PowerPoint 2003 For IGCSE ICT

PowerPoint 2003
Copyright 2009 Steve Copley
www.igcseict.info
This work is licensed under the Creative Commons

Attribution Non-Commercial 3.0 License
To view a copy of this license, visit

http://creativecommons.org/licenses/by-nc/3.0/
1 PowerPoint Interface Features
1.1 Different Slide Views 5
1.2 Right Side Task Panes 7
2 Creating a Presentation
2.1 Importing Text to Create Slides 9
2.2 Manually Creating New Slides 11
2.3 Copying Slides to Make New Slides 12
3 Editing the Master Slide
3.1 Opening and Closing the Master Slide 14
3.2 Adding / Removing Master Slide Features 15
3.3 Displaying Slide Numbers and/or Dates on Every Slide 17
3.4 Changing the Background Colour of the Master Slide 19
3.5 Adding a Coloured Block to the Background of the Master Slide 20
3.6 Adding Coloured Lines to the Master Slide 22
3.7 Positioning / Resizing Items on the Master Slide 24
3.8 Changing the Style of Text on the Master Slide 25
3.9 Adding a Heading to the Master Slide so that it Appears on Every Slide 27
3.10 Adding an Image / Logo to the Master Slide so that it Appears on Every
Slide 29
4 Changing the Layout of Slides
4.1 Opening the Slide Layout Pane 32
4.2 Selecting a Suitable Layout for a Slide 33
5 Adding Content to Slides
5.1 Adding Text to a Slide 36
5.2 Adding an Image to a Slide 38
5.3 Adding a Chart to a Slide 40
5.4 Adding Presenter Notes to a Slide 42

6 Animating Items on Slides
6.1 Adding Animations to Slide Items 44
6.2 Showing Evidence of Slide Animations 46
7 Changing the Transistions Between Slides
7.1 Setting Slide Transitions 48
7.2 Showing Evidence of Slide Transitions 50
8 Printing Slides and Handouts
8.1 Printing Slides 52
8.2 Printing Handouts 54
8.3 Printing Presenter Notes 55
8.4 Printing a Presentation Outline 56

PowerPoint Interface
Features
PowerPoint 2003 - 4 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Different Slide Views
This lesson will show you how to change how your slideshow is viewed
Select the type of view from the View menu
Click the View menu, then select:
• Normal to see the slide design view

• Slide Sorter to see an overview of all slides
• Slide Show to view your slideshow
Alternatively, you can use the tiny buttons ate the

bottomp-left of the window
The Normal View
One slide is shown large so that you can edit it
A list of all slides is shown at the left side of the

window
Note: if you close the slide list by mistake, you can

re-open it by clicking the View menu, and then
Normal again

The Slide Sorter View
All of the slides are shown as small 'thumbnails'
This view makes it easy to rearrange slides, or to

select a group of slides

Right Side Task Panes
This lesson will show you how to display various Task Panes at the right side of the main
window
The Task Pane
The Task Pane is an area at the right of the

window that lets you change settings, perform
actions, etc.
Selecting different Task Panes
Different Task Panes are shown depending on

what you are doing at the time.
E.g. if you add a new slide, the Slide Layout pane

is shown
However, you can select any Task Pane by using

the menu at the top of the Task Pane

Creating a
Presentation

Importing Text to Create Slides
This lesson will show you how you can import an RTF text file to automatically create slides
What is an RTF file?
RTF stands for Rich Text Format. It is a type of

text file that can have formatting (styles, fonts,
colours, etc.)
Styles are added to the RTF file to indicate which

text should go on which slide.
Style Heading 1 will result in a new slide
When this file is imported into PowerPoint, each

line of text that has style Heading 1 will create a
new slide.
The text will be used for the title of the slide.
Style Heading 2 will result in bulleted text on a slide
When this file is imported into PowerPoint, each

line of text that has style Heading 2 will become
bulleted text on the slide.

In PowerPoint open the RTF file
From the File menu, pick Open...
In the File Open window, make sure that you pick

All Files (*.*) as the file type
Select your RTF file, then click Open
See the automatically created slides
You should see that the RTF file text has been
imported as a set of slides.
Each line of text with style Heading 1 has become

a new slide, with the Heading 2 text appearing as
bulleted text on each slide.

Manually Creating New Slides
This lesson will show you how to manually create new slides from within PowerPoint
Method 1 - Right-click in the slide list panel
In the slide list pane, right-click and select New

Slide from the pop-up menu
Method 2 - Insert from the menu
Click the Insert menu, then select New Slide
Method 3 - New Slide button on the toolbar
Click the New Slide button on the toolbar

Copying Slides to Make New Slides
This lesson will show you how to copy an existing slide to create a new slide
Select the slide that you wish to copy
Copy the slide
Either right-click and select Copy, or press Ctrl-C
Paste the slide wherever you want the new slide
Right-click where you want to put the new slide

and select Paste

Editing the Master
Slide

Opening and Closing the Master Slide
This lesson will show you how to open and close the Master Slide
Open the Master Slide
Click the View menu, select Master, and then

select Slide Master
The Master Slide is shown
The Master Slide will be displayed.
You can tell that you're viewing the Master Slide,

and not just a normal slide, because you will see
the Slide Master View toolbar (and the text
contains lots of references to 'Master'!)
Close the Master Slide
Click Close Master View on the Slide Master

View toolbar

Adding / Removing Master Slide Features
This lesson will show you how to add or remove Master Slide features, such as the slide
number, date, or footer.
Delete features that you don't need
Click a one of the Master Slide features to

highlight it, then press Delete
Only keep the features that you need
You can delete any / all of the Master Slide features
Add a missing feature (e.g. if you deleted it by mistake)
Click the Master Layout button on the Slide

Master View toolbar
The missing features will be shown next to empty tick-boxes

Tick the box of the feature that you wish to add to the
Master Slide
The missing feature will be restored

Displaying Slide Numbers and/or Dates on Every Slide
This lesson will show you how you can make every slide show a slide number and/or the date.
The Master Slide should have the correct features
Your Master Slide should have the Date Area and

a Number Area
But the date and slide number may not be shown on the normal slides
Even though the Master Slide has the correct

features, they still might not be shown on normal
slides
'Turn on' the automatic date and slide number
Click the View menu, and select Header and

Footer...

In the Header and Footer window make sure that:
- Date and Time is ticked, and Update

Automatically is selected
- Slide Number is ticked
Check the normal slides to see the date and slide numbers
Close the Master Slide and check the normal

slides.
You should see the date and slide number

displayed

Changing the Background Colour of the Master Slide
This lesson will show you how to change the background of your Master Slide
Select the Background... menu of the Master Slide
Right-click the margin of the Master Slide, then

select Background...
Note: make sure that you don't right-click one of

the dotted boxes - if you do, you will only change
the background of that box!
Select a colour for the background
In the Background window that pops up, select a

colour, then click Apply
The background colour of the whole slide should

have changed

Adding a Coloured Block to the Background of the Master
Slide
Use the Rectangle tool to draw a coloured block
Select the Rectangle tool from the Drawing toolbar
Note: if the Drawing toolbar is not visible, click the

View menu, go to Toolbars, and tick the Drawing
toolbar
Draw the rectangle where you want the coloured

block to be
Note: you are drawing on top of other items on

the Master Slide - Don't worry! You'll fix this later
Format the rectangle
Highlight the rectangle.
Select the Fill Colour tool on the Drawing toolbar
Pick a colour for your rectangle

Highlight the rectangle
Select the Line Colour tool on the Drawing

toolbar
Select No Line to turn off the rectangle's outside

line
Move the rectangle behind the other items on the Master Slide
Right-click the rectangle and select Order from

the pop-up menu
Click Send to Back
Your rectangle should now be behind all other

objects on the Master Slide

Adding Coloured Lines to the Master Slide
This lesson will show you how to add coloured lines to the Master Slide
Select the Line tool
Pick the Line tool from the Drawing toolbar
Draw the line(s) on the Master Slide
Click and drag to draw a line on the Master Slide
Change the formatting of the line
Change the Line Thickness using the button on

the Drawing toolbar

Change the Line Colour using the button on the
Drawing toolbar

Positioning / Resizing Items on the Master Slide
This lesson will show you how to position / resize items on the Master Slide
Drag the corners / edges of items to resize or move them
Any of the items on the Master Slide can be

resized or moved by dragging the 'handles' on
the corners / edges
Position all of the Master Slide objects as

instructed
Make sure that objects don't overlap
Make sure that they use the space available well,

and are not too small (especially the main Object
area)
The text in the boxes does not matter!
The text displayed in the Title Area and

AutoLayout Area is just example text. It only there
so that you can see how it looks (the style)
The actual text does not matter!
You can change this text to anything that you like

- it will not affect any of the slides
If your text area is too small for the defualt text,

just change the text

Changing the Style of Text on the Master Slide
This lesson will show you how to change the style of text on your Master Slide (e.g. the title
and bulleted list)
Highlight the box containing the text you wish to change
Click on the edge of the box that contains the text

- this will highlight the whole box
(This is quicker and easier than trying to highlight

the text itself)
Change the styling of the text
Select a font from the Font menu in the toolbar
Select a size from the Font Size menu in the

toolbar

Select a colour from the Text Colour toolbar menu
Change the alignment and/or bold, italic or

underlining using the buttons in the toolbar
Set the styling of all Master Slide items as required
You will probably be asked to set the style for:
• The title text

• The bulleted list text
• The date
• The slide number
Note: If you are asked to set the style of the

sub-title text, it is easiest to do this directly on the
title slide (normal slide 1, not the Master Slide)

Adding a Heading to the Master Slide so that it Appears on
Every Slide
This lesson will show you how to add heading text that will appear on every slide.
(Note that you can use the same technique to add your name to every slide)
Make room for the heading text
Resize / move objects to make room for the

heading text
Note: the Title text is not the same as a heading.

Every slide has a different title. We need to add a
separate heading that will be the same on every
slide
Add a textbox for the heading
Click on the Textbox button in the Drawing toolbar
Click and drag a textbox for the heading

Type in the heading text
Change the style of the heading
Set the font, font size, colour and alignment
Check that the heading is the same on every slide
Check that the heading is visible on every slide
Note: here you can see that each slide has a

different title, but all slides have the same
heading

Adding an Image / Logo to the Master Slide so that it
Appears on Every Slide
This lesson will show you how to add an image / logo to the Master Slide so that it appears on
every slide
Select the type of image that you want to use
Click the Insert menu, then select Picture
If you already have a picture saved on disk, select

From File... then locate the image file and click
Ok to insert it
Otherwise select Clip Art to search for a suitable

image
Find a suitable image
Use the Clip Art side panel to search for a

suitable image
Double-click the image you want to use to add it

to the Master Slide

Adjust the image
The image can be resized, rotated and moved

by dragging the corner / edge 'handles'
The Picture toolbar can be used to crop the

image and/or adjust the colour, brightness, etc.
Check that the image appears on every slide
You should see the image on every slide

Changing the Layout
of Slides

Opening the Slide Layout Pane
This lesson will show you how to open and access the Slide Layout pane
Open the Slide Layout pane
In the slide list, right-click the slide you wish to

change the layout of
Select Slide Layout... from the pop-up menu
The Slide Layout pane will be shown at the right

of the window
(You can close this pane by clicking the small

cross at the top-right of the pane)

Selecting a Suitable Layout for a Slide
This lesson will help you understand how to select a suitable layout for a slide using the Slide
Layout task pane
Open the Slide Layout task pane
To open the Slide Layout task pane:
• Right-click a slide and select Layout

• Pick Slide Layout from the Task Pane menu
Pick a layout from the Slide Layout task pane
This is the default layout for new slides:
• Heading on top
• Bulleted list below
(Note: the layout is based on the Master Slide)
This is the Title Slide layout, normally used for the

first slide in a presentation
• Heading in the middle

• Sub-heading below

Text layouts
Different combinations of text headings and/or

bulleted lists
Content (images, tables, charts, diagrams) layouts
Different combinations of text headings with

content area(s)
These areas can contain a range of different

content:
• images
• tables
• charts
• diagrams
Text and content layouts
Different combinations of text headings, bulleted

lists, and graphical content

Adding Content to
Slides

Adding Text to a Slide
This lesson will show you how to add text to a slide, either in the pre-defined areas, or as new
blocks of text
Adding text to pre-defined areas
Normal slides have a heading area and/or a

bulleted text area
The areas have prompts telling you that you can

add text by clicking...
... and then typing
With a bulleted list, each time you press Enter, a

new bullet is created
Adding a new block of text
Select the Textbox button from the Drawing toolbar

Click and drag to create a text box area
Type in your text
Style the textbox using the Fill Colour, Line

Colour, Text Colour, Line Thickness and Line
Type buttons on the Drawing toolbar
Or change the Font, Font Size, text alignment,

etc. from the top toolbar
The textbpx can be moved, resized and rotated

Adding an Image to a Slide
This lesson will show you how to add images to your slides, either from a saved file, or by
searching for clip art
Chose a layout for your slide that has a 'content' area
It is easier to work with a layout that is setup

ready for images
In the content area, select the type of image that you wish to add:
• Image from file (bottom-left button with mountains)

• Clip art (top-right button with person)
Or insert an image using the Insert menu
If your slide layout is already fixed, but you stil

wish to add an image, click the Insert menu,
select Picture, and then pick either Clip Art... or
From File...

Images from a file
Navigate to your saved image, select it and click

Insert
Images from Clip Art
Type in a search word or two, click Go and wait

(it can take a while for PowerPoint to find clip art
on the Internet)
Select the image that you like, and then click Ok
Adjust your image
Images can be moved, resized and rotated by

dragging the edge / corner 'handles'
Images can be cropped, have borders added,

and colour adjusted by using the Picture toolbar
(Note: if you cannot see the Picture toolbar, try

right-clicking an image and selecting Show
Picture Toolbar)

Adding a Chart to a Slide
This lesson will show you how to add a chart to a slide
PowerPoint has a built-in chart creator - but it's horrible to use!
Select a layout with a chart area
The chart creator opens up
However, it can be rather confusing to use (and

why learn another way of doing something when
you already know how to make charts in Excel?)
So don't use it!
Instead use Excel to create any charts that you need
Since you already know how to create charts in

Excel, stick to what you know

Copy and paste the chart from Excel to PowerPoint
Copy your finished chart from Excel...
... and paste it onto your PowerPoint slide

Adding Presenter Notes to a Slide
This lesson will show you how to add presenter notes to your presentation.
These notes are used by the person giving the presentation, to remind him/her what to say
Type your notes into the Notes area below each slide
Simply click in the Notes area and start typing
(Remember that these notes are a reminder of

what to say for the presenter)

Animating Items on
Slides

Adding Animations to Slide Items
This lesson will show you how to animate objects on your slides
Open the Custom Animation task pane
Right-click the object that you wish to animate,

and select Custom Animation...
The Custom Animation task pane will open at

the right of the window
Select the animation effect that you want to use
Click Add Effect
Select Entrance - you usually want objects to

appear on the slide
Select the effect that you like (there are many to

choose from)

Your animation effect should now be listed in the
Custom Animation task pane
(Note: if you make a mistake, and you want to

remove an effect, simply highlight it and press
Delete)
And you should see numbers next to the object

that will animate
The numbers 1, 2, 3, 4 show the sequence of the

animation: each bullet point will appear one-by-one
Decide how you want the animation to start
Click the Start menu and select:
• On Click (mouse icon) - the slideshow will wait

for you to click the mouse before animating the
object
• After Previous (clock icon) - the animation will
happen automatically when the slide is shown

Showing Evidence of Slide Animations
This lesson will show you how to provide evidence so that the examiners know that you have
used animations
Make all animation effects visible in the Custom Animation task pane
Groups of animations are often hidden
Click the expand arrow below the group...
... and all of the individual, numbered animations

will be shown
Take a screenshot the window showing the animation settings
Press the Print Screen (PrtScr) key on your

keyboard to take a screenshot of the window
Paste the screenshot into Word so that you can

add your name, etc.
The features that the examiners are interested in:
• The numbered object(s) - these are the things

that will animate
• The animation effects listed in the Custom
Animation task pane
• How the animations start - automatic or on
mouse click

Changing the
Transistions Between
Slides

Setting Slide Transitions
This lesson will show you how to add effects to the way slides change from one to the next (
transitions)
Open the Slide Transition task pane
Click the Slide Show menu and select Slide

Transition...
The Slide Transition task pane will open at the

right side of the window

Select the transition that you want to use
From the list of transition effects, select the one

that you like
Adjust the transition settings
In the Advance Slide section of the task pane:
• On mouse click - means the slides will change

when you click the mouse
• Automaticlly after - means the slides will
change automatically after a set time
Apply the transition effect to every slide
Click the Apply to All Slides button in the task pane

Showing Evidence of Slide Transitions
This lesson will show you how to obtain evidence that you have used slide transtions
Switch to Slide Sorter view
Click the View menu, then select Slide Sorter
Take a screenshot showing the slides and the Slide Transition task pane
Press the Print Screen (PrtScr) key on your

keyboard to take a screenshot of the window
Paste the screenshot into Word so that you can

add your name, etc.
The features that the examiners are interested in:
• The stars under each slide - these show that the

slide has a transtion
• The transition effect listed in the Slide
Transition task pane
• How the transitions start - automatic or on
mouse click

Printing Slides and
Handouts

Printing Slides
This lesson will help you print out your presentation
For all printing, use the Print Preview window
Click the File menu, then select Print Preview
The Print Preview window will open
(Always use this when priting from PowerPoint - it

makes choosing what you want to print very easy)
Use the Print What menu to select what you want to print
Click the Print What menu at the top of the Print

Preview window...

... and you will see a range of priting options
When you are ready to print, click the Print... button
Click the Print... button at the top of the Print

Preview window
Select the printing options required
Note: Most of these options will already have been

set for you by the Print Preview window (e.g. Print
What, Slides per Page, etc.)
Select the Print Range (which slides you wish to

print):
• All - print every slide in the presentation

• Slides - only print the slide numbers given
Either click Ok to print, or Preview to go back to

the Print Preview window

Printing Handouts
This lesson will show you how to print a presentation handout
Select one of the 'Handouts' from the Print What menu
Select the handout that has the number of slides

per page required
The Print Preview window will show how your

handouts will look
(In the case of the 3 slides per page handout,

room is provided for people to write notes next to
the slides)
Click the Print... button and select which slides

you wish to print

Printing Presenter Notes
This lesson will show you how to print handouts that include the presenter notes
Select Notes Pages from the Print What menu
Click the Print What menu, and select Notes

Pages
The Print Preview window will show how your

handout wil look
Each page will have one slide with the presnter

notes below
Click the Print... button and then choose which

slides to print

Printing a Presentation Outline
This lesson will show you how to print an outline of your presentation.
An outline shows only the titles and text from each slide. It is useful to get an overview of
what the presentation includes
Select Outline View from the Print What menu
Click the Print What menu, then select Outline

View
The Print Preview window will show your

presentation outline
Clcik the Print... button to print the page(s)

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PowerPoint 2003

Copyright 2009 Steve Copley

This work is licensed under the Creative Commons

To view a copy of this license, visit

1.1 Different Slide Views 5

1.2 Right Side Task Panes 7

2.1 Importing Text to Create Slides 9

2.2 Manually Creating New Slides 11

2.3 Copying Slides to Make New Slides 12

3 Editing the Master Slide

3.1 Opening and Closing the Master Slide 14

3.2 Adding / Removing Master Slide Features 15

3.3 Displaying Slide Numbers and/or Dates on Every Slide 17

3.4 Changing the Background Colour of the Master Slide 19

3.5 Adding a Coloured Block to the Background of the Master Slide 20

3.6 Adding Coloured Lines to the Master Slide 22

3.7 Positioning / Resizing Items on the Master Slide 24

3.8 Changing the Style of Text on the Master Slide 25

4 Changing the Layout of Slides

4.1 Opening the Slide Layout Pane 32

4.2 Selecting a Suitable Layout for a Slide 33

5 Adding Content to Slides

5.1 Adding Text to a Slide 36

5.2 Adding an Image to a Slide 38

5.3 Adding a Chart to a Slide 40

5.4 Adding Presenter Notes to a Slide 42

6.1 Adding Animations to Slide Items 44

6.2 Showing Evidence of Slide Animations 46

7 Changing the Transistions Between Slides

7.1 Setting Slide Transitions 48

7.2 Showing Evidence of Slide Transitions 50

8 Printing Slides and Handouts

8.1 Printing Slides 52

8.2 Printing Handouts 54

8.3 Printing Presenter Notes 55

8.4 Printing a Presentation Outline 56

PowerPoint 2003 - 4 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

Select the type of view from the View menu

Click the View menu, then select:

• Normal to see the slide design view

Alternatively, you can use the tiny buttons ate the

The Normal View

One slide is shown large so that you can edit it

A list of all slides is shown at the left side of the

Note: if you close the slide list by mistake, you can

PowerPoint 2003 - 5 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

All of the slides are shown as small 'thumbnails'

This view makes it easy to rearrange slides, or to

PowerPoint 2003 - 6 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

The Task Pane

The Task Pane is an area at the right of the

Selecting different Task Panes

Different Task Panes are shown depending on

E.g. if you add a new slide, the Slide Layout pane

However, you can select any Task Pane by using

PowerPoint 2003 - 7 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

PowerPoint 2003 - 8 Copyright 2009 Steve Copley (www.igcseict.info) CC Licensed

What is an RTF file?

RTF stands for Rich Text Format. It is a type of

Styles are added to the RTF file to indicate which

Style Heading 1 will result in a new slide

When this file is imported into PowerPoint, each

The text will be used for the title of the slide.