Track Value Engineering Ideas

ITEM VALUE ENGINEERING IDEAS

#
1
Eliminate the import of 6 of TopSoil
fill on the field inside the track.
2094 CY

3
4

6
7
8
9
10
11
12

13
14

Eliminate the poured-in-place

concrete ring
on the outer perimeter of the track.
58 CY
Delete Sprigging infield and 90 day
Maintenance Period
Eliminate the As-Built certifications
for ABC,
Asphalt Paving, ,BUT NOT
Synthetic Surfacing,AND Line
Marking.
Eliminate the Site Construction
Fence.
Change vinyl fence fabric to
galvanize
Change channel drains to ACCO
4010 with #420 galvanize grate
Utilize WASHED WHITE sand in lieu
of Bunker Sand.
Delete 44 Y fittings for future field
drains (6")
Change field drain material from
ADS-N12 to Hancor Co.
Change fence black bottom pipe to
6ga tension wire
Eliminate the Prime Coat under
Asphalt Paving.
(This procedure has been
eliminated on most projects due to
potential environmental problems.)
Utilize Quarry Screenings in lieu of
Decomposed Granite.
Eliminate the Herbicide Treatment
under Asphalt Paving.
TOTAL

SOURCE VALUE
OWNER

GC

ACCEPTED
NOTE
??
$41,788
$41,788 Previously
deleted by
Addenda #2,
JHA had
included by
mistake.
$30,488
NO

OWNER

$20,000

$20,000

GC

$11,000

$7,000

OWNER

$5,600

$5,600

GC

$3,600

NO

GC

$3,000

$3,000

GC

$2,500

$2,000

GC

$2,000

$2,000

?? VALUE

GC

$2,000

$2,000

?JHA to verify

GC

$1,600

$1,600

GC

$1,500

$1,500

?? CALL S&ME

GC

$1,400

$1,400

?? GET
SAMPLE

GC

$1,000

$1,000

$129,976

$91,388

Return to Table of Contents

15-3

by others later

? Ken verify

see note

16. PROJECT FILING STRUCTURE

Prompt and accurate retrieval of contract documents is essential to successful project
management. If you cant find the latest Addenda or change order drawings, then how
will you be able to rationally interpret requests for changes or monitor the construction?
Project files start with the planning documents, and are closed out when the final
inspections and turnover is complete. Large organizations that have separated planning
from construction will have two sets of documents, which makes the Project Managers
job more difficult, when researching a problem involving planning and intent of design.
The construction contract file must contain a complete set of documents including the
Agreement, Addenda, and Changes. Filing is done by type of document and their
sequence of occurrence. Preconstruction would be first and Warrantees last. (SEE
CONTRACT FILES.)
In addition to retrieving technical information, it is also crucial that financial information
be readily available in a manageable format. Your accounting system may not be
structured to accommodate multiple purchases over several years, with multiple budget
managers. In addition to construction costs, there will be purchases for furniture,
data/telephone equipment, moving, design fees, physical plant support, engineering, and
abatement. The capital project will have a unique accounting code, but you need to
establish sub codes, which allow tracking expenditures by the various budget managers.
(SEE CAPITAL CONSTRUCTION COST CODES.)
Filing is boring and routine until you are looking for a particular document which proves
that you did not authorize a particular change order, or rejected a proposed substitution in
material, or directed the contractor to delete the fire proofing in the building that just
burned down.

16-1

Contract Files
Planning Phase:
Customers initial scope of work
Preliminary Planning Data
o Facility size
o Approximate budgets
o Master Plan site options
Planning layouts for rooms
Preliminary funding options
Approved planning scope of work and budget
Design Phase:

AE Contract +Addendum to AE contract

Design Stages
o Schematic Design
Submissions/Review comments
o Design Development
Submissions/Review Comments
o Construction Documents
Submissions/Review Comments
Additional AE services
o Furnishings Plan
o Other services
Engineering Contracts
o Surveys
o Engineers Construction Field Reports
o Construction Test
Soil
Concrete
Other (steel, fire proofing, roofing, precast, etc.)
Permits
o Erosion Control
o Road Crossing
o Sewer/water service
o Check Requests for permits
Construction Phase:
Construction Contract
o Addendum
o Invitation for Bids
o Bids and evaluation form
Bonds, insurance, Workmans Comp.
o Value Engineering
Submitted VE ideas
Approved VE Ideas
Formally Issued Change Orders in numeric order
Pre-Construction Meeting
o Insurance Certificates

16-2

o List of Subcontractors
GC Progress Payments & Lien Release
Requests For Information (RFI)
o RFI Summary Log
Changes
o Proposal Requests
o Change Order Log
o Pending Change Orders (PCOS)
o Change Directives pending formal change order
General Contractor Daily Reports
Progress Meetings (Bi-Weekly Minutes)
General Correspondence from
o AE
o GC
o Other
Project Schedules / Monthly Progress Reports
Close Out
o Punch list inspections
o Administrative close out documents
o Manuals, warrantees, as built drawings,
o Certificate of Occupancy
Project Blue Prints
o On a stick file in the project office
Submittals (Shop Drawings, Technical Data per Specification Division 1 16)
1. 1- Administrative (General requirements/special conditions)
i. Photographs
ii. O&MN manuals
iii. Warrantees and bonds
2. 2- Site work (paving, grass, termites)
3. 3-Concrete
4. 4-Masonry
5. 5-Metals (structural, stairs, railings)
6. 6-Wood & plastics
7. 7-Thermal and moisture protection (roofing, insulation)
8. 8-Doors and windows
9. 9-Finishes (flooring, carpet, paint, gypsum wallboard)
10. 10-Specialities (toilet accessories, flag poles, lockers..)
11. 11-Equipment (projection screens, food service)
12. 12-Furnishings (lab case work, theatre seats)
13. 13-Special construction (metal buildings)
14. 14-Conveying systems (elevators)
15. 15a-Mechanical HVAC
16. 15b-Plumbing
17. 16-Electrical (fire alarm, lights, wiring)

16-3

In order to keep accurate track of project costs it is essential that your accounting system
be able to monitor multiple lines of budget and cost data. You may have additional
budget managers involved with the project each responsible for a different aspect of the
work, such as computers, audio visual, furnishings, and telephones. Each of these
managers needs a specific budget and the means to track costs. The following categories
are provided for your accounting cost codes:
Cost Codes
OBJECT
CODE
87110
87111
87112
87113
87114
87115

CATEGORIES
ARCHITECTURAL

ELEMENTS
Planning
Designer #1
Designer #2
Plan Reproduction
Interior Designer
Lands Designer

ENGINEERING

Surveys, Studies, Borings

Job Testing #1
Job Testing #2

87120
87121
87122

ABATEMENT

Survey, Removal

87150

CONSTRUCTION

Contractor #1
Contractor #2
Contractor #3
Contractor #4
Contractor #5
Contractor #6
Contractor #7
Landscape

87101
87102
87103
87104
87105
87106
87107
87108

EQUIPMENT

Office Equipment
Computers
A/V Equipment
Food Equipment & Design

87130
87131
87132
87133

FURNISHINGS

Furniture, Art, Accessories

87140

TELEPHONE/DATA

Tele Outside Cable

Tele Equipment Room
Tele Inside Wiring
Tele Instruments
Data Outside Cable
Data Equipment Room
Data Inside Wiring
Data Instruments
Cable TV Wiring

87160

87168

MOVING

Move in/out, Storage

87170

PHYSICAL PLANT

Locks, Fire Ext., Etc.

87180

PERMITS

Permits

87190

16-4

87164