Employee Pandemic Flu Preparedness Letter Template

Instructions: Modify this letter to prepare your employees and their families before pandemic flu.
Dear Employee,
[Insert business name] is taking steps to prepare for a pandemic flu. Pandemic flu is like seasonal flu but
much worse. A pandemic flu is a global flu outbreak that could start anywhere, spread quickly across the
world, and cause more illness than seasonal flu. Experts believe that a pandemic flu is inevitable but
just like with earthquakes they are unable to predict when it will occur. When it does occur, it could last
many months and affect up to 30% or more of the population. This will greatly affect our community and
our business.
What is [insert business name] doing to prepare?
During a flu pandemic [insert business name]s primary goals are to protect the health of our employees,
reduce the spread of disease, maintain essential operations and services, and minimize social disruptions
and the economic impact of the pandemic. To meet these goals the following preparedness steps have
been taken:

Pandemic influenza planning team formed

Coordination with partners
Development of a pandemic flu continuity plan
Exercise held to test the pandemic flu continuity plan
Plan Updated with lesson learned from the exercise
Employee training held
Seasonal flu shot day planned
Staying informed

How can you prepare for pandemic flu?

We hope that you will also take the time to learn more about pandemic flu, how to protect yourself from
infectious diseases, and how to prepare yourself for a pandemic flu. Please:
Learn about pandemic flu
o
Review the Infectious Disease Prevention Brochure
o
Review the Pandemic Flu Preparedness Brochure

Learn, practice, and teach healthy habits to your family

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o
o
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Wash your hands often

Cough and sneeze into your sleeve
Get vaccinated
Stay home when sick
Clean and disinfect commonly used surfaces
Dont sharing personal items

Create an emergency kit that includes items you will need for an infectious disease
emergency like pandemic flu.
o See the Infectious Disease Prevention Brochure for guidance

Additional information about pandemic flu can also be found at:

San Francisco Department of Public Health - www.sfcdcp.org/pandemicflu

US Department of Health and Human Services - www.pandemicflu.gov
[Insert business website with pandemic flu information]

For more information about [insert business name]s preparedness activities, what you can do to prepare,
or what to expect during a pandemic flu response, please contact:

[Insert name and contact information of contact at your business]contact:

Thank you for taking the time to learn about pandemic flu and to prepare.
Sincerely,

[Insert name of company president]