Quantity Variance

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Created on December 11, 2015

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Table of content

Table of content
1 Quantity Variance
1.1 Posting Quantity Variances
1.2 GR/IR Account Maintenance (MM-IV-CA)

1 Quantity Variance
Definition
The difference between the quantity delivered and the quantity invoiced for goods received for a purchase order is the quantity still to be invoiced. A quantity
variance exists if the quantity you are entering from the invoice does not match this open quantity.

Use
Quantity variances occur if the vendor:
Sends a partial invoice for one or more deliveries
In this case, the system expects to receive more invoices (or return deliveries).
Sends an invoice for a delivery that the goods receipt has not yet been posted for.
In this case, the system expects further goods receipts (or credit memos).
Special circumstances exist for goods-receipt based invoice verification :
If goods-receipt based Invoice Verification has been defined for an order item and the goods receipt has not yet been posted, the system does not allow
you to post the invoice.
If goods-receipt based invoice verification has been defined for a purchase order item, a goods receipt has been posted, and an invoice is now entered
for a larger quantity, the standard system is configured to display a warning message. This enables you to post a quantity larger than that received at
the time of invoice receipt even when goods-receipt based invoice verification is active.

Note
Note that no more goods receipts can be matched to this invoice. As a result, you can no longer tell from the purchase order history which goods receipt
items belong to which invoice items.
You can control the system messages for goods-receipt-based invoice verification and purchase-order-based invoice verification separately in
Customizing for Invoice Verification. In the standard system, both messages are configured as warning messages. For example, you can configure the
message for goods-receipt-based invoice verification as an error message. This allows you to prevent payment for an invoice quantity that is larger than
the delivered quantity in goods-receipt-based invoice verification.
See also:
Posting Quantity Variances

1.1 Posting Quantity Variances

As in the case of invoices without variances, the amount invoiced is posted from the GR/IR clearing account to the vendor account. When quantity variances
occur, the following applies:
If the quantity invoiced is larger than the quantity received, the system expects that the extra quantity invoiced will still be delivered.
If the quantity received is larger than the quantity invoiced, the system expects a further invoice to arrive.
When the goods or invoice are received, the balance is cleared on the GR/IR clearing account.
Postings in the Case of Quantity Variance: Invoice Quantity Greater than Goods Receipt Quantity

If no more goods or invoices are received, the balance remains open on the GR/IR clearing account. You must maintain the GR/IR clearing account at regular
intervals to clear these amounts manually.
See also:
GR/IR Clearing Account Maintenance

1.2 GR/IR Account Maintenance (MM-IV-CA)