Software Innova Dental and Optical2

QUEZON CITY POLYTECHNIC
UNIVERSITY
E-BOOKS AND SALES MONITORING ONLINE SYSTEM

FOR INNOVA OPTICS AND DENTAL SPECIALISTS
A Project Paper
Presented to
The Faculty of Information Technology
Quezon City Polytechnic University
In Partial Fulfillment
Of the Requirements for the
Systems Analysis and Design
Requirement # 1
By
Danao, Gerrard B.
Dañao, Kenneth
Escueta, Michael S.
Estellero, Jonathan C.
April 2010
BACHELOR OF SCIENCE IN INFORMATION

TECHNOLOGY
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In partial fulfillment of the requirements for the Systems Analysis

and Design, this project study entitled “E-BOOKS AND SALES
MONITORING ONLINE SYSTEM FOR INNOVA OPTICS AND
DENTAL SPECIALISTS ”, has been prepared and submitted by
Danao, Gerard B. , Dañar, Kenneth , Escueta, Michael S. , Estellero,
Jonathan C. , who is hereby recommended for oral examination.
FEBWIN E. VILLACERAN, MEng (ECE), SBET

Adviser
Approved by the committee on Oral Examination with a grade of

_________.
Date: __________________
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iii
DEDICATION
This thesis is dedicated to our parents that given us support
in all aspect and to our professors that teaches us on how
to fulfill our goals and our friends and to our God almighty.
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ABSTRACT
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TABLE OF CONTENTS
Title Page…………………………………………i
Approval Sheet………………………………….. ii
Dedication……………………………………….. iii
Abstract…………………………………………… iv
List of Tables……………………………………... ix
List of Figures……………………………………. xii
Chapter
1 PROJECT AND ITS SETTING

Introduction 1
Background of the Study 2
Company Problem Statement 3
Objectives of the Study 4
General Objectives 4
Current IT Environment/ Infrastructure 5
1. Hardware Specifications 6
2. Software Specifications 7
3. Network Architecture 8
4. Manpower 8
5. Backup Recovery 8
Data Requirements 9
a. Forms 9
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Chapter 1
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THE PROJECT AND ITS SETTING
1.0 Introduction
The system design process usually involves creating and
evaluating a number of possible designs. The researcher team
discussed the advantages and disadvantages of each of these. The
design that was conceived accepted may be the most appropriate
technically but, more often than not, other factors such as the need for
compatibility with other systems, the need to use company standards,
the need to minimize risks in other parts of the system govern the
ultimate design choice. The design is simply represented as a
specification of the system which is to be implemented.
The E-Books and Sales Monitoring System is a complete
inexpensive system for management of sales, purchases, payments
and customer records. This system will help the user in creating
invoices, sales orders, service/s rendered, customer profiles and any
kind of the reports for monitoring the business. Inventory System
allows controlling customer balances and vendor balances.
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The E-Books and Sales Monitoring System is an on-line
website for the Innova Dental and Optical Clinic. This system is
especially intended for storage of data covering all the transactions in

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the clinic, for the on-line sharing of each branch of the company and to
advertise the its services being offered. The system is developed
through HTML, Php and a little JavaScript scripting codes using
Dreamweaver Cs3 software, phpMyadmin and Apache in Xampp
software.
The system provides an interaction between company and the
guests/visitors of the system. The partners of the clinic can share the
sales and transactions privately, because of the confidential nature of
sales and transactions. In this kind of process, the system provides
security in all records of the company and no one can easily access the
sales record unless the person is permitted to do so. The guests can
interact with the owner through sending suggestions, questions and
recommendations at via email.
The developers of the new system can refine its design by
breaking the system down into smaller tasks and then estimating the
time spent to complete it. The focus of this study is the use of many
tools with a collaborative mindset of the developers to systematically
improve business through the implementation of a new information
system. System developers can enhance in its learning through the
application of new techniques and tools.
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2.0 Background of the Study
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INNOVA OPTICS and DENTAL SPECIALISTS is an optical and
dental clinic located at 2nd Floor Susano Complex, Quirino Hi-Way,
Novaliches, Quezon City. It was started on December 11, 2004 with
one(1) staff dentist and a medical secretary. The Innova Optics and
Dental Specialist is owned by Dr. Rhona M. Subagan, a Doctor of
Dental Medicine who graduated from National University (NU). The
Clinic has a partnership with Optical Clinic owned by Dr. Armila David-
Cablay and has a branch located at Sampaloc, Manila.
` The Innova Optics and Dental Specialists offers Consultation,
Extraction, Restoration, Prophylaxis, RCT, Denture and X-Ray. This
clinic does not have any computer based system for its business even
though they have an existing computer system.
Clinic’s Mission:
INNOVA OPTICS and DENTAL SPECIALISTS strives to meet the

needs of its customers for total value by offering a good service.
Clinic’s Vision:
Years form now Innova Optics and Dental Specialists will grow
and expand its business by consistently providing a good and
affordable service for its customers.
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The problems of Innova Optics and Dental Specialists has an
unorganized compilation of different patient records and lack of
information regarding account receivables and payables that will be
useful in determining if the company is making profit or not. The
researchers choose the Innova Optics and Dental Specialists in order to
make their replace their existing system and transform it into a new
and most effective system possible for its improvement.
3.0 Statement of the Problem
Based on the interview conducted at the Innova Optics and
Dental Specialists, it was discovered that the clinic has an unorganized
compilation of different patient records and lack of information
regarding account receivables and payables that will be useful in
determining if the company is making profit or not.
4.0 General Objectives
To provide the most effective system for the improvement of
Innova Dental and Optical Clinic patients record system by designing e-
Book and Sales Monitoring Online System.
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5.0 Specific Objectives
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A useful system is essential to ensuring the use and acceptance
of the information system; there are several specific objectives that
the researchers try to attain when designing a system:
• To develop an E-Book and Sales Online Monitoring System
that is searchable through the use of the net.
• To make the system user-friendly
• To lessen the difficulties while searching files for follow-up
• To monitor the sales and generate reports of the company
• To advertise the companies services using the website
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6.0 Current IT Environment/Infrastructure
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Innova optics and dental specialist uses one laptop (Dual core
2.50 GHz) and software operating system (Windows Vista Home
edition) for the operations of the unit.
6.1 Hardware Specifications
HARDWARE
Acer Laptop
Intel Dual Core 2.5 Ghz
2GB DDR2 Memory
14” LCD
160GB HDD Samsung
Table 1 Hardware Specifications
(Source: Innova Optics and Dental Specialists)
6.2 Software Specifications
SOFTWARE Specs
Windows Vista Home
Edition
Microsoft office 2007
Avast Antivirus
Adobe Reader 9
Yahoo Messenger
Table 2 Software Specifications

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6.3 Network Architecture
Not Available
6.4 Manpower
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The company has one employee/staff and a manager who is the
owner.
6.5 Backup Recovery
All the records and transactions are stored in a drawer or storage
box.
7.0 Process/Data Flow Diagrams
Data flow diagrams are used to describe how the system
transforms information. They define how information is processed and
stored and identify how the information flows through the processes.
When building a data flow diagram, the following items should be
considered:
1. Where does the data that passes through the system come
from and where does it go?
2. What happens to the data once it enters the system (i.e., the
inputs) and before it leaves the system (i.e., the outputs)?
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3. What delays occur between the inputs and outputs (i.e.,
identifying the need for data stores)?

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When systems researchers attempt to understand the
information requirements of users, researchers must be able to
conceptualize how data
move through the Innova Dental and Optical clinic, the process of
transformation that the data undergo, and what the outputs are, so
these are the process and data flow of the existing system of the said
company.
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7.1 Data Flow
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Figure 1 Data Flow Diagram of the Existing System

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8.0 Data Requirements
8.1 Forms
8.1.1 List of Forms
• Dental Form
• Optical Form
8.1.2 Layout of Forms
Table 3 Dental Form

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Table 4 Optical Form

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8.1.3 Data Dictionary of Forms
Dental Form Data Dictionary
Rx No.
Rx No. is the assigned ID number for all the patients in the clinic
by the management. The Rx No. should not be repeated and unique to
avoid redundancy.
Patient’s Name
Patient’s Name is the name of the patient or customer of the
clinic.
Date
The given or the current date where the patient commit a
consultation or treatment in the clinic.
Age
The age of the patient.
Birthdate
The date was the patient is born.
Sex
The gender of the patient it is either “male” or “female”.
Tel/Cell No.
The contact number of the patient in order to have a
communication between the patient and the doctors.

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Address
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The current and exact address of the patient.
Case History
Case History indicates the illness or diseases of the patient
before proceeding to treatment. The doctor/employee will ask the
condition of the patient first to avoid accident and prescription of
wrong medicine that is not compatible for the illness of the patient.
Services Rendered
The services rendered to the patient in the clinic such as
consultation, extraction, restoration, prophylaxis, RCT, denture and X-
Ray.
Fee
The given amount according to the service/s being rendered by
the patient.
Total
The total amount of fees according to the service/s being
rendered by the patient.
Deposit
The advance payment of the patient before performing the
treatment.
Balance
The incomplete payment of the patient.

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Recall Date
The assigned date where the patient needs to comeback to the
clinic for another check-up.
Attending Dentist
The name of the attending dentist who performed the
medication of the patient.
Optical Form Data Dictionary
Job No.
The assigned ID number for all the patients in the clinic by the
management. The Job No. should not be repeated and unique to avoid
redundancy.
Patient’s Name
The name of the patient or customer of the clinic.
Date
The given or the current date where the patient commit a
consultation or treatment in the clinic.
Age
The age of the patient.
Tel No.
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The contact number of the patient in order to have a
communication between the patient and the doctors.

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Address
The current and exact address of the patient.
Occupation
The job in which a person is engaged.
Chief: Complain
The main complain of the patient about its condition.
RX
This is a medical prescription which is consisting of OD, OS, Add,
Sph, P.d., Cyl and Seg. Hit.
Kind of Lens
The lens prescribed for the patient.
Fee
The given amount equivalent to the service/s rendered to the
patient.
Frames
The physical frame of the eye glass recommended for the optical
patient.
Tints
The lens color recommended by the doctor to balance light
transmission, reduce glare and improve depth perception/color
recognition.
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Remarks
The final words or the recommendations of the doctor for the
patient.
Total
The total amount of fees according to the service/s rendered to
the patient.
Deposit
This is the advance payment of the patient before performing the
treatment.
Balance
The remaining unpaid account of the patient.
Recall Date
The assigned date where the patient needs to comeback to the
clinic for another check-up.
8.2 Reports
The Innova Optics and Dental Specialist use “ledgers” or printed
document encoded by its employee for their daily, monthly and annual
reports.
8.2.1 List of Reports
Not Available
8.2.2 Layout of Forms

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Not Available
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8.2.3 Data Dictionary of Reports
8.3.1 Entity Relationship Diagram
Not Available
8.3.2 Data Dictionary of the ERD
Entity-An entity is a specific object of interest to the business area. It
can be said that in an accounting system, two things are basically
necessary: Accounts and transactions. In a customer support system,
we would need to have some information about customers, for a start.
Each such unit of essential information is named ‘an entity’, with a
name and attributes.
Attributes-Each entity will normally have one or more attributes.
Attributes may be thought of as smaller pieces of information within an
entity. Together they describe our entity to the degree we find
necessary.
Relationships-In a relational database, all entities have bonds
between them, expressed as relationships. A relationship is a link
between to entities, and it tells us something about which relationships
exists between our entities.

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9.0 Problems/Requirements List
The company’s problem is the growing numbers of papers being
stocked in the storage box, because of this, it is not easy to find or
recover file records. Some of the files are not organized, because of
the manual errors such as instead of arranging the files according to its
surname alphabetically and sometimes the company employee
displaced it. And because of these problems the company is just
wasting its time and experienced an additional task that leads to
additional expenses for the company.
The following are the requirements list in improving the company’s
system:
1. The company must have a faster retrieval of records.
2. Less cost for operation or management of the company but
produces effective results.
3. Lessen the time of work.
4. Prevent manual errors.

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5. Provides more organized and accurate records of files.
10.0 Analysis of the Existing System
The existing system of the Innova Optics and Dental Specialists
is currently using the manual information system which lacks the 19
proper management and control of the patient’s records that makes
the company files unorganized and over populated that caused to the
loss of files and it is not easy to retrieve some previous records of the
patient. The manual system of the company entails a lot of time spent
in recording and recovering the files of the patient. So, the researchers
need to propose a system that can help solve all these problems.
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Chapter 2
METHODOLOGY
1.0 Project Design
The E-Books and Sales On-line Monitoring System (ESOMS) for
Innova Optics and Dental Specialists is an On-line database website
design coded in HTML, Php and a little JavaScript codes. This system
has been developed through Php coding using Dreamweaver Cs3 and
with the help of Adobe Photoshop CS3.
The effects and design of the system is made through Macromedia
Flash and Cascading Style Sheets (CSS) codes.
1.1 Research Design
This is a descriptive-exploratory approach on how an on-line
solution can deliver a big impact in an organization, particularly a
dental-optical company gearing it up for global competitiveness. The

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researchers used both qualitative and quantitative research methods
for this proposition, where they intend to identify the perceived
strengths; benefits and even weaknesses of implementing a website
with on-line information system, as viewed by IT professionals and
students. Further, this proposal analyzes the perceived message
transmitted through the e-business with regards to the content,
structure and strategy used. Finally, the proponents look upon the 21
proposed system and the impact it would bring to Innova Dental and
Optical Specialists Clinic.
1.2 Problem Analysis
The company’s seen problems at Innova are addressed by the
proponents through the developed system. The system can easily save
records for the company’s customer profiles, sales and daily
transactions. The researchers designed an organized and a user-
friendly system for the company and are logically developed to avoid
errors and lost of files in the company. The system will help lessen the
time consumed in recording transactions manually and will lessen the
paper documents for the company. Most especially, the two branches
of the said company can share transactions through on-line anytime
and anywhere.
3.0 Project Development

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In the first phase of the E-Books and Sales Monitoring Online
System project development, the researchers are concerned with
identifying the problems, opportunities, and objectives, this stage is
critical to the success of the rest of the project, because no one wants
to waste subsequent time addressing the wrong problem.
The first phase requires that the researchers look honestly at
what is acquiring in a business. Then, together with other organization
members, the researchers pinpoint problems. Often these problems 22
will be brought up by other, and they are the reason why the
researcher was initially called in. Opportunities are situations that the
researchers believe can be improved through the use of computerized
information system. Seizing opportunities may allow the business to
gain a competitive edge or set an industry standard.
Identifying objectives is also an important component of the first
phase. First, the researchers must discover what the business is trying
to do. Then the analysis will be able to see if some aspect of
information systems applications can help the business reach its
objectives by addressing specific problems or opportunities.
The people involved in the first phase are the users, researchers
and systems managers coordinating the project. Activities in this phase
of interviewing user management, summarizing the knowledge
obtained, estimating the scope of the project, and documenting

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results. The output of the phase is a feasibility report containing a
problem definition and summarizing the objectives.
The next phase that the researchers enter is that of determining
information requirements for the particular user involved. Among the
tools used to define information requirements in the business are
interactive methods such as interviewing, sampling and investigating
hard data, and questionnaires. And unobtrusive methods, such as 23
observing, decision makers’ behavior and office environments and all
encompassing methods such as proto typing.
The next phase that the system researchers undertake involves
analyzing needs, again, special tools of techniques help the
researchers make requirements determinations. One such tool is the
use of data flow diagrams to chart the input, process, and output of the
business functions in a structured graphical form. From the data flow
diagrams, a data dictionary is developed that users all the data items
used in the system, as well their specifications.
During this phase, the system researchers also analyze the
structured decisions made. Structured decisions are those for which
the condition alternatives and actions can be determined.
Next is the design phase, in this phase of the systems project
development, the system analog uses the information concerned
earlier to the logical design of the information system. The researchers

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design accurate data entry procedures so that data coming into the
information system are correct. In addition, the researcher provides for
effective way to the information system by using techniques if good
form and screen design.
In the fifth phase of the system project development; the
researchers work with their other programmers to develop any original
software that is needed. Some of the structured techniques for
designing and documenting software include structure charts, and 24
pseudo code. The system researchers use one of these devices to
communicate to their programmer when needed to be programmed.
Before the information system can be used; it must be tested. It
is must less costly to cycle problems before. The system is design over
to users. Some of the testing is completed by programmers alone,
some of the system researchers in construction with their
programmers. Servers of test to pin point problems is run, first with
sample data and everything with actual data from current system.
Maintenance of the system and its documentation begins in this phase
and is carried out routinely throughout the life of the information
system.
In the last phase of systems development, the researchers help
implement the information system. Some training is done by vendors,
but oversight of training is the responsibilities of the system

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researchers. In addition, the researchers need to plan for a smooth
conversion from the old system to the new ones; or build a database,
installing equipment, and bringing the new system into production.
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After the system is installed, it must be maintained measure that
the computer program be modified and kept up-to-date.
2. Determining
information 3. Analyzing System
requirements needs.
1. Identifying
Problems,
4. Designing the
Opportunities and requirement system.
objectives
6. Testing and maintaining

5. Developing and
the system
documentary system
Figure 4 System Development Cycle

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The proposal is the specific project or set of activities for which
you the researchers seek the grant of the new system and any support
and the budget requirements necessary to successfully complete the
work. Here the researchers look more closely at the key ingredients for
developing and implementing the project, and how to articulate these
concepts in the proposal. In this brief, the word “project” is used to
refer to a specific intervention or activity. The first step when planning
a project is to make sure there is a strong link between the
organization’s mission and the initiative the researchers are 26
considering. The project they planned and the funding should be part
of the overall strategy for addressing the issues. When developing the
plan envision the following:
• How does the project relate to the organization’s mission?
• What is the context in which the work and how is this unique?
• How will the project change or improve the conditions of the
company or beneficiaries?
Before developing the proposed system, the researchers conduct
an interview to the Innova Optics and Dental Specialists to gather more
information in the company and analyze its problems and ask what
kind of system proposal fits for the company. Then, the researchers
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conceptualized what kind and qualities of the system should be
proposed in the company.
So, this is the proposed system, the system is developed through
Dreamweaver CS3 using the Dreamweaver Php and HTML where the
researchers wrote the Php and html codes. The researchers created
the forms needed to record all the transactions in the company, while
the systems layout is developed through the use of Adobe Photoshop
CS3 and Macromedia Flash for the additional effects and graphics for
the system.
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4.0 Evaluation / Validation Criteria
4.1 Technical Considerations
The method of technical considerations in developing the
system for Innova optics and dental specialists\s is to ensure
that the clinic has a good condition of a computer (desktop or
laptop), the researchers is considering that the system being
developed does not required a very high specifications of the

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computer. And lastly, the researchers consider that the
hardware and devices used in the proposed system is
available in the market.
4.2 Operations
The system is a very user-friendly, the user can easily
navigate to this on-line system but not all users can access to
the company’s records of transactions, only the
owner/administrator can access to it. The on-line system can
record the customer profiles, sales and daily transactions of
the company. The administrator can save, delete edit and
search the customer records.
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4.3 Schedule
Once the transactions are saved it is already stored in the
system database and it cannot be deleted unless the
administrator will delete the record.

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The owner can only share transactions through on-line and
both of the branch owners must have an Internet connection.
The administrator can always access to the system to add,
save, delete, edit and find the recorded transactions in the
company.
4.4 Economic / Cost Effectiveness
Every owner wants a cost-effective building. But what does this
mean? In many respects the interpretation is influenced by an
individual's interests and objectives.
• Is it the lowest first-cost structure that meets the program?
• Is it the design with the lowest operating and maintenance
costs?
• Is it the system with the longest life span?
• Is it the facility in which users is most productive?

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Yes, the developed system is very helpful to reduce expenses in
the company and provide a good storage of transactions in the
company. Instead of buying papers, printing of forms and providing
storage box/drawers for storage. This is the system that has a full
package of the necessary things for the improvement of the company.

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Chapter 3
SYSTEM DESIGN
Description of the Proposed System
I. Logical Model Report
1.0 System Description

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The E-Books and Sales On-line Monitoring System is a database
system of all the transactions and records for the Innova Optics and
Dental Specialist Clinic. It is also a website for the said company that
advertises their services and give information about the company.
The features of the proposed system are the form for customer
profile where the owner can record data all about their customers. The
next feature is the form for each service rendered by the customers,
with the amount/fee for each service and computes the total amount of
all fees. Through the given forms the owner can add, edit, delete and
save records. To have a fast searching of records, the developers add a
search engine where the owner can search the names of the
customers including the records. The owner can also upload pictures of
the customer profile in order to see the image of the patient before
and after the treatment. 31

And lastly the system also features the on-line sharing
information, this sharing is only allowed for the both owner of the
company’s two branches and not for the guest/visitor of the site.
Through this system, the owner can view the other company’s branch
sales and customer records.
2.0 System Requirements

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INNOVA OPTICS AND DENTAL SPECIALIST CLINIC are using
a “Manual System” for their transaction. The E-Book and Sales
Online Monitoring System for Innova Specialist required a minimum
of a processor (Dual Core 2.60 GHz) for Operating system (Windows
Server 2003 Standard Edition) and High Speed Internet Service
Provider.
3.0 Hardware Requirement (Minimum and Recommended)
This includes the existing hardware facilities of the INNOVA
OPTICS AND DENTAL SPECIALISTS that are available, below are the
stated proposed hardware specification.
EXISTING HARDWARE DETAILS AND

SPECIFICATION
Manual System( Papers )
Table 5 Existing Hardware
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PROPOSED HARDWARE DETAILS AND

SPECIFICATION
Processor Memor HDD VGA
y
Dual Core 2.60 1Gb 160G 64 128 / 256 MB
GHz b
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Table 6 Proposed Hardware
3.1 Servers
EXISTING SERVER
Not Available
Table 7 Existing Server
PROPOSED SERVER
Microsoft Server 2005
Table 8 Proposed Server
3.2 Workstations
Laptop
3.3 Network
Not Available
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3.4 Other Peripherals
3.4.1 Printer
3.4.2 Scanner
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Software Requirements
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SOFTWARE DESCRIPTION
• XAMPP is an easy to
install Apache distribution
Xampp Server containing MySQL, PHP
and Perl. XAMPP is really
very easy to install and to
use - just download,
extract and start.
• The distribution for
Windows 2000, 2003, XP
and Vista. This version
contains: Apache, MySQL,
PHP + PEAR, Perl,
mod_php, mod_perl,
mod_ssl, OpenSSL,
phpMyAdmin, Webalizer,
Mercury Mail Transport
System for Win32 and
NetWare Systems v3.32,
Ming, JpGraph, FileZilla
FTP Server, mcrypt,
eAccelerator, SQLite, and
WEB-DAV +
mod_auth_mysql.
•
phpMyAdmin is a free software tool

PhpMyAdmin written in PHP intended to handle the
administration of MySQL over the
World Wide Web. phpMyAdmin
supports a wide range of operations
with MySQL. The most frequently
used operations are supported by the
user interface (managing databases,
tables, fields, relations, indexes,
users, permissions, etc), while you
still have the ability to directly
execute any SQL statement.
MySQL is a database.
PhpMySql
The data in MySQL is stored in
database objects called tables.
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Table 9 Software Requirements
4.1 Servers
Microsoft SQL Server 2005 (codenamed Yukon), released in
October 2005, is the successor to SQL Server 2000. It included
native support for managing XML data, in addition to relational
data. SQL Server 2005 also allows a database server to be
exposed over web services using TDS packets encapsulated
within SOAP (protocol) requests. When the data is accessed over
web services, results are returned as XML.
4.2 Workstation
Laptop/Desktop Computer
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5.0 Data Requirements
6.0 People
The proposed system is used by the owner and staff of the
Innova Optics and Dental Specialists Clinic. There is also an admin
that operates and control the cycle of the proposed system and
lastly the guests/visitors of the system is also a part of the
proposed system.
II. Design Instruments and Techniques

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The instruments and techniques use din the collection of data for this
study were:
a. Observations
Before developing the proposed system, the
researchers observed to the subject company, the purpose
of this is to get a
clearer and richer understanding of what the proponent
need to do to improve in the given company, to know what
kind of system used in the company, what are the
activities inside the company and the disadvantages of the
current system in order to know what kind of system
should be proposed for the company.
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b. Interviews
The researchers conduct an interview to the
company to know all the information and the problem of
the company. The researchers used cell phone as an
instrument for recording the conducted interview and

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gathered some paper works and forms as a basis in
developing a new system for the company.
c. Company Visit
The researchers visited some company with a
computer-based system in order to gain more knowledge
about the system requirements, the features and how their
system does is developed.
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Chapter 4
DETAILED PROGRAM DESIGN REPORT

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1.0 System Specifications
1.1 Functional
The functions of the proposed software are to advertise the
company, for recording and updating of all sales of Innova Optics and
Dental Specialists Clinic.
1.1.1 System Boundaries
Inquiry and Registration
Places Services
Customer
Customer
Profile
Payments
Owner/Admin Reports
Figure 4 System UML

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(Interaction with the customer and the system)
1.1.2
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Customer Inquiry
Customer
Owner/Admin
Update Records
Save Records
Edit Records
Add Records Software Interaction
Figure 5 System UML
(Saving, Update, Edit and Deleting Customer Records)
1.2 Technical Design
1.2.1 Database
1.2.1.1 Schema
39
FLOWCHART
UNIVERSITY
START A
Log-in Form
Input Username and

Password
Verify Username and

Password
N
IF Un and
Pw == True Display Msg
Box
Show Admin
Page
Figure 6.0 Module Flowchart of Admin Log-in Form
LEGEND:
A -On page connector to END
A -Off page connector to ADMIN

UNIVERSITY 40
Y
DENTAL SHOW DENTAL
FORM B
FORM
DENTAL Y SHOW DENTAL

DATABASE DATABASE C
VIEW PREVIEW
N
Y SHOW OPTICAL
OPTICAL
FORM D
FORM
Y SHOW OPTICAL
OPTICAL
DATABASE DATABASE
VIEW PREVIEW E
N
N
LOGOUT A
Figure 6.1 Module Flowchart of Menu Form

LEGEND:
A-Off page connector to ADMIN A -On page connector to End
F
UNIVERSITY
-Off Page connector to End
B
B
NAVIGATE D C
MENU
DENTAL/
Y OPTICAL
ADD
Input Save DATABASE
Entry Entry
N
Y Confir Y C
Select m
DELETE
Entry Delete
?
N
N Delete Entry from
Database
Y
UPDATE Modify
Entry Update Entry from C
Database
N
Y
Saving Save Entry from D
RECORD
Entry Database
N
N
LOGOUT A
Figure 6.2 Module Flowchart of Admin Account Form

LEGEND:
-On B
C page connector to -On page connector to Admin
Dental/Optical Database Account
On page connector to
D
Dental/Optical Database B -Off page connector to Admin
Account
UNIVERSITY
START
Log-in Form
Input Username and

Password
Verify Username and

Password
N
IF Un and
Pw == True Display Msg
Box
Show Client Web

Page
A page connector to CLIENT PROFILE

-Off
B -Off page connector to Admin Account
Figure 6.3 Module Flowchart of Admin Account Form

UNIVERSITY
1.2.1.2 Data Dictionary
Dental Form
Structure: Rx NO. = {Legal Characters}
Name : Rx No. Alias : RxNo

Data Type : Text Storage :
Customer
Size : 20 Table : Customer
Format : EN -0000 Database : EBSMS
Description : Refers to the Designated Number

Legal Characters = {0 – 9)
Name : Patient Name Alias : p_name

Customer
Description : Refers to the Designated Full Name
Structure: Full Name = {Legal Characters}

Legal Characters = {A-Z|a-z|0-9|.}
UNIVERSITY
Name : Date Alias : Date
Customer
Description : Refers to the Designated Date
Structure: Date = {Legal Characters}

Legal Characters = {0-9}
Name : Age Alias : Age

Customer
Description : Refers to the Designated Age
Structure: Age = {Legal Characters}

Name : Date of Birth Alias : d_birth

Customer
Description : Refers to the Designated Date of Birth
Structure: Date of Birth = {Legal Characters}

UNIVERSITY
Name : Sex Alias : Sex
Customer
Description : Refers to the Designated Sex
Structure: Sex = {Legal Characters}

Legal Characters = {A-Z|a-z}
Name : Contact Number Alias: contact_no

Customer
Description : Refers to the Designated Contact Number
Structure: Contact Number = {Legal Characters}

Name : Address Alias : address

Customer
Description : Refers to the Designated Address

UNIVERSITY
Structure: Address = {Legal Characters}
Legal Characters = {A-Z|a-z|0-9}
Name : Case History Alias : case_history

Customer
Description : Refers to the Designated Case History
Structures: Case History = {Legal Characters}

Name : Service Rendered Alias : service_rendered

Customer
Description : Refers to the Designated Service Rendered
Structures: Service Rendered = {Legal Characters}

UNIVERSITY
Name : Fee Alias : fee
Customer
Description : Refers to the Designated Fee
Structures: Fee = {Legal Characters}

Name : Deposit Alias : deposit

Customer
Description : Refers to the Designated Deposit
Structures: Deposit = {Legal Characters}

Name : Balance Alias : balance

Customer
Description : Refers to the Designated Balance
Structures: Balance = {Legal Characters}

UNIVERSITY
Name : Recall Date Alias : recall_date

Customer
Description : Refers to the Designated Recall date
Structures: Recall Date = {Legal Characters}

Name : Attending Dentist Alias : attending_dentist

Customer
Description : Refers to the Designated Attending Dentist
Structures: Attending Dentist = {Legal Characters}

Optical Form
UNIVERSITY
Name : Job Number Alias : job_no
Customer
Description : Refers to the Designated Job Number
Structures: Job Number = {Legal Characters}

Name : Patient name Alias : p_name

Customer
Description : Refers to the Designated Patient Name
Structures: Patient Name = {Legal Characters}

Name : Age Alias : age

Customer
Description : Refers to the Designated Age
Structures: Age = {Legal Characters}

UNIVERSITY
Name : Contact Number Alias : contact_no
Customer
Description : Refers to the Designated Contact Number
Structures: Contact Number = {Legal Characters}

Name : Address Alias : address

Customer
Description : Refers to the Designated Address
Structures: Address = {Legal Characters}

Name : Occupation Alias : occupation

Customer
Description : Refers to the Designated Occupation
Structures: Occupation = {Legal Characters}

UNIVERSITY
Name : Chief Complain Alias : chief_complain

Customer
Description : Refers to the Designated Chief Complain
Structures: Chief Complain = {Legal Characters}

Name : RxNo Alias : rx

Customer
Description : Refers to the Designated RX
Structures: RX = {Legal Characters}

Name : Kinds of Lens Alias : kind_lens

Customer
Description : Refers to the Designated Kinds of Lens
Structures: Kinds of Lens = {Legal Characters}

UNIVERSITY
Name : Fee Alias : fee

Customer
Description : Refers to the Designated Fee
Structures: Fee = {Legal Characters}

Name : Frames Alias : frame

Customer
Description : Refers to the Designated Frame
Structures: Frames = {Legal Characters}

Name : Tints Alias : tints

Customer
Description : Refers to the Designated Tints

UNIVERSITY
Structures: Tints = Legal Characters}
Name : Remarks Alias : remarks

Customer
Description : Refers to the Designated Remarks
Structures: Remarks = {Legal Characters}

Name : Total Alias : total

Customer
Description : Refers to the Designated Total
Structures: Total = {Legal Characters}

UNIVERSITY
Name : Deposit Alias : deposit
Customer
Description : Refers to the Designated Deposit
Structures: Deposit = {Legal Characters}

Name : Balance Alias : balance

Customer
Description : Refers to the Designated Balance
Structures: Balance = {Legal Characters}

Name : Recall Date Alias : recall_date

Customer
Description : Refers to the Designated Recall Date
Structures: Recall Date = {Legal Characters}

UNIVERSITY
Sitemap
UNIVERSITY
USER
Admin Log-in Visitor
Database
Verification
List of
Home
Buttons Dental form
Button
About us
About us Optical Form
Button
Services
Services Dental
Records
Button Contact us
Contact us Optical
Records
Button
Logout
Patient’s Optical
records
Patient’s Dental
Records
Optical Form
Dental Form
UNIVERSITY
Hierarchical Input-Process-Output (HIPO)
E-BOOKS AND ONLINE SALES MONITORING SYSTEM

(CLIENTS/SITE VISITORS)
0.0
LOG-IN HOME ABOUT US CONTACT US SERVICES REGISTER

1.0 2.0 2.1 2.2 2.3 2.4
Figure 7.0 Hierarchical Input-Process-Output of

E-Books and Online Sales Monitoring System for Clients/Site Visitors
UNIVERSITY

(ADMINISTRATOR)
3.0
LOG-IN HOME ABOUT US CONTACT US SERVICES

1.0 4.0 4.1 4.2 4.3

E-Books and Online Sales Monitoring System for Administrator
UNIVERSITY
ADMINISTRATOR
3.0
SERVICES
ADMIN ACCOUNT CUSTOMER RECORDS RECORDS
3.1 3.2 3.3
Figure 7.2 Hierarchical Input-Process-Output

Administrator log-in
UNIVERSITY
ADMIN
ACCOUNT
3.1.1
ADD UPDATE EDIT DELETE SAVE CANCEL

2.1.1.5 2.1.1.6 2.1.1.4 2.1.1.7 2.1.1.9 2.1.1.10
UNIVERSITY

Admin account Submenu

(CLIENT)
4.0
USER-ACCOUNT HOME ABOUT US CONTACT US SERVICES

4.1 4.2 4.3 4.4 4.5

Client Navigation
UNIVERSITY
USER-ACCOUNT
(CLIENT)
4.1
EDIT SAVE UPDATE DELETE LOG-OUT

4.1.1 4..1.2 4.1.3 4.1..4 4.1.5

Client account Submenu
UNIVERSITY
Input Process Output
 Username  Verify username  Home page

and password if
 Password valid  Warning
Message
Input-Process-Output (IPO) “Your
username or
Author: Group 11 Program: E-books and Sales Online Monitoring System password is
Date:3/26/2010
incorrect.
Diagram: 1.0 Module Name: Log-in for Administrator Page: 1 of 1
 If username
and password
is valid, load
the
homepage
 If username
and password
is invalid,
display
message box
and allows
user until 3
trials, or else,
the program
will be
terminated
UNIVERSITY
Figure
 Click 7.6 E-books and Sales Online Monitring
 Verify  System (Log In)
If “User Account”
Login Username and submenu was
Password selected, its form
Author: Group 11 Program: E-books and Salesif Online Monitoring System Date:3/26/2010
correct will be loaded
Diagram: 3.0 Module Name: Home for Administrator Page: 1 of 1
 If “Dental Records”
submenu was
selected, its form
will be loaded
 If “Optical Records”
submenu was
selected, its form
will be loaded
 If “Dental
Database”
submenu was
selected, its form
will be loaded
 If “Optical
Database”
submenu was
selected, its form
will be loaded
 If “Log-Out”
submenu was
selected, its form
UNIVERSITY
Figure 7.7 E-books and Sales Online Monitoring System

(Home for Administrator)
 Click Edit
 Editing Process  If “Edit” button
 Click was selected,
Delete  Saving Process
Author: Group 11 Program: E-books and Sales Online Monitoring Systemthe user
Date:3/26/2010
 Deleting Process would be able
 Click
Diagram: 4.0 SaveModule Name: User Account Page: 1 of 1 own
to edit his
 User name user account
from the form
 Password then save it to
the database
 First Name
 If “Delete
 Last Name Account”
button was
 Middle selected, the
Name user will
delete his
account.
 If “Save
Account”
button was
selected, the
user will save
his account.
UNIVERSITY
Figure 7.8 E-books and Sales Online Monitoring System

(User Account)
Author: Group 11 Program: E-books and Sales Online Monitoring System Date: 3/26/2010
Diagram: 5.0 Module Name: Dental and Optical Forms for Administrator Page: 1 of 1
 Click  “Editing” Records  If “Edit”
Dental submenu
Form  “Updating” Records was selected,
its entry will
 Click  “Saving” Records be edited
Optical
 Processing Request  If “Save”
Form
submenu
 Click was selected,
Dental its entry will
DB be saved
Records
 If “Update”
 Click submenu
Optical was selected,
DB its entry will
Records be Updated
 If “View
Records”
submenu
was selected,
its records
will be loaded
UNIVERSITY
Figure 7.9 Dental and Optical Forms for Administrator
1.2.1.3 Screen Navigation Diagram

UNIVERSITY
Figure 8.0 Website Intro Design
UNIVERSITY
Figure 8.1 Website Home Page
Figure 8.2 Website About Us Page

UNIVERSITY
Figure 8.3 Website Services Page

UNIVERSITY
Figure 8.4 Website Contact Us Page

UNIVERSITY
Figure 8.5 Website Admin Page
(Sales menu)
UNIVERSITY
Figure 8.6 Website Database Page
(Table View)
1.2.1.4 Screen Design (use UML to illustrate how a screen operates)

UNIVERSITY
Website Intro Page:
Codes:
<html>
<head>
<title>intro</title>
<meta http-equiv="Content-Type" content="text/html;
charset=windows-1256">
</head>
<body bgcolor="#E1F4F8">
 
<center><object width="550" height="400">
<param name="movie" value="in.swf">
<embed src="in.swf" width="550" height="400" quality="high"
allowScriptAccess="always" allowFullScreen="false">
</embed>
</object>
</center>
<center><a href="innovathefinal.html"><img src="intro_03.gif"
border="no"></a></center>
</body>
</html>
Website Home Page

UNIVERSITY
Codes:
<html>
<head>
<title>INNOVA|Site</title>
<meta http-equiv="Content-Type" content="text/html; charset=iso-
8859-1">
</head>
<body bgcolor="#FFFFFF" leftmargin="0" topmargin="0"
marginwidth="0" marginheight="0">

<center><table id="Table_01" width="1011" height="1101"
border="0" cellpadding="0" cellspacing="0">
<tr>
<td colspan="13">
<img src="images/innovathefinal_01.gif"
width="1010" height="29" alt=""></td>
<td>
<img src="images/spacer.gif" width="1"
height="29" alt=""></td>
</tr>
<tr>
<td colspan="2" rowspan="4">
<td>
<a href="innovathefinal.html"><img
src="images/innovathefinal_03.gif" width="399" height="52" alt=""
border="no"></td>
UNIVERSITY

<td>
</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
<td>
<a href="innovathefinal.html" ><img
src="images/click.jpg" width="52" height="23" alt="" border="no"
title="Home"></td>
<td rowspan="2">
<td>
<a href="aboutus.html"><img
border="no" title="About Us"></td>
<td rowspan="2">
<td>
<a href="services.html"><img
border="no" title="Services"></td>
<td rowspan="2">
<td>
UNIVERSITY
<a href="contactus.html"><img
border="no" title="Contact Us"></td>
<td>
</tr>
<tr>
<td>
<td>

<td>
<td>
<td>
</tr>
<tr>
<td>
<td colspan="11" img
src="images/innovathefinal_20.gif" width="866" height="983" alt="">
<center><iframe name="body" src
="innovahome.html" width="100%" height="983" scrolling="no"
frameborder="0">fttp</iframe></center>
</td>
<td>
<td>
UNIVERSITY
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<img src="images/spacer.gif" width="72" height="1" alt=""></td>

<td>
<td>
<td>
UNIVERSITY
<td>
<td></td>
</tr>
</table>
</center>

</body>
</html>
Website About Us Page
Codes:
<html>
<head>
<title>innovaf</title>
8859-1">
</head>

UNIVERSITY
<tr>
<td colspan="13">
<td>
</tr>
<tr>
<td>
border="no"></td>
<td>
</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
<td>
src="images/thefinal_07.gif" width="52" height="23" alt=""
border="no"></td>
<td rowspan="2">
<td>
UNIVERSITY
src="images/aboutclick.jpg" width="71" height="23" alt=""
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
</tr>
<tr>
UNIVERSITY
<td>
="innovaaboutus.html" width="100%" height="983" scrolling="no"
</td>
<td>
<td>
</tr>
<tr>
<td>

<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
UNIVERSITY
<td>
<td>
<td>
<td>
<td></td>
</tr>
</table></center>
</body>
</html>
Website Services Page
Codes:
<html>
<head>
UNIVERSITY
8859-1">
</head>
<tr>
<td colspan="13">
<td>
</tr>
<tr>
<td>
border="no"></td>
<td>

</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
UNIVERSITY
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
src="images/servicesclick.jpg" width="72" height="23" alt=""
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<img src="images/innovathefinal_17.gif" width="72" height="4"

alt=""></td>
UNIVERSITY
<td>
<td>
</tr>
<tr>
<td>
="innovaservices.html" width="100%" height="983" scrolling="no"
</td>
<td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
<td>
UNIVERSITY
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td></td>
</tr>
</table></center>
</body>
</html>
Website Contact Us Page

UNIVERSITY
Codes:
<html>
<head>
8859-1">
</head>

<tr>
<td colspan="13">
<td>
</tr>
<tr>
<td>
UNIVERSITY
border="no"></td>
<td>
</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
border="no"></td>
<td rowspan="2">
<td>
<a href="services.html"><img src="images/innovathefinal_11.gif"

width="72" height="23" alt="" border="no"></td>
<td rowspan="2">
UNIVERSITY
<td>
src="images/clickcontact.jpg" width="86" height="23" alt=""
border="no"></td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
</tr>
<tr>
<td>
="innovacontactus.html" width="100%" height="983" scrolling="no"
</td>
<td>
UNIVERSITY
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
UNIVERSITY
<td></td>
</tr>
</table></center>
</body>
</html>
Website Dental Form Page
Codes:
<html>
<head>
8859-1">
UNIVERSITY
</head>
<tr>
<td colspan="13">
<td>
</tr>
<tr>
<td>
border="no"></td>
<td>
</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
<td>
UNIVERSITY
title="Home"></td>
<td rowspan="2">
<td>
<td rowspan="2">
<td>
<td rowspan="2">
<td>
<td>
</tr>
<tr>
<td>
<td>
<img src="images/innovathefinal_16.gif" width="71" height="4"

alt=""></td>
<td>
UNIVERSITY
<td>
<td>
</tr>
<tr>
<td>
</td>
<td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
<td>
UNIVERSITY
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td></td>
</tr>
</table>
</center>
</body>
</html>
Website Optical Form Page

UNIVERSITY
Codes:
<html>
<head>

8859-1">
</head>
<tr>
<td colspan="13">
<td>
</tr>
<tr>
<td>
UNIVERSITY
border="no"></td>
<td>
</tr>
<tr>
<td rowspan="3">
<td>
</tr>
<tr>
<td rowspan="2">
<td>
title="Home"></td>
<td rowspan="2">
<td>
<td rowspan="2">
<td>
<td rowspan="2">
UNIVERSITY
<td>
<td>
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
</tr>
<tr>
<td>
</td>
<td>
<td>
UNIVERSITY
</tr>
<tr>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
<td>
UNIVERSITY
<td></td>
</tr>
</table>
</center>
</body>
</html>
Website Database Page
Codes:
<style type="text/css">

</style>

<input type="button" value="Print Page!" onclick="window.print()"
class="style"/>
<Center>Dental
Database Records:
<table border=1 cellpadding=2>
UNIVERSITY
<tr
bgcolor=lightgray><td>RxNo</td><td>
 Patients
_name </td><td
>Date_m</td><td>Date_d</td><td>Date_y
</td>
<td>Age</td><td>Birthday_m</td><td>Birt
hday_d</td><td>Birthday_y</td>
<td> Sex &
nbsp;</td><td> Telno &nb
sp; </td><td>Cellno</td><td>&nbs
p; &nbs
p; &nbs
p; Addre
ss &nbs
p; &nbs
p; &nbs
p;</td>
<td>Diabetes</td><td>Allergies</td><td>U
nder_medication</td><td>Hypertension</td><td>Asthma</td>
<td>Other_diseases</td><td>Cosultation_fee</td
><td>Extraction_fee</td><td>Restoration_fee</t
d>
<td>Prophylaxis_fee</td><td>RCT_fee</td><td>
Denture_fee</td><td>XRay_fee</td>
<td>Orthodontics</td><td>Attending_dentist</td
><td>Recall_date</td><td>Total</td>
<td>Deposit</td><td>Balance</td></tr>
<tr><td>3355</td><td>Michael S.
Escueta</td><td>February</td><td>14</td>
<td>2010</td><td>19</td><td>June</td><td>18</td><td>1990
</td>
<td>Male</td><td>67346324</td><td>09224155318</td><td>Qu
ezon</td><td>on</td>
<td></td><td></td><td></td><td></td><td></td>
<td>1000</td><td>1000</td><td>1000</td><td>1000</td><td>
1000</td>
<td>1000</td><td>1000</td><td>sads</td><td>doctor</td><td
>2012-09-00</td>
<td>7000</td><td>3000</td><td>4000</td></tr>
<tr><td>3356</td><td>Jonathan Cayanan
Estellero</td><td>February</td><td>23</td>
UNIVERSITY
<td>2010</td><td>19</td><td>August</td><td>5</td><td>199
1</td>
<td>Male</td><td>none</td><td>09184294375</td><td>2924
king solomon st. Camarin Caloocan City</td><td></td>
<td></td><td></td><td></td><td></td><td>alifunga</td>
<td>200</td><td>100</td><td></td><td></td><td></td>
<td></td><td></td><td></td><td></td><td>0000-00-00</td>
<td></td><td></td><td></td></tr>
<tr><td>3389</td><td>Gerrad
Danao</td><td>March</td><td>6</td>
<td>2010</td><td>21</td><td>March</td><td>11</td><td>198
9</td>
<td>Male</td><td>373-54-
63</td><td>09105427507</td><td>Quezon City</td><td></td>
<tr><td>3390</td><td>Kenneth
Danar</td><td>March</td><td>7</td>
<td>2010</td><td>18</td><td>April</td><td>1</td><td>1991<
/td>
<td>Female</td><td>737-24-
56</td><td>09301575485</td><td>Quezon City</td><td></td>
1.2.2 Forms
1.2.2.1 Inventory
1.2.2.2 Layout
1.2.3 Reports
1.2.3.1 Inventory
UNIVERSITY
1.2.3.2 Layout
1.3 Program Design (use UML to illustrate how the modules of the
system works)
-each program unit should have a corresponding
diagram (e.g. collaboration, sequence, activity or state
diagrams)
1.4 Security Module Design
1.5 Backup and Archiving Design
1.6 Cost Benefit Analysis (CBA): Existing versus Proposed
Innova Optics and Dental Specialists Clinic
E-Books and Sales Online Monitoring System
Cost Benefit Analysis of Existing system
Schedule1. Hardware Cost
LAPTOP SPECIFICATIONS
Model: Acer Aspire AS4535-842G25Mn
UNIVERSITY
Qty Specification Cost Price Total
1 Processor : AMD Turion X2 Ultra
Dual Core ZM84 (2.3Ghz / 2MB)
1 Video : ATI Radeon HD3200 with
2048 Hypermemory
1 Storage : 250GB SATA HDD
1 Memory : 2GB DDR2 Memory
(Upgreable to 4GB) WHOLE
1 Display : 14" HD 1366 x 768 pixel PACKAGE
resolution, high-brightness
1 Acer Cystal Eye Webcam
1 Built in wireless lan 802.11abg
1 Built in 8X DVD-Super Multi
double-layer drive
2 Built in Speakers (3D sonic)
1 Printer
1 Printer
Total Php
32,000
Source: Acer Store, SM North Annex
Monthly Annually
PhP 426.667 PhP 5,120
Note: all salvage value is 20 % of actual price
Yearly Depreciation Cost = (Actual cost – Salvage Value) /

Estimated Life
= (32,000– 6,400) / 5 years
= PhP 5,120
Monthly Depreciation Cost = (yearly depreciation / 12 months)

UNIVERSITY
= PhP 426.667
Schedule2.Software Cost
Operating System
Qty Software Cost Price Total

1 Microsoft Professional XP 5,000.00 5,000.00
Total 5,000.00
Application Software
Qty Item Unit Price Total Price

1 Microsoft Office 2007 12,000.00 12,000.00
Total 17,000.00
Source: CDr King, SM North
Yearly Depreciation Cost = (Actual cost – Salvage value) /

Estimated Life
= (17,000 - 3,000) / 3 years

= PhP 4,666.00
= (4,666 / 12)
= PhP 388.83
Monthly Annually
PhP 388.83 PhP 4,000.00
Note: all salvage value is 20 % of actual price

UNIVERSITY
Schedule3. Utilities Expense
Qty Item Watt kW/ kW kW Tota No. Consumpti

s hou / / l of on
/hou r day day watt days
r s
1 Laptop 250 0.25 8 2 16 27 432
1 Printer 20 0.02 8 0.1 0.32 27 8.64
6
1 Aircon 750 0.75 8 6.4 12.8 27 345.6
3 Light(50 50 0.05 8 0.4 3.2 27 86.4
w)
Tota 872.64
l kWh
Schedule4. Furniture and Fixture
Qty Particular Cost Price Total Price

2 Cabinet P3,000 P6,000
2 Office Table P2,500 P5,000
3 Single Chair P800 P2,400
1 Group Chair P2,500 P2,500
Total P15,900
Source: Sanyang Intertrade Corporation

UNIVERSITY
Monthly Annually
Php 212 Php 2,544
Yearly Depreciation Cost = (Actual cost – Salvage Value) /

Estimated Life
= (15,900 – 3,180) / 5 years
= PhP 2,544
= PhP 212
Chapter 5
Summary of Findings, Conclusions and Recommendation
1.0 Summary of Findings

UNIVERSITY
During the first interview and observations in the Innova Optics
and Dental Specialists, they have problems in their manual system,
1.1 Conclusions
The study conducted has yielded some conclusions based on the
findings that were summarized in the previous section. It is now
possible to derive several conclusions based on the objectives
presented in the first chapter. These conclusions are the following:
• The implementation of E-Books and Sales Online Monitoring
System is highly successful because, it promotes the services of
Innova locally and it helped the clinic company to reach their
clients easily.
• The clients enjoyed the benefits of using the Software in doing
their transactions with the Innova Optics and Dental Specialists
Clinic.
• The proposed software is considered to be efficient, advanced
and inexpensive.
1.2 Recommendations
UNIVERSITY
Although, the implementation of E-Books and Sales Online
Monitoring System in the Innova Optics and Dental Specialists Clinic is
already highly successful, the company should still undergo some
improvements, like any other systems. Improving security of their
software and website is the most important factor that the company
should consider. The other factors that should be improved by Innova
Optics and Dental Specialists Clinic are their accuracy rate in order to
be more efficient. The company should also increase the number of
supported services in order to maintain their clients. At the same time
they should also attract more customers. In order to achieve this, the
clinic firm should have proper and wide marketing and advertisement
here in the Philippines. Finally, the company could make use of
database as a strategic weapon and new marketing techniques that
will give those gains from saving and increased revenues.

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QUEZON CITY POLYTECHNIC

E-BOOKS AND SALES MONITORING ONLINE SYSTEM

BACHELOR OF SCIENCE IN INFORMATION

In partial fulfillment of the requirements for the Systems Analysis

FEBWIN E. VILLACERAN, MEng (ECE), SBET

Approved by the committee on Oral Examination with a grade of

This thesis is dedicated to our parents that given us support

in all aspect and to our professors that teaches us on how

1 PROJECT AND ITS SETTING

Background of the Study 2

Company Problem Statement 3

Objectives of the Study 4

Current IT Environment/ Infrastructure 5

The system design process usually involves creating and

evaluating a number of possible designs. The researcher team

discussed the advantages and disadvantages of each of these. The

design that was conceived accepted may be the most appropriate

compatibility with other systems, the need to use company standards,

ultimate design choice. The design is simply represented as a

specification of the system which is to be implemented.

The E-Books and Sales Monitoring System is a complete

inexpensive system for management of sales, purchases, payments

invoices, sales orders, service/s rendered, customer profiles and any

kind of the reports for monitoring the business. Inventory System

allows controlling customer balances and vendor balances.

especially intended for storage of data covering all the transactions in

advertise the its services being offered. The system is developed

through HTML, Php and a little JavaScript scripting codes using

Dreamweaver Cs3 software, phpMyadmin and Apache in Xampp

The system provides an interaction between company and the

sales and transactions privately, because of the confidential nature of

sales and transactions. In this kind of process, the system provides

interact with the owner through sending suggestions, questions and

recommendations at via email.

The developers of the new system can refine its design by

tools with a collaborative mindset of the developers to systematically

improve business through the implementation of a new information

system. System developers can enhance in its learning through the

application of new techniques and tools.

dental clinic located at 2nd Floor Susano Complex, Quirino Hi-Way,

Novaliches, Quezon City. It was started on December 11, 2004 with

Dental Specialist is owned by Dr. Rhona M. Subagan, a Doctor of

Dental Medicine who graduated from National University (NU). The

Cablay and has a branch located at Sampaloc, Manila.

` The Innova Optics and Dental Specialists offers Consultation,

Extraction, Restoration, Prophylaxis, RCT, Denture and X-Ray. This

though they have an existing computer system.

INNOVA OPTICS and DENTAL SPECIALISTS strives to meet the

unorganized compilation of different patient records and lack of

information regarding account receivables and payables that will be

useful in determining if the company is making profit or not. The

researchers choose the Innova Optics and Dental Specialists in order to

and most effective system possible for its improvement.

3.0 Statement of the Problem

Based on the interview conducted at the Innova Optics and

Dental Specialists, it was discovered that the clinic has an unorganized

compilation of different patient records and lack of information

regarding account receivables and payables that will be useful in

determining if the company is making profit or not.

4.0 General Objectives

To provide the most effective system for the improvement of

Innova Dental and Optical Clinic patients record system by designing e-

Book and Sales Monitoring Online System.