SITE NAME Preventive Maintenance Program

Purpose

The SITE NAME preventive maintenance program applies to all facilities and departments that house industrial
operations or equipment that could cause serious physical harm to employees if equipment safety-related
components fail. The preventive maintenance program includes facilities related safety equipment such as ventilation
systems, emergency alarms, sprinklers, breathing air compressors, pressure vessels, and non-facilities items such
as vehicles, material handling gear, noise mufflers on equipment, etc. Ultimately, the preventive maintenance
program is focused on ensuring a formal process for maintaining safety features of equipment exists, and verifying building
components are operating properly in order to prevent occupational injuries and illnesses as a result of exposure to safety and
health related hazards.
Policy
SITE NAME employs the concepts and principles of the Occupational Safety and Health Administrations Voluntary Protection
Programs (VPP). OSHA VPP guidance requires that a site have a comprehensive preventive maintenance system that

includes the following components:

A written preventive and predictive maintenance system for monitoring and maintaining workplace
equipment
A defined equipment repair and replacement schedule that follows manufactures recommendations to
prevent failure and creation of hazards/hazardous condition
A system for documenting records of maintenance and repairs
A preventive maintenance program that considers safety and health components of equipment

Applicability
The preventive maintenance program applies to all facilities and departments at SITE NAME that house industrial
operations or equipment that could cause serious physical harm to employees if equipment safety-related
components fail. The program does not supersede any existing preventive maintenance requirements set forth by
nationally recognized consensus standards or Department of the Navy requirements. Where items are subject to
preventive maintenance requirements under multiple programs, the more stringent program/requirement shall apply.
All supervisors/directors must maintain documentation or have access to records that verify preventive maintenance
schedules and the records of last maintenance inspections of equipment contain in the table below.
Mandatory Preventive Maintenance List
Equipment Type
Responsible Party
Emergency Equipment (sprinklers, fire alarms, emergency
lighting, etc.)
Fire Department
Installed Ventilation Systems & Components
NAVFAC
Material Handling Equipment
NAVFAC
Government Owned Vehicles
NAVFAC
Breathing Air Systems
NAVFAC
Pressure vessels
NAVFAC
Machine Guards, Interlocks, Emergency Shut-Offs,
Cognizant Department
Alarms, etc. (part of equip. design)
Fall Protection Equipment
Cognizant Department

PM Tracking System
Fire Prevention Inspections
and Reports/Responses
MAXIMO
MAXIMO
MAXIMO
MAXIMO
MAXIMO
Department Records
Department Records

SITE NAME Preventive Maintenance Program

Equipment may be added or removed from the mandatory preventive maintenance list as site operations and safety
and health findings warrant change.
All equipment not included in the table above will receive visual inspections specifically for the purpose of identifying
safety-related preventive maintenance issues. Mission specific equipment used for research and development
purposes will undergo a documented machine check prior to use to determine whether or not preventive
maintenance is needed, and to identify any hazardous conditions associated with the equipment. In addition, the need
for equipment maintenance is also identified during routine self inspections and by employees during daily visual pre-use
equipment inspections.

Responsibilities
Commanding Officer: The Commanding Officer is responsible to hold site personnel responsible for executing
guidelines set in the preventative maintenance program.
Safety & Health Staff: The Safety and Health Staff shall:

Verify that all industrial equipment at the site goes through an initial pre-use analysis/machine check to
ensure all safety features are operating properly.

Verify that preventive maintenance inspections include the evaluation of equipment components designed to
protect workers safety and health.

Provide technical oversight concerning the occupational safety and health aspects of the preventive
maintenance program.

Review and approve systems used by all departments for preventive maintenance planning and
recordkeeping.

Receive training in preventive maintenance topics as appropriate to their assigned duties.

Responsible Parties (see above Table): The Responsible Parties noted above shall:

Plan, schedule, and complete preventive maintenance inspections and scheduled maintenance actions for
assigned items in a timely manner, in accordance with manufacturers recommendations and/or other
applicable guidance. Utilize engineers or other appropriately qualified personnel to establish periodic
inspection and preventive maintenance requirements for required items when manufacturers
recommendations and/or other applicable guidance have not been established.

Document the completion of preventive maintenance activities for assigned items using logs/systems
approved by the Safety Office.

Retain records of preventive maintenance inspections and scheduled maintenance for a period of at least 3
years after actions are accomplished.

Department Heads/Supervisors: It is the responsibility of the supervisors to do the following:

Maintain an inventory of all equipment in his/her facility that requires preventive maintenance based on
either manufactures guide or SITE NAME preventive maintenance policy

SITE NAME Preventive Maintenance Program

Coordinate preventive maintenance activities with responsible parties

Inform the Safety Office when new equipment is purchased that requires periodic preventive maintenance.

Ensure all employees performing preventive maintenance receive appropriate item specific preventive
maintenance training.

Employees: It is the responsibility of the employee to do the following:

Not perform maintenance on equipment without authorization

Conduct a visual inspection of equipment prior to use to ensure safety-related features are functioning properly.

Immediately notify supervisors of facility/equipment failures and/or problems noted in visual inspections.

Never bypass safety features or remove guards.

Documenting/Tracking Maintenance Activity

SITE NAME uses both commercially off the shelf maintenance software for tracking facilities maintenance orders. For nonfacilities related preventive maintenance needs, the site uses and Microsoft Office programs such as Access and Excel to track a
maintenance orders