OCIMF Marine Terminal Information System

MTIS Registration and Access Rights

OCIMF MTIS Organisations

OCIMF MTIS is made up of (1) Terminal Operators and (2) MTIS Recipients:

Terminal Operators
Operate the Terminals and supply the data for the MTPQ documents
Manage access rights to choose which recipients can access MTPQs
Can be OCIMF Member owned or 3rd party Terminals
MTIS Recipients
Register as either an OCIMF Member or 3rd party recipient
3rd party recipient types are shipping agents, shipping companies, charterers,
vetting departments and port authorities
Recipient can access MTPQ documents where the Terminal Operator can
provided access to their recipient type

OCIMF MTIS Organisations

Terminal
OCIMF
Member

Terminal
3rd Party

MTPQ

MTPQ

Recipient
OCIMF MTIS
MTPQs

OCIMF
Member

Recipient
3rd party

MTPQ

Terminal
3rd

Party

3rd party recipients:

Shipping Agents
Shipping Companies
Charterers
Vetting Departments
Port Authorities

OCIMF MTIS Registration

Terminal Operators and Recipients register at http:/register.ocimf-mtis.org

Terminal Operator Registration

Terminal Operator registrant supplies their organisation details and submits
the application agreeing to OCIMFs Terms and Conditions
OCIMF Member owned and 3rd party owned terminals register through the
same portal
MTIS Recipient Registration
Recipient Organisation registrant supplies their organisation details an
submits the application agreeing to OCIMFs Terms and Conditions
Registrant provides the recipient type, e.g. OCIMF Member or 3rd party
(further types supplied)
Once validated by OCIMF the registrant user is created as a Organisation
Supervisor and are then able to create further users and manage their
organisation details.

OCIMF MTIS Terminal Operator Registration

Enter Applicant details

Provide Organisation contact details if not

same as Applicants

Read and accept terms and conditions

Review and edit information

MTIS Registration MTIS Recipient Registration

OCIMF MTIS MTIS Recipient Registration

Enter Recipient member details

Provide Organisation contact details

if required

Enter Organisation business details required

dependant on whether recipient is an OCIMF
member or not

Read and accept terms and conditions

Review and edit information provided

OCIMF MTIS Operator Terminal Access

The Terminal Operator can set the access rights to their MTPQ documents to:

Allow all MTIS Recipient Organisations access to their MTPQ formation, or

Allow only specific types of recipient access to their MTPQ information, which,
if selected, allows further selection by recipient type.

OCIMF MTIS Operator Terminal Access

Terminal
Operator

MTPQs

MTIS
Recipient

Enter terminal information

Set access rights to information

Terminal information held on OCIMF MTIS

system

Terminal information available to recipients

according to the access set by the Terminal
Operator

OCIMF MTIS Operator Terminal Access

Terminal A
Allows all MTIS Recipients

Terminal B
Allows OCIMF Members
only

OCIMF Member
Can view Terminal A and B

OCIMF MTIS
MTPQs

Terminal C
Allows Charterers only

Charterer
Can view Terminal A and C

OCIMF MTIS Roles and Permissions

OCIMF MTIS uses four system roles to control access and management of
data as shown below.
Own/
manage
terminals

e.g. Terminal Manager

e.g. Terminal Supervisor

Terminal
User
e.g. Jetty/Berth Operator

Recipient
User
e.g. Port Agent/Charterer
Or OCIMF Member

Create/
delete
terminals
and berths

Edit TPQ

Search and
view nonowned
MTPQs

Organisation
Supervisor

Terminal
Administrator

Manage
users and
accounts

OCIMF MTIS Roles and Permissions

Organisation Supervisor
This role can be applied to Terminal Operators and MTIS Recipients and
allows the user to be able to create and manage other users within their
organisation as well as managing the organisations details. This role is given
to the user who registers for MTIS membership.
Terminal Administrator (e.g. Terminal Supervisor)
This is a Terminal Operator only role and allows the user to be able to create
terminals and berths.
Terminal User (e.g. Jetty/Berth Operator)
This is a Terminal Operator only role and allows the user to edit the contents
of their MTPQ documents.
Recipient User (e.g. Port Agent/Charterer or OCIMF Member)
This role is given to MTIS Recipients automatically and allows the user to
search the MTPQ index and view MTPQ documents where the operator has
given viewing rights to their recipient type.

OCIMF MTIS Roles and Permissions

When creating new users the supervisor can choose to pass on the
organisation supervisor role as well as assign either the terminal user and/or
terminal administrator roles too.

Click the organisation name link in the header row to access the organisation
details page then click the Add User button.

OCIMF MTIS Roles and Permissions

Enter the details of the new user and click save to show the user roles panel.
Click the toggle buttons (highlighted below) to identify which roles to give to
the new user.

OCIMF MTIS Terminal Administration Structures

Terminal Operators can choose to follow one of two approaches to structuring
their terminal administration:

1. Centralised administration all terminals are managed within a single

organisation account with users for each of the users and managers within
their terminals. In this case only the single centralised organisation needs
to manage their users and set their distribution policy for MTIS recipients.
2. De-centralised administration each terminal or collection of related
terminals will have their own organisation account to house the terminal
records. Each organisation account will be unrelated in MTIS and users as
well as distribution policies for MTIS recipients will need to be managed
separately.
Following a de-centralised administration approach each terminal operator will
need to register for their own account which will not be associated with the
other parts of the business in the system.

OCIMF MTIS Terminal Administration Structures

Centralised Administration
Terminal
Operator

De-Centralised Administration
Terminal
Operator

Terminal
Operator

Terminal

Terminal

Terminal

Terminal

Terminal

Terminal

MTPQ

MTPQ

MTPQ

MTPQ

MTPQ

MTPQ

MTIS Recipient

MTIS Recipient

A Voice for Safety

www.OCIMF.com

Oil Companies International Marine Forum

29 Queen Anne's Gate, London, SW1H 9BU

Tel: +44 (0) 20 7654 1200

Fax: +44 (0) 20 7654 1205