OCCR

VISION
Committed to achieve the highest standards in the field of civil registration, archiving, document
issuance and information dissemination.
MISSION
To provide prompt and accurate civil document registration, issuance, preservation and
information dissemination.
GOAL
The Office of the City Civil Registrar commits itself to the promotion of public service excellence
and effective leadership through and effective and efficient interaction with the public that it
serves to improve the quality of life.
LEGAL MANDATE
Act No. 3753 or the Civil Registry Law has for its purpose, the establishment of a civil registrar
in the Philippines wherein acts, events, legal instruments and court decrees concerning the civil
status of persons shall be recorded.

Administrative Order 1 for the Office of the Civil Registrar General Implementing guidelines of
the rules and regulations of the said Act was promulgated for the information, guidance and
compliance of Act No. 3753 for all concerned.

SERVICES OFFERED
I. REGISTRATION OF CIVIL REGISTRY DOCUMENT

A. PROCESSING OF TIMELY REGISTRATION

i. Registers Certificate of Live Birth
ii. Registers Certificate of Marriage
iii. Registers Certificate of Death
iv. Registers Application for Marriage Licenses

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B. PROCESSING OF DELAYED REGISTRATION

i. Registers Delayed Registration of Certificate of Live Birth
ii. Registers Delayed Registration of Certificate of Marriage
iii. Registers Delayed Registration of Certificate of Death

C. PROCESSING OF DOCUMENT WITH ERRONEOUS ENTRY/ENTRIES

i. Receives and Processes Petitions for Correction of Clerical Error in the Civil Registry
Record as per:
i.a. RA 9048
i.b. RA 9255

D. REGISTRATION OF COURT ORDERS/LEGAL INSTRUMENT

i. Registers Judicial Decree/Court Orders
ii. Registers Legal Instruments

II. ISSUANCE OF CIVIL REGISTRY DOCUMENT

A. ISSUES CERTIFIED TRUE COPY OF BIRTH RECORDS ON FILE

B. ISSUES CERTIFIED TRUE COPY OF MARRIAGE RECORDS ON FILE

C. ISSUES CERTIFIED TRUE COPY OF DEATH RECORDS ON FILE

D. ISSUES NSOAUTHENTICATED CIVIL REGISTRY DOCUMENT THRU BREQS

i. Birth Certificate
ii. Marriage Certificate
iii. Death Certificate
iv. Certificate of No Marriage

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III. REGISTRATION OF CIVIL REGISTRY DOCUMENT

i. Provides Library Services for Civil Registry Document
ii. Encoding Services of Civil Registry Records to the OCCR Database

iii. Book binds the Civil Registry Records registered in the Office

IV. ADMINISTRATIVE SERVICES

A. PERSONNEL MANAGEMENT
i. Benefits Administration
ii. Employee Discipline
iii. Performance Management
iv. Conduct Personnel Audit/Inventory
v. Maintain Employees 201 files
vi. Recommend Trainings/Staff Development Programs

B. BUDGET CONTROL
i. Preparation of Work and Financial Plan and Annual Investment Plan
ii. Preparation of Office Budget Requests

C. SUPPLY AND PROPERTY MANAGEMENT

i. Preparation of Annual Procurement Plan
ii. Preparation of Annual Project Procurement Management Plan
iii. Preparation of Purchase Requests

D. I.T. SUPPORT
i. Troubleshoots Computer System with Problems
ii. Troubleshoots Electronic/Mechanical Equipment

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REQUIREMENTS
1. At least two (2) valid IDs of applying couple upon personal appearance (strictly required)
2. Valid ID of parents upon personal appearance (strictly required) and accomplished
Parental Consent (18-21 years old) or Parental Advise (22-25 years old) duly verified and taken
oath in front of the Civil Registrar
3. Birth Certificate (new) 1 original & 2 photocopies
4. Certificate of Attendance to Pre-Marriage Seminar by CHD 1 original & 2 photocopies
5. Barangay Certificate 1 original & 2 photocopies
6. CENOMAR (Certificate of No Marriage issued by NSO) 1 original & 2 photocopies
7. Payment/Fee:
For Filipino applicant
Seminar
PhpFee
100.00
Marriage
Php Application
100.00
Marriage
Php License
50.00 Fee
For Foreigner applicant
LegalPhp
Capacity
1000.00
Registration
Seminar
PhpFee
100.00
Marriage
Php Application
100.00
Marriage
Php License
50.00 Fee
8. Additional documents needed:
For Widow/Widower
Death 1
Certificate
original &of2 deceased
photocopies
spouse issued by Local Civil Registrar or NSO
CENOMAR
1 original
issued
& 2by
photocopies
NSO
For Annulled Marriage
Certificate
1 original
of Finality
& 2 photocopies
of Annulment issued by the Court
Certificate
1 original
of Registration
& 2 photocopies
from Civil Registrar for registration of the Annulment Papers
For Foreign Applicants
Passport
2 photocopies
ID
(present the original for counterchecking)
Stamped
2 photocopies
or Printed DATE of ARRIVAL (latest) on the passport
Certificate
1 original
of Legal
& 2Capacity
photocopies
to Marry issued by the foreigners diplomatic official in the Philippines
Divorce Decree (for DIVORCED APPLICANTS translated if in non-English content)
If foreigner is a widow/widower, same requirements above apply
If applicant
2 photocopies
is a naturalized
(present
citizen,
the original
Naturalization
for counterchecking)
Papers

REQUIREMENTS
1. Accomplished Certificate of Live Birth (COLB) in four (4) copies, original signatures
affixed;

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2. Backside of COLB (Affidavit for Delayed Registration of Birth) must be accomplished and
notarized or subscribed by authorized Officer;
3. Certificate of No Record issued by Civil Registrar;
4. Negative Certification issued by National Statistics Office;
5. Any two of the following documentary evidences, showing Name of Child, Name of
Mother and Name of Father, to wit:
6. If illegitimate during birth of child, and the mother is not the applicant/informant attached;
7. Affidavit of two disinterested persons attesting to the circumstances of the birth of the
child
8. Payment/Fee:
Late Registration
Php 250.00 Fee
Live Birth
Php 50.00
Form Fee

REQUIREMENTS
1. Accomplished Certificate of Marriage (COM) in four (4) copies, original signatures affixed;
2. Certificate of No Record issued by Civil Registrar;
3. Negative Certification issued by National Statistics Office;
4. A copy of the Marriage Contract obtained by the couple from the marriage ceremony with
License or Affidavit of Art. 34 1 original & 2 photocopies
5. Affidavit executed by the Church/Solemnizing Officer OR by the couple attesting to the
existence of the marriage ceremony and the reason for the delayed registration 1 original & 2
photocopies;
6. Payment/Fee:
Late Registration
Php 250.00 Fee
Marriage
Php Form
50.00Fee

REQUIREMENTS
1. Accomplished Certificate of Death (COD) in four (4) copies, original signatures affixed;
2. Backside of COD (Affidavit for Delayed Registration of Death) must be accomplished and
notarized or subscribed by authorizing officer;
3. Certificate of No Record issued by Civil Registrar;
4. Negative Certification issued by National Statistics Office;
5. Death Certificate issued from the Church;
6. Affidavit executed by the Hospital/Clinic Administrator OR attendant at death if death
occurred in the said institution of under the care of the attendant; in default of the

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afore-mentioned the Affidavit shall be executed by the default, shall be executed by the nearest
relative or the person having charge of the patient;
7. Payment/Fee:
Late Registration
Php 250.00 Fee
DeathPhp
Form
50.00
Fee

REQUIREMENTS
1. Accomplished Petition Form RA9048 1.1 (CCE);
2. If petitioner is not the document owner or any of the parents, then attach Power-ofAttorney;
3. Certificate of Birth (NSO copy)
4. Certificate of Birth (Local copy)
5. At least two (2) of the following:
1. Baptismal Certificate
2. COMELEC Voters record
3. GSIS or SSS record
4. Drivers License
5. Land Title/Certificate Transfer of Title
6. School Record
7. Bank Records
8. Others (as may be required by the Civil Registrar)

1. Required Clearances, to wit:

1. Certificate of Employment with no pending administrative case (for employed) or Affidavit
of Unemployment (for unemployed applicants); Business permit (self-employed);
2. NBI Clearance
3. PNP Clearance

1. Payment/Fee:
FilingPhp
Fee1000.00
for CCE
Mailing
Php
Fee
80.00
Endorsement
Php 250.00
Fee

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REQUIREMENTS
1. Accomplished Petition Form RA9048 4.1 (CFN);
2. If petitioner is not the document owner or any of the parents then attach Power-ofAttorney;
3. Certificate of Birth (NSO copy);
4. Certificate of Birth (Local copy);
5. At least two (2) of the following public or private document upon which correction shall be
based, to wit:
1. Baptismal Certificate
2. COMELEC Voters Affidavit/rec
3. Employment Record
4. GSIS or SSS record
5. Medical Record
6. Business Record
7. Drivers License
8. Land Title/Certificate of Land Transfer
9. Insurance Record
10. Bank passbook
11. Others (as may be required by the Civil Registrar)

1. Payment/Fee:
Filing Fee
Php
for3000.00
CFN
Mailing Fee
Php 80.00
Endorsement
Php 250.00
Fee
Migrant Petition Fee (addition)
(for Migrant
Php Petitions
500.00 Out-of-Town applications)

REQUIREMENTS
1. Petition 1 original & 2 photocopies;
2. Court Decision 1 original & 2 certified true copies
3. Certificate of Finality 1 certified true copy, 2 photocopies
Notes: If petition is filed outside of Cebu City, a Certificate of Registration from the
CCR/MCR of that City/Municipality is required and all document must be certified true copies
from the Civil Registrar of the City/Municipality; and all Document submitted shall be Certified
True Copies from the Clerk of Court where the petition was filed.

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1. Payment/Fee:
Adoption
a) Foreign Adoption
b) Local Adoption
b.1. If both parents for joint adoption are, or if Lone adopter is, not the Natural/ Biological Parent
b.2. If one
a) Php
or both
2000.00
parents for joint adoption are, or if then Lone adopter is, the Natural/Biological Pa
b.1. Php 1000.00
b.2. Php 500.00
Annulment
Phpof500.00
Marriage
Legal Separation
Php 500.00
Declaration
Php of
500.00
Absolute Nullity of Marriage
Annotation
Phpof500.00
Divorce
Annotation
Phpof500.00
Civil Registry Records of Foreign document registered in Manila Civil Registry
Correction
Phpof500.00
Entry/ies through Court Proceedings
Correction
Phpof1000.00
Name through Court Proceedings
Court Decision
Php 500.00
recognizing or Acknowledging natural children or impugning or denying recognition
Judicial Php
determination
500.00 of paternity
Court decision
Php 500.00
or order on the Custody of minors and guardianship
Aliases Php 1000.00
Naturalization
Php 2000.00
by Court Proceedings
Repatriation
Php 2000.00
or Voluntary Renunciation of Citizenship through the Court
Court Declaration
Php 500.00
of Presumptive Death
Registration
Php 500.00
of other Court Orders/Judicial Decrees

Registration of Legal Instrument Fees:

AffidavitPhp
to Use
500.00
the Surname of the Father through R.A. 9255
AffidavitPhp
of Acknowledgement/Affidavit
500.00
of Admission of Paternity/ Affidavit Recognizing Natural Childre
AffidavitPhp
of Legitimation
500.00
by Subsequent Marriage of Natural Parents
Voluntary
Php
Emancipation
100.00
of a Minor Child
Supplemental
Php 200.00
Report of Birth
Option/Election
Php 2000.00
to Philippine Citizenship
Certificate
Php
of2000.00
Naturalization
AffidavitPhp
or Oath
2000.00
of Allegiance or Wife or children of a Citizen
Certificate
Php
of1000.00
Legal Capacity to Marry
AffidavitPhp
of Reappearance
1000.00
Certificate
Php
of1000.00
Repatriation
Authorization
Php 1000.00
or Ratification of Artificial Insemination
Registration
Php 500.00
of other Legal Instrument

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REQUIREMENTS

a) Affidavit to Use the Surname of the Father (RA 9255)

1. Three (3) Original Copies (with original signature) of the Affidavit to Use the Surname of
the Father (AUSF), typewritten and duly signed by the father;
2. Three (3) Original Copies of Affidavit of Consent of the Mother;
3. Two (2) photocopies of birth certificate (Form 1A) or Certificate of Live Birth of the child;
4. Any document showing clearly the paternity between the father and the child: (Strictly
required when the name of the father does not appear in the birth record of the child), i.e.;
1.
2.
3.
4.
5.
6.

Employment records (with benefeciaries)

SSS/GSIS records
Insurance
Statement of Assets and Liabilities
Individual Income Tax Return (ITR) of the father
Others (showing relationship between father and child)

1. Three (3) Original Copies of Affidavit of Acknowledgement/Recognition duly signed by the

father (Strictly required when the father does not appear in the birth record of the child);
2. Three (3) copies of Affidavit of Consent of the Child, if the child is 18 years old and above;
3. Show valid IDs of both parents (i.e. SSS/GSIS, Voters ID, Postal ID, Drivers License,
Passport, etc.)

b) Affidavit of Recognition (for birth records of those born before August 3, 1988)
1. Three (3) original copies of Affidavit of Acknowledgement/Recognition duly signed by the
father (must be typewritten/computer printout);
2. One (1) original and two (2) photocopies of Birth Certificate (Form 1A) or Certificate of
Live Birth;
3. Any document showing clearly the paternity between the father and the child, i.e.;
1. Employment records (with benefeciaries)
2. SSS/GSIS records
3. Insurance
4. Statement of Assets and Liabilities

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5. Individual Income Tax Return (ITR) of the father

1. Show valid ID of the parents (i.e. SSS/GSIS ID, Voters ID, Postal ID, Drivers License,
Passport, etc.)

c) Affidavit of Legitimation by Subsequent Marriage

1. Three (3) original copies of Affidavit of Legitimation duly signed by the parents (must be
typewritten/computer printout);
2. Three (3) original copies of Affidavit of Recognition by the father (if the fathers name does
not appear in the original birth certificate);
3. One (1) original and two (2) photocopies of the Marriage Contract of the parents;
4. Certificate of No Marriage CENOMAR, from the National Statistics Office of both parents;
5.
1.
2.
3.
4.
5.

Any document showing clearly the paternity between the father and the child, i.e.;
Employment records (with benefeciaries)
SSS/GSIS records
Insurance
Statement of Assets and Liabilities
Individual Income Tax Return (ITR) of the father

1. Show valid ID of the father (i.e. SSS/GSIS ID, Voters ID, Postal ID, Drivers License,
Passport, etc.)

d) Supplemental Report of Birth

1.
1.
2.
3.
4.
5.

Any document showing clearly the paternity between the father and the child, i.e.;
Name of Document Owner
Date of Birth, Marriage or Death
Registry Number
Entry/entries omitted during the time of registration
Reason for omission of the entry/ies during the event

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6. Purpose in supplying the omitted data

1. Two (2) photocopies of Certificate of Birth showing omitted data

Note: The one to file the supplemental report are the following:
1. Parent
2. Guardian
3. Party concerned (of legal age)

CONTACT US
OFFICE OF THE CITY CIVIL REGISTRAR
Ground Floor, City Health Building
Gen. Maxilom Extension, Cebu City

Tel. nos. (032) 2332484 / 2326664

City Civil Registrar: Atty. Evangeline T. Abatayo

Assistant Head: Mr. Oscar Molo

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