Microsoft Word

Microsoft Word
Microsoft Word is a word processing program that allows for the creation of
both simple and sophisticated documents. The program is equipped with templates
and wizards to help you create useful documents such as resumes, letters and
fax cover sheets. There are also features that allow you to add professional
looking graphics to your documents.

Advantages of Microsoft Word

You have to know that Microsoft Word is a great tool as typing is faster than ever, It is
easy to correct the mistakes by just hitting the backspace or delete button, and there are the
templates for just about any type of document, And mail merge from a database so that you can
easily send out the letters to multiple people at a time.
You should know that you can align the text whether at the center, right or left margins or
justified takes just one click, spelling and grammatical mistakes are pointed out instantly, you
can correct any mistakes which are made easily, The bullets and numbers are done
automatically, and there is always an option to ask for help.
We must know that you can use the thesaurus feature when your words run out, The images and
the figures can be attached and laid out easily, Copying the documents is fast and easy, Copies
can easily be made which saves on printing and it is much easier to do, Microsoft Word can save
multiple versions of documents and easily sort them so that you can go back to the previous
versions of the same document .
It is very important to know that Microsoft Word is available practically everywhere, It comes
standard on many PCs, You can typically find it on your work computer, The computers at
school and your home PC, This makes it easy to save the documents on a flash drive, take them
with you and work on them somewhere else, If you need to do some work, you can usually find a
computer with Microsoft Word on it .
It is very necessary to know that Microsoft Word lets you create the simple word processing
documents like the letters and the reports, You can add color, You can use clip art, You can write
in a variety of fonts and sizes, and You can use the tables, the borders and the bullet
formatting, You can format the text and the general page layout so that you can make the page
look more appealing or easier to read.
Everybody must know that Microsoft Word offers the templates to help you create numerous
other documents such as the calendars and greeting cards, You can save the documents in a
variety of formats, including a Web page.

You should know that Microsoft Word can easily integrate with other Microsoft Office programs,
If you have a spread sheet that you created on Microsoft Excel, you can easily paste it into a
Word document, You can work with the programs such as PowerPoint, This makes it possible to
complete a wide array of computing tasks without having to spend time converting the
documents or the files so that they are usable on other programs.
It is very important to know that Microsoft Word offers an easy to use navigation pane at the top,
You can see the visual representations of many of the functions that you might need, You can
simply hold your mouse cursor over an icon to see exactly what it does, Then you can click on
the buttons to initiate certain functions and tasks, Instead of having to scroll through multiple
menus to find something, you can usually find what you need on the pane.
You have to know that while you are creating a document, Microsoft Word helps you make sure
that it is the best it can be, When you misspell a word, Microsoft Word will underline it, You can
click on the word and get suggested spellings, If you type a sentence that has poor grammar, It
will underline the sentence for you, And you can change the document while you are still
working on it.

Parts of the Microsoft Word

1. The Title bar gives the name of the document and the program being used.
2. On the right side of the Title bar are three buttons.
a. The Minimize button makes the window disappear from the screen without closing
the program. You can bring the window back by clicking on its button on the Task
bar at the bottom of the screen.
b. The Reduce/Maximize button makes the window smaller or takes it back to full size.
c. The Close button closes the document or program.
3. The Menu bar offers dropdown menus for things you do in Microsoft Word.
4. The Toolbars display icons that perform specific tasks when clicked. Often the toolbar icon
performs the task without offering any options.
5. The Rulers display the tabs, indents, margins and give the user a visual guide for alignment.
a. Tabs are set on the ruler by clicking the spot on the ruler where you want to the tab to
start. Different Tab settings can be used to align text, decimals and indents.
b. Indents and margins can be set with the handles.
6. The Document display window is where the current document is visible.
7. The Scroll bars allow the user to move up and down the document in the window.

8. The Status bar shows the location of the cursor, number of pages and includes advanced
toolbar options.
9. The Task bar displays buttons for Open programs or documents. Clicking on a button on the
taskbar, brings that program into view. The current program button looks indented.

Parts of keyboard
QWERTY Pad
The QWERTY pad is the main section of letters on the keyboard. You use these letters mainly for
typing and, in various combinations, as action shortcuts in programs and computer games.
Number Pads
The far right side of the keyboard features a number pad that resembles a calculator. This pad is
essential for numbers-oriented programs such as Excel, but you also can use it to input numbers
while typing. More number keys are just above the QWERTY pad; these keys also feature
symbols activated by the Shift key.
F Bar
The top of a keyboard features the F Keys, a selection of keys that extends to F12 on most
keyboards. These keys serve different functions. For example, pressing Alt" and "F4 exits out
of a program. Pressing F1 usually opens a help screen.
Extra Keys
Newer keyboards sometimes have shortcut keys above the F Keys. These might include
Power, Sleep Mode, Calculator, My Computer and Web. Some also include media
controls for movies and music.
Tab- used to advance the cursor to the next tab stop.
Capslock- it sets an input mode in which typed letters are uppercase by default.
Enter- or the return key. This is typically to finish an entry and begin the desired process and is
usually an alternative to pressing an OK button.
ESC- is a key labelled (or) Escape that is used to generate the ASC II .

Shift- used to type capital letters and other alternate "upper" characters.
Page Up- used to scroll up in documents.
Page Down- used to scroll down documents.
Insert- used to switch between the two text-entering modes on a personal computer on word
processor.
Home- used to highlight all the characters.
Delete Key- performs a backward or discard the documents.
Arrow keys- used for navigating around documents and for playing games.
Numlock key- used to convert part of the main keyboard to act as a numeric .
Backspace- moves the cursor one position backwards, deletes the preceding character and shifts
back the text after it by one position.
Space bar- conveniently enter the space between words during typing.
End key- used to end up the document.

Correct Typing Position

Good sitting posture at your workstation means your shoulders are relaxed, your feet are flat on
the floor, and you can sit up straight to do your work. Guidelines include:

A chair that helps you keep your normal spinal curvature. A supportive chair:
o Is adjustable, so that you can set the height to rest your feet flat on the floor. Keep
your feet supported on the floor or on a footrest to reduce pressure on your lower
back. Some people like to sit in a slightly reclined position because it puts less
stress on the back, although this may increase stress on the shoulders and neck
when reaching for items.
o

Supports your lower back.

Has adjustable armrests that allow your elbows to stay close to your sides. If you
are not comfortable with armrests, move them out of your way. It is still important
to keep your arms close to your sides even if you choose not to use armrests.

Has a breathable, padded seat.

Rolls on five wheels for easy movement without tipping.

A computer keyboard and keyboard tray that allow comfortable typing or keying.
o

Your keyboard should be at a height that allows your elbows to be bent about 90
degrees and close to your sides.

Many keyboards and keyboard trays have wrist supports to help keep your wrists
in a neutral, almost straight position. But wrist pads are just there for brief rests.
They are actually not meant to be used while you are typing. But some people
find the pads helpful even when they are using their keyboard or mouse. When
you type or use your mouse, try raising your forearms a little so your wrists are in
a neutral position and your arms and hands can move freely. If you have arm rests
on your chair, you may be able to adjust them so your forearms are parallel to the
floor and your wrists are neutral. Your wrist is in a neutral position when the
thumb is in line with the forearm and the wrist is bent slightly back, such as when
your arm is hanging at your side. You may want to alternate between resting your
wrists on the pads and raising them up. If you use a wrist pad, it's best to rest your
palm or the heel of your hand on the support, rather than your wrist.

The tilt of the keyboard can be adjusted. Some people find in more comfortable if
the keyboard is flat or tilted slightly down at the top. Try different tilt angles to
see what is most comfortable for you.

Property Boarding
Framing the page
Framing a whole page with a border gives it a clean, professional appearance. It's especially
great for single-page documents, flyers, and cover pages. To add a border around a page
in your document, select Format > Borders and Shading from the menu to display the
Borders and Shading dialog box. Click the Page Border tab. This tab has three main
sections:
Setting: Choose the type of border you want to use.
Style: Choose the style, color, and width of the border (for example, you could choose a
blue dotted line),

Preview: Check out how your border will look.

Lets start by looking at the Setting section. You can choose to put a Box around the page
(probably the most common type of page border) or you can add a border with a shadow or a 3D effect. You can also choose to create your own border that only appears on a certain edge or

edges of the page. To do this, click the Custom option, then click in the Preview area where you
want to add the border.
In the Style section, you can choose from a wide variety of border designs. Besides the basic
lines and dotted lines, scroll down the style list to check out the more decorative lines.
Depending whether or not they have been installed on your computer, you may also have access
to additional styles of page borders under the Art list arrow. If these are installed, you can choose
from even more artistic borders that include Christmas trees and stars.
Once youve settled on a style of line, you can select a color from the Color list. If you dont see
the color you want, click More Line Colors to choose from an almost-limitless spectrum. Finally,
you can adjust the width of your border by clicking the Width list arrow.
The Preview section allows you to preview what your border will look like on the page, plus you
can click on the preview image to add or remove parts of the border. Another important part of
the Preview area is the Apply to list arrow. Click this to apply the border to a particular page or
section.
Adding borders to words, paragraphs, tables and pictures
You can add borders to individual words and paragraphs in much the same way as you did for the
whole page. To add a border to a word or paragraph, select it, and then select Format > Borders
and Shading from the menu to open the Borders and Shading dialog box.
On the Borders tab, select your desired border settings and styles, just as you did for the page
border, then select Text or Paragraph from the Apply to list arrow to apply the border to either
the selected text or the whole paragraph. You can apply a border to both a paragraph and/or a
word or words within the paragraph if you like.
To adjust how close the border appears to the text, click the Options button and click the arrow
buttons to adjust the distance from the text.
To add a border to a table, click in the table or select a specific cell or cells in the table, then
select Format > Borders and Shading from the menu and follow the usual steps to add a border.
For pictures, such as clip art or photos, select the picture and proceed the same way.
Shading basics
You can also apply shading behind the text in your document. To add shading, select the text or
table cells that you want to shade, or just click in a paragraph or table, and then select Format >
Borders and Shading from the menu. Click the Shading tab.
Here you can choose a fill color and a pattern. You can also choose a color for the pattern. In the
preview area, use the Apply to list arrow to select the area where you want to apply the
shading.

Apply a border and shading to the headings in your document for some eye-catching effects.