Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
User guide
CHART-TRACK has been approved as a legal equivalence for the paper Notice to
Mariner by the M.C.A.
This means that a vessel subscribed to the Chart-Track service does no longer need to
have the officially printed NTM's (or the printouts from the Mariner program) onboard.
If you have any question or any remark about Chart-Track Mariners: please contact us.
Send an email to support@charttrack.com.
Chart-Track Mariner
User Guide
Page
Contents
GETTING STARTED.................................................................................................................................... 3
1.System requirements..............................................................................................................................................
2. Installation.............................................................................................................................................................
Update Request...................................................................................................................................... 11
1. Requesting an update..........................................................................................................................................
2. Sending your update request...............................................................................................................................
3. Loading your received updates into Chart-Track Mariners.................................................................................
Update CD-ROM
HOW TO ?............................................................................................................................................... 29
CORRECTIONS NOTICES...........................................................................................................................................
To know if a correction has been printed
To print and select corrections
To receive a missing correction, already marked as Correct Printed
Charts Management.................................................................................................................................................
To manage your vessels Charts inventory and Folios, click Chart Management
Order Management..................................................................................................................................................
To manage your orders, click Order Management
Order status
To confirm that your chart agent may now ship an order.
To confirm the receipt on board of an order.
To add an order
To cancel an order
To easily find an order in the list of orders
To print the list of the orders
To ask your management office to confirm an order you have placed
To select all the orders
To deselect all the orders selected
List of abbreviations................................................................................................................................ 33
Chart-Track Mariner
User Guide
Page
GETTING STARTED
1.System requirements
A Microsoft Windows NT 4.0 (SP6) system with a NTFS file system and hard disk with 2Gb free space is
needed.
Remark: The Chart-Track Mariners system is built to be installed on a Windows NT computer. Running
Mariners Software with Windows 95-98 may be possible, but because of the different file system it will
require more free HD space.
2. Installation
You will have received a CD-ROM that contains the following:
- The Chart-Track Mariners operating program
- The latest database of all charts published by the UKHO.
- The latest database of all publications published by UKHO, IMO, ITU, NI, and all the publications
available through you Chart Agent (if your Chart Agent is your Chart-Track contact).
- The latest database of corrections for UKHO charts/publications.
Insert the installation CD-ROM into the appropriate drive.
Be sure you are logged on the computer with the user login that will be used to work with Mariners.
That user has to be in the Administrator group of the Workstation. In any other case, you will have
problem while using Mariners.
Then install the Mariners Software on the biggest hard disk partition available (with a minimum of 2 Gb
space free).
To install the Mariners system, select the folder Mariners_Install on this CD-ROM and run the file
Setup.exe.
Just follow the instructions.
The CD-ROM will self install.
When installation is complete, start the Mariners program and check the time zone on your computer.
GMT is essential because of the world-wide operation of the system.
The first update has to be loaded from the installation CD.
On the screen you will select the button Load Update, in the Update branch. (which is the only part
you can access) and select the medium CD-ROM. It will automatically load the file SVR01_01.bin that
contains the database. This will take quite a long time, so sit back and have a break or get on with
some other important duties.
Remark: If you receive any error message during the update loading, please check the free space left
on the hard disk where you installed Mariners. If it is not enough big, the update cannot be
loaded.
In any case, please send that error message (as precisely as you can) to
support@charttrack.com, so we can check what problem occurred.
Chart-Track Mariner
User Guide
Page
Inventory Management
Inputting your inventory into Chart-Track mariner
The next thing you must do is entering the vessels chart and publication inventories into ChartTrack Mariners.
Select the FOLIO MANAGEMENT branch on the main menu.
Chart-Track Mariner
User Guide
Page
First of all, select in the H.O. scrolling list (by clicking on the down arrow on the right of the frame) that
edits the charts you want to add.
You will now see a frame that enables you to select each chart, either by scrolling down the list (by
clicking on the down arrow on the right of the frame) or by typing the number in the frame.
Next you will get a frame that asks you to insert the number of the last correction. You can choose this
from the drill-down list (you will find the latest correction number on your chart in the bottom left-hand
corner of the chart).
Chart-Track Mariner
User Guide
Page
You continue like this until your chart inventory is in the database. Charts added in this way will be
automatically selected as ACTIVE.
You can select charts as being in NON-ACTIVE by clicking on the check mark next to the chart.
NON ACTIVE charts are those that are on board but not in current usage. For example, you may be
sailing on a regular run and only require a small number of charts. You will only receive the tracings and
Notices to Mariners for those ACTIVE charts when you make an update request. (See more about this in
the chapter about requesting updates).
Remark: If you do not find a chart you have on board in the Mariners list, it has probably been
withdrawn or replaced by the Hydrographic Office.
Chart-Track Mariner
User Guide
Page
To activate or deactivate a chart, select the chart(s) and click the (De)Activate button.
You can (de)activate chart by chart) (or by selecting several charts in one time, or by folios (ship
or HO folios).
You can also just click on the Active mark to remove or add it.
Chart-Track Mariner
User Guide
Page
Next you will get a frame that asks you to insert the number of the last correction. You can choose this
from the drill- down list.
Chart-Track Mariner
User Guide
Page
You continue like this until your publications inventory is in the database. Publications added in this
way will be automatically selected as ACTIVE.
You can select publications as being in NON-ACTIVE by clicking on the check mark next to the
publication, or by selecting the publication(s) and using the (De)activate button.
NON ACTIVE publications are those that are on board but not in current usage. You will only receive the
tracings and Notices to Mariners for those ACTIVE publications when you make an update request. (See
more about this in the chapter about requesting updates)
Chart-Track Mariner
User Guide
Page
You access a window where you choose first the Publisher. Then you can either type the number
of the publication or choose the publication in the scroll list.
To access all the corrections for a publication, and to see if a publication has been correctly corrected
Select the publication and click Correction. You then access a window which gives you all the
corrections for the selected publication, in chronological order by the year, the week and the
number of the correction, with a view of the text and the tracing. You can also see if a
correction is present in your database and if it has been printed.
To print a publication inventory, active or sleeping publication list.
Click Report and choose the sorting you wish. The printed report presents for each publication,
its publisher, code, title, edition date, status on board and if its active or not.
Please note that you can export the different reports in different format, and save those files on
your computer. It is interesting if you need to modify a report.
Chart-Track Mariner
User Guide
Page
Update Request
1. Requesting an update
Go to the main menu and select the UPDATE branch.
Chart-Track Mariner
User Guide
Page
About the first update request and any update after having loaded an update CD-ROM: they take quite
a long time to be prepared, so you are probably ready to have a cup of coffee after all the work you
have just done so go ahead and enjoy!
Maximum file size: This means that the file is too big to send it via e-mail. To cut airtime there
is a maximum file size as mutually agreed with vessel management and vessel. An Update CDROM is necessary.
Maximum transfer size: When the file size is too big, we divide the answer file in smaller
sections. So you can upload the information and corrections files in more than one update
(request). This size is also mutually agreed with management and vessel.
Update requests are automatically treated by the Chart-Track Central Database. If you send by error
twice the same update file or old update files, they wont be treated and the Central System will
advise you of this error.
You can only load in Mariners the answer to the last update request made. So if you do not receive an
answer to your last update, be patient. An answer is always sent for each update request received in
the ct@charttrack.com mailbox. If you make a new update request before having loaded the previous
answer, you will receive an answer that you could not load in the system. This will be a waste of
airtime.
Chart-Track Mariner
User Guide
Page
Update CD-ROM
To load an update from a CD-ROM, select CD-ROM and click Ok . Such a CD-ROM only contains
corrections, and no database information. So it has to be completed by an e-mail update request.
An Update CD-ROM contains a bin file named SVR01_01.bin, containing all the correction files
available.
Before loading that CD-ROM, you have to send an update request via e-mail, to receive all the data
information about the corrections contained on the CD. Once the update answer is loaded, load the
CD as described and send a new Update request via e-mail. Once its answer (the received e-mail
attachment) will be loaded, so your system will be up-to-date
Chart-Track Mariner
User Guide
Page
1. Notice Management
To see or list all existing corrections and their status, click
Management
Notice
Chart-Track Mariner
User Guide
Page
Chart-Track Mariner
User Guide
Page
Chart-Track Mariner
User Guide
Page
Chart-Track Mariner
User Guide
Page
Chart-Track Mariner
User Guide
Page
The indication Correct Printed will automatically be added by the system for the corrections printed
by using the Print Selected button, and for which your printer has sent back the information that it
was printed.
The fifth button, PRINTER SETUP is used if there is a need to change printers or make changes to the
printer.
There you can select a different paper source for the blank paper, the tracing paper (this is the seethrough paper that is used for the tracings) and the block paper. Please refer to the How To section for
more details about the Printer setup.
When the print command has been given, you will be prompted to load tracing paper.
If you have pressed PRINT SELECTED the system will automatically print a picking-list first to help you
select the charts/publications that you have to correct.
Chart-Track Mariner
User Guide
Page
You can then select to print only the corrections that you have not yet printed out, or select all the
corrections again for that chart.
Chart-Track Mariner
User Guide
Page
Changer le printscreen
This will enable you to select all corrections for a complete folio of charts, if your charts are sorted in
geographical folios on board.
You can also create customised folios for your vessel according to a particular route or a particular
geographical area. (See creating customised ship folios)
In the top frame you can select which types of folios that you wish to view.
In the box below, you will see the geographical areas covered by each folio.
When you have selected a particular folio, you will see the charts contained in that folio, in the list
below.
You then have the option to select all charts in the folio by pushing on the double arrow pointing to the
right, or select them one by one by clicking on the line and pressing the single arrow pointing to the
right. The selected charts will appear in the frame on the right.
You can deselect charts by using the arrows pointing to the left.
When you have finished your selection, press the button NEXT. You will then enter the screen that
enables you to print off your corrections.
Chart-Track Mariner
User Guide
Page
Page
consecutive number that is already used for another chart, the system will ask you to confirm
your choice and in this case will automatically increment the following consecutive numbers. So
two charts of a same ship folio cannot have the same consecutive number. Charts can be added
to a Ship Folio without any consecutive number is not.
To import/export user/ship folios. You have the opportunity to export your folio to files that can be used
by other vessels from your company or by your chart agent. And in the same way, you can import such
files.
Chart-Track Mariner
User Guide
Page
Charts PWeekly
To see the P-WEEKLY function, select Folio Management on the main menu, then Chart Management.
On the bottom right of the screen is a button PWEEKLY.
When you select this button you will see a screen that shows all new editions in preparation. The status
of each new edition is also shown.
The first column on the left gives the PWeekly type (just refer to the List of Abbreviations at the end of
this document, or point your mouse on the 3 letters to make its meaning appear.)
The next columns show
-
Chart-Track Mariner
User Guide
Page
Publications PWeekly
To see the P-WEEKLY function, select Folio Management on the main menu, then Publication
Management.
On the bottom right of the screen is a button PWEEKLY.
When you select this button you will see a screen that shows all new editions in preparation. The status
of each new edition is also shown.
The first column on the left gives the PWeekly type (just refer to the List of Abbreviations at the end of
this document, or point your mouse on the 3 letters to make its meaning appear.)
The next columns show
-
Chart-Track Mariner
User Guide
Page
Old Pub. If the new edition replaces another publication, the code of the old one is given for
reference (by placing your mouse indicator on that code, the title of the publication appears).
Withdraw date. The date after which the old edition is no longer valid and should be destroyed.
Chart-Track Mariner
User Guide
Page
publications.
The screen will show which charts and publications are on order as well as the order status.
A code indicates order status. Please refer to the abbreviations list for further explanation.
The button Add Order enables you to add charts/publications to the order.
The button Cancel order enables you to remove items from the order.
The button Report prints out a hard copy report of outstanding orders.
Chart-Track Mariner
User Guide
Page
The button Order Request prints out a hard copy order form.
The buttons Confirm to ship ordered charts and Confirm to ship ordered publications are a signal to
your supplier that he can group an order together and despatch. (This option exists if you wish to tell
your supplier to group various orders together and ship in one consignment to reduce costs).
The button Acknowledge order received has to be used when the shipment has arrived on board and
you wish to add it to your inventory list.
On this screen you can select the charts/publications received and you can print off a control checklist
for administrative reasons.
You can confirm the receipt on board whether by directly click in the box next to the chart
number/publication code, or by selecting the received charts/publications and pressing the Receive
button.
If a received chart/publications has corrections, you will then see a box appearing on screen that will
prompt you to enter the latest correction number for each item. This is useful in case a shipment has
been on its way for some time. There may well be new corrections since it left from your supplier.
Any change you make in the Order Management part is always sent with your update
request and synchronized with your chart agent database.
Chart-Track Mariner
User Guide
Page
HOW TO ?
CORRECTIONS NOTICES
To know if a correction has been printed
To know if the correction for that chart has been printed, just select the notice, the charts
corresponding are given below and a ( Correct Printed box) next to the chart number
indicates if it is printed correctly.
Charts Management
To
manage your
Management
vessels
Charts
inventory
and
Folios,
click
Chart
This window gives you an overview and the status for all the charts you have on board.
Order Management
Chart-Track Mariner
User Guide
Page
Order status
The ORDER STATUS can be:
WMAR
OGEN
WVAL
OCP
SHIP
BO
CANC
Waiting for order from Mariners. This means that the order is NOT yet generated,
that you have to ask the shipment of the chart when it is available. By following the
explanation below, a WMAR order will become an OGEN order and IT WILL ONLY BE
SHIPPED IF IT BECOMES OGEN.
Order generated, by your company manager or by you.
Waiting for order validation. Those orders may have been created by your chart
agent and have to be confirmed by your company manager or by your chart agent.
Order received / confirmed by partner. Your chart agent has confirmed the order
and will ship the chart when it is available.
Shipped. Indicates when an order has been shipped to you. You'll have to confirm
its receipt.
Back-Order by partner. The chart will be shipped when it is available, but the
shipment is postponed.
Order Cancelled, by your chart agent, your company manager or yourself.
To add an order
Click Add order
You access a window where you choose first the H.O., which produces the chart you want to
order
Then you can either type the number of the chart or choose the chart in the list, which is given.
The status of the chart on board (active or not) is to be stipulated.
If you receive the following message This chart is already on board when trying to add an
order, you have to first delete the chart in the Chart Management part before ordering a new
one.
To cancel an order
Select the order to cancel and click Cancel order . Please note that depending on the order
validation, an order may not be cancelled.
Page
Chart-Track Mariner
User Guide
Page
Chart-Track Mariner
User Guide
Page
List of abbreviations
INVENTORY STATUS
Present in inventory
D
O
VAL
REP
WMAR
OGEN
WVAL
OCP
SHIP
BO
CANC
Chart/publication is valid
Chart/publication is going to be replaced or
withdrawn
Waiting for order Mariner
Order generated
Waiting for order validation
Order received / confirmed by partner
Shipped
Back-Order by partner
Cancelled
ORDER VALIDATION
AC
AR
MC
MR
PC
PR
NOTIFICATION DATE
DATE
AVAILABLE DATE
DATE
EDITION DATE
DATE
CHART STATUS
PUBLICATION STATUS
PWEEKLY TYPE
FOR CHARTS
V
R
Chart/publication is valid
Chart/publication is going to be replaced or
withdrawn
TNC
TNE
TRE
TWD
To
To
To
To
RNC
RNE
RRE
RWD
VNC
VNE
VRE
VWD
Chart-Track Mariner
User Guide
Is
Is
Is
Is
Is
Is
Be
Be
Be
Be
Page
PWEEKLY TYPE
FOR PUBLICATIONS
TEP
TES
TNP
TNS
TRP
TRS
TWP
TWS
To
To
To
To
To
To
To
To
REP
RES
RNP
RNS
RRP
RRS
RWP
RWS
VEP
VRES
VNP
VNS
VRP
VRS
VWP
VWS
Chart-Track Mariner
User Guide
Be
Be
Be
Be
Be
Be
Be
Be
Page