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Annexure A.
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WESTERN RAILWAY

No.E (SBF)1075/14/3/2014-15

Headquarter Office,
Churchgate,
Mumbai-400 020.
Date: 16/09/2014

All Concerned.
Sub: SBF - Scholarships to the Children of Non-Gazetted
Railway employees for the Year 2014-2015

Professional education.

For Technical /

************
A Notification for Scholarship to the children of Non-Gazetted Railway employees
undergoing education in various technical and professional Courses during the year
2014-2015 is enclosed herewith for your information for giving vide publicity among
the staff of your Division/Workshop/Units.
The instructions contained in the enclosed Notification may be followed. The
applications as per prescribed format in Annexure A & attested copies of passing mark
sheets only be entertained. No applications in other than prescribed format are
entertained. The employee should be asked to fill up all columns in the format of
application before it is accepted. In case of any doubt, the same may be got clarified
and the employees be guided to fill up the forms correctly by SBF section/Welfare
section of division/workshop. The employees may be asked to submit the
applications in duplicate. Any doubt in the courses, may be sent to HQ office
separately with the recommendation of the Local SBF Committee in the same proforma
without indicating the amount.
The last date of receipt of application by Divisions/Workshops/Unit will be
10.02.2015. Applications received from employees, should be scrutinized by dealing
inspector/clerk of SBF section of the division/workshops. The applications may be
submitted to Local SBF Committee. The recommendation of Local SBF Committee with
one copy of the application of those cases recommended should be forwarded to
Dy.CPO (W) HQ Office-CCG before 20.02.2015. Incomplete application should not be
sent to this office i.e. without mark sheet etc. A copy of statement should be sent
to this office in triplicate i.e. one original and two copies of Xerox.
The application received by Divns. /Units should be considered every month and
the cases recommended for scholarship etc. by the committee be forwarded to HQ
Office month wise immediately. Division should not wait to accumulate the
applications.
Only list of those employees whose Grade Pay is above Rs.2400/- and upto
Rs.4200/-, for male and girl child, GP upto Rs.2400/- for girl child and GR upto
Rs.2400 for male child may be sent to this office under this Notification in the
enclosed statement course- wise separately.
EnclAs above (English)

Sd/Dr.(Mrs) Sanghmitra
Dy. CPO (W) &
Secretary CSBF Committee.

Note: Last date of submission of application must be strictly adhered to.

WESTERN RAILWAY
Headquarter Office,
Churchgate,
Mumbai-400 020.
No.E (SBF) 1075/14/3/2014-15

Date:

16/09/2014

NOTIFICATION
Application for grant of SCHOLARSHIP to the children of Non- Gazetted
Railway employees for the Year 2014-2015 for technical and professional course .
------------Scholarships for higher studies is admissible to the ward of all Non Gazetted
Railway employees whose grade pay is above Rs.1800/-.
Re-employed employees after superannuation and employees of non Railway
department on deputation to Railway department are not eligible for this Scheme.
However, Canteen staff (Statutory/Non Statutory) are eligible.
Separate application may be submitted for each child studying in various courses.
Technical education includes training in INS Rajendra ship, Marine Engineering course
conducted by Director General of Shipping.

A)
1)
2)
3)
B)

Sr.No.
1.

2.

3.

(C)
(D)
(E)
(F)
(G)
H)
(I)

(J)

HEAD/ACTIVITY
Education: Scholarship for Higher
Technical/Professional education
for wards of staff in grade pay of
above Rs.2400/- and up
to
Rs.4200/- @ Rs.1500/- p.m.
Scholarship
for
higher
technical/professional education
of Girl children of staff in GP up to
Rs.2400 @ Rs.1500/- pm.
Scholarship
for
higher
technical/professional education
of male children of staff in GP up
to Rs.2400/- @ Rs.1500/- p.m.

SCOPE
For railway wards of employees in
GP of above Rs.2400/- and up to
Rs.4200/pursuing
higher
technical/professional education
Scholarship for pursuing technical
/professional diploma/degree for
girl children of railway employees
in GP up to Rs.2400/Scholarship for pursuing technical
professional diploma/degree for
male children of railway employees
in GP up to Rs.2400/-

The Scholarship will be admissible to only those students pursuing higher

technical/professional education.
The eligibility criteria for scholarship for continual study will be passing in the first
attempt.
Those who are doing Diploma after 10th Std., they will not be eligible for scholarship for
first two years, if any reimbursement of tuition fee etc. is received from Railway
revenue. However, for 3rd year study, scholarship shall be admissible.
There will be no rider of securing 60% marks in HSC, for the purpose of
granting scholarship for seeking admission for technical and professional
educational courses.
The above scholarships will be admissible to students who are undergoing studies at
institutions affiliated to Universities.
The wards of Railway employees who are accommodated in subsidized Rly.hostels has to
pay full messing charges if they are getting Scholarship from Staff Benefit Fund.
Copies
of
the
Mark
Sheets
of
last
examinations
indicating
Percentage of marks secured by the student duly attested by school/collage
Authorities or by Gazetted officer, along with Application Form. Applications
without attested copies of Mark Sheet will not be accepted.
Scholarship once given will continue till the completion of the said courses for which
Scholarship is granted if the employee & spouse (in case of death of
employee) apply
for the same. However, when the employee resigns from the service scholarship to the
ward will not be renewed.

(K)
(L)

(M)

(N)

The employees promoted to Gazetted cadre, the scholarship if any granted to their ward
while they were in Group 'C' will be discontinued.
Staff getting scholarship from any other sources, such as WRWSSC, National merit
award etc, should mention the amount received by them so that committee can decide
whether such cases to be considered or otherwise. However if the scholarship amount
received from other sources is lesser than the grant of SBF, the committee can decide
whether the balance amount in such cases is to be sanctioned or not.
Application in duplicate in prescribed Performa with Annexure "A" duly signed
by the head of the Institution concerned and attested copy of the mark sheets
duly signed by the forwarding officer should be sent to respective
Division/Workshop/Unit.
Applications pending due to want of Annexure or mark sheet should not sent to
this office till completion. After getting required documents
same should be
put up before LSBF Committee for recommendation in prescribed proforma
without which same will not be put up before CSBF Committee for sanction
IMPORTANT NOTE

The staff Benefit Fund committee reserves the right to reject any claim.
1) Applications received late will be considered on merit by CSBF Committee
2) The name and designation of the officer signing the endorsement at the end of application form
should be indicated with rubber stamp of the office thereon.
3) Controlling officer, after carefully scrutinizing the applications should forward Only HARD
COPIES of Typed Statement duly recommended by local SBF Committee to this office. One copy
of the application whose cases have been recommended by the Local SBF Committee be kept
with division/workshop/unit for record.
4) Advance copy of application directly received from the employee will not be entertained.
5) All Personnel Inspector and Supervisory staff should give wide publicity to this notification and
ensure that SC/ST employees take benefit from the scheme. The S&WLI should ensure that
the applications are complete in all respect including Annexure A.
6) The application received by Divn. /Unit should be considered every month and the cases
recommended for scholarship etc. by the committee be forwarded to HQ Office month wise with
covering letter indicating no. of Girl Child, Male Child, Community & amount Division should not
wait to accumulate the applications till last date of submission to Headquarter Office,
Churchgate. Incomplete applications should not be sent to HQ
7) There will be two separate Performa one for courses mentioned in notification & another for the
courses not mentioned in notification for which amount will be decided by CSBF Committee.
8) In the case of result declared late by universities, the employee may submit application in time
and copy of mark sheets should be submitted immediately after the result. Only after receipt of
mark sheet, application should be forwarded to Headquarter Office with recommendation of
Local SBF Committee in prescribed Performa.
9) Two separate statements should be sent to this office one statement of girl children & One for
male children in triplicate.
10) Division/Workshop should ensure that there is no duplicate payment in any case. In case of
duplicate payment dealing clerk/inspector of concerned division/Workshop will be held
responsible.
Encl.: Copy of application, Annexure A
& Three copies of Statements

Sd/Dr.(Mrs.)Sanghmitra
Dy CPO (W) &
Secretary CSBF Committee


APPLICATION FORM - SCHOLARSHIPS FOR THE YEAR 2014- 2015 FOR HIGHER
TECHNICAL/PROFESSIONAL EDUCATION FOR WARDS (MALE / GIRL) OF STAFF
IN GRADE PAY UPTO 2400

OR

ABOVE G.P. 2400 TO UP TO G.P.4200.

Section A1) Name of the employee _______________________________________________________

(in BLOCK LETTERS)
2) Designation ___________________________ PF No ________________________________
3) Department___________________Station of working_______________________________
4) Working under____________________Pay bill _____________ Unit No_________________
5) Pay sheet preparing Unit________________________________________________________
6) Name of Division/Unit/ PU / : - ADI DIVISION _____
7) Pay band________________________________ Grade Pay___________________________
8) Whether placed higher grade Pay under MACP Scheme, Yes / No_________
9) If yes, w.e.f._________________________
10) Whether belongs to SC/ST/OBC/GEN/___________________________________________
Section B

(Detailed particulars in whose favour application is made)

1) Name of the Girl / Male child _________________________________________________

(in BLOCK LETTERS)
2) Name of college/Institute where admitted_________________________________________
__________________________________________________________________________
3) Total duration of course_______________Years_______________Semesters____________
4) Name of the course__________________________________________________________
5) Stage of study during 2014_15__________________________________________________
6) Name of Technical Degree/Diploma certificate awarded on completion of course by
University_________________________________________________________________
7) Whether it is Degree/Post graduate/Diploma Course ________________________________
8) Whether admitted in Railway subsidized hostel ____________________________________
9) If yes the name of the hostel ___________________________________________________
10) Name of College/Institute attended last year ______________________________________
11) Name of last exam passed_____________________________________________________
12) Total marks obtained _____________________Out of ______________________________
(In case of Semester system, please mention marks of each semester separately)
Semester _______ Total marks obtained ______________Out of_____________
Semester _______ Total marks obtained ______________Out of_____________
13) Percentage of marks________________________________________________________
14) Whether result declared passed in all Semester/Annual Exam.____________________
Note i) Copy of passing mark sheet attested by School/College authority or Gazatted Officer.
ii) In the event of ward being given scholarship; full messing charges are liable to be
recovered by the Railways.
(P.T.O)

iii) Have you applied for scholarship or Merit scholarship for this student from College /State/
WRWSSC
iv) If the candidate already getting scholarship from any other source, if so give full details
mentioning the amount of scholarship per annum_______________________________
v) Amount of scholarship received in the past for this candidate Year 13-14 ____________
vi) If the scholarship is sanctioned by WRWSSC then remit the scholarship received by SBF to
RSBF Head No 00812109____________________

In case of Semester system, please mention marks of each semester separately

or otherwise final marks to be indicated.
Certified that the information given by me is correct. In the event of any irregularity or
concealment of fact, I will render myself liable for DAR action and refund the scholarship if
sanctioned& received.
ENCL:
1) Attested copy of Passing mark sheet of last exam passed. (Both the Semesters / annual mark
sheets whichever is applicable).
2) Attested Xerox copy of latest Pay Slip for Pay Band reference.
Auto phone No______________ Mobile Phone No. of Employee ___________________

Signature / thumb impression of employee

Sign of forwarding unit In-charge

Name

(Thumb impression to be attested by

Forwarding in charge with name designation
& seal).

Designation
Date & Office Seal

NOTE:- It is certified that all above particulars of the employee are verified by me and
found correct & employee has attached all required documents as per check list.

Signature of dealing SBF clerk/ Inspector.

Signature of concern Personnel Officer

Name

Name

Vinodkumar Jethva

Designation

OS

Designation

Division/Unit

ADI

Division/Units

Date
Office seal

Date

FOR TECHNICAL / PROFESSIONAL EDUCATION ONLY

Annexure A
FORM TO BE CERTIFIED BY HEAD OF INSTITUTION / COLLEGE FOR
CLAIMING SCHOLARSHIP FOR GIRL / MALE CHILD OF
WESTERN RAILWAY EMPLOYEES
(NoteAlteration in the proforma will lead to rejection)
Certified that Miss/Master____________________________daughter/son of
Shri/Smt_______________________________________ is bonafied student
of this collage/institute and the examinations are conducted by the
University/Board of_______________________________________
This is full time course and not part time or correspondence course.
Other particulars of course ________________________________________
Name of course in full ____________________________________________
Date of admission _______________________________________________
Stage of study for the year 2014-15 _________________________________
Academic session for the year 2014-15 starts from___________to_________
Whether availing free ship from any other sources______________________
Whether in receipt of scholarship / stipend or any other monetary benefit from
collage/institute _________________________________________________
If so then amount received per annum_______________________________
It is certified that all above particulars of above GIRL/MALE student
are verified by collage Authorities and found correct.

Signature of the Head of Institute/Collage

Name____________________________
Designation_______________________
Date _______________
Place _______________

Seal

CHECK LIST FOR NEW SCHOLARSHIP

a) No rider for any of the courses as indicated in the Notification.
b) In case of Grade / Point system in mark sheets College Authority has to certify the
percentage of marks in Annexure A without which application will not be
considered.
c) Employee has to submit all required attested copies of passing mark sheet with
application, without which case will not be considered Copies of the following
mark sheets are to be submitted
d) In case of Semester system, please enclose mark sheet of both the semester.

Stage of study
Ist year
IInd year
IIIrd year
IV th year
Vth year

Mark sheets to be produced

HSC/SSC/Graduation course on basis of which admission is sought
I&II Semester mark sheets/annual mark sheet of Ist year
III&IV semesters mark sheets/Annual mark sheet of IInd year
V&VI semesters mark sheets/Annual mark sheet of III year
VII&VIII semesters mark sheets/Annual mark sheet of IV year
-----------------------