Record Keeping using MS excel

and MS access
Mrs.Shadha AL-Amri
September 08
workshop

Outline

Workshop handout
Learn by yourself!!
MS access vs. MS excel
Introduce MS excel
Introduce MS access
End up with activity and questions

Introduction

Tools:

Learn how to search the Internet

Books( use index)
People( share information)
Program help

Activity # 1

What types of records are you

keeping?
What types of program are you using?

Comparing MS access vs. MS excel

Similarities:
Similarities
Both are used to register, maintain,
manipulate, and then print data
Relatively inexpensive and universal
software, for businesses and personal
uses.
Both programs are great tools for

managing data and

performing calculations.

Cont. Comparing MS access vs. MS

excel

Differences:
Differences

Excel

spreadsheet software, for beginner

performing mass calculations and
analyzing data on a large scale for
advanced Excel users

(e,g) Excel functions best with calculations like
calculating the monthly expense or figuring out the
students grades

Cont. Comparing MS access vs. MS

excel

Differences:
Differences

MS Access
relational databases

can store tons of data in different forms

easy referencing and analyzing.

(e.g) Access works best at storing vast
amounts of info that have relational fields
like registration system

Recommendation

A great thing to remember with

software...Use the easiest and simplest
program, as long as it accomplishes your
goal!

Introduce MS excel

Tutorial Microsoft Office Excel 2003

Toolbar:

Standard
Formatting
Menu bar

Navigating the Spreadsheet

A Simple Spreadsheet:

10

Fill in
Insert new
column/row/Worksheet
Marge cell
Border/AutoFormat
Formatting text
Print document

Formulas:

11

Simple Formulas (e,g) x=(y+z) * 4

Basic Formulas
If-else statement
sort

Chart Wizard

12

Introduce MS access
Database File: This is your main file

Table:A table is a collection of data

Field:Fields are the different categories

within a Table
Datatypes:Datatypes are the properties
of each field

13

Value: The content of the filed

Database

14

A database is a group of data that are

organized for a predetermined use, and
together with the programs that are used to
administrate this data is known as Data Base
Management system.
Access2003 databases have a .MDB
extension

Access environment

15

Create, open and close a Database

Creating data tables
Modifying data tables
Properties of the fields
Relationships
Queries
Forms
Report

End Up

16

Any Queries or Questions

Activety2: creating Marks break down sheet