1.147712!design Guide Complete 2010 Edition PDF

DESIGN
GUIDE
2010 Edition
Estates and Buildings Division

Serving the University Community
Contents
Sections
Page number
Electrical Services
Mechanical Services
73
Control Systems
138
Locks & Keys
144
Grounds & Landscaping
148
11 Construction(Design & Management)154

12 Contractor Control
INTERNAL
14 Finishes
162
186
18 CAD Standards
200
20
219
Cleaning Services
DESIGN GUIDE
Expiry date:31/07/10
Section 1
Electrical
Services
DESIGN GUIDE
2010 Edition
DESIGN GUIDE
Contents
1.1
HIGH VOLTAGE SYSTEMS
1.1.1
1.1.2
1.1.2.1
1.1.3
1.1.4
1.1.5
1.1.6
1.1.7
1.1.8
1.1.9
1.1.9.1
1.1.9.2
1.1.10
1.1.11
1.1.12
1.1.13
1.1.14
1.1.15
1.1.16
1.1.17
1.1.18
General Description
Sub-Station Construction
Equipment to be provided within each sub-station
Design Standards
Transformers
Connection Arrangements
Calculations
Cable
Support & Fixings
Equipment & Locations
Ring Main Units
General Construction
Connection
Jointing
Protection Settings
Connection to BMS
Isolations
Earthing
Insulating Mat/Gloves
Testing
Handover
1.2
LOW VOLTAGE SYSTEMS
1.2.1
1.2.1.1
1.2.1.2
1.2.1.3
1.2.1.4
1.2.1.5
1.2.1.6
1.2.1.7
1.2.1.8
1.2.1.9
1.2.1.10
1.2.1.11
1.2.1.12
1.2.1.13
1.2.1.14
1.2.2
1.2.2.1
Low Voltage Distribution Panels

General Description
Connection/Isolation Arrangements
Calculations
Cable
Supports & fixings
Jointing
Protection settings
Connections to BMS
Labelling
Earthing
Metering
Record drawings
Permits
Inspection & Testing
Harmonic Filtering
General Description
DESIGN GUIDE
1.2.2.2
1.2.2.3
1.2.2.4
1.2.2.5
1.2.2.6
1.2.2.7
1.2.2.8
1.2.2.9
1.2.2.10
1.2.2.11
1.2.2.12
1.2.2.13
1.2.3
1.2.3.1
1.2.3.2
1.2.3.3
1.2.3.4
1.2.3.5
1.2.3.6
1.2.3.7
1.2.3.8
1.2.3.9
1.2.3.10
1.2.3.11
1.2.3.12
1.2.4
1.2.4.1
1.2.4.2
1.2.4.3
1.2.4.4
1.2.4.5
1.2.4.6
1.2.4.7
1.2.4.8
1.2.4.9
1.2.4.10
1.2.4.11
1.2.4.12
1.2.4.13
1.2.4.14
1.2.4.15
1.2.4.16
1.2.4.17
1.2.4.18
1.2.4.19
Surveys
Cable
Containment System
Supports & Fixings
Circuit Protection
Connections to BMS
Record Drawings
Permits
Testing, Commissioning & Certification
Labelling
Power Factor Correction
General Description
Surveys / Calculations
Cable
Cable Supports & Fixings
Circuit Protection
Connections to BMS
Record Drawings
Permits
Labelling
External & Amenity Lighting
Extent of Works
Drawings
Builders Work
Electricity Services
Earthing & Bonding
Cabling
Feeder Pillars/Control Boxes
Lighting Units
Fuse Gear
Switching Units
Lamp Control Gear
Painting
Labelling
Workmanship & Practice
Redundant Materials
Manufacturers Recommendations
Specifications
Notices
Testing
1.3
FIRE ALARM
1.3.1
1.3.2
1.3.3
General description
Site Reporting System
Conventional System
DESIGN GUIDE
1.3.4
1.3.5
1.3.5.1
1.3.5.2
1.3.5.3
1.3.5.4
1.3.5.5
1.3.5.6
1.3.5.7
1.3.5.8
1.3.5.9
1.3.5.10
1.3.6
1.3.7
Standards
Fire Alarm Control Panel (FACP)
Functional Description
Panel Construction
Panel Indications
Panel Controls
Software
Configuration
Remote Dial-up
Remote Terminals
Power Supplies
Additional System Components
Apollo Detectors & Devices
Hochiki Detectors & Devices
1.4
TELEPHONE
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.4.6
1.4.6.1
1.4.6.2
1.4.7
1.4.8
1.4.9
1.4.10
General Description
Cable
Supports & Fixings
Containment System
System Design
Equipment Specific
Analogue Equipment
VoIP Equipment
Connection Procedure
Record Drawings
Permits
1.5
DATA
1.5.1
1.5.2
1.5.2.1
1.5.2.2
1.5.2.3
1.5.3
1.5.3.1
1.5.3.2
1.5.3.3
1.5.3.4
1.5.4
1.5.4.1
1.5.5
1.5.6
1.5.6.1
1.5.6.2
1.5.6.3
General Description
Cable
UTP copper cabling
Single Mode fibre
Multimode fibre
Supports & Fixings
Cabinets and racking
UTP outlets
Cable ties
Comms Rack Patch Panels (UTP and fibre)
Containment System
UTP Copper Cabling Containment
System Design
Equipment Specific
Network Routers
Network Switches
Wireless Networking
DESIGN GUIDE
1.5.6.4
1.5.6.5
1.5.7
1.5.8
1.5.9
1.5.10
SFP specifications
Media Convertors
Record Drawings
Permits
DESIGN GUIDE
1.1
HIGH VOLTAGE SYSTEMS
1.1.1
General Description
This document is aimed at providing designers/consultants with the
necessary information and Standards to be adopted when undertaking
project work at the University of East Anglia. This document is not
intended to replace detailed specifications for electrical installation and
is not exhaustive. Consultants/designers of electrical installations
should use this document to understand the methods and systems to
which they need to satisfy when working on projects at the University.
By establishing standard installation methods and the equipment to be
utilised it is hoped to streamline the specification and designs process.
The University operates and maintains a privately owned high voltage
(11000v) network which supplies the main Campus with electricity via
sub-stations, strategically located around the site. The main Campus
has an 11000v intake point supplied by the local D.N.O (EDF) and this
is the main artery supplying the Campus. In addition to the DNO supply
the University has a Combined Heat and Power station capable of
generating 3MVA which feeds into the existing network. The facility to
export power back to the National Grid exists when a surplus of energy
is being generated. There are a small number of generators which
supply essential services which, in turn, maintain supplies during power
failures.
1.1.2
Sub-Station Construction
Generally the construction of a new sub-station shall encompass the
following:
1.1.2.1
be suitably dimensioned to allow free movement around

transformers;
have two means of escape;
have blast doors incorporated in the design;
be stand alone construction;
have cable ducts installed for HV and LV cables;
incorporate gravel traps;
be fit for purpose;
designed to BS 7430.
Equipment to be provided within each sub-station:
Key Cabinet containing safety padlocks.

First aid box.
DESIGN GUIDE
1.1.3
Telephone.
Mimic diagram of HV network.
Safety signs - Caution notice.
Safety Locks.
Log book.
Danger & Caution notices.
Safety Posters.
Network outlet.
Design Standards
The electrical system installed within the University Campus is an 11kv
3-phase 50Hz earthed neutral system. The network must comply with
the National Health Service Model Engineering Specification C45
Standard References.
The materials, components and completed installations shall conform
as applicable with the following Standards, including all amendments,
current at the time of tendering. Construction products should comply
with European Standards and Technical Specifications (ESTS),
generally ISO series, shall be equally acceptable.
Switchgear
See Technical Index below:
ESI STANDARDS
12-8
Issue 2
1986
The application of the fuse links to 11kV and 6.6

kV/415 V distribution networks.
41-5
Issue 3
1983
Requirements for 12 kV distribution metal

enclosed indoor switchgear.
41-12
Issue 2
1975
Non-extensible ring main equipments.
BRITISH STANDARDS
BS 159 : 1992
Specification for high-voltage busbars and

busbar connections.
BS 923
Part 1 : 1990
Guide to high-voltage testing techniques.

General requirements.
BS EN 60060-2: 1995 High voltage test techniques measuring systems

BS 2692
Part 2 : 1956
Part 3 : 1990
(Soon to be replaced by)

BS EN 60282-1 : 1996
Fuses for voltages exceeding 1000V a.c.

Expulsion Fuses.
Guide to the determination of short circuit power
factor.
Current-limiting fuses.
9
DESIGN GUIDE
BS EN 60298 : 1996
Specification for a.c. metal-enclosed switchgear

and control gear for rated voltages above 1 kV
and up to and including 52 kV.
BS EN 60129 : 1994
Specification for alternating current

disconnectors and earthing switches.
BS 5311 : 1996
Specification for high-voltage alternating-current

circuit-breakers.
BS 5463
Part 1 : 1991
Specification for high-voltage switches.

High-voltage switches for rated voltages above
1kV and less than 52 kV.
Renumbered as BS EN 60265-2.
Part 2 : 1991
BS 5472 : 1977 (1991)
Specification for low-voltage switchgear and

control gear for industrial use. Terminal marking
and distinctive number. General rules.
BS 5486
Low-voltage switchgear and control gear

assemblies.
Specification for particular requirements of
fuseboards.
Part 11 : 1989
BS EN 60255
Electrical relays.
BS EN 60255-6 : 1995
Measuring relays and protective equipment.
BS EN 60255-21
Vibrating shock, bump and seismic tests on

measuring relays and protection equipment.
BS EN 60255-21-1 : 1996
Vibration tests (sinusoidal).
BS EN 60255-21-2 : 1996
Shock and bump tests.
BS EN 60255-21-3 : 1995
Seismic tests.
BS EN 60255-22
Electrical disturbance tests for measuring

relays and protection equipment.
EN 60255-22-2 : 1997
Electrostatic discharge tests.
EN 60255-23 : 1997
Contact performance.
BS EN 60439
Specification for low-voltage switchgear and

controlgear assemblies.
BS EN 60439-1 : 1994
Specification for type-tested and partially typetested assemblies.
BS EN 60439-2 : 1993
Particular requirements for busbar trunking
10
DESIGN GUIDE
systems (busways).
BS EN 60529 : 1992
Specification for degrees of protection provided

by enclosures (IP code).
BS 6626 : 1985
Code of practice for the maintenance of electrical

switchgear and control-gear for voltages above 1
kV and up to and including 36 kV.
BS 7430 : 1991
Code of practice for earthing.
ELECTRICITY COUNCIL
Transformers
ESI STANDARDS
12-8 : 1976 Issue 1
The application of fuse links to 11 kV and 6.6

kV/415 V distribution networks.
35-1 : 1985 Issue 4
Distribution transformers (from 16 kVA to 1000

kVA).
BRITISH STANDARDS
BS 148 : 1984
Specification for unused mineral insulating oils

for transformers and switchgear.
BS 171
Part 1 : 1978
Part 2 : 1978
Part 3 : 1987
Power transformers.
General.
Specification for temperature rise requirements.
Specification for insulation levels and dielectric
tests.
BS 2562 : 1979
Specification for cable boxes for transformers

and reactors.
BS 2857 : 1976
Specification for nickel-iron transformer and

choke laminations.
BS 3535
Isolating transformers and safety isolating

transformers.
General requirements. Replaced by BS EN
60742 : 1996 but remains current for use with
BS 3535 : Part 2.
Specification for transformers for reduced system
voltage.
Part 1 : 1990
Part 2 : 1990
BS 7625 : 1993
Specification for voltage transformers.
BS 7626 : 1993
Specification for current transformers.
11
DESIGN GUIDE
BS 5336 : 1976
Specification. Cores made of ferromagnetic

oxides for use in high flux density transformers.
BS 5953
Part 1 : 1980
Guide on power transformers.

Application of power transformers.
BS 7735 : 1994
Guide to loading of oil-emersed power

transformers.
GENERAL
BS 88
Part 1 : 1988
Part 2
Section 2.1 : 1988

Section 2.2 : 1988
Part 4 : 1988
Part 5 : 1988
Cartridge fuses for voltages up to and including

1000 V A.C. and 1500 V D.C.
Specification of general requirements. Also
known as BS EN 60269-1 : 1994.
Specification for fuses by authorised persons
(mainly for industrial application).
Supplementary requirements. Also known as BS
EN 60269-2 : 1995.
Additional requirements for fuses with fuse-links
for bolted connections.
Specification of supplementary requirements for
fuse-links for the protection of semi conductor
devices.
Specification of supplementary requirements for
fuse links for use in a.c. electricity supply
networks.
BS 89 (Parts 1-9 : 1990)
Direct acting indicating analogue electrical

measuring instruments and their accessories.
BS 381C : 1996
Specification for colours for identification, coding

and special purposes.
BS 697 : 1986
Specification for rubber gloves for electrical

purposes.
BS 801 : 1984
Specification for composition of lead and lead

alloy sheaths of electric cables.
BS 921 : 1976
Specification for rubber mats for electrical

purposes.
BS 951 : 1986
Specification for clamps for earthing and bonding

purposes.
BS 2754 : 1976
Memorandum. Construction of electrical

equipment for protection against electric shock.
BS 3693 : 1992
Recommendations for design of scales and

indexes on analogue indicating instruments.
12
DESIGN GUIDE
BS 3941 : 1975 (1992)
Specification for voltage transformers.
BS EN 61184 : 1995
Specification for bayonet lamp holders.
BS 5306 (Parts 1-7)
Fire extinguishing installations and equipment on

premises.
BS EN 61010-1 : 1993
Safety requirements for electrical equipment

for measurement, control and laboratory use.
General requirements.
BS EN 60071
BS EN 60071-1 : 1996
BS EN 60071-2 : 1996
Insulation co-ordination.
Terms, definitions, principles and rules.
Application guide.
BS 5685
(8 Parts)
Electricity meters.
Parts 1, 2, 3 & 4 are obsolescent.
BS 5730 : 1979
Code of practice for maintenance of insulating

oil.
Specification for impregnated paper-insulated
lead or lead alloy sheathed electric cables of
rated voltages up to and including 33000 V.
BS 6480 : 1988
BS 6626 : 1985
BS 7430 : 1991
BS 7863 : 1996
Code of practice for maintenance of electrical

switchgear and controlgear for voltages 1 kV and
up to and including 36 kV.
Code of practice for earthing.
Recommendations for colour coding to indicate
the extinguishing media contained in portable fire
extinguishers.
Health and Safety at WorkAct1974

Electricity Supply Regulations 1988 (as amended 1992 and 1994)
Electricity at Work Regulations 1989
BS 7671: 1992 Requirements for Electrical Installations
1.1.4
Transformers
Transformers shall generally be floor mounted and be naturally
ventilated within the enclosure built. Typical arrangement details listed
below :
Rating
Primary Voltage (No Load)
kva
Volts
13
1250
11000
DESIGN GUIDE
Secondary Voltage (No Load)

Vector Group
Volts
C
C
Watts
Watts
%
433
Dyn11
+/5% with 2.5%
steps
Off Circuit
ONAN
Breathing
75
55/65
2250
17250
5
Kg
Litres
mm
mm
mm
3670
760
1725
1725
1670
Tapping Range/Steps on HV winding

Tapping Switch
Cooling
Tank
Reference Temperature
Temperature Rise Oil/Winding
No Load loss at normal rating
Load loss at normal rating
Impedance at normal rating
Construction Data
Total Weight
Insulating Liquid quantity
Overall Length
Overall Width
Overall Height
Termination Arrangements
1.1.5
Connection and alterations to the Universitys High Voltage (HV)
system are preferred utilising contractors already established on the
Estates & Buildings contractors register. No T jointing will be permitted
on any part of the HV network. Where joints are necessary these shall
be of the in line, resin filled type and conform to current British and
European Standards. Cables shall not be crossed or rolled within cable
termination boxes unless appropriate screening and stress control
arrangements exist or are fitted.
All isolations will be carried out under the control of Estates & Buildings
Authorised Person (AP) and requests shall be submitted in writing to
the Universitys Electrical Design Engineer complete with risk
assessments and Method Statements for the proposed works a
minimum of 14 working days in advance. See Section 12.9 in Section
12.
1.1.6
Calculations
Requests to add additional load to any part of the existing HV network
must be submitted in writing to the Universitys Electrical Design
Engineer for approval. The designer/contractor responsible for the
works must demonstrate a clear understanding of the electrical
infrastructure by providing the following information:
14
DESIGN GUIDE
1.1.7
The total additional load to be applied to the HV network.

The total additional load on the secondary of the transformer.
Adjustments required to the protection grading of HV network.
Cable
All HV cabling shall have a red outer sheath and where buried direct
shall have additional protection placed directly above such as plastic
marker tiles. Warning tape shall be utilised when back filling along the
entire length of the cable. The existing network is a mixture of 95mm sq
3 core copper swa and 185mm 3 core aluminium swa cable. All new
installations shall be in copper with cores identified by colour or
number. Only cables complying and carrying the appropriate British
Standard mark shall be used.
1.1.8
Support & Fixings

HV cabling shall be adequately supported throughout its length where
routed within buildings supplying ring main units and transformer
supplies. Methods of support proposed shall be discussed prior to
installation with the Universitys Electrical Design Engineer for
approval. Any works undertaken by a contractor without the relevant
sanction will be subject to rejection.
1.1.9
1.1.9.1
Ring Main Units

Manufacturer Schneider RE2C
Any new installation shall be pre-wired with the facility to connect on to
the Universitys HV monitoring Building Management System (BMS).
1.1.9.2
General Construction
Ring Switch:
630A fault make/load break, spring assisted switches comprising 3
position units offering a main on/off/earth on function. The switch is
naturally interlocked to prevent the unit from being switched from the
main on to earth on position without first being in the off position.
Selection of the main and earth position shall be made through a lever
on the facia, which is only allowed to move if the switch is in the off
position. Both ring switches shall be equipped with provisional wiring
for function automation easing the retro-fitting of motor packs.
Circuit breaker:
The 200A spring assisted circuit breaker comprises a 3 position unit
offering a main on/off/earth on function. The circuit breaker is
naturally interlocked to prevent the unit from being switched from the
15
DESIGN GUIDE
main on to the earth on position without having first being in the off
position. The selection of the main and earth positions are made
through a lever on the facia, which is only allowed to move is the switch
is in the off position:
Aux contacts 1NO + 1NC.

Earth position selected 1NO.
Earth ON 1NO.
Protection & control CB:

Self powered IDMT overcurrent and earth fault relay, VIP 300. In
accordance with IEC 60255 and BS142 Protection CTs - 200/1A class
X.
Setting range:
1.1.10
Overcurrent: 20-200A.
Earth fault: 2-160A.
Connection
Before any work can commence on any part of the Universitys HV
network the contractor must submit a specific Method Statement, Risk
assessment and Programme of Works to the UEA Electrical Engineer.
The names of the operatives and certification for their specialist area
must also be submitted for approval. Contractors/consultants should
note that the isolation of a sub-station has a considerable effect on the
buildings supported and as such isolations should be scheduled during
holiday periods. Minor alterations that do not result in transformers
being isolated are less disruptive but will still require a minimum of two
weeks notice.
Isolations will be carried out by UEA Authorised Personnel only.
Following isolation and earthing of a cable the contractor shall take
control of only that part of the HV network. This shall be by the
Universitys Permit to Work documentation. If the contractor wishes to
use their own safety documentation then this will be in addition to the
UEA Permit not a replacement of. See Section 12.9 in Section 12.
All works will be in accordance with the relevant British Standard and a
witnessed pressure test carried on completion of works. A current and
valid test certificate shall be provided which lists the recorded tests and
readings obtained.
1.1.11
Jointing
No T jointing will be permitted on any part of the HV network. Where
joints are necessary these shall be of the in line type and conform to
16
DESIGN GUIDE
current British and European Standards. The joints should also be

resin filled and their position plotted on the Universitys CAD system.
1.1.12
Protection Settings
When a new sub-station is added into the existing HV network, or a
transformer is replaced, a discrimination study must be undertaken in
order to update the protection settings for the site. This must be
handed to the UEA site engineer for approval and verification.
1.1.13
Connection to BMS
It is proposed that following the upgrade of the last three remaining oil
filled ring main units the HV network will be connected and controlled
via a BMS. This may form part of the existing TREND system or could
possibly be a stand alone network. Proposals for new sub-stations
must cater for this in their design and in providing all necessary
infrastructure required to integrate into the Universitys system.
1.1.14
Isolations
Isolations will be carried out by UEA Authorised Personnel only.
Following isolation and earthing of a cable the contractor shall take
control of only that part of the HV network. This shall be by the
Universitys Permit to Work documentation.
All works will be in accordance with the relevant British Standard and a
witnessed pressure test carried on completion of works. A current and
valid test certificate shall be provided which lists the recorded tests,
readings and the duration.
1.1.15
Earthing
The earthing system provided at any sub-station must attain an ohmic
reading of less than 1 when isolated from the main network. How this
is achieved is subject to discussions with the UEA Electrical Engineer.
A connection can then be made, following an acceptable test, to the
star point of the supply transformer providing a system neutral earth.
Sub-station earthing must comply with BS7430. See Technical index.
A minimum of two earth legs are to be installed which will form
connection to the earthing mat/stake system. This is to facilitate routine
testing/adjustments on a live network without the need for isolating the
sub-station.
Within each sub-station an earth bar shall be installed 450mm above
finished floor level and supported off the wall by isolators. The earth
17
DESIGN GUIDE
bar shall be a hard drawn copper bar and of sufficient size to

accommodate:
1.1.16
HV switch frame.
LV switch frame.
Transformer frame earth.
LV Generator frame earth.
Transformer neutral earth.
LV Generator neutral earth.
Insulating Mat/Gloves
Rubber matting shall be provided and conform to BS 921. These shall
be adequately sized and located to provide authorised personnel from
making contact with a non-insulating floor with either or both feet.
1.1.17
Testing
A full visual inspection of plant installed shall be carried out prior to any
testing in order to make sure equipment is in a serviceable condition.
This will form part of the procedure for testing , inspecting and setting
into place.
Testing and commissioning shall be as detailed in National Health
Services Model Engineering Specification C45
1.1.18
Handover
Prior to handover all test documentation shall be presented to the
Universitys Electrical Engineer for verification/comments.
All drawings, plans and files shall be complete and presented as stated
in the contract documents. See Section 18.
1.2
LOW VOLTAGE SYSTEMS
1.2.1
Low Voltage Distribution Panels
1.2.1.1
General Description
The University operates and maintains a privately owned high voltage

(11000v) network which supplies the main Campus with electricity via
sub-stations strategically located around the site. The main Campus
has an 11000v intake point supplied by the local D.N.O (EDF) and this
is the main artery supplying the Campus. In addition to the DNO supply
the University has a Combined Heat and Power station capable of
generating 3MVA which feeds into the existing network. The facility to
export power back to the National Grid exists when a surplus of energy
18
DESIGN GUIDE
is being generated. There are a small number of generators which

supply essential services which maintain supplies during power
failures.
NOTE:
When designing alterations to existing services careful consideration
must be give to establishing whether or not dual supplies are present in
the form of a generator backed services.
A large proportion of the University is served by the original main low
voltage distribution panels (1960s design and construction ) which
places restrictions on capacity and load placed upon them. The form
rating is poor on some of the older panels so caution should be
exercised should it be necessary to remove any panel covers.
Access to low voltage switch rooms is restricted to persons deemed
competent within these areas and familiar with The Electricity at Work
Regulations 1989, BS7671 and Health and Safety at Work Act 1974.
Access for the purpose of feasibility/load studies is by prior
arrangement via a member of the projects office. Simply arriving on
site expecting keys to be made available will result in a lengthy delay or
may require the visit to be rescheduled.
1.2.1.2
Connection/Isolation Arrangements
Single Phase loads not exceeding 3kw
Please refer to Electrical Isolations & Permit section for
procedures
For single loads not exceeding 3kw and being supplied from an
existing circuit or dedicated radial circuit, an electrical isolation Permit
will not be required. This is providing the new load is being connected
via an existing fused connection unit or other double pole isolation
device. For all other connections an electrical isolation Permit must be
obtained prior to any works within a distribution board/panel taking
place.
Existing distribution shall be left with spare capacity so consideration
must be given to the possibility of replacing a distribution board to
facilitate future demands. Distribution boards no longer complying with
current legislation will also require replacement in order to provide valid
certification.
Any persons undertaking this type of work must be competent when
working or operating low voltage electrical equipment and comply with
the Universitys Health & Safety rules, i.e. provide adequate and
appropriate risk assessments and Method Statements for the proposed
works. See Section 12.
19
DESIGN GUIDE
The new circuit shall be clearly labelled within the distribution board
and cross referenced at the load end of the supply.
On completion of works the contractor shall submit a current and valid
certificate complying with the requirements of the current edition of the
Requirements for Electrical Installations BS 7671: The format of the
certification shall be either NICEIC or ECA. Certification is to be
submitted to the Universitys Electrical Design Engineer for approval.
For loads in excess of 3kw the following shall apply; that prior to any
connection/isolation the following information shall be submitted to the
Project Manager:
Accurate evaluation of anticipated load.

The date when connection is required.
Single or three phase load.
Type of load to be connected.
The location of the new load.
Origin of service distribution board load to be taken from.
It is important to consider the effect the additional loads will have on

the existing electrical infrastructure. Consultants/designers must
undertake and submit valid feasibility studies to support their
recommendations when introducing additional electrical loads. These
should be submitted and discussed with the Universitys Electrical
Engineer prior to any work commencing on site. If this process is
omitted and subsequent problems arise, any additional cost in
rectifying the situation will rest firmly with the consultants/designers of
the installation.
Isolations to facilitate connection of an electrical load need careful
planning as a large proportion of the building is research orientated.
This places additional constraints on contractors when isolations are
required. Typically this type of interruption will be arranged over
weekend periods, or out of normal working hours, to minimise
disruption to users bases on the area where the connection is to be
made.
Consideration must also be given to other services which use an
electrical supply to maintain services such as:
CCTV.
Site wide IT networks.
Fume cupboard extract.
Localised IT Network.
Fire alarm panels.
Intruder alarm panels.
Wi Fi IT systems.
University BMS.
20
DESIGN GUIDE
This list is not exhaustive but designed to give an idea of the disruption
that must be avoided when isolating sub-mains to buildings or
distribution boards. The Estates department have two account
managers who can help when dealing with such matters:
Trevor Smith.
Corinne Ashwell.
If contact is made at an early stage a co-ordinated approach can be

made when isolations are required.
The UEA operate a Permit to Work system for electrical works and
contractors must comply with this without fail. See Section 12.9 in
Section 12.
the Universitys Health & Safety rules, i.e provide adequate and
1.2.1.3
Calculations
Submissions for new sub-mains shall include the following as a
minimum :
Load to be connected in kw.

Earth fault loop impedance Zs.
Type of cable to be used.
Single or Three phase supply.
Installation reference method Table 4A1 BS 7671.
Circuit protection proposed.
Anticipated volt drop.
Size of cpc and earthing arrangement.
The above information will demonstrate that the consultant/designer

has made reasonable efforts to establish the current demands on the
electrical infrastructure prior to any proposal to add additional load.
Following the completion of the installation this information will be
checked against the original submission.
21
DESIGN GUIDE

1.2.1.4
Cable
Generally power cables shall be LSF or LSHF ( Low Smoke Halogen
Free ) and be BASEC ( British Approvals Service for Cables )
approved. Different services will need to comply with the relevant
British Standard i.e., Automatic Fire Detection Systems BS 5839-1
All cables will be delivered to site with each coil having its seal intact
and bearing the name of the manufacturer, classification, size,
description of cable, length and grade.
Cables in conduit or trunking:
Minimum size of conductor shall be 1.5mm copper , coloured
throughout the whole length in accordance with the I.E.E. regulations.
PVC insulation 450/750 voltgrade, to BS 6004. Cables having
insulation of butyl rubber to BS 6007, silicone rubber to BS 6007 and
other heat resistant cabling to the appropriate BS Standard fit for
purpose.
Flexible cables:
Flexible cables shall not be installed with conductor size smaller than
0.75mm and be rated at 300/500v unless specified.
Cabling to many of the Universitys systems will be via Standard
approved cables as detailed above. There will however be some
systems that require more resilient supply cables such as the Fire
detection system and Disabled Refuge systems amongst others.
Listing all types of service and cables is not the purpose of this
document. The important thing to remember is that during the design
this must be established in collaboration with the Project Managers to
make sure the correct cabling is installed. Listed below is a indication
of the number of different services in operation at the university. This
list is not exhaustive and research areas will have other special
requirements:
High Voltage network.

Low voltage distribution cables.
Uninterruptible Power Supplies UPS.
Generators.
Building Management System BMS.
CCTV.
Access Control system.
22
DESIGN GUIDE
1.2.1.5
Intruder Alarm System.

Fire alarm.
Disabled Refuge systems.
Disabled toilet communication system.
Intercom systems.
Induction loop systems.
Electrical metering systems.
Exterior lighting cables.
Supports & Fixings

Where cables are not directly supported by the use of cable cleats
cable tray, a basket or ladder conforming to BS 61537 shall be utilised.
These type of cable support system should be selected to carry the
weight of the installed cables and where routed outside should have a
protective cover to protect from the effects of UV from sun light. Cable
support systems shall be manufactured from mild steel and be
galvanised to reduce corrosion. Cables shall be securely fixed in place
utilising either plastic or metal ties. Clamps may be required to prevent
movement on larger cables in the event of short circuits.
Cable routed in ceiling voids, risers and along corridors will need
adequate support and fixing. Contractors found to be laying cables
across suspended ceiling without containment or support will be made
to correct the defective work and risk being removed from the approved
contractors register.
Cables supporting life protection systems such as fire alarms, disabled
refuge systems and intercom systems will need to conform to
enhanced fixing requirements.
1.2.1.6
Jointing
Jointing of cables will only be permitted when there is no other
economic option and will not be tolerated on new installations.
NOTE: No T jointing is permitted in any service cable
On small duty cabling jointing will be by way of:
a)
Crimped compression joints utilising insulated lugs covered with
heat shrink to prevent contact with live conductors.
Alternatively;
23
DESIGN GUIDE
b)
Suitably sized terminal box incorporating din rail mounted
insulated through joints. The terminals and cable shall be numbered
should disconnection be required in the future for testing purposes.
On larger duty Low Voltage cables:
a)
Purpose made through jointing systems, suitable for
underground, filled with cold pouring resin compounds shall be used.
These joints shall be made following the manufacturers
recommendations and comply with the appropriate BS Standard.
c)
Suitably sized and adequately fixed metal enclosure provided
with din rail mounted and insulated terminals. Alternatively the
connection can be via crimped and shrouded jointing.
1.2.1.7
Protection Settings
The design of any new service or circuit shall as part of the feasibility
process must allow for discrimination with other devices connected
either upstream or downstream of the new load/circuit.
Installations incorporating interlocks and Moulded Case Circuit Bracers
shall have the trip settings:
(examples based on Schneider MCCBs)
Micro logic 2.0 and 5.0
Ir long time threshold and tripping delay
Isd short time pick up and tripping delay
tr
Tsd
Ns 100 250A
Ir over load protection threshold
Im short circuit protection pick up
labelled on the outside of the cubicle door to enable the information to
be read without isolating the panel or circuit when required. This
information should also be documented in the O&M manual and any
circuit charts provided.
1.2.1.8
Connections to BMS
See Section 4.2 in Section 4.
1.2.1.9
Labelling
24
DESIGN GUIDE
Labels shall be provided on all items of equipment with a reference

indicating the distribution board and way servicing the equipment.
Labels shall be mounted on fixed portions of equipment and not on a
withdrawable or interchangeable section.
White Traffolyte material shall be used for labels, suitably sized with
black lettering for general information and red lettering for warning
labels.
Labels shall be fixed to equipment using brass nuts and bolts securely
fastened and clearly visible when facing apparatus.
Bonding conductors shall be labelled at the main earth terminal bar and
labelled SAFETY ELECTRICAL CONNECTION DO NOT
REMOVE.
Luminaire switches and socket outlets shall be labelled indicating the
distribution board and way serviced by. This applies to all switches and
all socket outlets installed. Dymo tape labelling shall be used for
labelling accessories using black lettering on a clear backing. A
common sense approach should be taken when positioning the label
on to the switch or socket outlet.
Radial circuits and sub-mains cabling shall have both ends of the cable
run clearly identified by the use of cable identification tags securely
strapped utilising nylon cable tie or equivalent. Identification tags shall
be installed in a clearly visible location at each end of the supply cable.
Hand written information is not acceptable and contractors should
refrain from this practice.
1.2.1.10
Earthing
Relevant British Standards are as follows:
BS 7430: 1998 Code of practice for earthing.
BS EN 62305 series of standards on Protection against Lightning
BS 7671: 2001
Requirements for Electrical Installations I.E.E.
wiring regulations sixteenth edition
The earthing system shall be in accordance with I.E.E. Requirements
for Electrical Installations and comprise a separate neutral and
protective conductor throughout. The main equipotential bonding
conductor shall connect to the main earthing terminal, all incoming
main metallic piped services and lightning protection systems. The
metallic sheath of telecommunication systems is to be similarly bonded
only with the permission of the operator. The extraneous conductive
25
DESIGN GUIDE
parts of all other separate services particular to the building also to be

connected to the main earthing terminal: including heating pipes, air
conditioning, medical gases, compressed air and vacuum systems and
exposed metallic parts of the building fabric including metallic ceiling
grids.
Where necessary extraneous conductive parts of exposed metalwork
shall be connected to circuit protective earth conductors by local
supplementary bonding to maintain an equipotential zone.
Earthing of data and telecommunications can give rise to higher than
normal currents within the protective conductor and these specialist
areas are covered in more depth in section 607 of IEE wiring
regulations. Contractors should be aware of these areas when
installing services to IT areas and satisfy the requirements of the
regulations in full.
The University has two main IT areas where a concentration of
equipment reclassifies these areas as special locations and as such
requires earthing techniques over and above that described above.
Working within these areas will require additional measures and these
should be discussed with the site Electrical Design Engineer.
1.2.1.11
Metering
With new legislation coming into force in 2008 metering of supplies
other than the main feed to a building will become more common.
Any new meters proposed shall have a pulsed output to facilitate
connection to the Universitys Trend Building Management System.
See Section 4.2 in Section 4.
Metering shall be capable of displaying as a minimum:
Voltage.
Current.
Frequency.
Active, reactive & apparent power.
Power factor.
Power quality measurements.
Data recording.
Communication RS 485.
Modbus protocol.
Site Standard electrical equipment is Merlin Gerin Power Meter Series

800 series.
www.schneider-electric.com
Contractors shall make due allowance for all interconnection necessary
in connecting new metering onto the existing BMS.
26
DESIGN GUIDE
1.2.1.12
Record Drawings
On completion of all projects where existing services are altered or
modified the contractor shall be responsible for updating drawings
showing new service routes, sizes of cables, reference labelling etc.
When adjustments are made to services such as fire alarm systems
the contractor shall be responsible for supplying new zone charts to
fixing them in place.
As installed drawings shall be provided detailing all relevant information
in the format detailed in the Universitys AutoCAD Standards. See
Section 18.
1.2.1.13
Permits
The University operates a Permit to Work scheme when working on or
around electrical systems. In addition to the Electrical Permit system it
may be necessary to obtain other Permits to complete a project such
as Confined Space, Hot Works, Roof Access etc. Before a Permit can
be issued the contractor/consultant must submit risk assessments and
Method Statements relevant to the job/survey to be carried out.
In general an electrical Permit to Work will be required when:
Isolating a sub-main from a Low Voltage switch room.

Working within a Low Voltage switch room.
Isolating a distribution board.
Access into any High Voltage switch room.
Working on the High Voltage network.
Minor adjustments to electrical systems where double pole isolation is

existing will generally not require a Permit to work. The contractor
must still provide the appropriate risk assessments and Method
Statements to the Project Administrator prior to any work commencing.
The issue of a University Permit to Work does not remove any
obligations under the Health & Safety at Work Act 1974 and regulations
pertinent to the Electricity at Work Regulations 1989 that are placed
upon the contractor.
In addition to the Universitys Estates Permits to work additional
Permits may be required when working in laboratories. This will need to
be evaluated by the Project Administrator before work commences.
Should a contractor or consultant be observed in practices likely
to endanger themselves or others they will be stopped
immediately and asked to attend an interview to discuss their
27
DESIGN GUIDE
conduct. This may ultimately result in the removal from the

Universitys register.
See Section 12.9 in Section 12
1.2.1.14
Inspection & Testing

Periodic Inspection & Testing
Following a periodic inspection, a periodic inspection report must be
issued and should include the following:
The extent of the installation covered by the report.

Agreed limitations of the inspection.
The purpose for which the report has been requested
(following fire or flood, licensing application or at the end of a
recommended period).
Observations and recommendations should be categorised
using the code numbering system :
(1)
Requires urgent attention.
(2)
Requires improvement.
(3)
Requires further investigation.
(4)
Does not comply with BS 7671.
A summary of the inspection detailing the condition of the

installation with regard to safety.
A schedule of inspection and test results.
The format of certification shall be either NICEIC or ECA:

National InspectionCouncil for Electrical Installation Contracting.
Electrical Contractors Association.
Following completion of a new installation

Requirements for Electrical Installations BS 7671.
The procedure shall be to visually inspect the installation and follow the
order of test as listed in Guidance note 3 BS 7671.
The contractor shall notify the client of the test date giving two clear
working days to allow the test to be witnessed.
Should any part of the installation fail, a re-test of the entire installation
shall be carried out following corrective action. Test instruments shall
be calibrated and all test leads shall be fused and fit for purpose.
28
DESIGN GUIDE
1.2.2
Harmonic Filtering
1.2.2.1
General Description
What are harmonics and what cause harmonics?
Harmonics are currents or voltages with frequencies that are integer
multiples of the fundamental power frequency being 50Hz. For
example, if the fundamental power frequency is 50 Hz, then the 2nd
harmonic is 100 Hz, the 3rd is 150 Hz, etc. In modern test equipment
today harmonics can be measured up to the 63rd harmonic. When
harmonic frequencies are prevalent, electrical power panels and
transformers become mechanically resonant to the magnetic fields
generated by higher frequency harmonics. When this happens, the
power panel or transformer vibrates and emits a buzzing sound for the
different harmonic frequencies. Harmonic frequencies from the 3rd to
the 25th are the most common range of frequencies measured in
electrical distribution systems.
Additionally, harmonics are caused by and are the by-product of
modern electronic equipment such as personal computers, laser
printers, fax machines, telephone systems, stereos, radios, TVs,
adjustable speed drives and variable frequency drives, battery
chargers, UPS, and any other equipment powered by switched-mode
power supply (SMPS) equipment.
Electronic SMPS equipment is also referred to as non-linear loads.
This type of non-linear loads or SMPS equipment generates the very
harmonics theyre sensitive to and that originate right within your
building or facility. SMPS equipment typically forms a large portion of
the electrical non-linear load in most electrical distribution systems.
There are basically two types of non-linear loads: single-phase and
three-phase. Single-phase, non-linear loads are prevalent in modern
office buildings while three-phase non-linear loads are widespread in
factories and industrial plants.
In todays environment, all computer systems use SMPS that convert
AC voltage to regulated low voltage DC for internal electronics. These
non-linear power supplies draw current in high amplitude short pulses.
These current pulses create significant distortion in the electrical
current and voltage wave shape. This is referred to as a harmonic
distortion and is measured in Total Harmonic Distortion (THD). The
distortion travels back into the power source and can effect other
equipment connected to the same source.
What problems do harmonics create?
In an electrical distribution system harmonics create:
29
DESIGN GUIDE
1.
large load currents in the neutral wires of a 3 phase system.
Theoretically the neutral current can be up to the sum of all 3 phases
therefore causing overheating of the neutral wires. Since only the
phase wires are protected by circuit breakers of fuses, this can result in
a potential fire hazard,
2.
overheating of electrical supply transformers which shortens the
life of a transformer and will eventually destroy it. When a transformer
fails, the cost of lost productivity during the emergency repair far
exceeds the replacement cost of the transformer itself,
3.
poor power factor conditions with a power factor less than 0.9.,
4.
resonance that produces over-current surges (this resulting in
destroyed capacitors and their fuses and damaged surge suppressors
which will cause an electrical system shutdown) and
5.
false tripping of circuit breakers.
How do harmonics affect my site or facility?
These problems affect the entire site or facility in a number of different
ways:
1.
Voltage distortion and voltage drop cause the equipment
connected to the circuit to draw more current to maintain the power
rating (watts) of the unit. The bigger the current draw from the unit, the
more it produces excess heat within the unit that was not factored for
by its original design. In turn, the excessive heat causes premature
component level failures within the unit. Additionally, you will
experience computers locking up and other operational malfunctions
that are unexplainable. The excessive heat produced can directly
contribute to downtime. Therefore, downtime is identified as any event
that incurs or contributes to lost productivity, lost revenues, lost
savings, and more importantly lost time.
2.
Telecommunications cabling is commonly run right next to
power cables. If harmonics are above normal tolerances (more than
5% THD) as outlined in G5/4 then high frequency harmonics can be
induced into phone lines and data cabling. The end result is noisy
phone lines and unexplained data loss or data corruption.
How can we wire electrical distribution systems for harmonics?
These are recommended ways to wire for the harmful effects that
harmonics cause. However, these recommendations only keep the
electrical distribution systems safe. These wiring recommendations do
not eliminate or cancel high levels of harmonics.
1.
Use double-size neutral wires or separate neutrals for each
phase.
2.
Specify a separate full-size insulated earth conductor rather than
relying on the conduit alone as a return ground path.
How can we treat harmonics?
30
DESIGN GUIDE
In order to ensure the highest "Power Quality" for buildings it is

necessary to treat harmonics. Harmonic treatment can be performed
by two methods: filtering or cancellation. A harmonic filter consists of a
capacitor bank and an induction coil. The filter is designed or tuned to
the predetermined non-linear load and to filter a predetermined
harmonic frequency range. Usually this frequency range only accounts
for one harmonic frequency. This application is mostly used when
specified for a UPS or variable frequency drive motor in a
manufacturing plant.
Harmonic cancellation is performed with harmonic canceling
transformers also known as phase-shifting transformers. A harmonic
canceling transformer is a relatively new power quality product for
mitigating harmonic problems in electrical distribution systems. This
type of transformer has patented built-in electromagnetics technology
designed to remove high neutral current and the most harmful
harmonics from the 3rd through 21st. The technique used in these
transformers is call "low zero phase sequencing and phase shifting".
These transformers can be used to treat existing harmonics in
buildings. This same application can be designed into new construction
to prevent future harmonics problems.
1.2.2.2
Surveys
It is important when considering harmonic filtering, as a means of
improving power quality, to undertake a detailed study of the electrical
installation over a minimum period of seven days.
The installation of data logging equipment may require exterior
paneling to be removed to facilitate ct clamps to be installed. Should
this be necessary then an electrical Permit will be required along with
risk assessments and Method Statements.
This will help to establish the correct type of unit that will be required
such as Tuned or Active filtering. A minimum of one weeks data should
be logged in order to make an accurate evaluation.
1.2.2.3
For loads in excess of 3kw the following shall apply
Prior to any connection/isolation the following information shall be
submitted to the Project Manager.
Information required prior to a connection being authorised:

31
DESIGN GUIDE


the installation.
planning as a large proportion of the building are research orientated.
weekend periods or out of normal working hours to minimise disruption
to users bases on the area where the connection is to be made.
CCTV.
Fire alarm panels.
Wi Fi IT systems.
University BMS.
distribution boards. The Estates department have two account
managers who can help when dealing with such matters.
Trevor Smith.
Corinne Ashwell.

The UEA operate a Permit to Work system for electrical works and
Section 12.
32
DESIGN GUIDE
the Universitys Health & Safety rules i.e., provide adequate and
works. See Section 12

certification shall be either NICEIC or ECA. Certification to be
1.2.2.4
Cable
British Standard i.e., Automatic Fire Detection Systems BS 5839-1.
1.2.2.5
Containment System
Minimum size of conductor shall be 1.5mm copper, coloured
purpose.
Flexible cables:
approved cables as detailed above. There will, however, be some
make sure the correct cabling is installed. Listed below is an indication
of the number of different services in operation at the University. This
requirements:
33
DESIGN GUIDE
1.2.2.6

Generators.
CCTV.
Intruder Alarm system.
Fire alarm.
Intercom systems.
Supports & Fixings

Where cables are not directly supported by the use of cable cleats, a
cable tray, basket or ladder conforming to BS 61537 shall be utilised.
This type of cable support system should be selected to carry the
1.2.2.7

Following the selection of a suitable unit, the contractor/consultant will
need to establish the most appropriate location in which to site the
equipment. To a certain extent the location of the unit will be
determined by the load producing the harmonics. Consideration should
be given for access for installation and access for maintenance.
1.2.2.8
Circuit Protection
34
DESIGN GUIDE
Installation shall conform to the current edition of BS 7671. A means of

isolation shall be provided local to the equipment installed and be
clearly labelled to identify its purpose.
Circuit protection settings must allow for discrimination with other
devices fed from a panel board way and verification must be carried
out before the circuit is energised.
1.2.2.9
Connections to BMS
1.2.2.10
Record Drawings
modified the contractor shall be responsible for updating drawing
in the format detailed in the Universitys AutoCAD Standards.
See Section 18.
1.2.2.11
Permits


35
DESIGN GUIDE

1.2.2.12

Requirements for Electrical Installations BS 7671:
National Inspection Council for Electrical Installation Contracting.
Testing:
36
DESIGN GUIDE

1.2.2.13
Labelling
labels.
fasted and clearly visible when facing apparatus.
REMOVE.
distribution board and the way it has been serviced. This applies to all
switches and all socket outlets installed. Dymo tape labelling shall be
used for labelling accessories using black lettering on a clear backing.
A common sense approach should be taken when positioning the label
1.2.3
Power Factor Correction
1.2.3.1
General Description
Power Factor correction equipment will generally be installed within
Low Voltage plant rooms to minimize cable runs and optimize electrical
distribution performance. Where possible and when LV cubicle panels
are being replaced, power factor correction capacitor shall be
combined as part of the new panel.
37
DESIGN GUIDE
Generally capacitor banks shall incorporate harmonic blocking and be

multi-staged with on/off/auto facility available.
1.2.3.2
Surveys/Calculations
Prior to any installation of new equipment the consultant / contractor
shall provide detailed documentation to support the install. This should
be discussed with the Universitys Electrical Services Engineer before
an agreement on type and size of unit is established. A data logging
device should be installed to measure power consumption over a
period of not less than one week. This information can then be used to
support the selection of power factor correction equipment.
Following installation data shall be logged for a period of not less than
one week for comparative purposes.
1.2.3.3
For loads in excess of 3kw the following shall apply:
Prior to any connection/isolation the following information shall be
submitted to the Project Manager:


the installation.
planning as a large proportion of the building are research orientated.
weekend periods or out of normal working hours to minimise disruption
to users bases on the area where the connection is to be made.
38
DESIGN GUIDE
CCTV.
Fire alarm panels.
Wi Fi IT systems.
University BMS.
distribution boards. The Estates department have an account manager
(Corinne Ashwell) and Campus Services Manager (Trevor Smith) who
can help when dealing with such matters.
The UEA operate a Permit to Work system for Electrical works and
Section 12.
Requirements for Electrical Installations BS 7671: The format of
the certification shall be either NICEIC or ECA. Certification to be
1.2.3.4
Cable
British Standard i.e. Automatic Fire Detection Systems BS 5839-1.
Minimum size of conductor shall be 1.5mm copper, coloured
39
DESIGN GUIDE

purpose.
Flexible cables:
approved cables as detailed above. However, there will be some
make sure the correct cabling is installed. Listed below is a indication
of the number of different services in operation at the University. This
requirements:
1.2.3.5

Generators.
CCTV.
Intruder Alarm System.
Fire alarm.
Intercom systems.
Cable Supports & Fixings

Where cables are not directly supported by the use of cable, a cleats
cable tray, basket or ladder conforming to BS 61537 shall be utilised.
This type of cable support system should be selected to carry the
40
DESIGN GUIDE
1.2.3.6

Following the selection of a suitable unit, the contractor/consultant will
need to establish the most appropriate location in which to site the
equipment. To a certain extent the location of the unit will be
determined by the load producing the harmonics. Consideration should
be given for access for installation and access for maintenance.
1.2.3.7
Circuit Protection
Installation shall conform to the current edition of BS 7671. A means of
isolation shall be provided local to the equipment installed and be
clearly labelled to identify its purpose.
Circuit protection settings must allow for discrimination with other
devices fed from a panel board way and verification must be carried
out before the circuit is energised.
1.2.3.8
Connections to BMS
1.2.3.9
Record Drawings
modified the contractor shall be responsible for updating drawing
in the format detailed in the Universitys AutoCAD Standards.
See Section 18.
41
DESIGN GUIDE
1.2.3.10
Permits


1.2.3.11

Requirements for Electrical Installations BS 7671.
42
DESIGN GUIDE
NationalInspection Council for Electrical Installation Contracting.
Testing:
Requirements for Electrical Installations BS 7671: The format of
the certification shall be either NICEIC or ECA. Certification is to be
1.2.3.12
Labelling
labels.
fasted and clearly visible when facing apparatus.
REMOVE.
distribution board and way serviced by. This applies to all switches and
all socket outlets installed. Dymo tape labelling shall be used for
labelling accessories using black lettering on a clear backing. A
43
DESIGN GUIDE
common sense approach should be taken when positioning the label

1.2.4
External & Amenity Lighting
1.2.4.1
Extent of Works
This specification (which must be read in conjunction with the General
Specification for Electrical Installations) and associated schedules and
drawings, refer to the supply, erection, connection, testing and
commissioning of exterior lighting installation(s) in / on the specified
land / buildings to provide illumination to access roads, public areas,
communal staircases, etc.
Each installation shall confirm to the requirements of the Current
Edition of the I.E.E. Wiring Regulations (with all current amendments),
the I.L.E. and B.S. Codes of Practice and be to the satisfaction of the
supervising engineer. EDFs requirements, in respect of service cut
outs and other necessary equipment, shall be observed insofar as they
are applicable to any of the installations covered by this specification.
The Contractor shall take all necessary measures and precautions to
satisfy the Health and Safety at Work Act 1974 and shall recognise that
these works / installations could present exceptional risks and shall
therefore take every precaution to comply with all aspects of the
Electricity at Work Regulations 1989.
1.2.4.2
Drawings
Detail drawings are associated and should be read in conjunction with
this specification.
Where discrepancies occur in relation to quantities in schedules and
shown drawings, the Electrical Contractor shall allow for the highest
cost.
1.2.4.3
Builders Work
The Contractor shall be responsible for all aspects of builders work,
including trenching, cutting away, holes, chases, indents, backfilling
and making good, the provision of special fixings, and positioning,
laying and finishing of in-situ concrete, brickwork, etc.
44
DESIGN GUIDE
Builders work shall be kept to a minimum, with special attention being

paid to the problems of making good after completion; work shall be
carried out by operatives skilled in the appropriate trade using sharp
tools and approved materials; all surface finishes shall be made good
to a standard at least equal to that existing.
The line of trenching shall be carefully marked before commencing to
ensure clean edges are cut at the surface. Permanent reinstatement of
blockwork, slab work and asphalt shall be carried out by Specialist
Contractors. Where trenching is to be carried out through a grassed
area, the top layer of turf shall be removed carefully, and placed on
P.V.C. sheeting adjacent to the trench to ensure that each piece is
replaced in its original position. Turf shall be kept moist during the
operation and well-watered after replacement to ensure that no
retardation of growth takes place. In cultivated and grassed areas a
450mm x 450mm x 50mm concrete slab shall be formed around each
column and shall be finished flush with normal ground level (concrete
mix 4:2:1).
All columns and bollards bedded on and surrounded by a minimum of
0.2 cu m (or such volume as site conditions dictate) of concrete (mix
1:2:4 by volume), which shall extend to the bottom of the cable entry
hole.
In situations where it is necessary to install cabling within existing
brickwork, surface finishing bricks shall be removed to allow the inner
brickwork to be cut away, and the finishing bricks replaced in position
with matching mortar. Damaged bricks shall not be used, with new
bricks being matched as close as possible to original.
1.2.4.4
Electricity Services
Electricity services will generally be 230V 50HZ single phase.
Provision shall be made at the service position to terminate service
cables, and fix cut-outs(s). A suitably-sized fire resistant chipboard
shall be securely fixed to the metering position at the appropriate
height to cater service requirements.
The chipboard shall be large enough to accept all necessary control
equipment (both for distribution purposes and any local lighting) fuse
cut-outs, time switch / photo electric controller, isolator(s), cable fixings
etc.
1.2.4.5
Earthing & Bonding

Exposed and extraneous metalwork of each installation shall be
interconnected and bonded to earth by means of suitably-sized circuit
protective conductor(s). The armouring of cable refs 6941/2/3/4/7X
shall not be used as the sole protective conductor but approved
measures must be taken to bond to earth such armouring.
45
DESIGN GUIDE
A four way brass earthing terminal (with each way being capable of
accepting a 10mm2 conductor) shall be securely fixed with suitable
brass screws adjacent to each supply cable cut-out.
The protective conductor(s) of the supply cable and all outgoing cables
shall be terminated into this connector block.
A separate 10mm able ref 649X (coloured green / yellow) shall
interconnect this connector block and the main earthing stud of the
pillar, column, or other enclosure, switchgear, etc.
A continuous 2.5mm2 cable ref 649X (coloured green / yellow) shall
interconnect this connector block and the earthing terminals of all
control gear components, time switch / photo electric controller, etc.
The circuit protective conductor of the cable feeding the lamp / lantern
shall be terminated into this connector block.
Bonding connections shall be carried out using ring type, pre-insulated,
crimp connectors securely clamped under shakeproof washers and
nuts.
Extensible copper clad steel earth rods, driven in by way of a high
strength steel driving head, coupled where necessary by means of a
counter bored long length aluminium bronze coupler and enclosed in a
Furse Cat. PT 205 GRP cover secured with aluminium screws, shall be
installed adjacent to all feeder pillars and feeder columns. The
connection at the earth electrode shall be labelled in lettering not less
than 4.5mm Electrical Earth do not remove. Further earth rods shall
be installed adjacent to every third column on each final circuit and at
the end of each final circuit or as indicated.
1.2.4.6
Cabling
All cables shall be installed in accordance with the requirements of the
General Specification. Armoured cables shall be terminated by means
of compression glands of approved pattern, complete with heat
Shrink P.V.C. sleeve.
P.V.C. insulated and sheathed cables shall be neatly dressed with the
minimum of sheath removed, consistent with the length of conductor
required. Green / yellow P.V.C. sleeving shall be used to enclose the
full length of composite circuit protective conductor.
All tails shall be fitted with Heath Shrink sleeving to achieve double
insulation with colour designation.
46
DESIGN GUIDE
Cables laid under carriageways, vehicular crossings, driveways,

footpaths, etc. Shall be enclosed in ORANGE P.V.C. ducts, marked
electrical cables, of suitable size, all in accordance with the
requirements of the General Specification; at a depth of 750mm under
carriageways, 450mm elsewhere.
Cables installed in solid construction (e.g. concrete, brickwork, etc,)
shall be enclosed in high impact round P.V.C. conduit or P.V.C.
ducting, as appropriate, to facilitate possible future rewiring.
Cables shall be securely fixed (i) close to their terminations to alleviate
movement causing stress on connections; (ii) along their length where
surface fixed in columns, feeder pillars, cupboards, etc.
Underground cabling shall be covered over its whole length by yellow
P.V.C. marker tape, 150mm wide, not less than 0.1mm thick, and
printed STREET LIGHTING CABLE positioned 150-200mm deep.
1.2.4.7
Feeder Pillars / Control Boxes

15mm thick fire-resistant chipboard of sufficient size to cover the whole
of the rear of the pillar shall be securely mounted by at least 4 no.
fixings.
The specified switch / fuse / control gear shall be mounted on fire and
weather proofed chipboard and connected as detailed. Other layouts
and connection arrangements are not precluded but these will be the
subject of particular instructions.
Generally, feeder pillars shall be of sheet steel construction,
adequately stiffened with fixings for the chipboard, rectangular or
square in plan, approximately 900mm high above ground level, and
complete with sturdy door/hinges/lock/key to counter vandalism.
Control boxes for flush mounting into existing brickwork etc. shall be of
a similar construction except that the door / front frame shall have a
bezel to cover the box / brickwork joint. Boxes shall be sized to provide
adequate space for, and access to, the control gear to be enclosed.
All feeder pillars and control boxes shall be guarded against corrosion
before installation by an approved anti-corrosion treatment, a primer
coat and two finishing coats. Particular attention shall be paid to any
metal work which will not be accessible after completion.
1.2.4.8
Lighting Units
All lighting units shall be as specified but generally the equipment shall
be as follows:
47
DESIGN GUIDE
(a) Columns and bracket arms shall comply with the relevant British
Standard specification, with a minimum thickness of 0.1mm hot dip
galvanised finish to B.S.S. 729.
A protective coating of not less than 0.25mm thickness of approved
heavy duty black bitumastic (or other similar protective material) shall
be applied internally and externally, to the root of each column,
extending from the butt end to a minimum of 150mm above ground
level, before installation commences.
The base compartment of each column shall be of sufficient size to
accommodate all necessary incoming and outgoing cables, service cutout(s), subfuse(s), lamp and switching control equipment all mounted
on 15mm fire-resistant chipboard. Every column on one installation
shall be fitted with the same pattern of base compartment door (flushfitting or overlapping) fitted with a triangular-headed locking device.
Each column shall be provided with a suitably sized earth bonding
terminal / stud, brazed or welded to the column in a position easily
accessible from the door.
Each column, feed pillar, bollard etc. shall be sited to maximise access
space for all maintenance and repair operations. Due consideration
shall be given to all potential hazards (e.g. traffic) affecting personnel
carrying out that maintenance.
Each bracket arm shall be fitted with an anti-rotation device to fix the
arm at 90o intervals from the door position.
(b) Bollards shall be complete with vandal-resistant lens attached to the
body by means of a tamper-proof locking device and base
compartment (complete with chipboard panel, control gear etc. and
space for incoming and outgoing cables) with access door, vandalresistant lock and key, earth bonding stud, etc. The root of each
bollard shall be treated against corrosion, all as described for columns
in (a) above.
(c) Wall mounting units shall be complete with all necessary fixing
arrangements, integral control gear wherever possible, and flush
mounting connection box to allow concealed cabling to be brought into
the unit. Where integral control gear is not available, a control box, as
described in Clause 2.7 shall be fitted adjacent to the unit or at low
level to contain the gear, and / or terminate underground cabling.
Fixing arrangements shall take full account of the fixing surface and
structure and of any exceptional bracket arms.
(d) Lanterns / luminaries shall comply with the relevant British Standard
and be totally enclosed, have a minimum protection category IP54, be
designed for the lamp / source specified, and be fitted with a vandalresistant bowl / diffuser / controller.
48
DESIGN GUIDE
1.2.4.9
Fuse Gear
All fusegear for use under this specification shall comply with the
relevant British Standard Specification and be suitable for use with B.S.
88 Part II or B.S. 1361 fuses.
All isolators in feeder pillars and feeder columns shall be double pole
and of the lockable type.
Fuse units in feeder columns shall be Tofco SMK Ltd, F140 cut-outs
comprising a substantial, moulded plastic, drip proof enclosure, with
sealing chambers and separate terminals for phase and neutral
conductors, designed specifically for use in street lighting columns /
bollards, etc. suitable for termination and / or looping-in of cables ref.
6941/2/3/4/7X.
1.2.4.10
Switching Units
Photo-electric controls shall be two part units, capable of controlling
circuits with a discharge lamp load of not less than 1KVA, factory preset to switch ON at a light level of 70 Lux and incapable of on-site
adjustment, a switching differential of less than 1:2, and failing safe,
under fault conditions, to the ON position.
The detector shall be weatherproof with a moulded neoprene housing,
hermetically sealed cadmium sulphide cell (or other approved) and an
acrylic conical lens or as otherwise specified.
The controller shall have a drip proof housing fitted with an auto / test
rocker switch.
Time switches shall have be electronic and fit within a suitably sized
enclosure and be fit for purpose.
1.2.4.11
Lamp Control Gear

Agreed standards for external lighting
All lamp control gear shall comply with the appropriate British Standard
Specification, and be suitable for operation on 230 volts 50HZ R.M.S.
500 volts 50HZ peak, with shrouded terminals for phase / neutral
connections, separate earth / bonding terminal and fixing hold clips. All
live terminals shall be protected by an intermediate barrier removable
only by the use of a tool or key.
Ballast units / chokes shall be of the electronic where possible for 200250 volt operation.
Capacitors for correction of power factor to not less than 0.85 lagging
shall be totally enclosed, proofed against condensation, provided with
49
DESIGN GUIDE
safety leak resistance and sealed P.V.C. tails or suitably shrouded

terminal block.
Igniters shall be totally enclosed with permanent terminal markings,
and tapped where necessary for 200-250 volt operation.
All items of lamp control gear shall be compatible with each other and
the lamp which they are controlling, and arranged in column / bollard /
wall mounted unit enclosure in a neat and orderly manner over as
small an area as is consistent with access to terminals etc.
Interconnections shall be carried out between control gear components
using 6181Y and / or 6242Y cables, tidily arranged as far as possible
on a common route to one side of the control gear, using plastic / nylon
/ P.V.C. cable ties / clips.
Final connection between the lamp and the control gear shall be
carried out using heat resisting 3 core flexible cable, ref. 3183TQ.
Minimum cable sizes shall be 1.5mm2 up to 400-watt lamp.
Cable joints, except at terminal blocks of control gear / lamp connection
will not be accepted.
1.2.4.12
Painting
All lighting units, feeder pillars, control boxes etc. shall be painted in
approved colour finish on completion.
As previously specified, all parts not accessible after completion shall
be painted before installation commences.
Galvanised equipment shall be degreased, treated with appropriate
primer and two finish coats. Access doors etc. shall be removed
wherever possible while painting is carried out, and not replaced until
paint has dried.
The approved painting treatments shall be Dacrylte Treatment A and
the finish colour shall be dark green (to be agreed with Electrical
Engineer). Other manufacturers, treatments and colours are not
precluded but these will be the subject of particular instructions. In all
cases the manufacturers instructions and any other detailed
requirements shall be followed accurately to ensure that specific
guarantees given with materials are implemented.
1.2.4.13
Labelling
Each lighting unit shall be labelled to the requirements of the
supervising engineer.
50
DESIGN GUIDE
Labels shall be of a minimum size consistent with clarity (using letters /

numbers 20mm high) approximately 150mm long by 37mm wide.
Adhesive labels will be considered.
1.2.4.14
Workmanship & Practice

Each installation shall be carried out to the accepted standards of
workmanship and good practice by operatives of recognised ability.
Good workmanship and materials are essential to the completed
installation and the Engineer reserves the right to request the removal
from site, operatives or materials who / which are considered to be less
than acceptable.
1.2.4.15
Redundant Materials
Redundant materials, packing, etc. shall be removed from site upon
completion to leave the installation clear and orderly before
acceptance.
1.2.4.16
Manufacturers recommendations
The recommendations and specific instructions of manufacturers in
respect of equipment installation shall be observed accurately, except
where otherwise directed by the Engineer.
1.2.4.17
The Contractor shall satisfy himself of all such details before any
installation work commences, because claimed lack of knowledge in
this respect will not be accepted.
Specifications
Where discrepancies occur between the General Specification and this
Particular Specification, the latter shall take precedence, but the
Engineers decision on all such matters shall be final and binding.
1.2.4.18
Notices
The contractor shall allow for notifying all effected parties prior to the
commencement of works associated with isolations, road closures,
deliveries etc.
1.2.4.19
Testing
The Electrical Contractor shall be responsible for the final testing and
inspection of the installation on completion of the works. The testing
shall be no less stringent than the requirements of Part 7 of the 16th
Edition of the I.E.E. Wiring Regulations, and be carried out in the
presence of the Engineer. Completion and inspection certificates shall
be submitted to the Engineer.
51
DESIGN GUIDE
Unless otherwise directed by the Engineer, every column erected and

earth electrode shall be tested for resistance to earth.
The Contractor shall, at the Engineers discretion, conduct full lighting
level tests on installations during the hours of darkness. Such tests
shall be carried out with approved instruments and with due regard to
methods and standards detailed in any relevant British Standards.
These tests will not generally be required and the Contractor shall only
make allowance for carrying them out when specifically mentioned on
the tender / quotation documents.
On completion, the Contractor shall submit to the Engineer a
completion and inspection certificate and a typewritten copy of all test
results for the installation(s).
1.3
FIRE ALARM
1.3.1
General Description
The UEA Design Guide has been produced to assist
consultants/contractors when designing and installing analogue
addressable fire alarm control system at the University. All installations
shall be designed to the current and relevant British Standard and in
accordance with the details specified within contract documents and in
accordance with supplied drawings.
The system shall include all materials, equipment and wiring required
to install the complete Fire Detection and Alarm System. The system
shall include but not be limited to one or more control panels, repeater
panels, and sensors, call points, audible and visual alarm indicating
devices and relays.
The system components shall be freely available from a number of
sources, (i.e. not a closed protocol system), and shall support at least
two independent manufacturer's protocols including Apollo (Discovery,
Xplorer, XP95 and S90) and Hochiki (ESP).
The installation shall include the laying of all cables required for
connection of the detection heads, alarm indicators and other devices
along with connections to the power supply as appropriate to the
design. All cabling shall conform to the requirements and
recommendations of the Fire Alarm Control Panel manufacturer. Any
openings /chasings in walls, ceilings or floors shall be made good.
The system shall be designed such that no more than 90% of the
available signalling / detection loop capacity is employed to allow for
future requirements.
52
DESIGN GUIDE
1.3.2
Site Reporting System

All new systems proposed shall be fully compatible with the Sonata
site wide fire alarm reporting system. This is a computer interface
system which extracts current data via the RS232 port in the fire alarm
panel and transmits it to the central security station on site. It is an IP
network computer system which is accessible from a personal
computer. When developing any new build the designer must allow for
all connection necessary to provide the University with a fully functional
system.
Cabling between the panel and the central monitoring position has
utilised the UEAs telephone network. Eastern Telephone are the
specialists responsible for this network within the University. In addition
to the Site Reporting System a conventional two core network must
also be provided. Fire and Fault are the two states that require
monitoring.
1.3.3
Conventional System
This supplements the Sonata system but does not replace it nor is it an
alternative option. Cabling should be fire protected and be routed back
to the UEA central control room. The cable is then terminated into a
conventional and basic flag system panel of leds with a building label
below. This panel serves as a back up to the computer based Sonata
system. Fire and Fault are the two states that require monitoring.
Any new installation/proposal must have the approval of the
Universitys Electrical Design Engineer before progressing to tender
stage.
1.3.4
Standards
The fire detection system shall be designed, installed and
commissioned in accordance with, and all elements shall meet the
requirements of BS5839-1: 2002 Code of Practice and EN54-Part 2:
1998. The responsible company should be able to demonstrate their
competence to design, install and commission the system, e.g. by
certification to BAFE SP203, LPS1014 or other relevant Standard.
The equipment manufacturer shall operate a quality management
system in accordance with ISO 9001:2000. In addition, the equipment
shall be manufactured under a recognised factory control procedure
such as the BSI Kitemark scheme.
All detection devices shall be independently certified as complying with
the relevant EN54 Standard.
53
DESIGN GUIDE
The Fire Alarm Control Panel shall be independently certified as

complying with requirements of EN54 Part 2 and EN54 Part 4. The
Independent approvals body shall be either British Standards Institute
(BSI) or Buildings Research Establishment (BRE/LPC).
In addition to the basic requirements of EN54, the Fire Alarm Control
Panel shall offer the following EN54 optional features with
requirements:
Optional Functions: EN54-2 Clause.

Indication Fault signals from points 8.3.
Outputs to fire alarm devices 7.8.
Controls Investigation delays to outputs 7.11.
Co-incidence detection 7.12.
Disablement of points 9.5.
Test condition 10.
Standardised I/O 11.
Power Supply Equipment Functions: EN54-4 Clause.
Operation from a main power supply 5.1.
Operation from a standby battery 5.2.
Monitor and charge the standby battery 5.3.
Recognise and notify supply faults 5.4.
The Fire Alarm Control Panel shall also support a number of additional
functions that are not covered by EN54. These additional functions
shall include:
Programmable Cause / Effect on Outputs (E.g. Phased

Evacuation)
Auxiliary Power Supply Output
Auxiliary Relay Outputs
Printer Option
1.3.5
Fire Alarm Control Panel (FACP)
1.3.5.1
Functional Description
The FACP shall be the central controller of the complete system. It
shall receive and process analogue information from the detection
devices, provide audible and visual indication of alarm and other
conditions to the user, automatically initiate alarm response sequences
and provide the user interface for interrogation and user programming
of the system.
Updates to the FACP operating software shall be simple to undertake
and shall not require the use of replaceable components. The
operating program and configuration memory shall be stored in nonvolatile memory and shall not rely on batteries for retention. The FACP
shall incorporate separate microprocessors for signalling loop control
and central operation.
54
DESIGN GUIDE
The FACP shall provide a user interface from which; controls can be
operated, manual operations can be carried out, indications are audible
and/or visible and system information can be obtained. It shall also be
capable of unambiguously indicating the following functional conditions:
Quiescent condition.
Fire alarm condition.
Fault warning condition.
Disablement condition.
Furthermore, the fire alarm condition shall always be capable of clearly

being indicated without any prior manual intervention at the FACP.
The FACP shall be easy to configure all basic operating characteristics
and variables through the user interface on the FACP to satisfy the
detection zone and output mapping of the premises. A PC Tool operating
under the Windows operating system shall also be available to fully
program the panel.
The FACP shall support up to 127 devices on the signalling loop. The
FACP shall fully support the sub-addressing capabilities of the relevant
input and output devices.
The FACP shall contain of a minimum of two signalling loop drivers
depending on the system design requirements. Each signalling loop shall
be capable of supplying at least 500mA of power for loop-based
sounders or other output devices. The Fire Alarm Control Panel software
and hardware loop driver, without modification, shall be compatible with
the analogue detection, call points, input and output devices available
from, at least, the following manufacturers:
Apollo S90, XP95, Discovery and Xplorer ranges.

Hochiki ESP, GTP and ASX ranges.
(see Section 4 for the list of compatible devices)

The FACP shall fully support the sub-addressing capabilities of loop
devices incorporating this feature.
The FACP shall provide 2 or 4 outputs to fire alarm devices, each rated
at 1-ampere. An auxiliary supply output shall also be available to
provide power for internal option modules.
The FACP shall provide a diagnostic monitoring feature for all
signalling loop, alarm device output and auxiliary supply output circuits
to monitor voltage, current load, etc. This information shall be available
to view at Level 2. In addition, diagnostic monitoring of the signalling
loop return current pulses shall be provided at Level 3.
55
DESIGN GUIDE
The FACP shall incorporate a real-time clock for time stamping of

events in the event history log and for scheduling of time related
functions.
It shall be possible to install a network communications card to allow
connection of up to 200 control panels, remote terminals, mimic
displays or other peripheral devices. The network shall offer peer-topeer operation and have a fault tolerant capability. The time to
propagate a fire alarm condition across the network shall not exceed 3
seconds.
A single FACP shall have the capability for configuration and operation
of 200 fire alarm zones. In a network system, the overall system shall
have the capability for up to 1000 zones.
It shall be possible to adjust sensitivity settings for all detection devices
based on a time clock. It shall be possible to select device modes for
both active and inactive time periods for multi-sensor detectors.
It shall be possible to configure the panel for Stage 1/ Stage 2
Investigation operation based on a time clock. It shall be possible to
configure the devices used for investigation on an individual basis. This
shall also include call point type devices.
All fault conditions (except CPU System Fault) shall be non-latching.
All input devices shall have the capability of being latching or nonlatching (except when configured for fire alarm input). It shall be
possible to configure complex cause and effect operation for phased
evacuation and output control operations at the panel. It shall be
possible to assign each output device to one of 200 output groups,
each output group operation being programmable as to response on a
zone by zone basis for fire, double knock fire, pre-alarm, fault,
enablement or disablement conditions and shall be capable of up to 21
programmable ringing styles with programmable delays and pulsing
tones.
It shall be possible to connect optional equipment in accordance with
the requirements of EN54-2 Standardised I/O such as mimic panels
and remote control terminals.
1.3.5.2
Panel Construction
The Fire Alarm Control Panel shall be of metal construction. It shall be
capable of surface or semi-flush mounting. Sufficient 20mm knockouts
shall be provided to accommodate all likely wiring requirements.
The housing shall meet IP30 minimum ingress protection classification.
It shall not be possible to open the enclosure without a key or special
tool.
56
DESIGN GUIDE
1.3.5.3
Panel Indications
The Fire Alarm Control Panel shall be equipped with a graphics liquid
crystal display (240x64 pixels) as the primary indicator giving at least 6lines of information. The display shall incorporate an LED backlight that
will illuminate upon any event (excluding mains failure) or button press.
The primary display shall be simultaneously capable of indicating the
presence of fire alarms, faults, disablements and tests in accordance
with the requirements of EN54-2.
In addition, the following minimum LED indicators shall be provided in
accordance with the requirements of EN54-2:
Power On Green.
Fire alarm Red (x2).
Fault Yellow.
Disabled Yellow.
Test Yellow.
Sounders Silenced Yellow.
Sounders Disabled Yellow.
Sounder Fault Yellow.
System Fault Yellow.
Delayed Yellow.
In addition, there shall be five programmable LED Indicators (4x
Yellow and 1x Red) for application use.
A zone diagram shall be provided and located adjacent to all panels

and repeater panels installed. These shall be framed and securely
fixed to the wall to prevent persons from removing.
1.3.5.4
Panel Controls
The Fire Alarm Control Panel shall be provided with the following
minimum manual controls:
Silence Buzzer.
Evacuate (Sound Alarms).
Silence / Resound Alarms.
Reset.
In addition, the following controls shall be provided for menu operation

and programming:
Navigation keys, .
A confirmation key, .
A numeric keypad, 0-9, also providing the function for letter /
character programming.
A cancel key.
A menu select key .
57
DESIGN GUIDE
1.3.5.5
A key installed to isolate the system from reporting to the during

maintenance testing.
Software
A PC Configuration Tool shall be available for configuration of the
FACP and for retention of configuration data.
The PC Configuration Tool shall be graphically based and operate
under Windows operating systems 98, NT, 2000, ME, and XP.
1.3.5.6
Configuration
It shall be possible to configure ALL basic configuration parameters
and settings from either the FACP front panel or from the PC
Configuration Tool. It shall be permitted to configure enhanced /
extended features and functions from the PC Configuration Tool only.
1.3.5.7
Remote Dial-up
Software shall also be available to provide full dial-up capability to the
FACP using a modem. This software package should enable remote
access to interrogate and inspect the operation of the FACP, retrieve
panel status and historic event log. This communication shall be routed
via the Sonata site reporting system and with pass word protection and
associated security protocol.
1.3.5.8
Remote Terminals
It shall be possible to provide remote access to monitor (Remote
Display Terminal) or monitor / control (Remote Control Terminal)
operation of the installation.
The Remote Control Terminal shall provide the same display,
indication and buttons as the FACP.
The Remote Display Terminal shall provide the same display,
indication and buttons as the FACP except for the control buttons.
Remote Control shall provide the capability to silence alarms, resound
alarms, evacuate and reset the system. In addition, it shall be possible
to remotely enable or disable zones and points and remotely configure
a zone walk test.
1.3.5.9
Power Supplies
All power supplies (integral to the Fire Alarm Control Panel or remote)
shall be certified to EN54-4: 1998 and shall be capable of supporting
72 hour standby requirements.
58
DESIGN GUIDE
All power supplies shall be capable of operating from a main supply of

230VAC 50/60Hz.
1.3.5.10
Additional System Components

The following additional system components shall be provided as
optional equipment.
It shall be possible to connect the following Standardised I/O
equipment to the network:
Remote Control Terminals: providing the features and functions

described in Section 1.3.5.8
Remote Display Terminals: providing the features and functions
described in Section 1.3.5.8
Mimic Module: providing a bespoke solution for graphical
presentation, using LED Indicators, to indicate either zone
based fires or output groups activated.
rd
Graphics Interface Module: providing a gateway to 3 party

graphics packages with full reporting and control features and
functions as described in Section 1.5.3.8 (to follow). It shall be
possible to install multiple graphics gateways in the network.
It shall be possible to connect the following modules internally to the

FACP
for
locally
based
input
and
output
extensions:
Relay Module: providing 8 individually programmable relay

outputs with NO, NC and COM contacts rated at 30V DC, 1A
Input Module: providing 8 individually programmable digital
inputs.
Printer: Panels shall be complete with printers providing the
capability to select and automatically print fire, alarm, fault and
test events and the capability to manually print the historic log.
The printer arrangement shall be such that it is not required to
open the enclosure to change the paper roll. The printer shall
not use replaceable ink ribbons or cartridges.
Integral Modem: providing remote connection to the FACP. It
shall be possible to connect the following modules for locally
based input and output extensions:
1) Sounder Splitter: providing 4 additional outputs to fire alarm devices

from one of the panel outputs. Operation of all additional outputs is
to follow the programmed operation of the selected panel output.
2) Sounder Booster: providing a 4-ampere output to fire alarm devices
from one of the panel outputs. Operation is to follow the
programmed operation of the selected panel output.
1.3.6
Apollo Detectors & Devices
59
DESIGN GUIDE
The system shall be compatible with, and fully capable of using all of
the features of, the following Apollo detection, alarm indicating and
other devices.
1.3.7
Hochiki Detectors & Devices

The system shall be compatible with, and fully capable of using all of
the features of, the following Hochiki detection, alarm indicating and
other devices.
1.4
TELEPHONE
1.4.1
General Description
The University historically has a pair of Siemens ISDX telephone
exchanges located on the first floor of the Estates Building to provide
telephony services. These are accessed via a number of high-capacity
copper pair cables in the ground going to regional DPs (distribution
points) which are then either connected to smaller DPs and onto
independent cabling (being phased out), or onto structured cabling and
use an outlet converter to provide the necessary BT-style connection.
The University is moving all of its office desk phones to a VoIP (Voice
over IP) solution between Spring 2009 and Summer 2012 and all new
desk handsets should be provided using this solution after this
migration has started.
The provision of emergency and lift phones, and fax machines is still
via the analogue system at this time and will be reviewed in the
2011/2012 academic year.
All part numbers are KRONE part numbers unless otherwise stated in
the footnotes.
1.4.2
Cable
The cable for linking from the exchange room to the remote distribution
point is:
General Cable GelCat (Internal/External)
CW1308B
For analogue and VoIP lines distribution from the comms cabinets to
the desk are as per the UTP flood wiring detailed in the data section of
this document.
1.4.3
Supports & Fixings

The frames located in the main exchange room are:
60
DESIGN GUIDE
Single Vertical Frame 108A

Distribution Frame 108A
6420/1/050/00 each
6420/1/013/00 each
Whereas outside the exchange room the telephony cabinets shall be:
Connection Box 301A (up to 100 pairs)
Connection Box 510 (up to 340 pairs)
6530/1/017/00 each
6532/2/009/00 each
6532/2/010/00 each
6532/2/011/00 each
6532/2/012/00 each
Where it is necessary to link, externally, copper telephony cabling:

Austin Taylor high security cabinet
1.4.4
9CAB216455 1 each
Containment System
The cables should be routed via the existing ducting where available
and installed in such a way as to minimise the friction impact to existing
cables.
Advice on cross-campus routes is available from
itcs.netteam@uea.ac.uk
1.4.5
System Design
The distribution points used are the same as those defined for data
networking i.e. co-located with data cabinets.
1.4.6
Equipment Specific
1.4.6.1
Analogue Equipment
The outlet converter for adapting RJ-45 structured cabling to BT-style
socket for analogue connections is:
Flying Lead 258A PABX Master 6536/1/720/10 10 pkt
The patch panel for terminating telephony pair cabling is:
50-way telephony patch panel
(Austin Taylor (9PAN204871)/10 each)
Emergency phone call points are currently in the process of being
defined.
1.4.6.2
1
VoIP Equipment
Austin Taylor Part Number
61
DESIGN GUIDE
New VoIP solution uses Siemens OpenStage handsets in lava colour:

OpenStage 20E
p/n L30250-F600-C147 (Lava)
Basic handset (open listening, 2 line display)

OpenStage 40
p/n L30250-F600-C164 (Lava)
Advanced handset (speakerphone, 6 line display, headset socket,

optical call alert, 6-programmable keys built-in, optional 12-key key
modules (max 2 modules per handset), display backlight)
OpenStage Key Module 40
p/n L30250-F600-C170 (Lava)
12-key module for the OpenScape 40.

Bulk procurement of Siemens VoIP equipment is possible under the
University main contract at preferential rates contact
itcs.netteam@uea.ac.uk for details. Licences for the phones for use
with our exchange are not required since the exchange has been
heavily licensed centrally.
1.4.7
All requests for new phone lines or migrations from elsewhere on
campus, be they analogue or VoIP, should be made according to the
timescales below to the telephony@uea.ac.uk Email address.
Telephone
extensions
1 3 lines
1 week
4 10
lines
11 100
lines
4 weeks
6 weeks
NOTE that any patching from the telephony patch panel to the UTP
flood wiring on the floor should be undertaken with RED straightthrough CAT5e patch leads and made to connect to the odd
numbered outlets in the remote locations.
1.4.8
Record Drawings
The location of each installed point along with details of the cable route
will be included on the electronic plans held within the Estates and
Buildings Division. Estates naming convention for the layers must be
observed; 655T for text and 655G for graphics. The standard colour
coding will be used as follows:
62
DESIGN GUIDE
Blue
Black
Red
1.4.9
Fibre Optic Cabling

Telephony Cabling
Copper Cabling
Permits
Permits for access to the various parts of the site for installation are
managed by the Estates and Buildings Division and will include any
known environmental risks. In the case of a construction site due
reference should be made to the main contractor/site owner. Access to
the exchange room is via telephony@uea.ac.uk
1.4.10

The testing, commissioning and certification of any installation is
normally Quality Assured (QA) by the University networking staff in
conjunction with the contractors installing and terminating the cables.
Contact itcs.netteam@uea.ac.uk to arrange a site visit.
1.5
DATA
1.5.1
General Description
Risers and storage areas selected as comms locations must be
physically secure with a University barrel lock. This lock is typically
either an APMB or new 3000 suite key. These locations should be
publically accessible not via office or teaching space.
As far as practicable - there will be one location per floor identified for
this purpose. Interconnections between comms cabinets should be
undertaken in UTP cabling (subject to the clauses below on external
cabling and UTP distances) and at such a density that allows for each
remote device (plus a degree of expansion) to be individually
connected back to a central comms cabinet (creating a star topology
for the departmental internal networking).
Cross campus cabling is to be done in single mode fibre and comprise
a dedicated link back to one of the two main computer suites (as
defined by the Networking Team) together with at least one interbuilding link to a neighbouring existing location for resilience, ideally
two if both neighbouring buildings are existing.
Where it is considered likely that the amount of equipment in a location
is such that the space will not be able to dissipate the heat generated
efficiently additional ventilation will be installed or, where the expected
63
DESIGN GUIDE
heat gain far exceeds the available cooling, additional cooling will be
provided.
In all these locations suitable electrical supplies will be provided for the
purposes of powering the equipment in isolation from other activity in
the building. Two separate (or more depending on the electrical
draw) fused un-switched spurred sockets with red faceplates will be
provided to allow separate connectivity for each of the dual power
supplies installed.
These sockets should be provided via an
essentials distribution panel with generator back-up this generator
back-up should include any required air conditioning. It is not
necessary to have UPS protection for the data network or air-con.
Wireless networking is provided by a centralised Trapeze wireless
infrastructure. Access points are mounted horizontally on ceilings
(usually false ceilings) and require standard UTP outlets (pair of) to
operate.
UTP cabling is always installed in pairs for cost efficiencies of labour
and materials, flexibility and failover as well as future proofing (e.g.
next generation wireless Power-over-Ethernet requirements).
1.5.2
Cable
1.5.2.1
UTP copper cabling

The model in use at UEA is to have a single cable permanent link
between wall socket and patch panel.
Note that, in certain
circumstances, HiBand consolidation points are acceptable where the
certification of the cable isnt affected.
Generally we do not use copper cabling between buildings or run
externally where this is necessary then the cabling should be rated
for external use (such as certain CAT6 cabling) and a lightning
protector should be fitted. The use of copper cabling externally must
be authorised by itcs.netteam@uea.ac.uk ahead of installation.
Containment should be appropriate to the environment and always try
to be located in the most aesthetically acceptable location, e.g. above
false ceilings.
The requirement for internal copper cabling is that it is installed to
KRONE PremiseNET CAT5e UTP (unshielded) standards and has a
20 year warranty. The sheath of any such cable is required to be
comprised of materials which comply with the standards of being called
low-smoke, zero halogen (sometimes written as LS0H):
The cable in use is:
64
DESIGN GUIDE
CAT5e lszh UTP
SC5EL-ORII
305m
Dual outlets should always be installed this is the most efficient use
of labour, containment and back-boxing materials. It also provides
greater flexibility of use within the building over the cablings lifecycle
(e.g. adding a workgroup printer) and for failover in the event of a
cabling or termination fault. Traditionally the odd numbered port is
reserved for analogue telephony (e.g. fax) and the even numbered port
will be made live for data.
In the case of wireless cabling duals are still required since the next
generation of wireless access points require power in excess of the
maximum permitted under a single 802.3af (Power over Ethernet)
connection and our wireless manufacturer permits the dual connection
of its end devices to overcome this limitation.
1.5.2.2
Single Mode fibre

This is used for cross-campus and inter-building communications. The
9 micron single mode fibre optic is required to be comprised of
materials which comply with the standards of being called low-smoke,
zero halogen (sometimes written as LS0H):
LSZH 24F Loose Tube Int/Ext 9/125
7023/3/224/24
Termination should be SC for single mode fibres.

1.5.2.3
Multimode fibre
There are some legacy installations of 62.5 micron multimode fibres
terminated on ST connectors these should be retained.
New installs, which are typically long internal links or short-hop
external links where single mode would cause technical issues, should
use 50 micron multimode fibres terminated on LC connectors to easily
distinguish them from their 62.5 micron contemporaries. As far as
possible, however, UTP internal cabling should be used for interlinks to
reduce optic costs.
The 50 micron multi-mode cable is required to be comprised of
materials which comply with the standards of being called low-smoke,
zero halogen (sometimes written as LS0H).
1.5.3
Supports & Fixings
1.5.3.1
Cabinets and racking

In a location, such as a machine room, where only cables are
terminated:
65
DESIGN GUIDE
Advanced patching frame 42U
6420/1/500/00 each
Cabinets in a machine room are subject to the machine room

specification as far as external requirements (such as floor attachment)
allow. These must, however, be 19 standard racks and meet our
minimum depth requirement for active equipment of 660 mm.
Wall mounted cabinets should provide at least 25% spare U capacity at
install to allow for future expansion and be at least 660 mm deep.
Wall Cabinet 21U
Cabinet
1.5.3.2
Prism 600 series

Cooper B-Line Access
UTP outlets
These are the wall outlet sockets, RJ-45, into which computer and
telephony cabling is attached.
Back boxes for installations, as far as they should provide adequate
bend radius for cables can be provided as to be suitable and
compatible with the available containment and surface construction
materials.
White 50x50 surround (single gang) face plate
6540/1/806/00 10pk
CL 45 degree Adapter
6540/1/802/00 20pk
CL UTP, white shutter, 568A/B
6540/1/200/01 20pk
The labelling of such sockets will be of the format:
UEA standard floor number . Room number . two digit increment
i.e. the third port in room 07 on floor 01 of a building will read 01.07.03
This naming convention shall be the same at both ends of the cable
and will start to the left of the main entrance door to the room and go
round in a clockwise direction. Subsequent installs will follow the same
pattern for their installation taking the next available port number.
1.5.3.3
Note that the physical alteration of a building or area does not,

necessarily, require the labelling to be updated as long as each cable
and outlet can still be uniquely identified (i.e. no room number changes
have taken place further up the corridor so as to cause room number
duplication).
Cable ties
The use of milli-tie cable ties are expected for all types of cabling to
minimise the impact on cables and their internal components.
1.5.3.4
Comms Rack Patch Panels (UTP and fibre)
66
DESIGN GUIDE
These are the horizontal boxes into which one end of the cabling is
presented the end in the comms location. As far as reasonably
practicable all cables should be terminated and presented in this
fashion.
The patch panels used to terminate the copper structured cabling is:
24 way 1U unshielded panel
65271/1/607/24 each
The patch panels for fibre optic are:

24-port metal patch panel
7033/1/034/10 each
In ALL cases single-mode is terminated as SC and multi-mode is

terminated in a LC connector for 50 micron (retermination of any
existing 62.5 micron multimode should be done using ST connectors).
1.5.4
Containment System
1.5.4.1
UTP Copper Cabling Containment

The installation specification includes, with reference in part to relevant
sections from EN 50174:
no more than 90 meters in structured cabling (i.e. from patch

panel to wall socket)
no cable separation is required on cables under 35 m or for the

last 15 m of a longer run between CAT5e and 240v mains cables
cable separation is required on all but the last 15m of a run over
35m from a 240v mains cable depending on the containment:
o no divider or non-metallic it is 200mm
o aluminium divider it is 100mm
o steel divider it is 50mm
cable separation for 415v (three phase) cables should be three

times the distances stated above
the minimum distance from neon, incandescent and high

intensity discharge lighting is 130mm
Tray and bundle size:
150mm tray will take a maximum of 3 x 48 cable bundles

(approximately 150 cables)
100 x 100 box containment will take a maximum of 144 cables
50 x 50 box containment will take a maximum of 24 cables
MT2 will take a maximum of 6 cables
25mm conduit will take a maximum of 8 cables
20mm conduit will take a maximum of 4 cables
67
DESIGN GUIDE
Containment should only be 50% full on a new installation and 75% full
on a revisit. If an installation will take the capacity in use above these
figures then new containment is to be installed as part of the
installation.
System Design
7U per single switch

formation
Building Distribution including Foundry 4802PoE Switches:
Campus Distribution
including Foundry FESX448
Router:
7U
1.5.5
Spare
1U
Fibre Incoming from ITCS
1U
Fibre Resilient Link
1U
Foundry FESX448-PREM Router
2U
Building Interlinks
1U
Spare
1U
Foundry FES4802-PoE Switch
2U
24 Port Data Panel
1U
24 Port Data Panel
1U
50 Port Voice Panel
1U
24 Port Data Panel
1U
24 Port Data Panel
1U
Foundry FES4802-PoE Switch
2U
24 Port Data Panel
1U
24 Port Data Panel
1U
50 Port Voice Panel
1U
24 Port Data Panel
1U
24 Port Data Panel
1U
68
DESIGN GUIDE
UTP patching should be done from the switch down to the patch panel
for data and both up and down from the voice panel where appropriate.
This allows for replacement of equipment without impediment.
1.5.6
Equipment Specific
1.5.6.1
Network Routers
For the main campus - Brocade FESX448-PREM (PSU:
RPSX448/RPS8) are used, which are 48-port gigabit routers with 4
mini-GBIC ports for long distance (external to building) connection
across campus or to remote locations. This is used for consolidating
the input from switches located around each department into a single
feed suitable for linking directly back to the core of the network or via a
neighbouring building.
Note that these units do not have secondary management modules but
should be specified with redundant power supplies.
Power Rating
MTBF
2047 BTU/hour or 600 watts per PSU (max)

FESX448 + 4 SFP + 2 RPS5
171,350 hours
For the student residences - Brocade FESX624HF-L6PREM (PSU:

RPSX424) are used, which are 24-port gigabit routers with 24 miniGBIC ports for long distance (external to building) connection across
campus or to remote locations. This is used for consolidating the input
from switches located around each residence into a single feed
suitable for linking directly back to the core of the network or via a
neighbouring building.
Note that these units do not have secondary management modules but
should be specified with redundant power supplies.
Power Rating
MTBF

FESX624HF
263,315 hours
Bulk procurement of Brocade equipment is possible under the

itcs.netteam@uea.ac.uk for details.
NOTE that router port-counts should not be used to offset edge device
connectivity. Edge devices should connect to a switch and then the
switches connect to the routers.
1.5.6.2
Network Switches
69
DESIGN GUIDE
Brocade FES4802-PoE (PSU: RPSX448/RPS8) is a 48-port 10/100

switch with 2 gigabit uplinks (via UTP or SFP optic) with the ability to
provide Power over Ethernet (48V DC) for running wireless access
points, VoIP phones etc via the 10/100 ports.
These devices should be specified with redundant power supplies.
Power Rating
MTBF

FES4802POE + 4 SFP + 2 PSU 120,788 hours
Bulk procurement of Brocade equipment is possible under the

itcs.netteam@uea.ac.uk for details.
1.5.6.3
Wireless Networking
The edge equipment is currently Trapeze MP-372A managed and
configured via a central controller (MX-200). The requirement is only
that the edge equipment is needed and suitable CAD diagram
surveys need to be undertaken to identify suitable ceiling locations for
installation. As far as possible access points should be located in
public areas such as corridors to aid in installation and maintenance.
Bulk procurement of Trapeze equipment is possible under the
itcs.netteam@uea.ac.uk for details. Depending on the scope of the
project software licences for the access points to connect to the
centralised controllers may not be necessary.
1.5.6.4
SFP specifications
All the equipment uses SFP (Small Form Pluggable) mini-GBICs from
Brocade (obtainable with the edge switches and routers). Typically
port 1 on a router is used to connect back to one of the Computer
Suites whilst ports 2 and 3 are used to connect to neighbouring
buildings. These all require LX SFPs.
1000Base-LX
Single-mode @ 1310nm is 10km
Multi-mode @ 1310nm is 550m for either 62.5 or 50
SX optics (850nm) are typically only used within the Computer Suites
to connect to high performance servers where no UTP connectivity is
available. In certain instances TX SFPs are required (e.g. some
residence locations) although this is rare given the profusion of UTP
connectivity on the Brocade range of devices.
1.5.6.5
Media Convertors
If it is necessary to convert between fibre optic and UTP connectivity,
and the fourth port on the router has already been used, then an Allied
70
DESIGN GUIDE
Telesyn 10/100/1000 to SFP module should be used (Part Number:

AT-GS2002/SP). Note that, where a number of media convertors are
used in the same location, the University has a stock of AT-MCR12
dual-powered chassis for the above media convertor - to aid in
physical and electrical installation.
1.5.7
UTP patch leads should be CAT5e standard and supplied by KRONE
to preserve the channel (end point to end point) certification of the link.
Typically this means that comms room data patching is done in 0.5m
cabling telephony patching may be shorter. The following colour
code should be used for all UTP cabling:
Yellow
Green
Purple
Red
Edge device (straight through UTP)

Uplink (cross-over UTP)
Uplink (straight through UTP)
Analogue telephony (straight through UTP)
Single mode fibre optic patch leads should be at least 3 meters in

length and terminated in either SC or LC connectors.
Multi-mode fibre optic patch leads should be terminated in either ST or
LC connectors depending on deployment.
Connections to the main campus are undertaken by the Networking
Team, contact itcs.netteam@uea.ac.uk whereas patching of wall
ports is permitted by the contractors.
All active equipment, including switches, wireless access points and
routers, are to be configured by the Networking Team.
1.5.8
Record Drawings
The location of each installed point along with details of the cable route
will be included on the electronic plans held within the Estates and
Buildings Division. Estates naming convention for the layers must be
observed; 655T for text and 655G for graphics. The standard colour
coding will be used as follows:
:
Blue
Black
Red
1.5.9
Fibre Optic Cabling

Telephony Cabling
Copper Cabling
Permits
71
DESIGN GUIDE
Permits for access to the various parts of the site for installation are
managed by the Estates and Buildings Division and will include any
known environmental risks. In the case of a construction site due
reference should be made to the main contractor/site owner. Access to
the computer suites is via itcs.netteam@uea.ac.uk
1.5.10

Installers will be required to test all cable installations and provide full
test results in Fluke acceptable format for the purposes of profiling and
central records. Installations will be subject to random post-installation
testing. Each cable will be require
72
DESIGN GUIDE
Section 2
Mechanical
Services
DESIGN GUIDE
2010 Edition
73
DESIGN GUIDE
Contents
2.1
HEATING
2.1.1
2.1.1.1
2.1.1.2
2.1.1.3
2.1.2
2.1.2.1
2.1.2.2
2.1.2.3
2.1.2.4
2.1.2.5
2.1.2.6
2.1.2.7
2.1.2.8
2.1.2.9
2.1.2.10
2.1.2.11
2.1.2.12
2.1.3
2.1.3.1
2.1.3.2
2.1.3.3
2.1.3.4
2.1.3.5
2.1.3.6
2.1.3.7
2.1.3.8
2.1.3.9
2.1.3.10
2.1.3.11
2.1.3.12
2.1.3.13
2.1.3.14
2.1.3.15
2.1.4
2.1.4.1
2.1.4.2
2.1.4.3
2.1.4.4
2.1.4.5
2.1.4.6
2.1.4.7
2.1.4.8
2.1.4.9
2.1.4.10
2.1.4.11
Heating Design Standards

General Requirements
District heating Design
Secondary Heating Design
District Heating
General Description
Connection Arrangement
Pipework
Supports & Fixings
Expansion
Valves
Isolation
Pressure Differential Control Valve
Thermal Insulation
Pumps
Permits
Testing & Commissioning
Secondary Heating
General Description
Pipework
Supports & Fixings
Expansion
Valves
Isolation
Control Valves
Thermal Insulation
Pumps
Thermostatic Radiator Valves
Radiators
Draining & Venting
Permits
Termodeck Heating
General Description
UEA Control Concept
System Arrangement
Pipework
Supports & Fixings
Expansion
Valves
Control Valves
Thermal Insulation
Pumps
Draining & Venting
74
DESIGN GUIDE
2.1.4.12
2.1.4.13
Permits
2.2
HOT WATER SERVICES
2.2.1
2.2.1.1
2.2.2
2.2.2.1
2.2.2.2
2.2.2.3
2.2.2.4
2.2.2.5
2.2.2.6
2.2.2.7
2.2.2.8
2.2.2.9
2.2.2.10
2.2.2.11
2.2.2.12
2.2.2.13
2.2.3
2.2.3.1
2.2.3.2
2.2.3.3
2.2.3.4
2.2.3.5
2.2.3.6
2.2.3.7
2.2.3.8
2.2.3.9
2.2.3.10
2.2.3.11
2.2.3.12
2.2.4
2.2.4.1
2.2.4.2
2.2.4.3
2.2.4.4
2.2.4.5
2.2.4.6
2.2.4.7
2.2.4.8
2.2.4.9
2.2.4.10
2.2.4.11
Hot Water Design Standards

General Description
Hot Water Service Primary Heating
General Description
Pipework
Supports & Fixings
Expansion
Valves
Isolation
Pressure Differential Control Valves
Thermal Insulation
Pumps
Permits
Chlorination
Hot Water System Secondary Circuit
General Description
System Arrangement
Pipework
Supports & Fixings
Expansion
Valves
Isolation
Thermal Insulation
Heat Exchangers & Storage Vessels
Permits
Chlorination
Stand Alone Hot Water Generation
General Description
Hot Water Heaters
Pipework
Supports & Fixings
Expansion
Valves
Isolation
Thermal Insulation
Permits
Chlorination
2.3
AIR CONDITIONING
2.3.1
2.3.1.1
2.3.2
Air Conditioning Design Standards

General Description
District Chilled Water
75
DESIGN GUIDE
2.3.2.1
2.3.2.2
2.3.2.3
2.3.2.4
2.3.2.5
2.3.2.6
2.3.2.7
2.3.2.8
2.3.2.9
2.3.2.10
2.3.2.11
2.3.3
2.3.3.1
2.3.3.2
2.3.3.3
2.3.3.4
2.3.3.5
2.3.3.6
2.3.3.7
2.3.3.8
2.3.3.9
2.3.4
2.3.4.1
2.3.4.2
2.3.4.3
2.3.4.4
2.3.4.5
2.3.4.6
2.3.4.7
General Description
Pipework
Supports & Fixings
Valves
Isolation
Thermal Insulation
Pumps
Permits
Secondary Chilled Water
General Description
Pipework
Supports & Fixings
Valves
Isolation
Thermal Insulation
Pumps
Permits
Refrigeration System
General Description
Pipework
Supports & Fixings
Thermal Insulation
Emitters
Permits
2.4
COLD WATER SERVICES
2.4.1
2.4.1.1
2.4.1.2
2.4.2
2.4.2.1
2.4.2.2
2.4.2.3
2.4.2.4
2.4.2.5
2.4.2.6
2.4.2.7
2.4.2.8
2.4.2.9
2.4.3
2.4.3.1
2.4.3.2
2.4.3.3
2.4.3.4
2.4.3.5
Cold Water Design Standards

General Description
Design Standard
Central Infrastructure Mains
General Description
Pipework
Valves
Isolation
Thermal Insulation
Permits
Chlorination
Secondary Cold Water Main
General Description
Pipework
Valves
Isolation
Thermal Insulation
76
DESIGN GUIDE
2.4.3.6
2.4.3.7
2.4.3.8
2.4.4
2.4.4.1
2.4.4.2
2.4.4.3
2.4.4.4
2.4.4.5
2.4.4.6
2.4.4.7
2.4.4.8
2.4.4.9
Permits
Chlorination
Cold Water Down Service
General Description
Pipework
Valves
Isolation
Thermal Insulation
Storage Tanks
Permits
Chlorination
2.5
GAS
2.5.1
2.5.1.1
2.5.2
2.5.2.1
2.5.2.2
2.5.2.3
2.5.2.4
2.5.2.5
2.5.2.6
2.5.2.7
2.5.2.8
2.5.2.9
2.5.2.10
Design Standard
Installation of Gas Pipework
Main Gas Infrastructure
General Description
Pipework
Supports & Fixings
Valves
Safety Devices
Governors
Metering
Permits
2.7
VENTILATION SYSTEMS
2.7.1
2.7.1.1
2.7.2
2.7.2.1
2.7.2.2
2.7.2.3
2.7.2.4
2.7.2.5
2.7.2.6
2.7.2.7
2.7.2.8
2.7.2.9
2.7.2.10
2.7.2.11
2.7.2.12
2.7.2.13
Design Standards
Passive Ventilation
Ventilation Systems
System Description
Ductwork Installation
Fire Dampers
Control Dampers
Grilles & Louvres
Panel Filters
Bag Filters
Absolute Filters
Grease Filters
Fans
Silencers
Permits
2.8
FUME EXTRACT
2.8.1
2.8.2
Design Standards
Ventilation Systems
77
DESIGN GUIDE
2.8.2.1
2.8.2.2
2.8.2.3
2.8.2.4
2.8.2.5
2.8.2.6
2.8.2.7
2.8.2.8
2.8.2.9
System Description
Fire Protection
Control Dampers
Filters
Fans
Fume Cupboards
Permits
Testing and Commissioning
78
DESIGN GUIDE
2.1
HEATING
2.1.1
Design Standards
2.1.1.1
The design of the site district heating system has been developed over
a number of years and does not follow the conventional constant
volume system design philosophy. As such it is vitally important that a
Project System Designer fully understands the design concept and
produces a new secondary system that compliments the main district
heating system.
To ensure that connections to the district heating are compatible with
the main system, approval of any new connection must be gained from
the Universitys Estates and Buildings Division.
Ownership of connections of the district heating system are held by the
Projects Office Project Administrator. Only once an approval certificate
has been received and signed by this representative will a new system
be able to connect the existing district main system.
2.1.1.2
District heating Design

The district heating design criteria will generally be in accordance with
the CIBSE design guides, with system pressure drops where possible
not exceeding 200 pa/m.
2.1.1.3
Secondary Heating Design

The design of secondary heating system should be in accordance with
the CIBSE design guides.
System Pressure Drops should, where possible, not exceed 200 pa/m.
EXTERNAL DESIGN PARAMETERS SHALL BE AS FOLLOWS:
Other related design Standards:
PART L Building Regulations.
Other useful design guides:
Guideline for environmental design in schools 2nd Edition

Department of Education of Skills.
Handbook of sport and recreational building design. Volume 2

2nd Edition Architectural Press.
79
DESIGN GUIDE
Day light as a passive solar energy option: an assessment of its

potential in non domestic buildings Report 129 BRE.
Energy efficient design of new buildings and extensions for

schools and colleges good practice guide 173 Building
Research Energy Conservation Support Unit.
Handbook 1999: HVAC application Chapter 6 - Educational

facilities ASHRAE.
Passive Solar Schools; A Design Guide DfEE.
2.1.2
District Heating
2.1.2.1
General Description
The University utilises a district heating system to provide heating and
primary hot water to a large number of buildings on the Campus.
The system utilises a combination of combined heat and power
engines with conventional gas fired with oil standby low temperature
hot water boilers to provide this heat source.
The water is pumped from a centrally located boiler house to the
individual buildings in a flow and return arrangement via a combination
of service ducts and the University raised walkway.
The system flow temperature varies seasonally 70C in the summer
and to a maximum possible of 98C in the winter and at an operating
pressure of between 2.5 and 4.5 bar. The temperature varies
according to outside air temperature.
The system operates using a variable flow pumping arrangement which
varies the flow volume to meet the sum of individual building demands.
The design philosophy of the system is to obtain the greatest possible
temperature difference between the flow and return conditions, leading
to low return water temperatures and maximising the benefits of the
combined heat and power system. This is generally achieved by the
use of two port control valves and variable volume water systems.
Bypass should NOT be fitted within the system.
The system utilises a building management control system to monitor
the system pressure differential between the flow and return at the two
extremities of the site and adjusts the control pump speed to maintain
0.7 bar at these locations.
For connection arrangement and description see 2.1.2.2.
2.1.2.2
80
DESIGN GUIDE
A typical connection arrangement is detailed on drawing no. A066705.

All connections made to the district heating main must follow this
general arrangement.
The main system branch shall be fitted with a Samson Differential
Pressure Control valve (Section 2.1.2.8). This valve should be located
within the building plant room and should be positioned as close to the
district heating connection position as is possible.
The system should also be fitted with a suitably sized strainer with
backwash facility. This should be positioned directly after the primary
flow isolation valve.
At every new connection to the district main, a heat meter will be
installed to record the quantity of heat being supplied through the
branch connection and to transmit data to the site Trend Building
Management System. A local display of heat demand and total
metered is required.
Heat Consumption data required through the Trend BMS:
Instantaneous reading
(kw)
Daily heat range
(kwh)
Continually totalised range (kwh)
2.1.2.3
Pipework
Pipework should be selected fit for the purpose it is intended and shall
be sized to the most economic size, balancing system pressure drop
with pipe size.
The pipework shall be capable of conveying water with a temperature
of up to 105C and should not lose any of its mechanical integrity over
time as the temperature increases.
An assessment of the pipeworks vulnerability and mechanical strength
should be carried out before installation. Where necessary, additional
mechanical protection shall be provided.
Bend, tees and branches should be of a size and design to minimise
resistance to water flow.
Elbows and very small radius bend shall only be acceptable when no
other alternative is available.
Square stabbings shall not be used unless for venting and draining
purposes.
81
DESIGN GUIDE
Live tappings require written approval from the Projects Office and
shall only be used if no other alternative is available.
The method of installation and general workmanship should be in
accordance with TR/20 Installation and testing of pipework systems
published by Heating and Ventilating Contractors Association.
2.1.2.4
Supports and Fixings

Supports and fixings shall be designed for the purpose and should
support the pipework evenly throughout its length allowing minimal
deflection.
In general, pipework supports should be installed in accordance with
TR/20 Installation and Testing of pipework systems published by
Heating and Ventilating Contractors Association.
2.1.2.5
Expansion
The design and installation of any new or refurbished section of district
heating main must include suitable provision for pipework expansion.
In calculating the rate of expansion it is important that a system
maximum flow temperature of 105C is used.
Where possible expansion should be accommodated by natural
changes in direction and the appropriate use of anchors and guides.
The use of expansion bellows are preferred to the use of expansion
loops. However where possible these should be designed out of the
system with the pipework arrangement.
Installation should be in accordance with TR/20 Installation of Testing
of Pipework Systems published by Heating & Ventilating Contractors
Association.
2.1.2.6
Valves
Pipework up to and including 50mm to be ball types 65mm and above
to be butterfly with geared action.
Valves should be suitable for an operating temperature of 105C.
Double isolation from the district heating main is required to enable
safe working practices.
Isolating valves to be approved by UEA.
Where two isolating valves are to be positioned within a system, a
spool section is required between valves.
82
DESIGN GUIDE
Lugged valves shall be used.

All valves should be fitted with valve labels, which should be cross
referenced with the record drawings.
2.1.2.7
Isolation
Prior to carrying out any isolation within the building it is a requirement
of the University that the contractor obtains a Permit to isolate prior to
carrying out any work. For details of contractor isolation controls see
Section 12.
For sequence of isolation refer to Safety Alert 8 Isolation procedures.
It is important that prior to the re-instatement of any system, the

maintenance department is contacted and advised of the works, as
drawing water from the district main too quickly can have serious
consequences with respect to the boiler and combined heat of power
engines
2.1.2.8

Where a connection is made to the district heating main, the pressure
of the secondary system should be controlled using a pressure
differential control valve.
The valve should be installed as detailed on drawing no: A066705 .
No system shall be connected to the district heating system without
prior approval of the Project Administrator within the Projects Office
and Design Studio. This shall be by means of a Services Connection
Approval Form.
2.1.2.9
Thermal Insulation
All pipework fittings installed within or connected off of the district
heating main shall be insulated using foil faced Rockwall insulation.
All insulation shall be Class O British Standard BS476 fire resistant
and shall be installed as generally detailed by the manufacturer.
Where pipework is external to the building, or within external ducts the
insulation shall be protected by Polyisobutylene (PIB) finish, glued and
sealed at overlaps using the manufacturers proprietary adhesive. The
whole installation shall provide a completely weatherproof finish.
Where subject to possible damage, the insulation will be protected
83
DESIGN GUIDE
using chicken wire wrap. The use of trace heating shall be avoided
and should only be used as a last resort.
Where connections are made to the district heating system at the
extremities of the installation, it may be necessary to ensure that
district heating water is available at all times at the required
temperature, this should be managed through the BMS with a
controlled injection bypass, which only operates when the temperature
falls below a set temperature.
2.1.2.10
Pumps
Circulating pumps, under normal circumstances are not required within
the district heating system.
When it is felt necessary to install circulation pumps within the district
heating system, approval must be gained from the Estates and
Buildings Divisions Project Administrator.
In such cases pumps should be close coupled in line circulation and,
where appropriate, controlled by inverter controllers to ensure
maximum efficiency.
2.1.2.11
Permits
The University operates a system of Permits to improve safety of work
carried out on the Campus.
Prior to carrying out any works on Campus, it is essential that
contractors make themselves aware of the Permit system and ensure
that the controls required by them are adhered to.
For further information relating to Permits see Section 12.
2.1.2.12

All new and refurbished sections of the district heating main should be
tested and commissioned in accordance with TR/20 installations and
testing of pipework systems as published by Heating and Ventilating
Contractors Association.
Balancing of the system shall generally be as recommended in the
CIB55 Commissioning Code W water distribution systems.
Pressure testing of the system shall be to 1 times the working
pressure.
Refilling of the district heating main shall be completed with freshwater,
chemically treated to the same Standard as the existing district heating
84
DESIGN GUIDE
supply. EXISTING DISTRICT HEATING WATER SHOULD NOT BE

USED TO FILL NEW SECTIONS OF MAIN.
The Estates Division Central Boiler House Manager shall be informed
prior to any new system being brought into operation and shall be
involved in the reinstatement process as slugs of cold water entering
the district heating main can have a detrimental effect.
2.1.3
Secondary Heating
2.1.3.1
General Description
The University utilises a District heating system to provide heating and
primary hot water to a large number of buildings on the Campus.
The system utilises a combination of combined heat and power
engines with conventional gas fired low temperature hot water boilers
to provide this heat source.
The water is pumped from a centrally located boiler house to the
individual buildings in a flow and return arrangement via a combination
of service ducts and the University raised walkway.
The system flow temperature varies seasonally 70C in the summer
and 98C in the winter and at an operating pressure of between 2.5
and 4.5 bar.
The system operates using a variable flow pumping arrangement which
varies the flow volume to meet the individual building demands. The
design philosophy of the system is to obtain the greatest possible
temperature difference between the flow and return conditions to
maximise the benefit of the combined heat and power system.
The system utilises a building management control system to monitor
the system pressure differential between the flow and return at the two
extremities of the site and adjusts the control pump speed to maintain
0.7 bar at these locations.
The secondary heating system generates using a variable volume,
injection arrangement to meet a compensated flow condition.
The flow temperature should be compensated to match an external
temperature by injecting district heating water into the circulation of the
secondary system. The system should be fitted with zone valves and
thermostatic radiator valves to provide local temperature adjustment.
In such cases variable flow pumps should be used.
In certain circumstances plate heat exchangers may be used, however
this will only be acceptable if approved by the Projects Office Project
Administrator.
85
DESIGN GUIDE
Systems should be designed using two port control valves to promote

high temperature differences between the flow and return pipework.
Systems should be designed with a 30C temperature difference
between the flow and return pipework with the flow temperature of
70C and a return temperature of 40C. Hot returns will not be
acceptable.
Three port control valves or bypasses shall not be used on systems
connected to the district heating.
For connection arrangement and description see 2.1.2.2.
2.1.3.2
2.1.3.3
Pipework
be sized to the most economic size balancing system pressure drop
with pipe size.
of up to 98C before injection of plate heat exchanges and should not
lose any of its mechanical integrity over time as the temperature
increases.
purposes.
Live tappings require written approval from the Projects Office Project
Administrator and shall only be used if no other alternative is available.
86
DESIGN GUIDE
2.1.3.4

deflection.
2.1.3.5
Expansion
In calculating the rate of expansion it is important that a secondary
system maximum flow temperature of 80C is used.
The use of expansion loops are preferred to the use of expansion
bellows. However where possible these should be designed out of the
Association.
2.1.3.6
Valves
Pipe sizes > 65mm use butterfly.
Pipe sizes < 65mm lever type ball operated.
Where branches are connected to a main riser or distribution system
isolation of the branch must be provided.
Where a variable volume heating system is being installed with
pressure controlled inverter driven pumps, system balancing should not
be required. Where balancing of main branches is preferred at
commission to reduce system response time, commission sets may be
utilised.
Valves for balancing shall be sized to provide a suitable pressure drop
across the tappings giving good monometer readings. Commission
sets to be approved by UEA.
87
DESIGN GUIDE
Where balancing valves are installed within circuits that have been
oversized for future use, these shall be line size and not sized to the
initial design flow rate.
All valves should be fitted with valve labels which should be cross
referenced to record information.
2.1.3.7
Isolation
Section 12 .

consequences with respect to the boiler and combined heat of power
engines.
Isolation should be provided such that all items of plant can be isolated.
Isolation of zones is required, i.e. floor by floor, etc.
2.1.3.8
Control Valves
Where system zone control is required valves and actuators shall be of
a type that can be connected to the on site Trend Building
Management System without alteration or interface.
For general connection arrangements see drawing no: A066705.
For details of the Trend Building Management System see Section 4.
and Design Studio. This shall be by means of a Services Connection
Approval Form.
2.1.3.9
Thermal Insulation
All pipework fittings installed within or connected off of the district
heating main shall be insulated using foil faced Rockwool insulation.
88
DESIGN GUIDE

Elsewhere within buildings above false ceilings and within plantroom
insulation shall be left as a foil faced finish with taped joints and seams.
Installations of all thermal insulations should be generally as
recommended by the manufacturer.
2.1.3.10
Pumps
Pumps should be close coupled in line circulation type and where
appropriate controlled by inverter controllers to ensure maximum
efficiency.
Where pumps are to be installed in a run and standby arrangement,
they shall be controlled in an auto changeover sequence and be valved
to enable isolation removal/replacement of the unused pump with out
affecting the operation of the system.
NRV should be used to prevent back circulation through the standby
pump.
2.1.3.11
Thermostatic Radiator Valves

Generally all radiators shall be fitted with thermostatic control valves
and matching return isolating valves.
These shall have the facility to be locked at a maximum temperature
limit to meet the appropriate temperature conditions determined by the
design.
Valves shall be of the type that can generally be serviced without the
need to drain the system and be suitable for remote sensor control.
Thermostatic radiator valves are to be approved by UEA.
2.1.3.12
Radiators
Radiators should generally be steel panel type, rolled top with a 10
year guarantee.
2.1.3.13
Draining & Venting
89
DESIGN GUIDE
All systems should be installed in such a manner to facilitate easy filling

and draining of the system. Sections of pipework which cannot be
drained must be avoided.
All systems should have a main draining position, which should be
within the building plantroom and should be located in such a way that
discharging of the system to a drain via a hose is easily achievable.
This draining position should be identified on site and within the record
information.
Each isolatable sub-circuit should be fitted with a drain position. This
should be located as to create the lease amount of disruption to the
end users.
The use of automatic air vents should be avoided where possible and
all air should be manually vented from the system.
Where automatic air vents are to be used, e.g. in pressurised systems
they shall be taken from the Spirax range and shall discharge to a safe
location.
If necessary a main air removal device, such as Spirovent, may be
utilised.
2.1.3.14
Permits
For further information relating to Permits see Section 12 .
2.1.3.15

CIB55 Commissioning Cable W water distribution systems. Pressure
testing of system shall be to 1 times the working pressure.
90
DESIGN GUIDE
USED TO FILL NEW SECTIONS OF MAIN. Current levels of inhibitor

and type to be obtained from the manager responsible for water quality
before dosing of new system.
prior to any new system being brought into operation.
2.1.4
Termodeck Heating
2.1.4.1
General Description
Where the building construction team has determined that a low energy
Termodeck building is to be built the following design parameters must
be adopted.
Termodeck is a low energy method of construction which utilises the
buildings thermal mass to store energy during off peak demand and
release this energy back into the building during periods of peak
demand.
Within a Termodeck building the floor slabs are manufactured with a
number of ventilation cores through which air is passed from a
ventilation plant to the space. During off peak periods the air is cooled
/ heated to lower / raise the slab temperature.
During peak loads the space is heated / cooled by passing air through
the slabs and extracting this stored energy and transferring it to the
room.
It is natural to use heat recovery methods to adjust the fresh air
temperature prior to its introduction to the system.
The design of a Termodeck system should be by Termodeck with the
controls strategy being guided by the UEA Estates Division Facilities
Director.
This section of the guide describes the system and materials
associated with the heating pipework installation. For details of the
ventilation installation see Section 2.7.
2.1.4.2
UEA Control Concept

The UEA concept to control Termodeck buildings is to operate the
system by reference to the concrete slab temperature, therefore two
sensors for each zone should be installed and situated as close as
possible to the surface of the concrete ceiling radiating at a depth of
approximately 25mm from the underside of slab, between the second
and third passes.
91
DESIGN GUIDE
The strategy is then to maintain this concrete temperature to within an

adjustable band, above and below of a set point.
Cooling is provided by the outside air when it is cooler than the slab by
at least 2C, by operating the fans, without heat recovery.
During the normal operation of periods the fans are run to provide
ventilation air. If the slab is below the set point the ventilation system is
run in heat recovery mode. If the slab is above the set point the
ventilation is run in fresh air, without recovery. If the outside air
temperature is 3C above the building extract temperature the heat
recovery is used to heat the incoming air. A larger dead band is used
at night to try and force heating to happen during the occupied periods
when fans are running for ventilation.
The control of Termodeck buildings is very complicated and the UEA
has had many years experience in manning the controls of these
buildings. It is important that the UEA control strategy is used to control
any Termodeck buildings.
2.1.4.3
System Arrangement
It is normal that due to the very low energy loads associated with
Termodeck installations, these are not necessarily connected to the
District heating system.
AHU: TermoDeck target performance specification
General:
Fans and thermal wheels to be speed-controlled via inverters.

Inlet and Exhaust dampers to shut tight when fans are off.
Configuration to enable re-circulation without route through
thermal wheel. Supply fan may be able to be used solo in this
mode.
Inlet and exhaust configured to eliminate short-circuiting
between them.
Exposed duct routes on roofs to be avoided.
Supply side
Face velocity :
Frost coil:
Heat recovery:
Recirculation
Damper:
2.0 m/s max.

Not always necessary. Minimal re-circulation can
be used below 3C depending upon configuration
of mixing dampers.
75% minimum. Thermal pack with self-purge
section preferred as manufactured by ELE (or
equal) and approved.
Capable of tight shut off.
92
DESIGN GUIDE
Heating or cooling
coils:
Low-pressure drops required. Typical sizing to be
based on 13C lift (14-27C) at 100% fan duty in
full fresh air day mode and 15C lift (20-35C) at
85% fan duty in recirculation night mode.
Fan:
Plug type (no fan casing) preferred, with direct
drive and backward curved aerofoil blades.
76% minimum efficiency suggested for impeller
and casing.
88% minimum efficiency suggested for motor,
drive and inverter combined.
67% minimum efficiency suggested for total fan
system including inverter.
Total fan pressure no more than 800 Pa
Filters designed and maintained for low-pressure
drop; EU7/8.
Extract side
Face velocity:
Recirculation
Damper:
Heat recovery:
Fan:
Filters:
Notes:
2.0 m/s max.

Capable of tight shut off.
As supply (see above).
Plug type (no fan casing) preferred, with direct
drive and backward curved aerofoil blades.
76% minimum efficiency suggested for impeller.
88% minimum efficiency suggested for combined
motor and inverter efficiency.
67% minimum efficiency suggested for total fan
system including inverter.
Total fan pressure no more than 530 Pa.
Designed and maintained for low-pressure drop;
EU7/8.
The above specifications combine to limit the
Specific Fan Power to 1.2 W/I/s (supply side) and
0.8 W/I/s (extract side), so that it adheres to
CIBSE code B2 2001 section 4.4.4 and Part L2A
of the Building Regulation amendments of 2006,
as defined in sections 10.2 & 10.3 of the secondtier document Non-Domestic Heating Cooling and
Ventilation Compliance Guide. For AHUs with
heat recovery, a combined SFP of 2.5 W/I/s can
achieve Part L2A compliance.
It is usual to use gas fired condensing boilers to provide this energy

source.
Boiler selection should be approved by the team leaders for the
appropriate building prior to inclusion with the specification.
93
DESIGN GUIDE
Where the hot water demand is very high some benefit may be
deemed in connecting to the district heating for details of those
connections see:
2.1.1
2.1.2
2.2.1
2.2.2
2.2.3
Design Standards
District Heating
Hot Water Design Standards
When choosing the energy source for a Termodeck building the

highest overall energy efficiency and sustainability should be of primary
concern.
The selection of plant should consider the whole life cost of the
installation and should meet with the UEAs maintenance requirements.
2.1.4.4
Pipework
with pipe size.
purposes.
2.1.4.5
94
DESIGN GUIDE
deflection.
2.1.4.6
Expansion
The use of expansions bellows are preferred to the use of expansion
Association.
2.1.4.7
Valves
Pipe sizes > 65mm use butterfly.
Pipe sizes < 65mm lever type ball.
Where branches are connected to a main riser or distribution system
isolation of the branch must be provided.
Valves for balancing shall be sized to provide a suitable pressure drop
across the tappings to give for good monometer readings.
Commission sets to be UEA approved.
Where balancing valves are installed or circuits that have been
oversized for future use, these shall be line size and not sized to the
initial design flow rate.
All valves should be fitted with valve labels and cross referenced with
record information.
2.1.4.8
Control Valves
95
DESIGN GUIDE
Where system zone control is required valves and actuators shall be of

a 2 port type that can be connected to the on site Trend Building
Management System without alteration or interface.
For details of the Trend Building Management System see Section 4.
2.1.4.9
Thermal Insulation
All pipework and fittings shall be insulated using foil faced Rockwool
insulation.
Elsewhere within buildings above false ceilings and within plantroom
insulation shall be left as a foil faced finish with taped joints and seams.
Installations of all thermal insulations should be generally as
recommended by the manufacturer.
2.1.4.10
Pumps
Pumps should be close coupled in line circulation type and where
efficiency.
Where pumps are to be installed in a run and standby arrangement
they shall be controlled in auto changeover sequences and be valved
to enable isolation removal/replacement of the unused pump without
pump.
2.1.4.11
Draining & Venting

All systems should be installed in such a manner to facilitate easy filling
and draining of the system. Sections of pipework which cannot be
drained must be avoided.
96
DESIGN GUIDE
All systems should have a main draining position, which should be

within the building plantroom and should be located in such a way that
discharging of the system to a drain via a hose is easily achievable.
This draining position should be identified on site and within the record
information.
Each isolatable sub-circuit should be fitted with a drain position. This
should be located so as to create the least amount of disruption to the
end users.
The use of automatic air vents should be avoided where possible and
all air should naturally vent from the system.
Where automatic air vents are to be used e.g. in pressurised systems
they shall be taken from the Spirax range and shall discharge to a safe
location.
If necessary an air removal device, such as Spirovent, may be utilised.
2.1.4.12
Permits
2.1.4.13

All new and refurbished sections of the district heating mean should be
CIB55 Commissioning Cable W water distribution systems.
Pressure testing of system shall be to 1 times the working pressure.
USED TO FILL NEW SECTIONS OF MAIN. Current levels of inhibitor
and type to be obtained from Trevor Smith before dosing of new
system.
97
DESIGN GUIDE

2.2 HOT WATER SERVICES

2.2.1
Hot Water Service Design Standards
2.2.1.1
General Description
The basic arrangement for the design of hot water service has been
developed over recent years to get maximum benefit from the district
heating.
It is essential that the design of the hot water system, if connected to
the district heating, conforms to this general connection arrangement.
To ensure that designs meet the requirements of the University it will
be necessary for the contractor to obtain an approval to connect to the
district heating form from the Estates & Buildings Division, Projects
Office, Project Administrator.
Design criteria will generally be in accordance with CIBSE design
guides.
The University has a long tradition of energy friendly systems and
encourages designers to embrace the latest technologies to ensure
that the building performs to above recognised Standards.
Related Standard:
Part L Building Regulations
Other useful guides:
Legionnaires disease in building services by Building Research
Establishment.
Copper tube in domestic water services Design and Distribution
Publication 33 Copper Development Association.
Designer Guide by Institute of Plumbers
2.2.2
2.2.2.1
General Description
Where possible the district heating water should be used for the main
heating sources for domestic hot water generation.
98
DESIGN GUIDE
This Section describes the requirements of the University when a hot

water system is to be connected to the district heating system. See
general arrangement drawing no. A066705 .
The arrangement should use a combination of hot water storage
cylinders and a plate heat exchanger to provide domestic hot water.
The plate heat exchanger should be piped to charge the hot water
cylinder with a charge pump situated between the cold feed to the
storage vessel and the plate heat exchanger secondary return.
The plate heat exchanger should be sized to provide flow water
temperature of 60c when the primary water temperature is 70c flow
and 30c return.
Secondary flow from the plate heat exchanger to the system and the
storage vessel shall be controlled at 60c by modulating a Danfoss two
part control valve with a fast acting spring mechanism for emergency
closure on power failure.
The charge pump should be set to operate when the storage vessel
mid point sensor reaches a value of 50c and the charge pump should
shut down when the cold water return temperature reaches 49c.
Where duel storage vessels are proposed they should be piped in
series.
A scheduled period shall be programmed out of normal hours
(midnight) during which the secondary system temperature shall be
raised to a higher set point (70c) for sterilisation purposes. During this
period the high limit control set point should be raised and returned to
its original setting after a set period of time or when the return water
temperature reaches 60c.
Safety controls shall be designed to shut off the supply at high limit or
during power failure.
If the charge pump does not run for 1 hour the charge pump should be
started and run for 20 seconds.
Within hot water service primary system dead legs must be kept to a
minimum. This must be achieved using a pumped primary return
system. Trace heated pipework must not be utilised for this purpose.
2.2.2.2
99
DESIGN GUIDE

Pressure Control value (Section 2.2.2.8). This valve should be located
within the building plant room and should be positioned as close to the
district heating connection position as is possible.
flow isolation value.
At every new connection to the district main, a heat meter will be
installed to record the quantity of heat being supplied through the
branch connection.
The heat meter shall utilise hot water return metering and appropriate
temperature sensors to transmit data to the site Trend Building
Management System.
Heat Consumption data required:
Daily heat
Continually totalised
2.2.2.3
(kw)
(kwh)
(kwh)
Pipework
with pipe size.
other alteration is available.
purposes.
Live tappings require written approval from the Projects Office Project
Administrator and shall only be used if no other alternative is available.
100
DESIGN GUIDE

2.2.2.4

deflection.
2.2.2.5
Expansion
The design and installation of any new or refurbished heating systems
must include suitable provision for pipework expansion.
The use of expansions bellows are preferred to the use of expansion
Association.
2.2.2.6
Valves
Isolating valves are generally preferred to be of the butterfly pattern
type for sizes above 65mm and full bore turn ball type for sizes
below 65mm.
Valves should be suitable for an operating temperature of 105C.
Lugged valves shall not be used.
Connections to the district heating must have double isolation facility.
record information.
101
DESIGN GUIDE
2.2.2.7
Isolation
Section 12 .

consequences with respect to the boiler house operation.
2.2.2.8
Pressure Differential Control Valves

Where a connection is made to the district heating main, the pressure
of the secondary system should be controlled using a pressure
differential control valve.
The valve should be installed as detailed on drawing no: A066705
and Design Studio. This shall be by means of an Services Connection
Approval Form.
2.2.2.9
Thermal Insulation
All pipework fittings installed within or connected off the district heating
main shall be insulated using foil faced Rockwool insulation.
2.2.2.10
Pumps
the district heating system.
102
DESIGN GUIDE
Where it is felt necessary to install circulation pumps within the district

heating system, approval must be gained from the Estates and
In such cases pumps should be close coupled in line circulator type
and where appropriate controlled by inverter controllers to ensure
maximum efficiency.
Where pumps are to be installed in a run and standby arrangement,
they shall be controlled in an auto changeover sequence and be valved
to enable isolation removal/replacement of the unused pump with out
pump.
2.2.2.11
Permits
2.2.2.12

CIBSE Commissioning Code W water distribution systems.
Current levels of inhibitor and type to be obtained from Trevor Smith
before dosing of new system.
103
DESIGN GUIDE
2.2.2.13
Chlorination
All cold water systems should be chlorinated to BS6700 to ensure that
they are suitable for domestic use.
2.2.3
2.2.3.1
General Description
This section describes the requirements of the University when a hot
water system is to be connected to the district heating system.
The arrangement should use a combination of hot water storage
cylinder/s and a plate heat exchanger to provide domestic hot water.
The plate exchanger should be piped to charge the hot water cylinder
with a charge pump situated between the cold feed to the storage
vessel and the plate heat exchanger secondary return.
The plate heat exchanger should be sized to provide flow water
temperature of 60C when the primary water temperature is 70C flow
and 30C return.
Secondary flow from the plate heat exchanger to the system and the
storage vessel shall be controlled at 60C by modulating a Samson two
part control valve with a fast acting spring mechanism for emergency
closure.
The charge pump should be set to operate when the storage vessel
mid point sensor reaches a value of 50C and the charge pump should
shut down when the cold water return temperature reaches 49C.
Where duel storage vessels are proposed they should be piped in
series.
A schedule period shall be programmed out of normal hours (midnight)
during which the secondary system temperature shall be raised to a
higher set point (70c) for sterilisation purposes. During this period the
high limit control set point should be raised and returned to its original
setting after a set period of time or when the return water temperature
reaches 60C.
Safety controls shall be designed to shut off the supply at high limit or
during power failure.
If the charge pump does not run for 1 hour the charge pump should be
started and run for 20 seconds.
104
DESIGN GUIDE
Within hot water service secondary system dead legs must be kept to a
minimum. This must be achieved using a pumped secondary return
system. Trace heated pipework must not be utilised for this purpose.
UEA engineers shall be required to approve hot water service
arrangements including selection and sizing of hot water storage
cylinder.
2.2.3.2
System Arrangement
For details of the connection arrangement of the hot water heat
exchanger and storage cylinder see drawing no. A066705.
2.2.3.3
Pipework
with pipe size.
of 70C.
All pipework systems shall be installed as recommended by the
manufacturer. Where push fit type fittings are used these shall include
the installation of locking devices to prevent accidental release.
Where metal based pipe systems are proposed, equipotential bonding
should be maintained throughout the entire installation.
The use of flexible connection for connection to sanitary fittings is
prohibited.
accordance with TR/20. Installation and testing of pipework systems
2.2.3.4

deflection.
105
DESIGN GUIDE
2.2.3.5
Expansion
The design and installation of any new or refurbished hot water system
The use of expansion loops are preferred to the use of expansion
bellows. However where possible these should be designed out of the
Association.
2.2.3.6
Valves
Isolating valves are generally preferred to be of the turn, positive
shut off type with full bore orifice.
Valves should be suitable for an operating temperature of 70C and
should be suitable to hot water service installation.
record information.
Where blenders are fitted to control hot water outlet temperatures, nonreturn valves or similar must be fitted to prevent cross flow between hot
and cold water systems in the event of blender failure.
2.2.3.7
Isolation
Section 12.
maintenance department is contacted and advised of the works.
2.2.3.8
Thermal Insulation
All pipework and fittings installed shall be insulated using foil faced
Rockwool insulation.
106
DESIGN GUIDE

2.2.3.9
Heat Exchangers & Storage Vessels

Heat exchangers for domestic hot water services shall be stainless
steel plate heat exchangers.
Heat exchangers should be sized to meet the system design capacity
and should have a support frame capable of increasing this capacity by
a further 50%.
Within buildings where hot water supply is deemed to be high priority,
i.e. residences, restaurant, electric hot water generators should be
fitted in parallel with the plate heat exchanger and should be valved
and drained ready for use. In all other buildings valved tappings should
be provided for future fitting.
2.2.3.10
Permits
2.2.3.11

All new and refurbished hot water mains should be tested and
commissioned in accordance with TR/20 installations and testing of
pipework systems as published by Heating and Ventilating Contractors
Association.
2.2.3.12
Chlorination
107
DESIGN GUIDE

2.2.4
Stand Alone Hot Water Generation
2.2.4.1
General Description
This Section describes the Universitys requirements when a

stand alone hot water service system is proposed.
The use of a stand alone system may only be considered if the
practicalities or cost of connection to the district heating system
prohibitive.
is
Where possible direct fired gas water heaters are preferred to electric
or separate boiler plant. In such cases these should be fitted with tread
controls and connected to the Site Building Management System.
Where boiler plant is being installed for heating purposes these may be
considered for hot water generation provided that mains losses are
insignificant.
Single or multipoint water heaters may only be considered where the
cost of installation of a central system is prohibitively expensive. In
such cases whole life costs must be evaluated as experience has
identified that such systems tend to have a higher maintenance cost.
For details of Gas requirements see Section 2.5.
2.2.4.2
Hot Water Heaters

To prevent large numbers of spare parts needing to be held in stores, it
is important to limit the range of unit to a minimum.
Preferred Equipment List
2.2.4.3
Pipework
with pipe size.
of 70C.
108
DESIGN GUIDE
All pipework systems shall be installed as recommended by the

manufacturer. Where push fit type fittings are used these shall include
the installation of locking devices to prevent accidental release.
Where metal based pipe systems are proposed, equipotential bonding
should be maintained throughout the entire installation.
accordance with TR/20. Installation and testing of pipework systems
2.2.4.4

deflection.
2.2.4.5
Expansion
The design and installation of any new or refurbished hot water system
The use of expansions below are preferred to the use of expansion
Association.
2.2.4.6
Valves
Isolating valves are generally preferred to be of the turn, positive
shut off type with full bore orifice.
Valves should be suitable for an operating temperature of 70C and
should be suitable to hot water service installation.
109
DESIGN GUIDE
2.2.4.7
Isolation
Section 12 .
maintenance department is contacted and advised of the works.
2.2.4.8
Thermal Insulation
All pipework and fittings shall be insulated using foil faced Rockwall
insulation.
2.2.4.9
Permits
2.2.4.10

All new and refurbished hot water mains should be tested and
commissioned in accordance with TR/20 installations and testing of
Association.
For details of electrical testing see Section 1.
110
DESIGN GUIDE
2.2.4.11
Chlorination
2.3
AIR CONDITIONING
2.3.1
Air Conditioning Design Standards
2.3.1.1
General Description
It is the Universitys policy to only provide cooling to meet the demands
for computer or equipment cooling and where possible passive
methods of cooling must first be considered. Only after these have
been explored can mechanical cooling be employed.
It is preferable that cooling be connected to the central chilled water
system. Direct expansion cooling should only be considered where
control condition prevents the use of chilled water or where the chilled
water network is not available outside.
Where direct expansion cooling is to be employed the choice of
refrigerant must consider that any legislation passed which will
eventually phase out. CFCs and HCFC and any replacement must
have the lowest global warming potential without compromising any of
the design conditions.
The design criteria for the design of cooling systems will generally be in
accordance with the CIBSE design guides.
2.3.2
District Chilled Water
2.3.2.1
General Description
A district chilled water main system, connecting the various chillers
around the Campus is available for connection.
The system consists of a pair of mains passing through the Campus
connecting a number of chillers en-route.
Within the main boiler house an absorption chiller provides cooling
from the waste heat generated from the district heating systems. The
load provided by this chiller is only available during the summer months
when the waste heat is available. Outside this period electric
compression chillers are used.
111
DESIGN GUIDE
The system has been designed to provide chilled water at 6C flow

12C return. However, where possible systems should be designed to
provide a higher return temperature of around 15C at 25-4 bar.
Connection to the District Chilled Water Main shall only be made with
the approval of the Estates and Buildings Division Energy Manager.
This shall be applied for using the Services Connection Approval Form
.
2.3.2.2
All connections made to the district chilled water system must follow
this general arrangement.
Pressure Control valve (Preferred Equipment List). This valve should
be located within the building plant room and should be positioned as
close to the district chilled water connection position as is possible.
flow isolation value.
At every new connection to the district chilled water main, a heat meter
will be installed to record the quantity of cooling being supplied through
the branch connection.
The heat meter shall utilise water flow metering and appropriate
temperature sensors to transmit data to the site Trend Building
Management System.
Consumption data required:
(kw)
Daily cooling range
(kwh)
Continually totalised range (kwh)
2.3.2.3
Pipework
with pipe size.
range of 0 - 20C.
112
DESIGN GUIDE

purposes.
2.3.2.4

deflection.
2.3.2.5
Valves
Isolating valves are generally preferred to be of the butterfly pattern,
with geared operating control.
Valves should be suitable for an operating temperature range of 0 20C.
Lugged valves shall not be used.
record information.
2.3.2.6
Isolation
Section 12.
consequences.
113
DESIGN GUIDE
2.3.2.7

Where a connection is made to the district chilled water main, the
pressure of the secondary system should be controlled using a
pressure differential control valve.
The valve should be installed as detailed on drawing no: A066705 .
prior approval of the Estates and Buildings Division Energy Manager.
This shall be by means of a Services Connection Approval Form.
2.3.2.8
Thermal Insulation
vapour sealed and shall be installed as generally detailed by the
manufacturer.
2.3.2.9
Pumps
the district cooling system.
When it is felt necessary to install circulation pumps within the district
cooling system, approval must be gained from the Estates and
In such cases pumps should be close coupled in line circulation and
where appropriate controlled by inverter controllers to ensure maximum
efficiency.
2.3.2.10
Permits
114
DESIGN GUIDE
2.3.2.11

All new and refurbished sections of the district cooling main should be
CIB55 Commissioning Cable W water distribution systems.
Refilling of the district cooling main shall be completed with freshwater,
chemically treated to the same Standard as the existing district cooling
supply. EXISTING DISTRICT COOLING WATER SHOULD NOT BE
2.3.3
Secondary Chilled Water
2.3.3.1
General Description
A district chilled water main system is available for connection to the
building, where deemed appropriate. The main consists of two header
pipes which are connected to a number of chillers around the Campus.
These provide chilled water at 6C flow 12C return.
A secondary system should be designed as a viable volume system
using 2 port control valves to limit the flow to emitters, promoting high
return water temperatures at low load conditions.
3 port valves and bypasses should not be used.
For general system arrangement details see drawing no. A066705 .
Connection to the district chilled water main shall only be made with
the approval of the Estates and Buildings Division Energy Manager.
This shall be applied for using the Services Connection Approval Form.
The control strategy should be approved by the UEA Building
Management System manager.
2.3.3.2
Pipework
115
DESIGN GUIDE
with pipe size.
range of 0 - 20C.
purposes.
Where pipework with a high coefficient of expansion are used, suitable
measures should be taken to control the deflection. This can be an
issue with plastic pipework.
2.3.3.3
Support and Fixings

deflection.
2.3.3.4
Valves
Isolating valves are generally preferred to be of the quarter-turn full
bore positive shut off type.
Valves should be suitable for an operating temperature range of 0 20C.
record information.
116
DESIGN GUIDE
2.3.3.5
Isolation
Section 12.
consequences.
2.3.3.6
Thermal Insulation
All insulation shall be high density phenolic form, Class O British
Standard BS476 fire resistant vapour sealed and shall be installed as
generally detailed by the manufacturer.
2.3.3.7
Pumps
Pumps should be close coupled in line circulation and where
efficiency.
2.3.3.8
Permits
2.3.3.9

All new and refurbished sections of the district cooling main should be
117
DESIGN GUIDE

CIBSE Commissioning Cable W water distribution systems.
Refilling of the district cooling main shall be completed with freshwater,
chemically treated to the same Standard as the existing district cooling
supply. EXISTING DISTRICT COOLING WATER SHOULD NOT BE
2.3.4
Refrigeration System
2.3.4.1
General Description
Where it is deemed necessary to install a refrigeration air conditioning
system, it is necessary to consider the following factors
1.
The designer should consider whether the area can be cooled

via the district chilled water main (see Section 2.3.2 ).
2.
Whether waste heat produced by the refrigeration process can

be re-used for heat recovery processes.
3.
The development of the Campus is guided by a conservation

plan and in certain areas, listed building consent. The designer
should ensure that the positioning of external plant fall within the
guidance/approval of these processes.
The UEA is a foremost research University in Environmental Studies,

which include global warming and the effects of green house gasses.
As part of the design of refrigerant air conditioning system the designer
must assess the long term effect of the refrigerant proposed in terms of
its possible future banning due to changes in the laws relating to the
storage and replacement of refrigerants.
Where package refrigeration units are installed these should report
back to the UEA BMS. This arrangement should be approved by the
BMS manager.
2.3.4.2
Pipework
The installation of refrigeration pipework should be installed in
accordance with the following documents:
1.
BS EN 378 Parts 1 4 Refrigerating Systems and Heat Pumps

Safety and Environmental Requirements.
118
DESIGN GUIDE
2.3.4.3
2.
Institute of Refrigeration Code of Practice for Refrigerating

System utilising group A1 and A1 Refrigerants.
3.
HVCA Guide to Good Practice Commercial and Light Industrial

Refrigeration.
Support and Fixings

Pipework should be installed securely supported throughout its length.
It is an acceptable fixing arrangement for pipework to be fixed to a
suitably sized cable tray or similar support frame. It will not be
considered suitable for pipework to be fixed to other pipework or laid
upon a false ceiling
2.3.4.4
Thermal Insulation
Insulation should be applied to suction pipelines to minimise
condensation. Liquid lines should be insulated to prevent heat pick-up
if passing through high temperature areas. Hot gas lines should be
separated from each other and insulated.
Insulation material should conform to the relevant Building Fire
Regulations BS 476 part 7 class O.
2.3.4.5
Emitters
2.3.4.6
Permits
2.3.4.7

Testing and commissioning of the pipework systems shall be as
detailed in the HVCA a Guide to Good Practice Commercial and
Light Industrial Refrigeration.
2.4
COLD WATER SERVICES
2.4.1
Cold Water Design Standards
119
DESIGN GUIDE
2.4.1.1
General Description
The University is served with mains water supply from the Anglia Water
Services Ltd network which feeds the site through a below ground,
pipework system.
The system consists of mains metered incoming water location
adjacent to the main car park and Sportspark.
From this location a network of various pipe types and construction
distribute throughout the site.
The buildings around site are a mixture of directly mains fed and tank
fed, although where ever possible tank fed buildings are preferred.
2.4.1.2
Design Standard
All water systems should be designed to conform to the following
Standards:
1.
2.
3.
4.
CIBSE Design Guides as published by the Chartered Institute of

Building Services Engineers.
Building Regulations.
Water Supply Regulations.
ACOPS L8.
2.4.2
Central Infrastructure Mains
2.4.2.1
General Description
The University is served with mains water supply from the Anglia Water
Services Ltd local network.
The incoming main enters the site between the main carpark and the
Sportspark and, via a pair of water meters, from this location water is
distributed around the site through a buried pipework network.
The pipework is of various construction depending on its age.
The water main network is also used as a fire hydrant supply.
2.4.2.2
Details of the existing water distribution network can be viewed on the
UEA Network drawing no. 0000P001.dwg. A copy of this layout can be
provided in a digital format.
2.4.2.3
Pipework
120
DESIGN GUIDE
Where new below ground pipework is to be installed it is preferred that

Medium Density Polyethylene (MDPE) pipework is used. Ground
conditions should be checked to ensure that it is suitable for this type of
pipework to be installed in this location.
Within buildings cold water mains should be, where possible, copper
tube. Exposed and vulnerable pipework should be protected within a
suitable encasement.
Where external encasement is inappropriate galvanised steel tube may
be used. Where galvanised steel tube is used the use of copper
pipework with the system will be prohibited.
2.4.2.4
Valves
All valves should be WRAS and UEA approved.
Stopcocks to be BS1010.
record information.
2.4.2.5
Isolation
When designing extension to the water infrastructure it is important that
each building is provided with isolation prior to entry into the building.
In addition to that isolation valves should be provided for clusters of
buildings and at intermediate locations to enable sections of the main
to be isolated.
2.4.2.6
Thermal Insulation
All pipework and fittings installed within building ducts where
condensation may form shall be installed with foil faced Rockwall
insulation.
Where pipework is external to the building, or within external ducts, the
sealed at Overlaps using the manufacturers proprietary adhesive. The
Where subject to possible damage the insulation will be protected
and should be used as the last resort.
2.4.2.7
Permits
121
DESIGN GUIDE

2.4.2.8

All new and refurbished cold water installations should be tested and
commissioned in accordance with TR/20 installation and testing of
Association.
pressure.
2.4.2.9
Chlorination
2.4.3
Secondary Cold Water Main
2.4.3.1
General Description
The University has a cold water main network throughout the Campus
which feeds buildings around the site.
The majority of buildings contain storage tanks and use the mains
water supply to feed these tanks and to provide drinking water to
drinking water outlets.
The following residences buildings however have been installed or
converted to mains only supply:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Nelson Court.
Constable Terrace.
Norfolk Terrace.
Suffolk Terrace.
Colman House.
Kett House.
Browne House.
Paston House.
Victory House.
Britten House.
122
DESIGN GUIDE
When designing and adapting systems around the Campus it is

recommended that the statutory system static pressure as stated by
Anglian Water Services Ltd, of 1 bar be used for calculations at the site
entry position.
2.4.3.2
Pipework
Within buildings, cold water mains should be, where possible, copper
be used.
Where copper and galvanised steel tube are to be used within the
same system, mechanical division shall be maintained using a suitable
connection fitting, e.g. brass or UPVC.
The use of flexible connections to sanitary fittings are prohibited.
2.4.3.3
Valves
record information.
2.4.3.4
Isolation
Isolation shall be provided at entry to the building and at the
base/branch tee off at the main distribution leg. Each single fitting and
cluster of fittings shall be fitted with isolation.
Supplies to cold water storage tanks shall be fitted with isolation
valves. These shall be in addition to ball valves.
2.4.3.5
Thermal Insulation
insulation.
123
DESIGN GUIDE

2.4.3.6
Permits
2.4.3.7

pipework systems as published by Heating and Ventilation Contractors
Association.
pressure.
2.4.3.8
Chlorination
2.4.4
Cold Water Down Service
2.4.4.1
General Description
The University has a cold water main network throughout the Campus
which feeds buildings around the site.
The majority of buildings contain storage tanks and use the mains
water supply to feed these tanks to provide drinking water to drinking
water outlets.
When designing and adapting systems around the Campus it is
recommended that the statutory system static pressure as stated by
Anglian Water Services Ltd, of 1 bar be used for calculations at the site
entry position.
The majority of cold water tanks have been upgraded to meeting the
current water bylaws to portable water Standards. This Standard must
be maintained for all new storage tank installations.
124
DESIGN GUIDE
2.4.4.2
Pipework
Within buildings cold water mains should be, where possible, copper
be used.
Where copper and galvanised steel tube are to be used within the
same system, mechanical division shall be maintained using a suitable
connection fitting, e.g. brass or UPVC.
2.4.4.3
Valves
record information.
2.4.4.4
Isolation
Isolation shall be provided at entry to the building and at the
base/branch tee off at the main distribution leg. Each single fitting and
cluster of fittings shall be fitted with isolation.
Supplies to cold water storage tanks shall be fitted with isolation
valves. These shall be in addition to ball valves.
2.4.4.5
Thermal Insulation
insulation.
125
DESIGN GUIDE
2.4.4.6
Storage Tanks
Generally storage tanks should be designed to provide 8 hours storage
at the loss of mains water supply.
Tank should be of GRP sectional construction with jointing using
portable water gaskets.
Pipework arrangements of tanks should be such that water flow is
diagonally top to bottom across the tank to prevent stagnation.
Drain points are required in the base of the tank to facilitate complete
draining and overflow pipes should discharge in a location which is
easily identifiable.
The University has identified a problem with incoming mains water
pressure during peak periods at various time throughout the year.
To ease this problem the University is adopting a programme of water
usage assessment and management.
As part of this assessment it has been identified that the controls of
incoming mains water feeding tanks could be adapted to limit the
supply of water hence allowing the water level in the tank to drop
during these high load periods.
For new tank installations, tank mains water controls should be
installed and linked to the Building Management System to isolate the
supply during periods of low pressure. The tank should be fitted with a
low level alarm which overrides the system if necessary.
The decision of this control should be with consultation with the
Universitys Building Management System Manager.
2.4.4.7
Permits
2.4.4.8

126
DESIGN GUIDE
pipework systems as published by Heating and Ventilation Contractors

Association.
pressure.
2.4.4.9
Chlorination
2.5
GAS
2.5.1
Gas Standards
2.5.1.1
Installation of Gas Pipework

The installation of gas pipework shall be in accordance with the
following regulations
a) Approved code of practice and guidance safety in the installation
and use of gas systems and appliances gas safety (installation
and use) regulations 1998 published by Health & Safety
Commission.
b) Utilisation procedures IGE/UP/1 edition 2 communication 1683
strength testing, tightness testing and direct purging of industrial
and commercial gas installations.
c) British Standard BS EN 1775 : 1998 incorporating amendments No.
1 and 2. Gas supply gas pipework for buildings maximum
operating pressures upto and including 5 bar functional
recommendations.
d) TR/20 installation and testing of pipework systems published by
e) Building regulations Part L conservation of fuel and power as
published by the Department of Environment and the Welsh Office.
2.5.2
Gas Main Infrastructure
2.5.2.1
General Description
The Universitys gas infrastructure operates at 2 pressures. From the
main intake position at the far north east corner of the Campus, the gas
main is run at a working pressure of 300mbar. Within the gas meter
room adjacent to the boiler house the supply splits, to serve the gas
127
DESIGN GUIDE
boilers and engines and the main site infrastructure is metered and
stepped down to a supply pressure of 33mbar.
High pressure supplies have been taken to feed the following buildings:
1.
2.
3.
4.
5.
Health and Community Centre.

SportsPark.
Security Lodge.
Boilerhouse.
INTO Building.
These supplies have been fitted with the appropriate govenors and
safety devices and deliver gas to the buildings at 21mbar.
The gas supply to the inner site leaves the gas meter room below
ground and crosses Chancellors Drive before splitting to form a ring
circuit.
The majority of the gas installation has been replaced, removing spun
cast pipework and installing Medium Density Polyethylene (MDPE)
yellow gas pipes. There are, however sections of steel pipe still in use
and may still be sections of cast iron main which remains undetected.
An AutoCAD drawing detailing the Campus infrastructure at its
currently known state is available for inspection.
2.5.2.2
When connecting to the gas infrastructure, the following items should
be incorporated.
Secondary metering should be incorporated within any gas connection
on the site. See Section 2.5.2.8.
Govenors should be provided at all connection positions and should be
of suitable size to provide the correct outlet pressure. Invariably but no
exclusively the pressure to be supplied at the building should be set at
21mbar.
Filters and strainers should be fitted where necessary.
Where connections are made to the high pressure infrastructure main,
the system shall be fitted with slam shut or similar safety devises and
pressure relief devises where appropriate.
Purge and test points should be provided on both primary and
secondary sides of the system and in locations that enable all sub
circuits to be tested without loss of service.
2.5.2.3
Pipework
128
DESIGN GUIDE
with pipe size.
Within buildings the pipes should be sized to accommodate a pressure
drop of 1mbar from the meter to the furthest appliance/connection.
Pipework laid directly into the ground shall be Medium Density
Polyethylene (MDPE) yellow pipe electrofusion welded at a depth
suitable for the respective ground cover.
Warning tape shall be installed in all instances.
Within buildings pipework shall be either mild steel tube with malleable
fittings or where appropriate (e.g. protected from mechanical damage)
table x copper tube and fittings.
2.5.2.4

deflection.
TR/20 installation and testing of pipework systems published by
2.5.2.5
Valves
Isolating valves shall be of the butterfly plug or ball type suitable for
natural gas manufactured to UNIBN:331.
Up to and including 65mm - 2 plug or ball type valves shall be used.
For valves > 65mm and above lugged butterfly valves shall be used
with nitrile liner.
Isolating valves should be approved by UEA.
Where valves are installed using a threaded joint these shall be
tapered to BS21.
record information.
2.5.2.6
Safety Devices
Where deemed necessary or as a requirement of the code of practice,
natural gas certified safety devices shall be utilised.
129
DESIGN GUIDE
Where automatic solenoid valves are utilised manual reset facility must
be provided even where the valve has automatic reset facility.
Where manual reset valves are utilised suitable access and labels
must be provided.
Where laboratories are provided with gas taps and gas proving system
is required.
Where connection to the high pressure main is made, slam shut valves
must be installed to protect the down stream system from over
pressure.
2.5.2.7
Governors
Governors should be provided at the intake positions of all buildings
connected to the infrastructure. In addition to this governors should be
provided whenever a step down in pressure is required or where the
main serving an appliance is at risk of fluctuating gas pressures
beyond the acceptable range for the appliance.
Governors shall be manufactured to meet BS EN 88 (Class A Group
2).
2.5.2.8
Metering
Metering should be provided at the main intake position of any building
connected to the gas infrastructure or prior to any item of plant
connected to the gas infrastructure.
Sub metering within the building should be provided to meet the 90%
requirement of Part L of the Building Regulations.
Meters should be those suitable for natural gas and shall produce a
pulsed signal for remote monitoring by the Universitys Building
Management System. See Section 4 (4.2).
2.5.2.9
Permits
130
DESIGN GUIDE
2.5.2.10

Testing and commissioning of gas systems should be in accordance
with utilisation procedures IGE/UP/1 Edition 2 Communication 1683
strength testing, tightness testing and direct purging of industrial and
commercial gas installations.
2.7 VENTILATION SYSTEMS

2.7.1
Design Standards
Ventilation systems and ductwork design and manufacturing should be
in accordance with:
a) Specification for Sheet Metal Ductwork: Low, Medium and High
Pressure/Velocity Air Systems (Appendix M Revision 2002)
Ductwork Specification DW/144 Heating Ventilating Contractors
Association.
b) Practical Guide to Ductwork Leakage Testing 5th Edition
Ductwork Specification DW/143 Heating Ventilating Contractors
Association.
c) Guide B2 Ventilation and Air Conditioning Chartered Institute of
Building Services Engineers.
d) Guide B3 Ductwork Chartered Institute of Building Services
Engineers.
e) Guide C Reference Data Chartered Institute of Building
Services Engineers.
f) Application Guide AG 8/97 Air Filters The Building Services
Research and Information Association.
g) Ductwork Specification DW/172 Specification for Kitchen
Ventilation Systems Published by Heating and Ventilating
2.7.1.1
Passive Ventilation
The UEA is an energy conscious institution and encourages the use of
passive ventilation where ever possible.
It is important that when building a new building, whole life costs are
considered when designing systems and selecting plant and passive
ventilation is used to its full extent. When buildings are being designed
the ventilation strategy should be considered at the outset.
131
DESIGN GUIDE
2.7.2
Ventilation Systems
2.7.2.1
System Description
The University operates a number of different ventilation systems
ranging from small toilet extract systems to whole building fresh air
make up supplies. This being the case, any alteration or adaptation of
existing ventilation systems will require surveying to establish its
performance prior to design.
2.7.2.2
Ductwork should be designed and sized to in accordance with
Chartered Institute of Building Services Engineers Design Guides.
In general, ductwork should be designed to keep system losses to the
most economical level as large plant loads should be avoided.
Aids to increase performance such as turning vanes should be
included.
The material to be used for the installation of ductwork should be
suitable for the purpose. When designing ductwork, consideration
should be given to future cleaning of the system. Systems that cannot
be cleaned will be unacceptable.
Access dampers should be installed adjacent to all equipment and
changed in direction containing turning vanes.
Prior to handling all ductwork should be cleaned as described within
the commissioning code.
2.7.2.3
Fire Dampers
Where deemed necessary or generally within fire breaks, fire dampers
shall be provided. Fire dampers should be linked to the fire alarm
system and should automatically close in the event of the fire alarm
being activated, and automatically reset on the resetting of the fire
alarm system.
Access panels are required adjacent to all fire dampers where mounted
within ductwork.
2.7.2.4
Control Dampers
Generally, control dampers should be installed in ductwork branches
other than the index legs. They should be of the opposed blade type.
2.7.2.5
Grilles and Louvres
132
DESIGN GUIDE
Grilles and louvres should be from a Standard range and selected to

ensure that replacements are easily sort and shall be secured using
vandal resistant fittings.
2.7.2.6
Panel Filters
Selection of panel filters should be made relative to the application for
which they are intended.
Panel filters should be of Standard size and follow the EU efficiency
classification.
Filters selection should generally conform to: Application Guide AG
8/97 Air Filters Published by the Building Services Research and
Information Association.
2.7.2.7
Bag Filters
Selection of bag filters should be made relative to the application for
Bag filters should be of Standard size and follow the EU efficiency
classification.
8/97 Air Filters.
2.7.2.8
Absolute Filters
Selection of absolute filters should be made relative to the application
for which they are intended.
Absolute filters should be of Standard size and follow the EU efficiency
classification.
8/97 Air Filters.
2.7.2.9
Grease Filters
Selection of grease filters should be made relative to the application for
Grease filters should be of Standard size and follow the EU efficiency
classification.
8/97 Air Filters.
2.7.2.10
Fans
133
DESIGN GUIDE
Fans should be sized to meet the systems calculated duty and should
be selected from the most efficient portion of the fan curve.
When selecting fans breakout and duct transmitted noise should be
kept to a minimum.
Where permissible belt drive fans are preferred and should be selected
from the mid pulley range.
Where corrosive gases or high temperature air is to be transported
using bifocated fans of suitable construction.
Where the system requires volume control, inverter drive control should
be used.
Where twin fans are located on toilet extract or other critical supplies
auto-changeover facility should be incorporated. Fans should be
controlled to share duty and linked to the Building Management System
to indicate fault tripping.
2.7.2.11
Silencers
Silencers must be provided to prevent excessive noise from being
transmitted through the ductwork system.
Where silencers are fitted to kitchen extract systems they shall be
constructed from a non combustive material.
2.7.2.12
Permits
2.7.2.13

Upon completion of the ventilation system installation, the system shall
be balanced such that the system resistance from the supply fan to the
last fitting of all sub-circuits shall be the same as that of the index run.
Where appropriate ductwork pressure testing should be undertaken in
accordance with a practical guide to ductwork leakage testing,
134
DESIGN GUIDE
Commissioning generally should be in accordance with: Ductwork

Guide B3 published by Chartered Institute of Building Services
Engineers.
Commissioning Code A Air Distribution Systems as published by:
The Chartered Institute of Building Services Engineers.
2.8
FUME EXTRACT
2.8.1
Design Standards
Fume cupboards and extract systems should be designed and
constructed to meet the following Standards:
BN 14175
Fume Cupboards
Part 1
Part 2
Part 3
Part 4
Part 5
Vocabulary
Safety and Performance
Type Test Methods
On-Site Test Methods
Recommendations for Installation and Maintenance
Guide B3 as published by Chartered Institution of Building Services

Engineers.
2.8.2
Ventilation Systems
2.8.2.1
System Description
The University has a number of fume extract systems within the
Campus which generally fall into the following categories:
1) A single fume cupboard with its own extract duct and fan.
2) Multiple fume cupboards served by a single fume stack.
3) Multiple fume cupboards served by individual fume stacks
fan which in turn are connected to a fume dilution system.
and
Systems 1 and 2 above generally utilise UPVC ductwork connected to

a UPVC centrifugal belt driven fans. In system 3 the stack fan in turn
discharges into a horizontal duct which is connected to a central
centrifugal fan and discharges at a higher level. The horizontal duct is
open to the atmosphere enabling air to be induced into the duct to
dilute the fumes prior to them being discharged to the atmosphere.
2.8.2.2
135
DESIGN GUIDE
For new installation UPVC ductwork is generally preferred. Care

should be taken in selecting the ductwork material to ensure that it is
suitable for the application proposed.
Caution should be taken when works to existing stacks are planned as
some stacks are constructed from an asbestos containing material and
total replacement of these is preferred to adaptation/extension.
2.8.2.3
Fire Protection
Where fume extract ducts pass between fire breaks, the duct should be
protected through its entire length using GRP encasement or a similar
purpose made fire rated enclosure.
2.8.2.4
Control Dampers
Control dampers are required in the following locations:
1. On fume stack adjacent to fan connect.
2. On each branch where multiple stacks are served by 1 fan.
3. On fume extract ductwork between the fume cabinet and branch
connection.
Dampers should consist of a paddle type arrangement with a quarter
turn action.
2.8.2.5
Filters
Where filters are required to be installed within the system HEPA safe
change filters are required.
2.8.2.6
Fans
Fume cupboard extract fans should be selected to meet the specific
needs of the system. Generally these shall be UPVC construction belt
driven type with motors and pulleys selected for a mid range
performance allowing duty to be adjustable both up and down.
Where fans are selected for the fume dilution system standby motors
and auto change over facility must be installed.
2.8.2.7
Fume Cupboards
Fume cupboards should be designed and constructed to
BS EN 14175.
Each department has its own requirements relating to construction,
finish and services and it is essential that the users are consulted with
respect to these requirements.
136
DESIGN GUIDE
Fume cupboards supplied to the UEA must pass the inner plant static
test out plane dynamic test containment robustness test.
2.8.2.8
Permits
2.8.2.9

Testing and commissioning of the systems shall be carried out to the
requirements laid down within the Standards schedule in Section 2.8.1.
137
DESIGN GUIDE
Section 4
Control
Systems
DESIGN GUIDE
2010 Edition
138
DESIGN GUIDE
Contents
4.1
MOTOR CONTROL CENTRES
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.1.8
4.1.9
4.1.10
General Description
Panel Construction
Cabling
Containment
Earthing
Lamps & Indicators
Door Safety Interlocks
Labelling
Permits
4.2
BUILDING MANAGEMENT SYSTEM
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.2.9
4.1.10
General Description
BMS Controllers
Control Strategies
Door Interlocks
Control Cabling
Graphics, Displays & Networking
Loose Controls
Metering
Permits
139
DESIGN GUIDE
4.1
MOTOR CONTROL CENTRES
4.1.1
General Description
Motor control centres shall be utilised for the control, switching and
selection of mechanical plant. These can be located adjacent to the
plant within the plant room or alternatively within adjacent risers.
Motor control centres should provide clear indication of the operation of
the plant and its current status.
4.1.2
Panel Construction
Motor control centres should in general be constructed from a pressed
steel construction with a powder coated paint finish. Paint colours to
match existing and agreed with UEA.
4.1.3
Cabling
Cables within motor control centres should be copper Standard PVC
sheathed singles, neatly dressed and secured to the panel using
purpose made box section PVC containment trunking. Connection to
terminals to be made using shrouded spade connections where
appropriate.
4.1.4
Containment
Outside of the control panel containment should be either high impact
PVC conduit and trunking or steel conduit and trunking where there is a
possibility of mechanical damage.
4.1.5
Earthing
Earthing of the whole control system should follow the guide lines as
detailed within the IEE Electrical Installation regulations.
4.1.6
Lamps and Indicators

Lamps should be used to indicate the following conditions:
Panel Line
Run
Trip
Red
Green
White
Lamp test facility must be provided.

4.1.7
Door Safety Interlocks
140
DESIGN GUIDE
All motor control centres must be fitted with a quarter turn door
interlock isolator, colour coded (red - live; green - isolated), beneath
turning handle vision panel.
Motor control centres containing building management controls should
be fitted with defeat able isolator interlocks, to facilitate fault finding.
This should include inverter sections of machinery control panels,
unless inverter display is mounted on the door.
4.1.8
Labelling
Panels and switches must be labelled using traffonyte labels fixed to
the panel using a mechanical fixing, adhesive is not acceptable.
4.1.9
Permits
4.1.10

Motor control panels should be factory tested prior to being delivered to
site. This testing should follow the guidelines laid down in the IEE
regulations and should also include the functionality of all control
equipment, to reduce the number of teething problems when site
commissioning commences.
4.2
BUILDING MANAGEMENT SYSTEM
4.2.1
General Description
The UEA operates a Building Management System which is used to
control and monitor all plant positioned within all buildings throughout
the Campus.
The system operated within the Campus is a trend system.
4.2.2
BMS Controllers
The Building Management System controllers shall be the Series 3
(3XCITE) range where controllers are within a motor control centre
141
DESIGN GUIDE
managing a number of items of plant. A LCD programmer panel shall

be mounted on the door of the motor control centre controller.
4.2.3
Control Strategies
All building management control strategies should be written in set 5
(or latest version) software. A backup copy of the strategy shall be
provided along with a full print out for all controllers. This shall be
provided in addition to those supplied as part of the building CDM
manual.
Point input / output strategies to be agreed with the UEA Estates BMS
Manager.
4.2.4
Door Interlocks
All control sections of motor control centres are to be fitted with defeat
able isolator interlocks to facilitate fault finding. This should include
inverter control sections of the motor control centre, unless inverter
display is mounted on the panels front door.
4.2.5
Control Cabling
All control cabling shall be 24 Vac and be of a minimum 0.5mm. DC
cabling must be run separately in a screened cable to avoid
interference.
4.2.6
Graphics, Displays & Networking

Graphic displays are to be drawn for 963 in a format as to be agreed
with the UEA. Home pages are to be updated accordingly.
The trend controllers should be connected to the Universitys local area
network (LAN), numbers for which can be obtained from the UEA
Estates Department.
Alarms are to be returned to the Estates 963 (unless otherwise agreed)
LAN 13 address 1 and if required retransmitted from here.
4.2.7
Loose Controls
All heating and cooling valves are to be 2 port (unless otherwise
agreed) and fitted with actuators from the Trend range.
All damper activators to be from either Trend or Belimo ranges.
Variable speed drives to be selected from the Trend NX range.
142
DESIGN GUIDE
4.2.8
Metering
All services into a building (and if applicable from a building) are
required to be metered. These should record the following:
4.2.9
Instantaneous / Daily / Total / Data.
Electric meters are to be the Merlin Gerin 3 phase multi function

pulsed output, ref 17073 or similar from this range.
Water meters are to be from the Switch 2 Energy Solutions

(formally Viterra) pulsed output range.
Gas meters to be pulsed output.
Heat meters to be from the Trend range displayed in KWH.
Permits
4.2.10

All testing and commissioning of the system shall be witnessed and
approved by the UEA Estates BMS Manager.
Upon completion and testing of the system training of users and
maintenance staff is required.
143
DESIGN GUIDE
Section 6
Locks
&
Keys
DESIGN GUIDE
2010 Edition
Contents
144
DESIGN GUIDE
6.1
6.2
INTRODUCTION
HARDWARE SPECIFICATION
6.2.1
6.2.2
6.2.3
6.2.3.1
6.2.3.2
6.2.3.3
6.2.3.4
6.2.3.5
Lock cases
Lock cylinders
Door furniture
Spindles
Handles
Escutcheons (plates)
Thumb turns
Door closers
6.3
6.4
6.5
DESIGNING FOR ACCESSIBILITY

KEY SUITES
REMOVAL OF LOCK FURNITURE FROM OLD
DOORS
145
DESIGN GUIDE
6.1
INTRODUCTION
Locks and keys throughout the UEA Campus are controlled by the
Facilities Department of the Estates & Buildings Division.
Key suites are specific to each building. Information and guidance on
existing key suites and installation of new locks must be obtained from
the Estates Key Officer (estates.keyroom@uea.ac.uk).
6.2
HARDWARE SPECIFICATION
It is essential that the hardware for new locks meets with the long-term
requirements of the University. The University buildings are extensive
and it can cause significant problems and be costly both in time and
money if different types of lock hardware are spread across the
Campus.
The aim of the University is to ensure that designers and contractors fit
Standard hardware to enable the Facilities Department to work
efficiently when changing or carrying out remedial action on installed
locks.
Further information can be obtained from the Estates Key Officer
(estates.keyroom@uea.ac.uk). Any deviation from this specification
must be agreed with the EST Key Officer.
6.2.1
Lock cases
The current UEA specification for lock cases is Link to: follow .
6.2.2
Lock cylinders
The current UEA specification for lock cylinders is Link to: follow.
6.2.3
6.2.3.1
6.2.3.2
6.2.3.3
6.2.3.4
6.2.3.5
Door furniture
The current UEA specifications for door furniture are:
Spindles:
Link to: follow
Handles:
Link to: follow
Escutcheons (plates):
Link to: follow
Thumb turns*:
Link to: follow
Door closers:
Link to: follow
* for accessibility doors fitted with a latch must be able to be operated with one hand
146
DESIGN GUIDE
6.3
DESIGNING FOR ACCESSIBILITY

All hardware should be specified and installed with the requirements of
the Disability Discrimination Act in mind. Door furniture should visually
contrast with the door itself. While the hardware specifications within
this document take accessibility into consideration, where possible,
designers must continue this as tonal contrast will be affected by
choice of finish.
Further guidance can be found in other sections of the Design Guide,
including Section 14 and Section 4.
6.4
KEY SUITES
All University buildings are suited. Details of the specification for the
key suite in a particular building must be obtained from the Estates Key
Officer (estates.keyroom@uea.ac.uk).
Under no circumstances may a door or lock be relocated within a
building.
This will lead to inaccuracies within the referencing
documents held by the EST Key Officer and may also adversely affect
security.
6.5
REMOVAL OF LOCK FURNITURE FROM OLD

DOORS
Any lock furniture removed from old doors no longer required must be
returned to the EST Key Officer.
Many fire doors within the University contain asbestos sandwiched
inside the door and not visible. All doors should be treated as though
they contain asbestos until proved otherwise and door furniture should
not be removed without obtaining this information. Further advice can
be sought from the Estates Risk Management Advisor
(m.mccormack@uea.ac.uk) .
147
DESIGN GUIDE
Section 8
Grounds
&
Landscaping
DESIGN GUIDE
2010 Edition
Contents
148
DESIGN GUIDE
8.1
8.2
INTRODUCTION
RESPONSIBILITIES DURING CONTRACTOR
WORK
8.2.1
General Standards and Services Provided by UEA

EST
8.2.2
Additional Standards Services to be provided by
Contractors
8.2.3
Specific requirements during contractor work
8.3
STANDARDS FOR HARD SURFACES
8.3.1
8.3.2
8.3.3
8.3.4
Paving slabs
Small block paving / brick weave
Hot rolled asphalt (HRA)
Dense Bitumous Maccadam (DBM)
8.4
STANDARDS FOR GROUNDS MAINTENANCE

& LANDSCAPING
8.4.1
British Standards
149
DESIGN GUIDE
8.1
INTRODUCTION
This document has been produced to help those involved in the
maintenance and the development of the University Campus
understand their responsibility in protecting the landscape and
promoting sympathetic, safe and useable Grounds.
8.2
RESPONSIBILITIES DURING CONTRACTOR

WORK
8.2.1
General Standards and Services Provided by UEA

EST
UEA EST Grounds Department will continue to undertake their general
grounds maintenance work around sites in the possession of a
principal contractor at the local service level agreement, unless agreed
otherwise with the UEA units occupying the area and the principal
contractor.
8.2.2
Additional Standards Services to be provided by

Contractors
Dust suppression must be implemented where necessary during
construction work to minimise the production and spread of dust.
Where areas outside of the site demarcation become, or are liable to
become, contaminated with dirt, dust or debris it will be the
responsibility of the principal contractor to implement and enforce
measures such as the cleaning of vehicle wheels before leaving site
and to arrange for regular road cleaning to take place if contamination
occurs. This is to include litter blowing off site; packaging, poly etc.
Should it be necessary to temporarily remove any landscape structure
or feature during construction work, e.g. fencing or posts, the Grounds
Manager must be contacted prior to the action being undertaken.
Any landscape structure or feature that is temporarily removed during
construction work must be fully reinstated by the contractor within a
timescale agreed with the Grounds Manager:
Contractors should also be aware of tree protection orders and
memorial trees (usually marked).
Contractors should stay within demarcated areas.
150
DESIGN GUIDE
8.2.3
Specific requirements during contractor work

The quality of soil is of significant importance to the long term
appearance and maintenance of the landscape following construction
activities.
On the completion of ground works and construction activities
contractors will be expected to:
8.3
remove all rubble from the ground,

ensure an appropriate level and quality of sub-soil,
ensure an appropriate level and quality of top soil.
STANDARDS FOR HARD SURFACES

There are a wide range of technical specifications for materials,
products and treatments for highway surfaces. The key factors when
choosing the right material for use at UEA include:
8.3.1
the use of the pavement,

the character of the surrounding buildings and grounds,
the long-term safety of people using the surface.
Paving slabs
Paving slabs should not be specified in any area that is not listed.
Paving slabs are a significant problem to long term maintenance,
particularly when placed adjacent to roads without physical barriers to
prevent vehicles mounting the pavement and when used in areas of
planted trees.
8.3.2
Small block paving / brick weave

Block paving and brick weave is an acceptable alternative to paving
slabs as the risk of trip hazards arising is much reduced.
8.3.3
Hot Rolled asphalt (HRA)

HRA is the ideal surface where a fall can be factored into the design as
this has been shown to be the least slippery in icy conditions and is the
least likely surface to cause trip hazards to arise.
8.3.4
Dense Bitumous Maccadam (DBM)
151
DESIGN GUIDE
DBM is used where the pavement cannot be designed with a fall to

allow water to drain off. The material allows water to drain through it.
However, this can become very slippery during icy conditions because
water has become trapped amongst the aggregate. Therefore, if this
material is required it may be necessary to consider applying a non-slip
surface to the DBM.
8.4
STANDARDS FOR GROUNDS MAINTENANCE

AND LANDSCAPING
8.4.1
British Standards
BS: 7370 Parts 1 5 will be followed during all planned maintenance
and landscaping.
Architects undertaking landscape design on behalf of the University will
comply with the Standards outlined in BS: 7370.
Architects undertaking landscape design on behalf of the University will
be expected to liaise with the University Grounds Manager to agree
appropriate concepts, materials and planting.
Architects will take the following into consideration when undertaking
design on behalf of the University:
the existing landscape and characteristics of the buildings within

the area to ensure that new landscaping fits with existing landscaping;
the location of CCTV cameras within the area to ensure that as

planting growth takes place over many years it does not interfere with
the required line of sight of CCTV hardware;
the security of residents on the ground floor of residential

buildings to ensure that where possible strategic planting is undertaken
to deter people from accessing ground floor windows. The use of spiky
plants should be considered although these also have a tendency to
trap ground litter. Architects or landscape designers should always
liaise with the UEA Grounds Manager to determine the best choice of
plants;
the irrigation needs of planting to ensure that planting

automatically receives adequate water during dry weather. It is
required that landscaping designs provide a proprietory watering
system or an alternative means of automatic trickle irrigation where
152
DESIGN GUIDE
practicable, particularly for young trees, shrubs and plants in pots or

planters;
only proprietary tree stakes should be used and these must be

able to be removed within 3 years of planting;
young trees should not be tied so tight that there is no degree of

movement;
the movement and safety of grounds maintenance workers

during the lifetime of the landscaped areas. Some examples of issues
to consider include:
specification of surface around ground floor glazing open

windows can cause head injuries if Grounds workers need to cut
grass directly adjacent to a building;
specification of sloping grassed areas slopes can be
problematic to cut both with hand mowers and ride on plant.
Slope should be less than 15 degrees.
153
DESIGN GUIDE
Section 11
Construction
(Design &
Management)
DESIGN GUIDE
2010 Edition
154
DESIGN GUIDE
Contents
11.1
11.2
11.3
11.4
11.5
11.6
11.7
INTRODUCTION
APPOINTMENT OF CDM COORDINATOR
NOTIFICATION OF PROJECTS TO HSE
DESIGNING FOR SAFETY
PRE-CONSTRUCTION INFORMATION PACK
CONSTRUCTION PHASE PLAN
HEALTH AND SAFETY FILE
155
DESIGN GUIDE
11.1
INTRODUCTION
All persons involved in the design, management or undertaking of
construction work shall ensure that the requirements of the
Construction Design & Management Regulations 2007 (CDM 2007) are
fully complied with.
In brief, the aims of CDM 2007 are to:
improve health and safety in the industry,
have the right people for the right job at the right time to manage the
risks on site,
3. focus on effective planning and managing risk - manage the risk not
the paperwork.
1.
2.
In addition to compliance with the Construction Design & Management

Regulations, the Estates & Buildings Division of the University requires
all contractors to comply with the Contractor Management Policy and
its associated procedures relating to construction design &
management and contractor control.
11.2
Appointment of CDM Coordinator
11.2.1
CDM Coordinator service providers are listed on the UEA Consultant

Register. All external CDM Coordinators will be appointed from this
list.
11.2.2
A CDM Coordinator should be appointed at the earliest opportunity and

the need to appoint this role should be discussed at RIBA Stage A/B
when the first appraisal of the project is undertaken.
11.2.3
It is acceptable for the role-holder to change. Examples of when this

may occur include where an internal appointment to CDM Coordinator
is made for the early stages of the project followed by a change to an
external consultant once the needs of the project expand and greater
CDM coordinator resources are required or the complexity of the
project requires particular CDM expertise, or where the client is not
satisfied with the performance of an appointed CDM Coordinator.
11.2.4
In all cases the individual or consultant organisation undertaking the

role must be appointed in writing. Where the role-holder changes this
must be clearly outlined in writing.
156
DESIGN GUIDE
11.3
Notification of Projects to HSE
11.3.1
If a project will last more than 30 days or involve more than 500 person
days (e.g. 50 people working for over 10 days) the HSE office which
covers the areas where the work will take place must be notified of the
work.
11.3.2
Where a small project which is not notifiable and requires a short

extension or small increase in the number of people there is no need to
notify the HSE. However, if the work overruns or the scope changes
significantly, so that it becomes notifiable, HSE should be informed.
11.3.3
The CDM 2007 Regulations are intended to focus attention on planning

and management throughout construction projects from design concept
onwards.
They apply to all construction work regardless of the
duration or scope of the work.
11.4
Designing for safety
11.4.1
Designers are in a unique position to reduce the risks that arise during
construction work and their earliest decisions fundamentally affect the
construction phase of a project.
11.4.2
Designers responsibilities extend beyond the construction phase and

they need to consider the health and safety of those who will maintain,
repair, clean, refurbish and eventually remove or demolish all or part of
a structure as well as the health and safety of the users of workplaces.
11.4.3
The key principle of CDM is to eliminate, minimise and inform risk.

This should be treated as a hierarchy of control measures, therefore if
a risk can be eliminated then that is the course of action that should be
considered first. The hierarchy is sometimes displayed as the acronym
ERIC: Eliminate, Reduce, Inform, Control
11.4.4
The HSE has published red, amber and green lists is to provide
examples of what should be eliminated (red list), what should be
positively encouraged (green list) and typical things falling somewhere
between these two extremes (amber list), which should be eliminated if
possible or minimised where elimination cannot be achieved.
157
DESIGN GUIDE
11.5
Pre-Construction Information Pack
11.5.1
CDM 2007 require that a Pre-Construction Information Package (PIP)

is been produced to assist with the identification and collection of
relevant pre-construction information in accordance with the
Regulations.
11.5.2
The PIP is intended to ensure that significant risk management issues

are clear and obvious to the Principal Contractor, thus enabling the
Principal Contractor to manage risk to a level as low as reasonably
practicable for all affected by the project.
11.5.3
Pre-construction Information Packs produced for the UEA follow the

format outlined below:
1.0 The Project
1.1 General description
1.2 Project Directory
1.3 Notification of Project
1.4 Programme
1.5 Existing Records and Documents
2.0 Client Requirements and Goals
2.1 Construction Phase Plan
2.2 Site Rules
2.3 Ongoing activities in adjacent areas
2.4 Security Arrangements
2.5 Welfare facilities
3.0 Existing on-site conditions
3.1 Existing Hazards
3.2 Existing records
4.0 Significant design and construction hazards
4.1 Design assumptions and control measures
4.2 Arrangements for co-ordination of ongoing design
4.3 Significant Residual Hazards
5.0 Construction Phase Health and Safety Plan Requirements
6.0 Health and Safety File Arrangements
7.0 Appendices
To include as a minimum:
Site Location Plan and Room Layouts
Notification of Project
HSE hazard list and Current HSE Priorities
158
DESIGN GUIDE
UEA EST Management of Contractors Policy

N.B All drawings to be formatted with the extension.dwg
(see Section18)
11.6
Construction Phase Plan
11.6.1
The Principal Contractor must produce a Construction Phase Plan for

any notifiable construction work.
11.6.2
The Principal Contractor will base the CPP on information provided by

the CDM Coordinator in the Pre-Construction Information Pack.
11.6.3
Whilst the CDM Coordinator should have included as much information

as possible in the PIP it should not be considered exhaustive and
therefore the Principal Contractor is also responsible for including any
additional information that may be relevant gathered at project
meetings, site visits or provided by other role holders including
designers in the CPP.
11.6.4
It remains the responsibility of the Principal Contractor to assess all

identified hazards when developing the initial construction phase health
and safety plan and take appropriate action to reduce such risks by
providing solutions and applying appropriate control measures.
11.6.5
The principals of ERIC, as outlined in paragraph 11.4.3, should be

implemented by the principal contractor as well as by any designer.
11.6.6
The CPP must be job specific and clearly outline the identified hazards
and the measures that will be implemented to ensure the risks are
adequately controlled.
11.6.7
The CPP should follow the format outlined below:

1.0 Organisation
1.1 General description of works
1.2 Updated Project Directory
1.3 Programme outline
2.0 Risk Management during Construction Phase
2.1 Identification of specific hazards and risks relating to the works
(health, safety and environment)
2.2 Elimination, Reduction, Information and Control of identified risks
2.3 Reduction of risk to activities in adjacent areas
2.4 Access and Security Arrangements
2.5 Welfare facilities
2.6 Fire prevention and emergency procedures
2.7 Traffic management
3.0 Cooperation and communication with designers
159
DESIGN GUIDE
3.1 Exchange of design information

3.2 Procedure for changes to designs during the project
4. Monitoring
4.1 Health and safety inspections
4.2 Accident and incident reporting
4.3 Procedure for raising and dealing with concerns
5.0 Handover and review
5.1 Health and safety file information
5.2 Commissioning of plant and systems
5.3 Familiarisation for UEA Maintenance personnel
5.4 Practical completion review
6.0 Appendices
To include as a minimum:
Site Boundary Plan
Fire Precautions Plan
Traffic Management Plan
N.B All drawings to be formatted with the extension.dwg
(see Section18)
11.7
Health & Safety File
11.7.1
The Health & Safety File should contain the information needed to
allow future construction work, including cleaning, maintenance,
alternations, refurbishment and demolition to be carried out safely.
11.7.2
Information in the file should alert those carrying the work identified in
paragraph 11.7.1 to the risks, and should help them to decide how to
work safely.
11.7.3
The Principal Contractor will provide all relevant information regarding

the use and maintenance of the project product to the CDM
Coordinator in a timely manner to enable the CDM Coordinator to
produce the Health & Safety File.
11.7.4
As a minimum the Health & Safety File must include the following,
along with details of any other risks and in-use or decommissioning
requirement specific to the project :
A: The Project
A.1 General description of the work carried out
A.2 Architects specification and M&E schedule of works
A.3 Details of all sub-contractors who contributed to project
B: Details of Residual Hazards
160
DESIGN GUIDE
B.1 Hazardous substances (including asbestos material left in place,

substances used such as pesticides, special coatings not to be burned
off, etc.)
B.2 Concealed services (buried or hidden cabling, etc)
B.3 Identified confined spaces, safe access to and from service voids,
etc
C: Details of services (drawings required)
C.1 Electrical services
C.2 Mechanical services including gas supply equipment
C.3 fire-fighting services
D: Plant and equipment
D.1 Commissioning & / or test results (duplicate certificates will not be
accepted)
D.2 Maintenance schedules
D.3 Details of any statutory testing requirements
D.4 Dismantling and decommissioning requirements
E: Fixtures, fittings & finishes
E.1 Manufacturers information (the specific product used must be
clearly identified)
F: Structural and architectural information
F.1 As-built drawings
F.2. Fire doors and fire compartmentalisation
F.3 Bracing
F.4 Sources of substantial stored energy (including pre- or posttensioned members)
F.5 Safe working loads for floors and roofs
N.B All drawings to be formatted with the extension.dwg (see
Section18)
161
DESIGN GUIDE
Section 12
Contractor
Control
DESIGN GUIDE
2010 Edition
162
DESIGN GUIDE
Contents
12.1
12.2
12.3
12.4
12.5
12.6
DEFINITIONS
INTRODUCTION
PRE-QUALIFICATION FOR CONTRACTORS
SELECTION OF CONTRACTORS
WORK SPECIFICATION
PLANNING CONSTRUCTION ACTIVITIES
12.6.1
12.6.2
12.6.3
12.6.4
12.6.5
12.6.6
12.6.7
12.6.8
CDM Notification
Early identification of design risks
Designing for safety during construction
Designing for safety during maintenance
HSE Red, amber and green lists
HSE list of generic hazards
Risk assessments
Method Statements
12.7
AUTHORISATION OF ACCESS TO CAMPUS
12.7.1
12.7.2
12.7.3
Works Notification Form

Welfare Facilities
Vehicles
12.8
KEY CONTROL
12.8.1
12.8.2
12.8.3
Keys required for short term contracts (<1 week)

Keys required for longer term contracts (>1 week)
Keys required in an emergency
12.9
12.10
12.11
12.12
12.13
PERMITS TO WORK
HOT WORK
MECHANICAL & ELECTRICAL ISOLATIONS
ASBESTOS
INDUCTION OF THE CONTRACTOR &
CONTRACTOR PERSONNEL
AUTHORISATION TO STOP WORK DUE TO
CONCERNS FOR HEALTH OR SAFETY
COMPOUNDS, SITE DEMARCATION &
CLEANLINESS
MONITORING HEALTH & SAFETY
MONITORING QUALITY & PERFORMANCE
DEFINITIONS
12.14
12.15
12.16
12.17
12.1
163
DESIGN GUIDE
The University: The University of East Anglia

Campus: all roadways, paths, buildings and grounds owned or maintained by the University
Estates & Buildings Division or EST: all employees of the University working within the
Estates & Buildings Division
University Companies: for the purpose of this policy this only relates to University of East
Anglia Companies through which the Estates & Buildings Division procures works on behalf
of the University
PODS: the Project Office Design Studio Department of the Estates & Buildings Division
CDM: the Construction Design & Management Regulations
Project: any defined work that has been allocated an EST project number or job number
Contractor: a company providing services to the University in return for financial reward
Project Administrator: the member of Estates & Buildings Division staff or external
consultant who is responsible for commissioning and administrating the work, for instance a
Maintenance Team Leader, PODS Project Administrator, or external consultant or
management agent
Principal Contractor: the main contractor appointed under the requirements of the
Construction (Design & Management) Regulations, or, for the purpose of this policy, the
main contractor appointed on smaller projects or jobs which are not subject to CDM
Contractor personnel: any person employed or providing services for reward to a
contractor, including people who have been sub-contracted to the contractor
EST Contractor Register: an electronic list of contractors who have provided satisfactory
evidence that the information to the Estates & Buildings Division and been assessed by the
Estates & Buildings Division in accordance with the procedures
Contractor Register Administrator: the member of Estates & Buildings Division staff who
administrates the EST Contractor Register
Contractor Register Application Pack: To follow
Site Possession Permit: an EST form that identifies any known hazards within the work
area
Enclosed site: a work site or compound which is entirely closed off by Heras fencing or
hoarding and which clearly displays information about the project to include the Principal
Contractor and the Project Administrator
Compound: defined area allocated to a contractor to locate containers or offices
Compound Allocation Schedule: electronic information on compound location and
allocation
Permit to Work: a form-based control procedure to ensure that work has been properly
assessed, authorised to commence and checked to ensure appropriate completion (also see
Arrangements Section 3.27 Permits to Work)
EST Authorised Permit Issuer: a member of EST staff who has been authorised in writing
to issue Permits of one or more specified Permit types (an up to date list is displayed in the
Helpdesk)
Works Notification Form: an EST form that is raised and circulated by the Project
Administrator before work commences in order to generate the necessary Contractor ID and
keys
Contractor ID: armbands provided by EST to contractors indicating the project they are
working on
Contractor Performance Review: the formal review process, which includes completion of
the Contractor Assessment Forms
Completion of the works: completion of the specific work being carried out by the contractor
on the Campus following which contractor personnel carrying out the work will leave
Campus, although the project may still be live
164
DESIGN GUIDE
University Travel Plan: the Universitys policy on transport issues

Asbestos Register: all records of known asbestos containing materials on Campus
EST Induction Pack: a bound information pack outlining details of the University Campus,
known hazards on Campus and specific duties of all contractor personnel
University Safety Services: a central unit within the University separate from the Estates &
Buildings Division which provides health & safety guidance and monitors health & safety
performance
Practical Completion Certificate: an EST form which identifies when a contractor has
completed their work on Campus, even though the project may still be live
12.2
INTRODUCTION
In addition to compliance with the Construction Design & Management
Regulations, the Estates & Buildings Division of the University requires
all contractors to comply with the Contractor Management Policy and
its associated procedures relating to construction design &
management and contractor control, and additionally to:
undertake all work demonstrating due regard to the academic

environment;
undertake all work demonstrating respect and consideration for

Campus users;
provide a level of communication on progress as agreed;
maintain high levels of service delivery and customer satisfaction;
comply with equal opportunity, environmental and other legislative

requirements.
12.3
PRE-QUALIFICATION FOR CONTRACTORS

The Estates & Buildings Division will only appoint contractors who are
registered with Constructionline and with CHAS. More information on
these
organisations
can
be
found
on
their
websites:
www.constructionline.co.uk and www.chas.gov.uk.
To maintain a high quality service, contractor performance will be
evaluated and rated by the University. Procedures and guidelines for
evaluation of projects and contractor performance can be obtained
from the Estates and Buildings Division.
12.4
SELECTION OF CONTRACTORS
Every member of EST staff acting on behalf of the University to engage
contractors has a responsibility to ensure that any contractor they
engage has adequate resources to manage health and safety
165
DESIGN GUIDE
appropriately.
This responsibility is an explicit duty under the
Construction Design & Management Regulations.
contractors will ensure that these contractors are provided with the best
available information prior to planning the work and commencing work
on site.
contractors must ensure that contractors are made fully aware of the
Standards of health and safety that the University expects and that all
contractors engaged are competent and hold relevant professional
qualifications where necessary.
Inclusion on the CHAS database requires the contractor to
demonstrate competence in the management of health and safety
matters. This requirement applies from the planning of the work
through to completion, and contractors working on behalf of the
University must be able to demonstrate such competence at any time.
12.5
WORK SPECIFICATION
All work must be carried out in accordance with legislative
requirements, and in particular the Construction (Health, Safety &
Welfare) Regulations and associated ACOP and guidance.
A written job specification must be agreed, whatever the size of the
project or job:
Information will be provided by EST regarding any known hazards

that may be encountered. Part of this information should be the
completed Site Possession Permit.
The contractor must be able to demonstrate that they have taken

the following issues into consideration during the planning stage of the
work:
the need for any statutory assessments, inspections or control
measures;
the completion of suitable and sufficient risk assessments;
the elimination or management of any hazards that may
otherwise exist during construction phase or after completion;
the environmental impact of the work, to include measures
required to minimise this;
the demarcation of the work area;
consultation with EST prior to and during the work to ensure that
University procedures such as Permits to work and policies are
adhered to and to ensure that all Campus users that may be
affected by the work have been informed.
166
DESIGN GUIDE
A Works Notification Form will be raised by the Project Administrator

and circulated as directed to ensure information is provided to all
others required to take action, e.g. Security Lodge and Key Room.
A site meeting is to be held before any work commences in full. The
length and formality of such a meeting will depend upon the size of the
project. Risk assessment and Method Statement documentation is to
have been received by the Project Administrator before this meeting
and should be reviewed at the site to ensure planned methods of work
are practicable.
12.6
PLANNING CONSTRUCTION ACTIVITIES

No matter how small or large the project, all work should be subject to
pre-design planning.
The CDM 2007 Regulations are intended to focus attention on planning
and management throughout construction projects from design concept
onwards.
They apply to all construction work regardless of the
duration or scope of the work.
12.6.1
CDM Notification
If a project will last more than 30 days or involve more than 500 person
days (e.g. 50 people working for over 10 days) the HSE office which
covers the areas where the work will take place must be notified of the
work.
The University follows the RIBA Stages of Work. It will be identified at
RIBA Stage A whether or not a project will be notifiable should it
proceed. If it is identified that any project is notifiable under CDM the
procedures outlined in Section 11 must be followed.
Where a small project which is not notifiable requires a short extension
or small increase in the number of people, there is no need to notify the
HSE. However, if the work overruns or the scope changes significantly
so that it becomes notifiable, HSE should be informed.
12.6.2
Early identification of risks

Whatever the size of a project, and regardless or whether or not it is
notifiable under CDM, risks should be identified as early as possible to
that, where possible, they can be removed, reduced or managed.
Specific hazards during construction and maintenance may not be able
to be identified at the early stages of a project, however it is possible
for designers to give their attention to generic hazards and to
commence their work on any project with CDM principles at the
forefront of their designs.
167
DESIGN GUIDE
The HSE has provided guidance on designing for CDM and a generic
list of typical hazards. This is summarised in the following paragraphs.
12.6.3
Designing for safety during construction

Designers are in a unique position to reduce the risks that arise during
construction work and their earliest decisions fundamentally affect the
construction phase of a project.
12.6.4
Designing for safety during maintenance

Designers responsibilities extend beyond the construction phase and
they need to consider the health and safety of those who will maintain,
repair, clean, refurbish and eventually remove or demolish all or part of
a structure as well as the health and safety of the users of workplaces.
12.6.5
HSE Red, amber and green lists

The key principle of CDM is to eliminate, minimise and inform risk. The
purpose of the red, amber and green lists is to provide examples of
what should be eliminated (red list), what should be positively
encouraged (green list) and typical things falling somewhere between
these two extremes (amber list), which should be eliminated if possible
or minimised where elimination cannot be achieved.
Red list
Designers should ensure they have purposefully carried out their
design work to prevent these situations occurring:
pre-tender health & safety plan not issued before the

completion of detailed structural surveys, asbestos surveys, etc;
scabbling of concrete;
demolition by hand-held breakers of the top sections of concrete

piles;
the specification of fragile rooflights and roofing assemblies;
processes giving rise to large quantities of dust (dry cutting,

blasting, etc.);
on-site spraying of harmful particulates;
the specification of structural steelwork which is not purposely

designed to accommodate safety nets;
designing roof mounted services requiring access for

maintenance, etc. without provision for permanent safe access
such as guard rails.
Amber list some examples of construction
168
DESIGN GUIDE
Designers should purposefully try to eliminate these hazards through

their designs where possible, and minimise the risk to health and safety
where elimination cannot be archived. Where hazards cannot be
completely removed the designer must be clearly identify the residual
hazard and provide appropriate information:
internal manholes in circulations areas;
external manholes in heavy used vehicle access zones;
the specification of lip details (trip hazards) at the tops of precast concrete staircases;
the specification of shallow steps (risers) in external paved

areas;
the specification of heavy blocks (weighting more than 20Kgs);
large and heavy glass panels;
the chasing out of concrete / brick / blockwork walls or floors for

the installation of services;
the specification of heavy lintels;
the specification of solvent-based paints and thinners, or

isocyanates;
the specification of curtain wall or panel systems without

provision for the tying of scaffolds;
specification of blockwork walls >3.5 metres high and retarded

mortar mixes.
Green List
These are products, processes and procedures which designers
should positively encourage:
adequate access for construction vehicles to minimise reversing

requirements (one-way systems and turning radii) ;
provision of adequate access and headroom for maintenance in
plant rooms, and adequate provision for replacing heavy
components;
thoughtful location of mechanical / electrical equipment, light
fittings, security devices etc. to facilitate access and away from
crowded areas;
the specification of concrete products with pre-cast fixings to
avoid drilling;
specification of half board sizes for plasterboard sheets to make
handling easier ;
early installation of permanent means of access, and
prefabricated staircases with hand rails;
the provision of edge protection at permanent works where there
is a forseeable risk of falls after handover;
practical and safe methods of window cleaning (eg. from the
inside);
appointment of a Temporary Work Coordinator (BS 5975);
169
DESIGN GUIDE
12.6.6
off-site timber treatment if PPA- and CCA-based preservatives

are used (Boron or copper salts can be used for cut ends on
site).
HSE list of generic hazards
Hazardous
activities
Work at height
Examples
hazards
of
Examples of designer's intervention

to aid control of the risk
Fall from a flat roof
Design in parapet or barrier Design in

provision to ease installation of temporary
handrails
Fall through fragile

roof/skylight
assemblies
Don't specify fragile materials Identify existing

fragile assemblies Position ventilation and
extraction equipment to avoid going on roofs
Fall from ladder
'Design out' the need for ladders during

construction, cleaning and maintenance
operations, e.g:
Design stairways for use during

construction.
Design hard standing to allow use
of mobile access equipment .
Design windows to be cleaned
from the inside.
Specify materials that don't need
routine painting, or design in safe
access for maintenance.
Consider prefabrication so that
sub-assemblies can be erected at
ground level and then safely lifted
into place.
Working in or close to
excavations
Poor ground
conditions resulting
in collapse,
inundation,
asphyxiation, etc
Contact with
contaminants
Provide adequate information about ground

conditions and position of services Limit depth
of excavation
Working close to plant

and vehicles
Struck/trapped by
moving plant or
vehicles
Position structures to allow:

Safe access and egress onto
public roads.
The minimising of reversing.
The segregation of pedestrians
170
DESIGN GUIDE
Hazardous
activities
Examples
hazards
of
Examples of designer's intervention

to aid control of the risk
and vehicles.
Working on electrical
systems
Exposure to live
contacts Contact
with overhead or
underground cables
Identify existing service positions Position

structures to minimise risks from:
Buried services.
Overhead cables.
Design services so isolation is possible
Work on altering or
erecting structures
Collapse of the
structure due to
instability
Suggest a sequence of erection Design

sacrificial bracing elements to aid erection
Design structure for erection loads State
design philosophy and assumptions for
stability Provide limitations on lifting sling
angles Inform client of his duty to provide
information, e.g. an structural survey
Working in
unergonomic/strenuous
conditions
Inappropriate and
repetitive manual
handling
Specify light blocks (<20kg) Design rebar

cages for lifting Specify couplers in place of
long laps, to aid steel fixing
Handling heavy
loads, e.g. kerb
stones
Adapt design for the use of mechanical aids

Specify lighter alternatives
Lifting in awkward
posture, e.g.
needing to twist and
turn, particularly
when repeated
Design for ease of access, e.g. avoiding need

for awkward postures or twisting in plant room
Consider space requirements for access, e.g.
services in ceiling voids, fixing rebar
Working with hand held

tools
Hand arm vibration

syndrome (HAVS)
Specifying surface finishes that don't require

scabbling Avoid chasing Avoid hand tunnelling
Design piles so that mechanical pile cropping
is possible
Working with
hazardous materials
Exposure to
irritants, corrosives,
asbestos,
biochemicals,
radiological agents,
toxins, etc., e.g.
contact with wet
cement
Specify low chrome cement Design to use bulk

supply pumped concrete, to reduce skin
contact Provide enabling works, to allow
welfare facilities to be installed at the start of a
project Inform client of his duty to provide
information, e.g. an asbestos survey Specify
adhesives which have non volatile solvents,
e.g. water based adhesives
Working in noisy
environments
Noise, resulting in
hearing loss
Adapt the design to allow the use of less noisy

solutions, e.g. hydraulic piling Consider the
use of self compacting concrete Specify crackinducers, where appropriate, to avoid saw
cutting Cast in brick ties, instead of shot-firing
Working in confined
spaces
Asphyxiation, noise,
inundation, etc.
Examine whether the design can avoid a

confined space Make provision in the design
for prompt and easy rescue Make adequate
provision for access Avoid on-site welding
Work on restricted
sites, e.g.
refurbishment
Handling of heavy
and unwieldy
components
Use alternative structural sections, e.g.

multiple rolled steel angles for a single
universal beam Specify spliced beams
171
DESIGN GUIDE
172
DESIGN GUIDE
12.6.7
Risk assessments
The Project Administrator will ensure that, where appropriate, a Site
Possession Permit is completed and provided to the contractor. This
form should identify any known hazards associated with the work area.
It is the contractors responsibility to produce risk assessments for its
work.
It must provide these risk assessments to the Project
Administrator before it starts work.
Project Administrators will review the risk assessments provided before
the work starts in order to highlight all identified risks that may affect
persons other than the contractors and ensure that there are appropriate
measures in place before work starts to control these risks. This will
usually mean the Project Administrator will be required to visit the work
site before the work commences.
12.6.8
Method Statements
The contractor is to produce a Method Statement for all work it is
engaged to carry out at the Campus, no matter how small the job, and
the Project Administrator must be in possession of this documentation
prior to work commencing.
Method Statements must be specific to the Campus and be
practicable. It is common for contractors to produce generic Method
Statements, which may not be acceptable where unusual hazards or
structures exist. It should also be noted that many generic Method
Statements are based on an ideal situation and, therefore, may not be
easily put into practice in reality.
Method Statements must include the following information:
who is carrying out the work;
who is employed by the contractor to supervise the work with

contact telephone numbers;
the EST Project Administrator;
where the work is being carried out;
what competencies are held by those carrying out the work;
what equipment is being used for the work;
what control measures will be in place to control the risks identified

in the risk assessment;
what PPE is required to be worn;
173
DESIGN GUIDE
what procedures are in place for dealing with an emergency, to

include first aid provisions and fire protection;
how communications will be maintained.
12.7
AUTHORISATION OF ACCESS TO CAMPUS
12.7.1
Works Notification Form

The Project Administrator will ensure that the Works Notification Form
is completed and circulated before any contractor begins work on site.
For short-term contracts (work taking a week or less) this is likely to be
a few days before work commences. For long-term contracts (work
lasting longer than one week) this may follow the tender process and
be activated once the Principal Contractor is identified.
The Works Notification Form will act as authorisation for Contractor ID
and keys to be issued and it is therefore essential that the Project
Administrator completes this before work commences. It also assists
in the provision of important information to Campus users involved or
affected by the work.
12.7.2
Welfare facilities
It is the contractors responsibility to ensure that adequate and working
welfare facilities are in place at the worksite before any work begins.
The Project Administrator will seek confirmation from contractors that
arrangements for such facilities have been made.
12.7.3
Vehicles
The Campus is widely used by vehicles and therefore operates parking
management schemes in line with the University Travel Plan. There is
a charging system in place for parking which is enforced at all times by
Security Officers.
A reasonable amount of charge-free parking will be provided for
contractor personnel. Such parking facilities are arranged by Security.
The area will be clearly outlined on any parking Permits provided to
contractor personnel when they are issued with Contractor ID following
circulation of the Works Notification Form. Failure to park in the
instructed area will result in the vehicle being clamped.
Any vehicle parked on an allocated contractor parking area must have
a valid Permit clearly displayed at all times. Parking Permits will be
174
DESIGN GUIDE
issued with the Contractor ID or by the Project Administrator. Failure to

display a valid Permit will result in the vehicle being clamped.
Contracts that have been allocated a compound area may use the
compound to park where space within the compound Permits. No
allocated compound area may be extended to accommodate vehicles
without UEA consent.
Where there is not enough space in any allocated contractor parking or
compound areas to accommodate all contract personnel vehicles the
University chargeable parking areas must be used and contractors
must pay and display in accordance with the University parking rules.
There is a minimum fee of 40 for clamp release. This fee may
increase if other parking violations are observed, for instance parking
across a fire exit.
There is a maximum speed limit of 20mph on all Campus roads. This
must be adhered to at all times. Speed checks may be carried out at
any time. Action will be taken against contractors violating the speed
limit.
Contractor deliveries and movement of large mobile plant such as
cranes, onto or around Campus must be appropriately managed. Prior
notice of the movement of large deliveries or large or heavy plant must
be given to the Project Administrator so that adequate arrangements
can be made for safe passage with minimum disruption to Campus
Users.
Limitations to vehicle movements as follows:
Vehicle traffic movements will be strictly controlled during the

building programme. The traffic routes are detailed on the Traffic
Management Sketch Plan.
Deliveries shall not be allowed to enter site between the hours of
0830 hrs and 0930 hrs weekdays and at times specifically
identified within the Academic Activity Calendar.
Contractors vehicles shall not be allowed to enter or exit the site
between the hours of 0830 hrs and 0930 hrs, and 1700 hrs and
1800 hrs weekdays and at times specifically identified within the
Academic Activity Calendar.
All Contractors delivery vehicles will be received by the Traffic
Controller appointed by the University. Delivery vehicles will be
directed into a holding bay external to the main Campus from
which each driver must seek approval to enter the site. It is the
Contractors responsibility to give prior notice to the Traffic
Controller of expected deliveries to ensure the drivers are given
clearance to enter the site.
All Contractors vehicles must display appropriate permit to park
on Campus. Normally this would be within the closed site or the
175
DESIGN GUIDE
12.8
designated Contractors compound area. Parking outside of

these areas would require prearranged issue of an authorising
permit. All permits will be issued by the Security Services at the
University by prior arrangement.
The requirement of the Contractor for vehicle permits must be
confirmed with the CA before commencing works.
KEY CONTROL
It is essential that the Estates & Buildings Division maintains control of
access to areas under their key control, such as plant rooms, risers,
service ducts and roofs. All contractor personnel must comply with the
procedures for key issue and return at all times.
The contractor will be responsible for keeping safe any keys issued to it
and for ensuring that any keys issued are returned as instructed below.
Only the contractor personnel issued with the key may use it.
Contractor personnel may not pass a key onto any other person at any
time.
Where a contractor fails to return any key/s a penalty of 25 per key
will be imposed on the company for whom the person works. Failure to
return a key may lead to the complete suite of locks being changed in
the associated building at the contract companys expense.
12.8.1
less)
Where a contractor company fails to return any keys or meet invoice

charges they may be excluded from future work for the University
under the Estates & Buildings process for Contractor Assessment (see
Section 12.17).
Keys for Short Term Contracts (Work lasting 1 week or
The Project Administrator must have completed the Works Notification

Form stating which rooms keys will be required for and by which date.
Completion of the Works Notification Form will allow keys to be
prepared in advance and deposited in Reception for collection along
with the copy of the Works Notification Form.
The contractor or Project Administrator may collect the keys between
8:30 am and 4:30 pm from EST Reception. The person who collects
the keys must sign the copy of the Works Notification Form as proof of
collection.
The contractor may return the keys to EST Reception between the
hours of 8:30 4:30 pm. It is the responsibility of the contractor to
ensure that the relevant Works Notification Form is signed as
confirmation that the keys have been deposited.
176
DESIGN GUIDE
If the contractor wishes to have a receipt to confirm he has deposited

keys with the EST Receptionist an ordinary receipt book can be used
and signed by the Receptionist or the Project Administrator, with one
copy going to the contractor and the other being attached to the Works
Notification Form.
The EST Receptionist or the Project Administrator must return the
signed Works Notification Form to the Key Room via the Helpdesk
pigeon hole in the EST Post Room.
A secure deposit box is positioned behind the letter box outside EST
Reception should the contractor wish to deposit keys outside these
hours. Keys are deposited at the contractors own risk. The relevant
Works Notification Form will be updated when the keys are booked
back into the Key Room.
12.8.2
Keys for Long term projects (longer than 1 week)

The Project Administrator will advise the Key Room by email on
estates.keyroom@uea.ac.uk of any keys required or by the Works
Notification Form, as is appropriate, in advance of these requirements.
The keys will be prepared by the Key Room in advance and deposited
in EST Reception for collection along with a copy of the email
requesting the keys or the completed Works Notification Form.
The contractor may collect the keys between the hours of 8:30 4:30
pm from EST Reception and will sign the copy of the email or the
Works Notification Form as proof of collection.
The contractor can return the keys to Reception between the hours of
8:30 4:30 pm. It is the responsibility of the contractor to ensure that
the relevant email or Works Notification Form is signed as confirmation
that the keys have been deposited.
If the contractor wishes to have a receipt to confirm he has deposited
keys with the EST Receptionist an ordinary receipt book can be used
and signed by the Receptionist or the Project Administrator, with one
copy going to the contractor and the other being attached to the Works
Notification Form.
A secure deposit box is positioned behind the letter box in EST
Reception should the contractor wish to deposit keys outside these
hours. Keys are deposited at the contractors own risk. The relevant
email or Works Notification Form will be updated when the keys are
booked back into the Key Room.
177
DESIGN GUIDE
The Project Administrator or the EST Receptionist will return the email
or Works Notification Form to the Key Room using the Helpdesk post
pigeon hole.
12.8.3
Keys required in an emergency or in exceptional
circumstances
This process may only be used when it is not possible to know in
advance that keys are required or when an emergency situation has
arisen. This must not be used for day-to-day collection of keys.
In an emergency situation occurring between 8:30 am and 4:30 pm
keys can be accessed from the Key Room directly by the Project
Administrator.
Outside the times stated in 9.7.2 the contractor must contact the
Project Administrator who will arrange for Security provide a key.
12.9
PERMITS TO WORK
Work identified as requiring a Permit may not be commenced before a
Permit to work has been issued by an EST Authorised Permit Issuer for
the specific Permit.
An up-to-date list of EST Authorised Permit Issuers is displayed on the
Permits Notice Board in the Helpdesk office of the Maintenance
Building.
In addition to the EST Permits to work identified below PODS also
operates a Site Possession Permit, which documents the official
handover of any site on Campus to a contractor.
The Estates & Buildings Division policy on Permits to work must be
adhered to at all times, as must the specific policy and procedures for
the particular Permit type being issued. These policies are available on
request. Project Administrators are responsible for ensuring that
contractors are fully aware of the requirements of these policies.
Where work requiring a Permit is being carried out the person receiving
the Permit must ensure that the Permit is displayed at the work site at
all times. Failure to adhere to this will result in the work being stopped
until the situation is rectified.
In accepting any Permit the person receiving the Permit agrees to
abide by the rules printed on the reverse side of the Permit.
Work may be stopped at any time by any EST Authorised Permit Issuer
for the Permit type should the EST Authorised Permit Issuer consider
the work to present a risk to the health and safety of any person.
178
DESIGN GUIDE
Where a site has been fully handed over to a Principal Contractor the
Principal Contractor may operate their own Permit to work system for
work that would normally require an EST Permit to work, so long as the
requirements of its system equal or exceed the relevant EST Permit. It
is the responsibility of the Project Administrator to assess and agree
such terms with the contractor.
The following work on Campus is currently subject to a Permit to work
being issued:
Electrical work (maximum duration of Permit 7 days):

all work within HV Switchrooms ;
all work on HV systems ;
all LV isolation of electrical or mechanical services of electrical
or mechanical services at sub-mains;
all work on live systems.
Mechanical work (maximum duration of Permit 7 days):
all work on pressurised systems greater than 4 bar;
all work on the primary district heating system;
all work on pipe work containing fluid that is part of a
pressurised system and has a bore greater than 50mm;
all work on systems containing hazardous substances or fluid at
a temperature greater than 70 degrees Celsius;
all work on rotating plant with a power source greater than
500w.
Entry into a confined space ((maximum duration of Permit 1
day):
entry into any area included on the EST Confined Space
Register;
entry into any area which by its enclosed nature or by the nature
of the work being carried out may present a risk to the health
and safety of those entering it.
Excavation (maximum duration of Permit 7 days):
any disturbance or penetration of the ground to a depth greater
than 300mm.
Work on roofs (maximum duration of Permit 7 days):

any work being carried out on a roof within 2 metres of an
inadequately protected edge;
any work on a roof where there is a risk of serious injury or
death through falls or falling objects, including work on fragile
surfaces or within 2 metres of fragile surface material (e.g.
skylights).
Hot Work (maximum duration of Permit 1 day):
179
DESIGN GUIDE
12.10
any work outside of EST designed purpose built areas for hot
work as defined in the EST policy on hot work that is not
covered by a the EST written Safe System of Work for Hot Work
in Low Risk Environments.
HOT WORK
Further information on hot work is given in the EST policy on hot work,
including the EST written Safe System of Work for Hot Work in Low
Risk Environments.
Hot work outside of purpose built areas poses the greatest risk. A
Permit to work must be obtained for any hot work not specifically
covered by the EST written Safe System of Work for Hot Work in Low
Risk Environments.
12.11
ISOLATION OF ELECTRICAL OR
MECHANICAL SERVICES
Most isolation of electrical or mechanical services of electrical or
mechanical services requires a Permit to work.
All isolation of electrical or mechanical services of electrical or
mechanical services must be physically locked off where this is
possible.
All isolation of electrical or mechanical services of electrical or
mechanical services, without exception, must be clearly identified with
the name and contact details of the person making the isolation of
electrical or mechanical services, the system that has been isolated
and the date and time of when the isolation of electrical or mechanical
services was made.
The Contractor may use their own locking off equipment and
identification tags where these provide equivalent or greater control
than those used by EST and fit into EST procedures for isolation of
electrical or mechanical services of electrical or mechanical services.
This action must be agreed with the Project Administrator.
Where the contractor cannot provide equivalent or greater control with
their own equipment they will be required to use the EST procedure.
The cost of any EST equipment provided will be charged to the project.
The EST procedures for isolation of electrical or mechanical services
are given in detail in the Electrical Safety and Mechanical Safety
sections of the Divisional Health & Safety Policy. In brief, the
procedures require that:
180
DESIGN GUIDE
where it is possible to physically prevent any isolation of

electrical or mechanical services being reversed by fitting an
appropriate device to which a lock-off hasp that allows for
multiple persons to attach a padlock these must be used;
a padlock must be attached to any lock-off hasp for each person
working on the system;
each padlock that is attached to any lock-off hasp must be
identified with a tag identifying who has made the isolation of the
electrical or mechanical service with contact details, details of
the system that has been isolated and the date and time of
when the isolation was made;
where a Permit to work has been issued the tag must identify
the Permit reference number.
12.12
ASBESTOS
The University has a comprehensive asbestos register identifying all
known asbestos containing materials in the Universitys buildings.
However, this is not a guarantee that all asbestos containing materials
have been identified and any materials that are of a type known to
potentially contain asbestos, but which are not on the asbestos
register, must be treated as asbestos until proved otherwise by
analysis.
Prior to a project commencing the Project Administrator will seek
advice from the Divisional Health & Safety Coordinator or Technician
on the areas being accessed during the project. The Divisional Health
& Safety Coordinator or Technician will pass to the Project
Administrator all records from the asbestos register and provide advice
where required on any additional asbestos survey work that may be
necessary.
The Estates & Buildings Division employs a qualified asbestos
surveyor and analyst to assist with the maintenance and development
of the Asbestos Register. Should material be found which may
potentially contain asbestos but which is not on the Asbestos Register
the EST surveyor will be able to take and analyse a sample of the
material and update the Asbestos Register accordingly.
The Divisional Health & Safety Coordinator must be informed of any
work on asbestos containing material or removal of asbestos
containing material prior to the work taking place. As a minimum,
copies of the following documentation must be provided to the Health &
Safety Coordinator:
any record relating to an asbestos enclosure;
any record relating to air monitoring for asbestos fibres;
181
DESIGN GUIDE
any records relating to clearance procedures and all certificates of

reoccupation.
The Estates & Buildings Division will arrange for all asbestos analysis
activities leading to the issue of a Certificate of Reoccupation.
Contractors are not permitted to appoint an asbestos analyst for the
purposes of clearance testing without written consent from the Estates
& Buildings Division. Contractors will appoint analysts for their own
purposes such as personal monitoring for their operatives.
12.13
INDUCTION OF THE CONTRACTOR &

CONTRACTOR PERSONNEL
The contractor must have received the EST & Buildings Division
induction training before commencing work.
It is the responsibility of the Project Administrator to give initial
induction training to the Principal Contractor using the EST Induction
Pack. The pack includes an Induction Record Sheet to record who has
received the training.
Where appropriate the Project Administrator may arrange for the
induction training to be cascaded via the Principal Contractor to all their
contractor personnel working on the job.
Where this is the case the Principal Contractor will ensure that the
record sheet at the back of the pack is updated each time new
contractor personnel are inducted. A copy of the record sheet will be
made available to the Project Administrator upon request.
Work may not commence until the Project Administrator is confident
that all preparation work required for safety has been satisfactorily
completed and that the requirements of this policy can be met in full.
The Project Administrator should ensure they are satisfied this is the
case before the Induction Record Sheet is signed by the Principal
Contractor. The Induction Record Sheet will act as an authorisation to
start work.
12.14
AUTHORISATION TO STOP WORK DUE TO
CONCERNS FOR HEALTH OR SAFETY
Work may be stopped by the following University personnel at any time
while reassurances or additional controls are sought:
any member of University Safety Services ;
the EST Divisional Health & Safety Coordinator;
182
DESIGN GUIDE
any senior member of EST staff and any Project Administrator;
any Authorised Permit Issuer for the type of Permit that has been
issued.
12.15
COMPOUNDS, SITE DEMARCATION &
CLEANLINESS
All work areas must be appropriately demarcated and where hazards
may be presented to Campus users adequate protection to prevent
entry to the site must be erected. Information about the work must be
displayed at an appropriate point, to include as a minimum the project
name and the Project Administrators contact details.
All contractor work areas and enclosed sites must be kept clear of litter
and debris.
Appropriate attention must be given when planning and arranging the
work for suppression of dust.
Suitable measures must be in place to ensure that hazardous
substances including fumes are not allowed to cause harm to the
environment.
Compounds can be allocated to any project that requires the
contractors vehicles, plant, machinery, site huts or materials to be held
on the Campus for a period of time.
In order that a compound is positioned in an acceptable location they
must be allocated via the Compound Allocation Schedule.
Project Administrators should identify their 2 preferred sites from the
Compound Allocation Schedule and forward these preferences to the
person appointed to oversee compound allocations via the email
address estates.compoundallocation@uea.ac.uk with the following
information:
12.16
project number and title;
dates for which the compound will be required.
MONITORING HEALTH & SAFETY

The Estates & Buildings Division maintains the right to carry out health
and safety audits on all contractor work sites on Campus. Findings of
such audits will be passed to the contractor.
Significant findings from the contractors own safety monitoring and
inspection procedures must be copied to the Project Administrator.
183
DESIGN GUIDE
All accidents, incidents or near misses involving the contractor or any

contractor personnel occurring on Campus must be reported to the
relevant Project Administrator.
The Project Administrator must ensure that all contractor monitoring or
incident reports are forwarded to the relevant EST & Buildings Division
Departmental Safety Sub-Committee.
12.17
MONITORING QUALITY & PERFORMANCE

Contractor performance is a major influence on customer satisfaction.
To ensure compliance with this policy the University will monitor and
record performance by:
seeking feedback from customers and other Campus users;
carrying out visual inspections;
carrying out regular Contractor Performance Reviews.
A Contractor Performance Review to include a formal assessment of

quality and performance, including health and safety, will be carried out
during and on completion of every project or job. The assessment will
be conducted between the EST Account Manager and the Project
Administrator. Contractor Assessment Forms (Appendix B) will be
used to record these assessments.
Upon receipt of their copy of a completed Works Notification Form, the
relevant Account Manager will:
plan with the Project Administrator the optimal time to contact the
customer (either in person or by telephone depending upon the
size/complexity/sensitivity of the project). For all but the smallest of
project this will involve a mid-project assessment and final
Contractor Performance Review with the customer;
complete the Contractor Assessment Form Part 1 and copy the

Project Administrator in for specific actions to be undertaken or
causes for concern. This process can be replicated as deemed
necessary by the Account Manager (this requirement does not
apply to projects lasting less than 5 days duration);
on completion of the project, identified by receipt of the Practical

Completion Certificate from the Project Administrator, undertake a
final assessment using Contractor Assessment Form Part 1 (a);
meet with the Project Administrator to carry out a Contractor

Performance Review, agree any charges due from the non-return of
184
DESIGN GUIDE
keys or Contractor ID, and record an overall rating for the project.
The Project Administrator will have completed the Contractor
Assessment Form Part 2(a) prior to this meeting (see 17.4);
advise the Contractor Register Administrator of the overall rating so

that the Contractor Register Administrator can record this on the
EST Contractor Register;
retain all documentation for future reference.
Upon completion of the project the Project Administrator will complete

and send a Practical Completion Certificate to the Account Manager
and complete Contractor Assessment Form part 2(a) prior to meeting
with the Account Manager to carry out the final Contractor Performance
Review. In order to complete Part 2(a) the Project Administrator will be
required to check that all keys and Contractor ID have been returned,
and may also need to request that competent EST Maintenance
Department staff assess the work, e.g. lift engineer, refrigeration
engineer, etc.
The Contractor Register Administrator will provide monthly reports from
Contractor Performance Reviews to the Business Development Officer
and appropriate 4 monthly reports for the Divisional Management
Review.
Sustained unsatisfactory results from Contractor Performance Reviews
may result in the removal of the contractor from the EST Contractor
Register.
185
DESIGN GUIDE
Section 14
INTERNAL
Finishes
DESIGN GUIDE
2010 Edition
186
DESIGN GUIDE
Contents
14.1
GENERAL REQUIREMENTS
14.1.1
Environmental/Health & Safety Issues
14.2
14.3
THE CONSERVATION DEVELOPMENT

STRATEGY
WALLS
14.3.1
General Notes
14.3.2
Teaching Wall
14.3.3
Library
14.3.4
Computing Centre
14.3.5
Other Teaching Buildings
14.3.6
Ziggurats
14.3.7
Residences
14.3.8
Sportspark
14.4
FLOORS
14.4.1
General Notes
14.4.2
Teaching Wall
14.4.3
Library
14.4.4
14.4.5
Residences
14.4.6
Sportspark
14.5
CEILINGS
14.5.1
Teaching Wall
14.5.2
Library
14.5.3
14.5.4
Ziggurats
14.5.5
Residences
14.5.6
Sportspark
14.6
DOORS
187
DESIGN GUIDE
14.6.1
General Notes
14.6.2
Teaching Wall
14.6.3
Library
14.6.4
Lecture Theatres
14.6.5
Computing Centre
14.6.6
14.6.7
Ziggurats
14.6.8
Residences
14.6.9
Sportspark
14.7
CURTAINS & BLINDS
14.7.1
General Notes
14.7.2
Teaching Wall
14.7.3
14.7.4
Ziggurats
14.7.5
Residences
188
DESIGN GUIDE
14.1
GENERAL REQUIREMENTS
14.1.1
Environmental/Health & Safety Issues
14.1.1.1
There are some Staff/Students at UEA who suffer allergies to the

vapours from paint, carpet adhesives etc. Wherever possible, low
odour products should be used.
When planning works consideration should be given to how building
users may be affected indirectly as well as directly, for example laying
new carpets to an entrance corridor may make it impossible for an
allergy sufferer to access that area of the building for several days until
the adhesive odour has completely dissipated. Some items that
typically cause problems are paint, carpet adhesive, latex levelling
screed, mastic and dust.
14.2
THE CONSERVATION DEVELOPMENT STRATEGY
14.2.1
The Conservation Development Strategy covers the site and buildings

of the main Campus of the University of East Anglia and must be
adhered to whenever work to the buildings or landscape is being
planned or carried out see Conservation Development Strategy for
the University of East Anglia - University of East Anglia (UEA)
14.3
WALLS
14.3.1
General Notes
14.3.1.1
Painting to walls should generally be carried out using a mat
emulsion, high build/textured finishes should not be used.
14.3.1.2
Some of the buildings on Campus are Listed, see 14.2.1. It is
important that all finishes used are appropriate.
14.3.1.3
Some areas have in the past been finished with inconsistent materials
or colours, where possible these should be replaced with
materials/colours
complying with this guide. It is not
acceptable to use materials/colours that do
not comply simply
because this has been done before.
14.3.2
Teaching Wall
14.3.2.1
Circulation Areas
14.3.2.1.1
14.3.2.1.2
Any unpainted surfaces should remain unpainted.

Walls which have been painted should be predominantly
emulsion painted BS colour 18C31.
Staircases
14.3.2.2
14.3.2.2.1
14.3.2.2.2
Walls which have been painted should be predominantly painted
colour 18C31.
189
DESIGN GUIDE
BS
14.3.2.3
Toilet Areas
14.3.2.3.1
All walls should be finished with proprietary laminate faced panels to
match the finish and style employed in those areas
already refurbished. Panels
should wherever possible be lift off
for ease of maintenance and to provide
routes for new services.
14.3.2.4
Kitchen Areas
14.3.2.4.1
Walls should be emulsion painted BS colour 18C31.
14.3.2.5
Offices and Teaching Space
14.3.2.5.1
14.3.2.5.2

Laboratories
14.3.2.6
14.3.2.6.1
14.3.2.6.2

14.3.3
Library
14.3.3.1
14.3.3.1.1
14.3.3.1.2
14.3.3.2

General Areas
14.3.3.2.1
The fair faced blockwork is coated with anti-vandal paint.
14.3.3.3
Toilet Areas
14.3.3.3.1
already refurbished. Panels
should wherever possible be lift off
for ease of maintenance and to provide
routes for new services.
14.3.4
Computing Centre
14.3.4.1
Circulation Areas
14.3.4.1.1
Walls should be clear sealed or emulsion painted BS colour 18C31
14.3.4.2
Staircases
14.3.4.2.1
Walls should be clear sealed or emulsion painted BS colour 18C31
14.3.4.3
Toilet Areas
14.3.4.3.1
already refurbished elsewhere
on Campus. Panels should
wherever possible be lift off for ease of
maintenance and to
provide routes for new services.
14.3.4.4
Teaching Space
14.3.4.4.1
Walls should be clear sealed or emulsion painted BS colour 18C31.
14.3.4.5
Office Space
190
DESIGN GUIDE
14.3.4.5.1
Walls should be clear sealed or emulsion painted BS colour 18C31.
14.3.5
14.3.5.1
Circulation Areas
14.3.5.1.1
14.3.5.1.2

Walls which have been painted should be predominantly emulsion
painted BS colour 18C31.
Staircases
14.3.5.2
14.3.5.2.1
14.3.5.2.2
14.3.5.3
14.3.5.3.1

Walls which have been painted should be predominantly emulsion
Toilet Areas
14.3.5.4

match the finish and style employed in those areas already refurbished.
Panels should wherever possible be lift off for ease of maintenance
and to provide routes for new services.
Kitchen Areas
14.3.5.4.1
Walls should be emulsion painted BS colour 18C31.
14.3.5.5
Teaching Space
14.3.5.5.1
14.3.5.5.2
14.3.5.6
Office Space
14.3.5.6.1
14.3.5.6.2
emulsion
emulsion
14.3.6
Ziggurats
14.3.6.1
Circulation Areas
14.3.6.1.1
Wall finishes to be white emulsion.
14.3.6.2
Staircases
14.3.6.2.1
Walls to remain unfinished
14.3.6.3
Study Bedrooms and single tutors flat
14.3.6.3.1
14.3.6.4
Breakfast Room
14.3.6.4.1
14.3.6.4.2
existing.
Wall finishes to be white emulsion

Wall tiles to splashbacks to be 152x152mm white glazed to match
14.3.6.5
Games Room
14.3.6.5.1
14.3.6.6
Toilets and Washrooms
14.3.6.6.1
Wall tiles to be 152x152mm white glazed to match existing.
191
DESIGN GUIDE
14.3.6.6.2
Where walls are painted they are to be white emulsion.
14.3.6.7
Offices
14.3.6.7.1
14.3.7
Residences
14.3.7.1
14.3.7.1.1
Walls should be emulsion painted to match existing.
14.3.8
SportsPark
14.3.8.1
14.3.8.1.1
Walls should be emulsion painted to match existing.
14.4
FLOORS
14.4.1
General Notes
14.4.1.1
Latex Levelling Screeds
14.4.1.1.1
Where levelling screeds are to be used they should be ammonia

free such as Arditex NA or Arditex RS2 as manufactured by ARDEX
UK Ltd.
14.4.1.2
Adhesives
14.4.1.2.1
Adhesives for carpets should provide a peelable bond and should be
water based, e.g. Styccobond F40. They should
contain nothing that would
require classification under the Chemicals (Hazard Information and Packaging for
Supply)
Regulations.
14.4.1.3
Carpets
14.4.1.3.1
Carpets for circulation areas to have the following minimum

performance ratings:
Performance Areas
EN1307
32 Commercial
General
33 Commercial
Heavy to high
traffic areas
Colour Fastness to light
ISO 105B02
Fire Classification
EN13501
Cfl-s1
14.4.1.3.2
Carpets for Offices, seminar rooms etc to have the following minimum
Performance Areas
EN1307
192
31 Commercial
Moderate
DESIGN GUIDE
Static Control
Permanently
antistatic
Colour Fastness to light
ISO
105-B02
Fire Classification
BS 4790
Low
14.4.1.4
Vinyl Flooring Generally
14.4.1.4.1
Vinyl for circulation

areas
Performance Areas
to
have
the
following
EN1307
minimum
32 Commercial
General
33 Commercial
Heavy to high
traffic areas
14.4.1.4.2
Slip Resistance
EN13893
Class D
Fire Classification
EN13501
Cfl-s1
Vinyl for Offices, kitchens etc to have the following minimum

Performance Areas
EN1307
31 Commercial
Moderate
Static Control
EN1815
Antistatic
Slip Resistance
EN13893
Class D
Fire Classification
EN13501
Cfl-s1
14.4.1.5
Vinyl Flooring non slip
14.4.1.5.1
ratings:
Non slip vinyl flooring to have the following minimum performance
14.4.1.6
14.4.1.6.1
Performance Indentation
EN433
<0.1mm
Slip Resistance
R10, DIN
51130
36; low risk of

slipping
Fire Classification
EN13501
Bfl-s1
Flooring to Stairs
Flooring to all major staircases to have the following minimum
193
DESIGN GUIDE
14.4.1.6.2
Performance Areas
EN1307
34 Commercial
Very Heavy
Slip Resistance
EN13893
Class D
Fire Classification
EN13501
Bfl-s1
Stair nosings to be Gradus or similar coloured PVC-u to match

floor covering with contrasting inserts.
14.4.2
Teaching Wall
14.4.2.1
General Notes
14.4.2.1.1
Many areas of the teaching wall were originally finished with

vinyl/linoleum tiles, some of which contain asbestos. Many of these
tiles are still present either visible or under carpets, where work
may involve disturbing these tiles the advice of the Estates and
Buildings Division Health & Safety Co-ordinator must be sought before
any work takes place.
14.4.2.2
Circulation Areas
14.4.2.2.1
Where floors are carpeted use ege cantana premier carpet, or

ege epoca classic carpet.
Staircases
14.4.2.3
14.4.2.3.1
Floor finish to all main staircases to be Polyflor Elementa Slate

and to include contrasting coloured nosings to all steps and tread alert
at each main landing.
14.4.2.3.2
Carpet may be used on some minor stairs, ege cantana
premier or ege epoca classic to include contrasting nosings to all
steps and tread alert at main landings, approval to be sought from
Estates
and Buildings Division before using carpet to any
staircase.
14.4.2.4
Toilet Areas
14.4.2.4.1
14.4.2.5
Altro Impressionist II safety flooring, to include coved skirtings.

Kitchen Areas
14.4.2.5.1
Altro Impressionist II safety flooring.
14.4.2.6
14.4.2.6.1
Carpet finish to comply with clause 14.4.1.3.2
14.4.2.6.2
Vinyl finish to comply with clause 14.4.1.4.2
14.4.2.7
Laboratories
14.4.2.7.1
14.4.3
Library
14.4.3.1
General Areas
14.4.3.1.1
14.4.3.2
Toilet Areas
194
DESIGN GUIDE
14.4.3.2.1
14.4.4
14.4.4.1
Circulation Areas
14.4.4.1.1
14.4.4.2
Staircases
14.4.4.2.1
Floor finish to comply with clause 14.4.1.3.1
14.4.4.3
Toilet Areas
14.4.4.3.1
14.4.4.4

Kitchen Areas
14.4.4.4.1
Altro Impressionist II safety flooring.
14.4.4.5
14.4.4.5.1
14.4.4.5.2
14.4.5
Residences
14.4.5.1
Circulation Areas
14.4.5.1.1
14.4.5.2
Staircases
14.4.5.2.1
Floor finish to comply with clause 14.4.1.3.1
14.4.5.3
Toilet Areas
14.4.5.3.1
All new residences have toilet pods with glazed tiles to floors.
14.4.5.3.2
Where vinyl flooring is used it is to be non slip to comply with

clause 14.4.1.5.1
14.4.5.4
Kitchen Areas
14.4.5.4.1
Non slip vinyl to comply with clause 14.4.1.5.1
14.4.5.5
Office and Teaching Space
14.4.5.5.1
14.4.6
SportsPark
14.4.6.1
Toilet Areas
14.4.6.1.1
14.4.6.2
Kitchen Areas
14.4.6.2.1
14.4.6.3
Office and Teaching Space
14.4.6.3.1
14.5
CEILINGS
195
DESIGN GUIDE
14.5.1
Teaching Wall
14.5.1.1
Circulation Areas
14.5.1.1.1
14.5.1.1.2
Ceilings which have been painted should be emulsion painted
BS
colour 18C31.
14.5.1.1.3
New suspended ceilings should not be introduced in ARTS1,
CAP or Biology where the original concrete structure is visible.
14.5.1.1.4
Where new suspended ceilings are to be introduced in other areas or
existing suspended ceilings are being replaced the new
ceiling
should
be
Armstrong Prima Dune Premier tiles
600x600mm Microlook system with 19mm
softwood shadow
batten to perimeter.
14.5.1.2
Staircases
14.5.1.2.1
14.5.1.2.2
BS
colour 18C31.
14.5.1.2.3
14.5.1.3
Toilet Areas
14.5.1.3.1
14.5.1.4
Suspended ceilings to a 600x600mm grid.

Kitchen Areas
14.5.1.4.1
Ceilings should be emulsion painted BS colour 18C31.
14.5.1.5
14.5.1.5.1
14.5.1.5.2
BS
colour 18C31.
14.5.1.5.3
14.5.1.5.4
ceiling
should
be
softwood shadow
14.5.1.6
Laboratories
14.5.1.6.1
Unpainted ceilings to laboratory areas may be painted if required for
Health and Safety Reasons, colour to be BS 18C31.
14.5.1.6.2
BS
colour 18C31.
14.5.1.6.3
14.5.1.6.4
ceiling
should
be
softwood shadow
14.5.2
Library
14.5.2.1
14.5.2.1.1
196
DESIGN GUIDE
14.5.2.1.2
14.5.2.1.3
14.5.2.2
Ceilings which have been painted should be predominantly

New suspended ceilings should not be introduced.
General Areas
14.5.2.2.1
14.5.2.2.2
Ceilings which have been painted should be predominantly emulsion
14.5.2.3
Toilet Areas
14.5.2.3.1
Suspended ceilings to a 600x600mm grid.
14.5.3
14.5.3.1
14.5.3.1.1
14.5.3.1.2
Suspended ceilings should where possible match existing, where no
suspended ceilings exist or old style ceilings are to be
replaced the ceilings
should be Armstrong Prima Dune Premier
tiles 600x600mm Microlook system
with 19mm softwood
shadow batten to perimeter.
14.5.4
Ziggurats
14.5.4.1
Circulation Areas
14.5.4.1.1
Ceiling finishes to be white emulsion.
14.5.4.2
Staircases
14.5.4.2.1
Ceilings to remain unfinished.
14.5.4.3
Study Bedrooms and single tutors flat
14.5.4.3.1
14.5.4.4
Breakfast Room
14.5.4.4.1
14.5.4.5
Games Room
14.5.4.5.1
14.5.4.6
Toilets and Washrooms
14.5.4.6.1
14.5.4.7
Offices
14.5.4.7.1
14.5.5
Residences
14.5.5.1
14.5.5.1.1
BS
colour 18C31.
14.5.5.1.2
Suspended ceilings should where possible match existing, where no
suspended ceilings exist or old style ceilings are to be
replaced the ceilings
197
DESIGN GUIDE
should be Armstrong Prima Dune Premier

tiles 600x600mm Microlook system
with 19mm softwood
shadow batten to perimeter.
14.5.6
SportsPark
14.5.6.1
14.5.6.1.1
14.5.6.1.2
Suspended ceilings should match existing.
14.6
DOORS
14.6.1
General Notes
14.6.1.1
Doors and frames generally to match existing in finish, pattern

and ironmongery. If this is not possible clarification to be sought
from Estates and Buildings Division.
Where new openings are to be formed the requirements of the
DDA must be met.
14.6.1.2
14.6.2
Teaching Wall
14.6.2.1
14.6.2.2
All new doors installed in the teaching wall should be of

Columbian Pine.
Ironmongery should match existing ironmongery.
14.6.3
Library
14.6.3.1
14.6.3.2
All new doors in the Library should be Columbian Pine.

14.6.4
Lecture theatres
14.6.4.1
14.6.4.2
All new doors in the Lecture theatres should be Columbian Pine.

14.6.5
Computing Centre
14.6.5.1
14.6.5.2
All new doors in the Computing Centre should be Columbian

Pine.
14.6.6
14.6.6.1
Doors to match existing doors to building.
14.6.6.2
Ironmongery to match existing.
14.6.7
Ziggurats
14.6.7.1
Doors are plywood faced and should be painted original colour

only.
14.6.8
Residences
14.6.8.1
14.6.8.2
198
DESIGN GUIDE
14.6.9
SportsPark
14.6.9.1
14.6.9.2
14.7
CURTAINS/ BLINDS
14.7.1
General Notes
14.7.1.1
Where curtains or blinds are to be installed, care should be taken

that the external appearance of the building will not be
significantly effected.
Consideration should be given to reflective qualities to reduce
solar gain as much as possible.
Blinds should in general be 25mm or 35mm Venetian blinds in
neutral colours and of a finish that can be easily cleaned.
14.7.1.2
14.7.1.3
14.7.2
Teaching Wall
14.7.2.1
Grey Venetian blinds to match existing and minimise impact on

external elevation.
14.7.3
14.7.3.1
Blinds to match existing
14.7.4
Ziggurats
14.7.4.1
Straw coloured blinds or curtains.
14.7.5
Residences
14.7.5.1
Curtains to match existing
199
DESIGN GUIDE
Section 18
CAD
Standards
DESIGN GUIDE
2010 Edition
200
DESIGN GUIDE
Contents
18.1
INTRODUCTION
18.2
SCOPE OF THIS STANDARD
18.3
COMPLIANCE WITH EXISTING STANDARDS
18.4
CAD SOFTWARE
18.5
TITLE BLOCKS
18.6
NUMBERING
18.6.1
Explanation of Coding
18.7
LAYER IDENTIFICATION CONVENTION
18.8
LAYER CONTENT
18.8.1
Scale and Layouts
18.9
ROOM NUMBERING SYSTEMS
18.9.1
18.9.2
18.9.3
18.9.4
18.9.5
18.9.6
18.9.7
18.9.8
Rationale
Ownership
Room Numbering Format
Standard Rooms
Stairs
Corridors
Lift Shafts
Service Risers
18.10
LINE STYLE AND LINE COLOURS
18.11
SPACE LAYOUT STRUCTURE & LAYERING
18.12
SITE LEVELS SURVEY
Appendix A - Building Numbering

Appendix B Typical Simplified Services Layering Codes and Description
Appendix C As Built Record Data requirements
201
DESIGN GUIDE
18.1
INTRODUCTION
The University requires all of its consultants, suppliers and contractors
to produce or procure drawn information to a common standard of
presentation.
Whilst it is appreciated that various standards are prevalent throughout
the many professional practices employed in the construction industry,
it is essential those firms employed by the University conform strictly to
this Standard when working on University projects.
18.2
SCOPE OF THIS STANDARD

This Standard applies to drawing production related to:
18.3
a)
Estate layouts.
b)
Estate Infrastructure.
c)
New and Existing buildings.
d)
Electrical and mechanical building services systems.
e)
Safety and Security Systems
COMPLIANCE WITH EXISTING STANDARDS

Wherever possible this Standard relates to BS 1192-5:1998 for the
structuring and presentation of drawings. The University has adopted
the layering and segregation convention set out in Table 1 of the
CI/SfB standard. The full CI/SfB classification of layering extends to
several hundred sub-divisions but for practical purposes the layering
has been condensed (See Appendix B)
18.4
CAD SOFTWARE
The University has adopted AutoCAD Architectural Desktop as the
preferred CAD system. If a firm does not use AutoCAD Architectural
Desktop as their standard CAD programme, they must convert the
drawings for the University to the AutoCAD format before any formal
drawing issue. Issuing in DXF format is not acceptable due to potential
file transfer problems, unless there are exceptional circumstances.
18.5
TITLE BLOCKS
All Drawings shall contain a standard title block and border. The Title
Block shall be inserted in the lower bottom right corner of the drawing.
Client refers to the School or Division for which the project is being
processed.
202
DESIGN GUIDE
18.6
NUMBERING
Drawings must be numbered to the pre-defined system. Below is an
example of the format with an explanation of what each character or
character set refers.
Figure 3: Drawing Number Format (N.B. UEA Floor Levels beneath ground begin with 0 not -
)
18.6.1
Explanation of Coding
006: Each Building or area of the Campus has a unique code
number. See Appendix A for a full list of Building Codes.
02:
Each Level throughout UEA Buildings has a Level reference.
The External Walkway is generally Level 0. Roof level and roof plant
rooms are treated as additional levels.
Figure 4: Level Numbering (General)
M:
The Discipline code relates to the type of information shown on
the drawing. See Figure 5 for explanation. The list is not exhaustive
203
DESIGN GUIDE
and advice should be sought from Estates Management for the

inclusion of other disciplines.
00253:
The Project Number relates to the unique 5 digit project
number assigned by the Estates Division. In the event that a project
number is unknown advice shall be sought from Estates Management
with company prefix U or E.
01:
The Sequential drawing set identification number. The precise
sequence is a matter for the individual Consultant. Numbers may be
unique within the building, floor, or discipline sub groups of the project
as required.
A:
The revision letter(s) can be any alphanumerical character
annexed when an amended version of the drawing is issued.
Code
Description
Example Content
Building
Architectural, Civil, Etc.
Construction
Component & Finishes
Data
Electrical
Distribution Systems, Lighting, Small Power
Fire Systems
Fire Alarms, Compartmentation, Fire Fighting
Grounds
Internal
Furnishings
Lease
Mechanical
Pipework, Ductwork, Fume Extract, Plant
Plot Layouts
Phasing and Site Boundaries
Representations
Photos, sketches etc
Space Usage
Sub division of usable areas in occupation etc.
Topography
Topographic data including surveys, external levels, geotechnical

reports
Fixtures and Fittings
Figure 5: Discipline Codes
18.7
LAYER IDENTIFICATION CONVENTION

A typical layer reference is F220G, the layer name for Internal Wall
Partition. Although layer names are not mandatory under BS 1192 or
CI/SfB Standard, the University prefer layer names to be included. Viz.
A-INTERNAL WALL PARTITION-G.
The reason behind this convention is to assist operatives who are
not familiar with the various standard classifications to be able to
quickly find the information they require. This also correlates to the
BS1192 Descriptive convention used by Architectural Desktop. Where
204
DESIGN GUIDE
layer names are used then the description must be base on the CI/SfB
reference name. See Appendix B.
18.8
LAYER CONTENT
Typically layering shall be such that all items can be easily identified
and turned on/off, purged etc. Room numbers and/or room names are
useful to other disciplines and should be capable of being retained
visible once other text has been turned off. They should be stored in
the space layout drawing.
18.8.1
Scale and Layouts

Drawings shall be drawn at full size in model space at 1:1.
When layouts are configured ready for plotting, the title block in paper
space shall include the scale to which the Layout has been configured.
If it is necessary for the same drawing to be plotted at different scales,
a separate Layout should be configured, labelled and retained for each
plot scale.
Drawings issued to the University for comment, approval etc. shall be
accompanied by a Plot Style file.
18.9
ROOM NUMBERING SYSTEMS
18.9.1
Rationale
The rationale of the numbering system is that every unique space
within the University must have a unique identifier. To achieve this the
system must be capable of identifying spaces based on the building,
floor and room. The system is based on the assumption that every
space that can be walked into must have a room number. Additionally
every other space which occupies internal building area must have a
unique identifier.
18.9.2
Ownership
To ensure data integrity and numbering consistency room numbers are
owned by the Estates & Buildings Division. No school or division may
change or update room numbering in an area without the express
permission of the Estates & Buildings Division. Requests for a room
number change should be made to the Estates & Buildings Division in
writing or via email to space@uea.ac.uk .
18.9.3
Room Numbering Format

Building Number: 25/0.08
The unique building number must prefix every room number. Building
numbers are issued by the Estates & Buildings Division IT/CAD
205
DESIGN GUIDE
Manager, a definitive list may be obtained from the Estates & Buildings
Division web site or via email to space@uea.ac.uk .
Floor Number: 25/0.08

Each floor in a building has a floor reference. Floor 0 is generally the
external walkway or for non-walkway attached buildings the entry level.
Floors are numbered sequentially and are prefixed with a 0 see Fig
4.
Room Number: 25/0.08
The room number is used to identify each unique space within a floor
level. A space is numbered at floor slab level and is valid up to the
ceiling of the space. Thus an atrium, void or multiple floor space would
only be numbered at floor level.
Various types of space use different numbering formats as defined
below with the exception of some older residential buildings that are
dealt with under Exceptions below.
18.9.4
Standard Rooms
Definition
A room is defined as any space that can be walked into.
Numbering Format
Rooms are numbered numerically with an optional alpha suffix.
Allocation Scheme
Rooms should be numbered in a clockwise fashion beginning with the
first room to the left of the main entrance to the building.
Rooms only accessible via another room should use the main room
number with an uppercase alpha suffix.
Walk-in cupboards should use the main room number with an
uppercase alpha suffix.
Where rooms are divided additional numbers may be generated by
adding an uppercase alpha suffix.
Examples
1/0.01, 3/01.23A
18.9.5
Stairs
Definition
Any feature that contains treads and risers from the base of the first
riser to the top nosing, including intermediate landings, between floor
levels.
206
DESIGN GUIDE
Floor 2
Floor 1
Floor 0
100/0.S T01
100/1.S T01
NumberNumbering Format
Stairs are numbered sequentially and are prefixed with the ST
mnemonic.
Allocation Scheme
Stairs should be numbered in a clockwise fashion beginning with the
first stair to the left of the main entrance to the building.
Numbers should be retained for a whole stair case.
Example
25/0.ST01
18.9.6
Corridors
Definition
Any space which is used as a dedicated access route, landing or fire
escape route through an open plan area.
Allocation Scheme
Corridors should be numbered in a clockwise fashion beginning with
the first corridor inside of the main entrance to the building.
If possible corridors that represent landings at the top of stairs should
use the same number as the stair, i.e landing at top of 100/0.ST01
should be numbered 100/1.CD01
Numbering Format
Corridor numbers are prefixed with the CD mnemonic.
18.9.7
Lift Shafts
Definition
Any space that is fitted with a device to enable people or goods to
traverse floors without the use of stairs.
207
DESIGN GUIDE
Numbering Format
Since lift shafts rarely start at or finish at a defined floor slab level these
are the only spaces which do not contain a floor level.
Lift shaft numbers are prefixed with the LS mnemonic.
Allocation Scheme
Lift shafts should be numbered in a clockwise fashion beginning with
the first lift shaft inside of the main entrance to the building.
Example
3/LS01
18.9.8
Service Risers
Definition
Any space which is used to enable services to traverse floor levels.
Service risers may not be large enough to walk into but should still be
numbered as discreet spaces.
Numbering Format
Service Riser numbers are prefixed with the RS mnemonic.
Allocation Scheme
Service Risers should be numbered in a clockwise fashion beginning
with the first service riser inside of the main entrance to the building.
Where possible consistent numbers should be used for a riser over its
complete height, i.e. 3/0.RS01, 3/1.RS01 on each floor respectively.
Example
3/0.RS01
18.10
LINE STYLE AND LINE COLOURS

All lines shall be drawn in the default mode to the same thickness.
Polylines shall not be used unless for presentation purposes or as
closed polylines to denote useable space in space management
drawings, building outlines, etc.
The default line weight shall be:
A0
0.35
A1
0.35
A3
0.20
Line colour shall be set By Layer and the line style shall be selected
by operator to suit the particular subject matter. Unless there are any
special requirements, the line/layer colours shall be set in accordance
with the plotting details shown in Figure 7.
208
DESIGN GUIDE
Pen No.
Pen Colour
A3 & A4 Plots
A0 & A1 Plots
Red
0.5
0.3
Yellow
0.15
0.1
Green
0.35
0.2
Blue
0.4
0.2
Cyan
0.25
0.15
Magenta
0.7
0.35
Black
0.35
0.2
Dark Grey
0.18
0.1
Light Grey
0.1
0.05
10
Red
0.1
0.05
Figure 7: Plot File Settings
18.11
SPACE LAYOUT STRUCTURING AND LAYERING

Creation of space drawing:
Space drawings consist of a closed Polyline to show net internal floor
area of space i.e. room, corridor, riser, lift, plant room etc. The Polyline
should be on layer F802G. The room numbers should be on layer
F802T. For further details on layering, refer to layering convention for
CAD (see Appendix B).
18.12
Item No
SITE LEVELS SURVEY INFORMATION

REQUIRED
Description
1.
Grid aligned to Ordnance Survey Map national grid with Eastings and Northings.
2.
All data drawn at 1:1 scale.
3.
Create all drawings with Autodesk ADT.
4.
All layering in drawings to BS 1192 Part 5.
5.
All levels to be 3D referenced from UEA benchmark datum point.

Mark positions of all featured objects e.g. lamp posts, sign posts, manholes,
buildings, trees etc.
6.
Appendix A Building Numbering
209
DESIGN GUIDE
Area
Code Number
Site
Buildings
Security Lodge
Registry & Council House
Arts
Chemistry
Science Building - Environmental
Biology Building
Sainsbury Centre and Crescent Wing
CRU Building
EDU/SYS
10
Queens Building
11
Elizabeth Fry Building
12
Computing Centre
13
Lecture Theatres
14
Library
15
Chaplaincy
16
Restaurant
17
Union House
18
Shopping Centre
19
Dean of Students
20
Student Counselling
21
Music Centre
22
Careers Centre
23
Congregation Hall
24
Drama Studio
25
Maintenance Building
26
Chemistry Store
27
Solvent Store
28
Health Centre
31
Tractor Store
33
Sports Park
34
ENV Non Magnetic Lab
35
Colney Lane Pavilion
36
Dev Farm
37
Electrical Substation Elizabeth Fry
38
Electrical Substation Sciences
39
Electrical Substation Waveney Terrace
Location
Site
210
DESIGN GUIDE
Area
Residences
Code Number
Location
40
Earlham Hall
41
Earlham Lodge
42
Audio Visual Services & TV Studio
43
Medical School
44
ZICER Building
45
Islamic Meeting Room
47
BMRC
48
Library Extension
49
Health and Community Centre
53
Blackdale Building
101
Orwell Close
102
Wolfson Close
103
Nelson Court
104
Suffolk Walk
105
Suffolk Terrace
106
Norfolk Terrace
107
Constable Terrace
109
Village - Hawthorn
110
Village - Willow
111
Village - Pine
112
Village Close (Block E)
113
Village Close (Block D)
114
Village - Elm
115
Village Close (Block F)
116
Village Close (Block G)
117
Village - Yew
118
Village - Beech
119
Village Courtyard B
120
Village Courtyard A
121
Village - Larch
122
Village - Oak
123
Village - Ash
125
Colman House Block F
126
Colman House Block G
127
Browne House
128
Kett House
129
Victory House
211
DESIGN GUIDE
Area
Off Site
Site
Code Number
Location
130
Paston House
132
Britten House
200
Weybourne
202
Woodhall
502
Mary Chapman Court
204
Hall Farm Great Melton
205
Waterfront
209
Edith Cavell Building
300
Car Parks
301
Roads
302
Entrance Points
303
Paths & Walkways
304
Grounds Areas
401
Chancellors Drive Annex
Appendix B Typical Simplified Services Layering

Codes and Description
(Based upon BS 1192 and Cl/SfB Table 1)
212
DESIGN GUIDE
* Prefix letters
A to denote Architectural Drawing data

F to denote Facility Drawing detail
Z to denote General (non disciplinary)
# Suffix letters
G to denote Graphics
T to denote Text
H to denote Hatch & other highlighted detail
Layer
No
*000#
*010#
*020#
*030#
*031#
*032#
Description
Colour
*033#
*034#
*035#
*040#
*050#
REGULAR (eg brick grid)

CEILING
SURVEY
ELEVATIONS (Presentation drawings only)
SECTIONS
*100#
*110#
*130#
*160#
GROUND SUBSTRUCTURE - General

GROUNDWORK - General
FLOOR BEDS - General
FOUNDATIONS General
*200#
*210#
*220#
*230#
*240#
*270#
*280#
STRUCTURE, PRIMARY ELEMENTS, CARCASS General

EXTERNAL WALLS General
INTERNAL WALLS General
FLOORS General
STAIRS GENERAL
ROOFS - General
BUILDING FRAMES General
*300#
*314#
*315#
*324#
*325#
*330#
*340#
*350#
*370#
SECONDARY ELEMENTS
EXTERNAL WINDOWS
EXTERNAL DOORS
INTERNAL WINDOWS
INTERNAL DOORS
FLOOR COMPLETIONS, SECONDARY ELEMENTS General
STAIR BALUSTRADES, HANDRAILS General
CEILINGS General
ROOF COMPLETIONS General
*400#
*410#
*420#
*430#
FINISHES TO THE STRUCTURE General

EXTERNAL WALL FINISHES General
INTERNAL WALL FINISHES - General
FLOOR FINISHES General
BLOCK INSERTION
DRAWING SHEET
DRAWING FRAME
GRIDS
SETTING OUT
STRUCTURAL
213
DESIGN GUIDE
Line
Type
*440#
*450#
*470#
STAIR FINISHES General

CEILING FINISHES General
ROOF FINISHES General
*500#
*520#
*530#
*540#
*550#
*560#
*570#
*580#
*590#
SERVICES General
WASTE DISPOSAL, DRAINAGE General
WATER AND LIQUID SUPPLY General
GAS SUPPLY General
SPACE COOLING, REFRIGERATION General
SPACE HEATING General
VENTILATION General
PUBLIC HEALTH AND RAW WATER
PARTS, ACCESSORIES TO PIPED, DUCTED SERVICES General
*600#
*610#
*620#
*630#
*640#
*650#
*660#
*670#
SERVICES, MAINLY ELECTRICAL General

ELECTRICAL SUPPLY General
POWER SUPPLY General
LIGHTING General
COMMUNICATIONS General
TELECOMMUNICATIONS
TRANSPORT General
FIRE SYSTEMS General
*700#
*730#
*740#
*760#
FITTINGS AND FURNITURE General

KITCHEN FITTINGS General
SANITARY FITTINGS General
STORAGE FITTINGS General
*900#
*901#
*902#
*903#
*904#
*907#
*910#
*911#
*912#
*913#
*917#
*918#
*920#
*930#
*940#
*941#
*942#
*943#
*944#
*945#
EXTERNAL WORKS General

NORTH POINT, SCALES, TITLE BLOCKS
MATCHLINES
NOTES
HATCH PATTERNS
SECTION DRAWINGS
SITE INFORMATION
BOUNDARY LINES
BEARING AND DISTANCE LABELS
EASEMENTS, RIGHTS-OF-WAY, SETBACKS
EXISTING BUILDINGS
PROPOSED BUILDINGS
SURVEY INFORMATION
LAND DRAINAGE
LANDSCAPING
EXISTING TREES
PROPOSED TREES
TREES TO BE REMOVED
SHRUBS
GROUND COVER
214
DESIGN GUIDE
*946#
*950#
*951#
*952#
*953#
*954#
*955#
*956#
*957#
*958#
*960#
*961#
*962#
*963#
*964#
*965#
*966#
*967#
*968#
*970#
*980#
*990#
GRASS AND LAWNS

ROADS, PAVING, CAR PARKING
ROAD CENTRE-LINES
KERBS
PARKING BAYS
TRAFFIC ISLANDS, ROUNDABOUTS
DISABLED RAMPS, SIGNS
PATHS
PAVEMENTS
ROADS
SERVICES AND UTLITIES
WATER MAIN
SEWER SYSTEMS
STORM SEWERS
GAS MAIN
ELECTRICITY MAIN
LIGHTING MAIN
COMMUNICATIONS, TELECOM, CABLING MAIN
FIRE SERVICES MAIN
HARDSCAPE
SPECIAL LANDSCAPING
ENVIRONMENTAL
Appendix C As Built Record Data Requirements

As Built Drawings, drawings in Autodesk ADT .DWG format, both paper and
electronic copies required
Discipline
Building
215
DESIGN GUIDE
LOCATION
Site Plan
External landscape and planting details and finished levels
Incoming services. Refer to Site Services
--
Elevations and Sections
Building outlines. Extensions, new building
Paths, roadways, raised walkways
Retro-drawings for approval
Site levels survey. Refer to Requirements
Structural sections details
BUILDING STRUCTURE
Floor details and loadings
Roof details and loadings
Wall details and loadings
Foundation loadings and piling details
Stairs details and loadings
Building structural frame details and loadings
Design principles
Building control calculations
SITE SERVICES
Data including cable/fibre size/type/route/no.off cables/cores/% full encasement
Telephone including cable/size/ type/route/ no.off cables/cores/% full encasement
CCTV including cable/size/ type/route/ no.off cables/cores/% full encasement
Foul water/mhc level/invert levels/capacity and size/flow rate
Surface water/mhc level/invert level/capacity and size/flow rate
Mains water/mhc level/pipe size/depth/IV locations/flow rate/pressure drop
Fire Hydrants/mhc level/pipe size/depth/IV locations/flow rate/pressure drop
Lightning Protection
External Lighting/Luminaire type/supply/cable size/route
District heating/mhc level/thermal loading/flow data/IV locations/pressure drop
216
DESIGN GUIDE
District cooling/mhc level/thermal loading/flow data/IV locations/pressure drop
11Kv./Full loading details/transformer/switchgear/cable size/depth and route
415v./Cable size/depth and route
Fire alarms including cable/fibre size/type/route/no.off cables/cores/% full encasement
Gas/mhc level/pipe size/depth/IV locations/flow rate/pressure drop
BMS Internet and LAN/Full schematics of wiring and all other control details
Communication ducts
LAYOUTS
All levels Room layouts
Room numbers and usage
Fixtures and fittings/furniture
Finish schedules/internal/external/floor/ceiling
Furniture schedules/internal
MECHANICAL AND PIPED SERVICES (internal)

Chilled water/full design details/schematics
Cooling water/full design details/schematics
Air handling Supply & Extract/dampers/access panels/full design details/schematics
Duct extraction/fume cupboards full design details/schematics
Internal drainage/full design details/capacities
Cold water supply/full design details/schematics
Water tank/full design details
Hot water supply/full design details/schematics
Gas supply/full design details/schematics
Compressed air supply/full design details/schematics
Special gases/full design details/schematics
Heating flow & return/thermal load/capacities
Schematics of all pipework/ductwork systems
Pressurised systems/full design details/schematics
MECHANICAL EQUIPMENT (internal/external)

Plant/full design details/schematics
Lifts/full design details/schematics
Locks schedule
217
DESIGN GUIDE
Maintenance access arrangement details/roof/window etc.
FIRE SYSTEMS (internal)

Fire alarms/full design details/schematics
Signage/full details
Fire compartment zoning/full details/schematics
Fire doors/full details/schematics
Fire precautions full details and schematics
FIRE MECHANICAL SYSTEMS (internal)

Dampers/full details
SPECIAL SYSTEMS
Cathodic Protection/full design details/schematics
Treated Water supply/full design details/schematics
Security Systems/full design details/schematics
Steam supply/full design details/schematics
E
M
E
M
Public address/intercom/full design details/schematics
Cardax access control
ELECTRICAL SERVICES (internal)

Distribution boards/single or 3 phase
Cable trays/routes
Trunking/conduit and sizes
Lighting/small power
Electrical/data/telephones
Plant/equipment
Audio visual services
Design lighting levels (lux) for each area
Schematics
Emergency lighting/numbering
Key switch locations/integral or standalone
Sub main cables/sizes/single or three phase
Cable type eg 6242Y or singles in conduit
Certification
Type of lighting
Design calculations/volt drop/earth loops/cable lengths/size etc
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
218
DESIGN GUIDE
Section 20
Cleaning
DESIGN GUIDE
2010 Edition
219
DESIGN GUIDE
Below are details, specifications and supplies for all new building
projects:
20.1
20.2
Initial building set up fee for equipment to be incorporated in project

costing.
If possible to be involved in the choosing of colour and material for all
floor coverings.
20.3
Bin storage areas accessible from the main roads.
20.4
All toilets to have hand driers installed.
20.5
20.6
20.7
20.8
20.9
20.10
20.11
20.12
20.13
20.14
Toilet to be of an expectable size to incorporate sanitary units without

restricting the toilet seat.
Paper towels will not be supplied unless they are paid for by the
building or by special request, for which a letter is needed requesting
and giving reason in October in the year before the completion of
project.
Keys ready to be issued to us on hand over of the building.
Builders clean to be monitored to make sure no harmful chemicals or
equipment is used which could damage floor, walls and fitting.
Cleaning cupboards should be of an expectable size (5ft wide x 6ft
deep) to incorporate equipment and stores for each floor.
All cleaners cupboards to be shelved out above the sink and both
sides, with adjustable shelving from floor (16in).
All cleaners cupboards to have a deep sink as per Standard in all
cupboards.
All cleaners cupboards to have electric points for charging battery
operated equipment as unable to leave in an unlocked area due to
health and safety.
Toilet rolls and holders are Standard for all UEA areas and supplied by
us.
Soap and dispensers are Standard for all UEA areas and supplied by
us.
220
DESIGN GUIDE

1.147712!design Guide Complete 2010 Edition PDF

Caricato da

Informazioni sul documento

Descrizione originale:

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

1.147712!design Guide Complete 2010 Edition PDF

Caricato da

Copyright:

Formati disponibili

DESIGN

Estates and Buildings Division

Locks & Keys

Grounds & Landscaping

11 Construction(Design & Management)154

Estates and Buildings Division

Serving the University Community

Serving the University Community

HIGH VOLTAGE SYSTEMS

LOW VOLTAGE SYSTEMS

Low Voltage Distribution Panels

Estates and Buildings Division

Serving the University Community

Estates and Buildings Division

Serving the University Community

Estates and Buildings Division

Serving the University Community

Estates and Buildings Division

Serving the University Community

HIGH VOLTAGE SYSTEMS

be suitably dimensioned to allow free movement around

Equipment to be provided within each sub-station:

Key Cabinet containing safety padlocks.

Estates and Buildings Division

Serving the University Community

See Technical Index below:

The application of the fuse links to 11kV and 6.6

Requirements for 12 kV distribution metal

Non-extensible ring main equipments.

Specification for high-voltage busbars and

Guide to high-voltage testing techniques.

BS EN 60060-2: 1995 High voltage test techniques measuring systems

(Soon to be replaced by)

Serving the University Community

Fuses for voltages exceeding 1000V a.c.

Specification for a.c. metal-enclosed switchgear

Specification for alternating current

Specification for high-voltage alternating-current

Specification for high-voltage switches.

Specification for low-voltage switchgear and

Low-voltage switchgear and control gear

Measuring relays and protective equipment.

Vibrating shock, bump and seismic tests on

Vibration tests (sinusoidal).

Shock and bump tests.

Electrical disturbance tests for measuring

Electrostatic discharge tests.

Specification for low-voltage switchgear and

Specification for type-tested and partially typetested assemblies.

Particular requirements for busbar trunking

Estates and Buildings Division

Serving the University Community

Specification for degrees of protection provided

Code of practice for the maintenance of electrical

Code of practice for earthing.

The application of fuse links to 11 kV and 6.6

35-1 : 1985 Issue 4

Distribution transformers (from 16 kVA to 1000

Specification for unused mineral insulating oils

Specification for cable boxes for transformers

Specification for nickel-iron transformer and

Isolating transformers and safety isolating