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Management Solution
Benefits
100 Percent Digitization of Invoices
Capture electronic invoices and paper
invoices with our outsourced paper invoice
conversion service or leverage your existing
scanning systems
Convert high-volume paper invoice
suppliers to an electronic process
Touchless Invoicing Global Reach
Includes 80+ user-configurable business
rules for invoice validation and matching at
point of supplier submission
Tailors business rules by supplier types,
region, spend categories, etc.
Drives 98% touchless processing and
> 50% reduction in processing costs
Supports global e-invoice operations
that address more than 70 currencies,
digital signature authentication, VAT/tax
compliance, and data archival
Electronic invoicing is a proven solution for driving touchless invoice processing, but not everyone is
ready to transition off paper to an electronic process. With Ariba Invoice Management, you can proceed
at your own pace and combine paper invoice conversion with electronic invoicing to digitize 100
percent of your invoices.
Ariba Invoice Management offers you the ability to capture and automate the processing of all your
invoices. It is the only cloud-based, smart invoice solution integrated with the Ariba Networkthe
worlds largest business commerce network. Odds are, many of your suppliers are already part of the
Ariba Network. And with no technical barriers for participation, it is quick and easy to enable all of your
suppliers who are not already on the system.
A key feature of Ariba Invoice Management is the more than 80 business rules that can drive 98
percent touchless invoice processing rates. Business users can configure and update these rules with
no IT assistance or programming expertise. By empowering accounts payable with a touchless invoice
process, you improve AP productivity, manage your cash better, and elevate AP to a strategic role
within corporate finance.
Features
Technology: Extends your ERP or AP system to a smart invoice network that connects you to virtually
all your suppliers through a Software-as-a-Service (Saas)-based platform for touchless invoice
processing
Community: Ariba Network, the worlds largest global trading community with close to one million
buyers and suppliers, and Ariba Exchange, an online community of peers and thought leaders for
sharing insights and best practices and value-added business partners
Capabilities: All that you need for efficient and effective global e-invoicing, including invoice
validation against 80+ business rules before posting to your AP or ERP systems; invoicing against
contracts; country-specific VAT/tax/legal compliance; account coding; 2-, 3-, and 4-way matching;
invoice routing and approval, including mobile approval; reporting; analytics; and invoice processing via
a supplier portal, EDI, cXML, CSV, and paper conversion services.
Results
With Ariba Invoice Management, a
global equipment manufacturer:
Processed 90% of global spend
through the Ariba Network
Achieved a dramatic 75%
reduction in A/P headcount
Enabled VAT legal compliance,
including smart invoicing in
China with validation step against
government VAT invoice
Fewer supplier inquiries: Self-service tools for suppliers eliminate invoice and payment status
phone calls. Online dashboards centralize all documents and communications, so your suppliers
can view approvals, payments, rejected orders, and more. This readily available information helps
suppliers with cash forecasting and dispute resolution. Make it easier for your partners to work
with you, and youll enjoy the benefits that come with stronger vendor relationships.
100 percent on-time payment performance: While fully automated invoice management means
you can achieve virtually 100 percent on-time payment performance, there is no compromise in
DPO management. With Ariba, you can extend DPO by routinely agreeing to pay invoices on their
due date rather than upon receipt. You wont need to worry about late payment feesautomation
avoids them. The key here is consistency: if your suppliers decide they need payment sooner, theyll
be motivated to offer discounts in exchange. And thats a good way to support procurements efforts
to negotiate new supplier contracts.
Reduced supply chain risk: Greater visibility, enhanced connectivity, and improved collaboration
all contribute to stronger supplier relationships. By implementing a more efficient invoice process,
you can help your suppliers reduce their days sales outstanding (DSO). And by supporting their
working capital management efforts and working more closely in mutually beneficial ways, you can
help keep your suppliers strong and viable.
Copyright 2015 Ariba, Inc. All rights reserved. Ariba and the Ariba logo are registered trademarks of Ariba, Inc. Ariba Invoice Management is a
trademark of Ariba, Inc. All other brand or product names may be trademarks or registered trademarks of their respective companies or organizations
in the United States and/or other countries.
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