CHECK LIST FOR Joint Chief Inspector of Factories / Deputy Chief Inspector Factories- Records

SL.NO

REGISTERS

DESCRIPTION

PERIOD

REMARKS

Muster Roll Form 25

Attendance Register

Daily

Wages Register (Staff & Scheme)

Pay roll

Monthly

Form 25 B

Pay roll cum Time Card

Monthly

Register of Adult Workers Form 12

Address & Shift

Monthly

Accident Register Form 26

Accident

Monthly

Register of Dangerous Occurances Form 26A Dangerous Occurance

Monthly

Register of Festival Holidays Form VI

Holidays

Monthly

Register of Wokmen Form I

Address & D.O.J

Monthly

Register of Wages Form B

Wages Abstract

Monthly

10

Maternity Benefit Form A

Maternity Leave

Monthly

11

Payment of Subsitance Allowance

Suspension

Monthly

12

Register of Fines Form I

Fines

Monthly

13

Register of Deduction & Damages Form II

Deductions & Damages

Monthly

14

Register for Advance Form III

Advances

Monthly

15

Minutes Book - Canteen Committee

For Welfare

Bi Monthly

16

Minutes Book - Safety Committee

For Safety

Bi Monthly

17

Register of Unpaid Accumulations Form C

Fine & Unpaid

Quarterly

March/ June/ Sep/ Dec

18

Inspection Book

Lime Washing

12 Months

31st March

Toilet Lime Washing

Quarterly

Jan/ Apr/ July/ Oct

For Grevance

Bi Monthly

Grevance Day

Bi Monthly

Form 7

Form 28
Form 29
19
20

Minutes Book - Complaint Committee

Minutes Book - Complaint Committee Meeting
with Principal Employer

21

National Holiday Payment

Payment Voucher

Monthly

Jan/ Apr/ May/ Aug/ Oct

22

Form 8 (Sec 31, Rule 56 (7) (A) (B)

External Test (Rs.400/Vessel/Year)

Yearly Once

April

Internal Test

Yearly Once

April

Hydrolic Test (Rs.1000/Vessels)

Once in Two Years

April

Working Time

If any change

July / December

23

Form 11

24

Labour Welfare Fund Form A

Employee + Employer Contributions

Yearly

31st January

SL.NO REGISTERS

DESCRIPTION

PERIOD

REMARKS

25

Last Year Eligible Leave &

Monthly &

31st January

Worked days

Yearly
3 years

Register of Leave with Wages Form15

26

Certificate of Stability

Building Structure

27

Notice of Change of Manager (Form 3a)

Factory Manager Change

28

Form 14

Register of Young person (Muster)

Monthly

(Adolocent)
29

Form I

Specification of Festivals

If any change

November

30

Form II

Notice of Festival Holidays

If any change

November

31

Form III

Proceeding of the Inspector

If any change

November

32

Form IV

Application for change of

If any change

November

The Specified Festivals

33

Form V-A

Acceptance of employee

Jan/ Apr/ May/ Aug/ Oct

National / Festival Holiday Work

34

Recurring Deposit Report

R.D Savings Monthly

Monthly

35

Hoists

Lifting Certificate

Yearly

36

Goods Lift

Lifting Certificate

Half Yearly

37

First Aid Certificate

First Aid Training

3 Years once

38

Renewal of Factory License

Factory License

Yearly

39

Building Plan Approval

Any Change in Building

Yearly

40

Hydro Extractor Testing Certificate

Centrifugal Test

Yearly

41

Fire Service License

Certificate

Yearly

42

Form - 25B Acknowledgement

Service Card (Time Card)

Monthly

43

Form - 35

Skilled employee Register

Yearly

44

Form -D

Equal Remuneration Register

Monthly

45

Form - 6

Humidity Register

Monthly

Special Notes :
1
2
3

Sl.No.2, Sl.No.7 & Sl.No.8 Updated by Current month PF Workers Addition & Resigned List
Sl.No.9 Updated by Workers Wages Summary List.
Sl.No.27 If Factory Manager changed We will file Form 3a

October 31st

September 8th

January

Sl.No.28 to Sl.No.34 If applicable we will update

CHECK LIST FOR Pf Records

SL.NO

REGISTERS

DESCRIPTION

PERIOD

REMARKS

Form 5

Member Addition

Monthly

Due Date : 25th

Form 2

Nomination Forms

Monthly

Filed On:

Form 10

Member Resigned

Monthly

Due Date : 25th

Form 12a

Contribution Abstract

Monthly

Due Date : 15th

Remitted On :

Form 9

PF Members Details

Monthly

(Personnel Data)
6

Form 3A

Members Contribution

Yearly

March 31st

Form 6a

Total Contributions

Yearly

March 31st

Form 19

EPF Claim (Resigned)

After 60 days

Form 10C

EPS Claim (Resigned)

After 60 days

10

Control Chart for EPF claim

Monthly

EPF Challan Account details

A/c.No.1

EPF (EMPLOYEE)

A/c.No.1

EPF (EMPLOYER)

A/c.No.2

Admn.Charges (EPF)

A/c.No.10

EPS

A/c.No.21

EDLIS

A/c.No.22

Admn. (EDLIS)

Special Notes :
1

Form 5 & Form 10 Submitted every month 25th day.

EPF Challan Remitted on or before every month 15th day

Form 3A & 6A Submitted on March 31st day

CHECK LIST FOR ESI Records

SL.NO

REGISTERS

DESCRIPTION

PERIOD

REMARKS

ESI CHALLAN

Contribution Remittence

Monthly

Due Date : 20th

Form 1

Nomination Forms (If any)

Monthly

Due Date : 10th

Form 3

Nomination Forms (If any)

Monthly

Due Date : 10th

Form 5 (Return)

Half Yearly

6 Month

May-12th/ Nov-11th

Form 6 (Return)

Half Yearly

6 Month

May-12th/ Nov-11th

Form-1B

Addition of Family Member

Form-01B

Annual Return

Yearly

January

Note:
1

ESI Contribution Employee 1.75% & Employer 4.75% Both Contribution 6.5%

Per Day Wage Rs.70/- or Less Exempted from Employee Contribution. Only Employer Contribution 4.75%

Employee Contribution & Employer Contribution Rounded to Next One Rupee for Each Persons

Monthly Wages / Salary not Exceeding Rs.15,000/- ESI Covered.

ESI Exclude for Washing Allowance.

Declaration Form 1 With 1 Post Card Size Photo or Family Photo.