
tally with those written in the forms. In addition to the complexity of the process,
the employee responsible on this task also needs to check the stocks once in a
while so as to monitor which items are already getting below the allowable
minimum quantity. Because of the draining work, there were circumstances when
the inventory record in the computer does not tally with the actual amount of the
available items. Another thing to consider in manual inventory is prone to errors
since it is inevitable that the employee assigned to do the inventory would commit
mistakes. Due to the inefficiency of manual inventory, security is also being
risked. If not properly monitored, theft and loss of items can actually take place. It
is also time consuming to take note of several details each time an item is brought
in and out of the stock room.
Since manual inventory consumes a lot of time and is susceptible to errors, it
would be helpful to build a system that will automate the transactions from
acquisition of the product description to updating the inventory database. Work
efficiency of employees is defined as how productive they are in their work. The
automated inventory system will improve employees work efficiency by
automating routinely and time consuming tasks such as the time spent in taking
down product information. As a result, the time can be used in more productive
activities. Accuracy is defined as the correctness of accessing information. The
accuracy of the current system will also be improved, since the automated
inventory system would eliminate the need of constantly encoding lengthy details
of products by having an inventory database.
Project Context
For this project, our team agreed upon using a POS or Point of Sales System
alongside an Inventory System for a small business called Amante's Leather
Repair Shop run by the owner, Mr. Jetson Amante. This business fine-tunes any
material made of leather; may it be from shoes to bags to wallets and belts.
With a staff composed of not more than five, they are in charge of all the work
done inside the shop. Every process is done manually; meaning all transaction
records are purely paper work and is written down on a log book. This process is
the only way used by Mr. Amantes business ever since his father instituted it.
According to the interview conducted by the researchers last January 20, there
are two main problems in the leather repair shop. These include difficulty in
keeping record of past transactions and struggle of maintaining and monitoring
materials in the inventory. Doing these tasks manually can be really timeconsuming and can even cause trouble and hassle to the people involved in the
business. Due to the absence of a system to do this, Mr. Amante experiences great
inconvenience in record keeping.
Mr. Amantes business provides a strong business case because these two
systems, POS and Inventory, would be very much valuable to his business since
his shop tenders services to people. He will definitely need a Point of Sales
system to record all the transactions most especially the payment of a particular
business transaction after the provision of a specific service that the team can
render.
For the Inventory system, regardless of the way of any business, the owner
should have to monitor the items or materials his company has so as per Mr.
Amante who uses a number of equipment to run his business, he will need this
system specifically to monitor the growth and shortfall of his stocks, and also to
have an over-all control of the goods that goes in and out of his firm. Not only
will the system be very useful, it will also be helpful in the efficiency of the
business, leading to success.
Project Description
Recordkeeping and inventory monitoring are the primary components of the
system. Recordkeeping being concerned with listing down and keeping track of all
the transactions done within the day, and inventory monitoring, on the other hand,
concerned with keeping account of all the supplies or materials used by the workers
to repair items. Besides keeping track of the business deal and the materials needed,
recordkeeping and inventory monitoring is also concerned with maintaining the
records accurately.
From the two features mentioned, the system provides a simple user level for
all the users making use of the system. Each user only sees the feature custom-made
for the user level designated to them. The system administrator will be the owner, Mr.
Jetson Amante, and his user level gives him full control of the whole system
including adding, updating, and deleting items and transactions from the inventory
and point-of-sales component of the system respectively. The employees, on the other
hand, can only add transactions and items in the point-of-sales and inventory.
particular transaction including the date and full description of the business
exchange which includes the service offered and the sales information (cash
tendered, amount paid, change, etc.) and lastly, real-time monitoring of the
inventory condition to fully control and keep up with the stocks of the
materials needed to run the business.
Alongside the scope of the system are the technical limitations as well.
Though the POS System has the capacity of displaying details of a specific
transaction, it cannot print out an Official Receipt (OR) since the system does
not come with the needed hardware to do so. Unlike other POS Systems, the
system we have created specifically for Amantes Leather Repair Shop is not
Web-based. Since the business does not have any other branch, it needs not of
a server to access information using an internet connection. Additionally,
doing so is much too intricate for our team to push it through and we also did
not find the need to create it that way because the business is small therefore
needing only a simple system. Another limitation of the system is its inability
to display the exact time when the transaction was added.
The business owner handles all the business processes (like the
negotiation with the customer) and executes all the tasks that directly affect
the jobs of his subordinates. With the automation of the system that
complements the manual processes, the business owner can then easily keep
track of the transactions without having to go through stacks of papers.
Chapter 2
CONCEPTUAL FRAMEWORK
Introduction
The chapter presents the review of related literature and studies underlying the
framework of the study. These studies are focused on providing useful information
that will give clarity and understandability in the process of the development of the
system.
Related Literature
run smoothly. Looking past the complexity and theory of inventory management,
Geoff Relph and Catherine Milner concentrated on the most imperative choices
managers need to make when managing stocks. They scrutinized how inventory
management ought to function, how to control it, and how to balance it.
Inventory Control System
An inventory control system is utilized as a part of numerous
warehouses to track the area, amount, and status of products that are to be sold.
Dispatching and receiving of items is appointed by an inventory control system.
Inventory control utilizes barcodes and RFID labels to track particular items. An
audit, or a physical check of inventory, is utilized to discover how many items are in
an inventory. Inventory taking is regularly required so as to get a precise count for
accounting valuation purposes. Some inventory components have barcodes attached
or etched on them. These barcodes can be read amid an audit by barcode reading
gadgets.
Perpetual Inventory System
hand entered and printed data are separated do the system can show the users
where to put as the exact information
Local
Korean Red Ginseng Enterprise Sales and Inventory System
Under the Korean Red Ginseng Enterprise Sales and Inventory
System, the researchers came up with a computerized sales and inventory
system. The researchers used database to easy access of files and for easier
and faster processing of the selling and inventory transaction. The program
was designated to generate reports such as monthly reports, inventory reports,
sales invoice and list of items.
lowering the cost of running the business while improving customer service and
making the business more pleasant to work in.
Synopsis
Computerized system and a manual system act the same when it comes to a
certain principle, but a computerized system automates all the processes so it
becomes faster and more accurate. The users can easily input information and assign
a specific category where it is included so the system could easily organize all its
contents.
It provides the business a way to easily manage and maintain all their
products. Inventory Management teaches managers proper methodologies to take
control of their inventory system and guarantee that operations run smoothly. Looking
past the complexity and theory of inventory management, Geoff Relph and Catherine
Milner concentrated on the most imperative choices managers need to make when
managing stocks.
Inventory taking is regularly required so as to get a precise count for
accounting valuation purposes. Some inventory components have barcodes attached
or etched on them. These barcodes can be read amid an audit by barcode reading
gadgets.
Chapter 3
METHODOLOGY
Project Design
Project Development
System Requirements
Chapter 4
RESULTS AND DISCUSSION
Project Description
Project Structure
Chapter 5
SUMMARY, CONCLUSION AND RECOMMENDATIONS
Summary of Findings
Conclusions
The system was mainly designed to reduce the manual work of updating and
tracking and also make it easier for the user.
It also provides flexible and powerful reports regarding customer details, issue
details and stock details.
Thus inventory system was implemented successfully.
Recommendations
Therefore, the group recommends Automated Inventory System to eliminate data
redundancy errors and inconsistency of data.
It is also recommended that they had at least two persons that should be trained for
the system