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An Introduction to PRINCE2

x
x

26

Evaluate the project by comparing project objectives with actuals, and write the End
Project Report.
Assess the benefits already realized and plan a review of benefits that will be realized
after the project is complete.

3.19 CP: Closing a Project Outputs


3.19.1 Closing a Project Outputs

By Frank Turley
Management-Plaza.com

Corporate or Programme Management

Closure
Notification

Closure Recommend.
EPR, BRP, PP
FAR, Lessons Rpt
Draft Closure Notificat.

Premature Close

Guidance & advise

(SB) Managing a
Stage Boundary

Highlight Reports

End Stage Report


Next Stage Plan
or Exception Plan

Auth. project
closure

Give ad hoc
direction

Exception Report

Authorize a Stage
or Exception Plan

Controlling a Stage (CS)

Delivery

To : P ro je c t Bo a rd

Directing a Project (DP)

Auth.
2 Proceed
Auth.next
stage

Management

Direction

Corp..

The Closing a Project diagram shows that the Project Manager provides some documents to the
Project Board and other documents to the Operations/Maintenance group who will support the
products once the Project is complete.

EP R, LR, PP,
BRP, draft PCN

CP

To : Op s /Ma in te nan ce.


FAR, Products,
CIR
Clo s e

LL, DL,
RR, IR, QR

Closing a
project (CP)

Clo s in g a P ro je c t o u tp u ts :
- End Project Report
- Follow on actions recommendations
- Lessons Report & CIR
- Project Plan & Benefits Review Plan
- Project Closure Notification

-- Once during project


-- Once per stage
-- Many times during stage
-- Once per Work Package
Notification -- Notification/Authorization
Mgmt Prod -- Management Product

Fig 3.21 Closing a Project outputs

The documents given to the Project Board are:


x
x
x

The End Project Report (EPR): This is written by the Project Manager and compares the
project with the Project Initiation Documentation.
The Lessons Report (LR): This records useful lessons that were learned during the
project and can be applied to future projects.
Other documents given to the project board are: Project Plan (PP), which has been kept
up to date during the project, Benefits Review Plan (BRP), and draft Project Closure
Notification.

The Project Manager provides the Operations / Maintenance group with:


x
x

The follow on actions recommendations (FAR): This is a document that includes


information on outstanding issues that are taken from the Issue and Risk Logs and
requires follow-up action after the project has ended.
The Project Manager also hands over product information, including the Configuration
Item Records (CIR) for each product, to the operations and Maintenance Group.

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