THE OPEN UNIVERSITY OF TANZANIA

VACANCY ADVERTISEMENT

The Open University of Tanzania (OUT) is a public university, established by the Act of
Parliament No 17 of 1992. Since 1st January, 2007, the University has been operating under
the OUT Charter Inc. of 2007, which is in line with the Universities Act No. 7 of 2005. Its
stated mission is to continuously provide open and distance education, research, and public
services for sustainable and equitable socio-economic development of Tanzania in particular,
and the rest of Africa. The Open University of Tanzania operates through its temporary
headquarters in Kinondoni, Dar es Salaam and its 28 regional centers in each region of
Tanzania Mainland and two coordination centers in Zanzibar and Pemba Islands.
The University hereby invites applications from competent and suitably qualified persons, to
enhance its human resource capacity needed to fulfill its mission, as follows:
A. ACADEMIC POST
VACANCY
NUMBER

POSITION

FACULTY

SPECIALIZATION

OUT2015/94

Assistant
Lecturer

FBM

HR

NUMBER
OF
POSTS
1

WORK
STATIONS
HQ

B. ADMINISTRATIVE POSTS
VACANCY
NUMBER
OUT2015/95
OUT2015/96
OUT2015/97
OUT2015/98
OUT2015/99

POSITION
Personal Secretary II
Personal Secretary III
Administrative Officer II
Human Resource Officer II
Records Management Assistant II

NUMBER OF
POSTS
2
1
1
1
2

WORK STATION
HQ
PEMBA
HQ
HQ
HQ

KEY:
FBM Faculty of Business Management

The qualifications and duties for each of the positions above are described below:

A. ASSISTANT LECTURER (PUTS 2)

Qualifications: The candidate should possess a good Masters Degree (B+ or above GPA 4.0
- 3.6) in the relevant discipline or equivalent professional qualifications, a GPA of 3.8 and
above at undergraduate level. Must be computer literate, capable of using ICT to enhance
teaching and learning.
Duties:
As for Tutorial Assistant plus:
Write new study materials, scripts for radio broadcast, video and audio cassettes,
various reports and papers.
Undergo an induction course in pedagogic skills for those who had none before
Adopt and/or supplement existing materials.
Liaise with course writers, editors, reviewers, producers, artists, coordinators and
other members of the course team.
Revise course materials and audio programmes.
Conduct public lectures, tutor and lead academic discussions.
Set and mark course assignments and/or tests, examinations supervision of field
work, practicals and all other related academic activities.
Encourage and motivate students to improve academic performance.
Help identify and set up local study groups.
Conduct research and disseminate research findings.
NB. Age limit: Not above 45 years.

B. PERSONAL SECRETARY III (PGSS 4)

Qualifications: The candidate should be a holder of National Form IV Certificate with credit
passes in English and Kiswahili or Foundation Course Certificate, plus Typewriting stage II
Secretarial Certificate from the Tanzania Public Service College or any recognized
institution. Must be computer literate and should be able to use Microsoft Office, Internet and
Publisher
Duties:
Assists in typing correspondences and non confidential matters
Assists in typing letters, minutes, reports, papers and charts, etc.
Assists in receiving and directing visitors
Assists in duplicating documents
Ensures that copies of letters are filed in proper files
Attends telephone calls and takes messages for appropriate action.
Assists in maintenance of the diary and appointments
Performs any other related duties as may be assigned by the supervisor
NB. Age limit: Not above 45 years.

C. PERSONAL SECRETARY II (PGSS 5)

Qualifications: The candidate should be a holder of National Form IV/VI Certificate with
credit passes in English and Kiswahili or foundation course certificate plus Diploma in
secretarial studies from the Tanzania Public Service College or any recognized Institution,
with at least four years working experience in the relevant field, shorthand/Hatimkato
100/120 w.p.m and 50 w.p.m typing, tabulation and manuscript stage III. Must be computer
literate and should be able to use Microsoft office, Internet, E-mail and Publisher.

Duties
Types general correspondence, confidential and non confidential documents.
Ensures expedient, accurate and clean execution of duties
Facilitates travel for staff within the Unit
Prepares meeting and records proceedings.
Attends telephone calls and keeps appointments.
Types all and non-confidential matters.
Types letters, minutes, notices, bulletins, circulars, certificates and charts
Performs any other related duties as may be assigned by supervisor.
NB. Age limit: Not above 45 years.

D. ADMINISTRATIVE OFFICER II (PGSS 7)

Qualifications: Holder of First Degree or Advanced Diploma in Public Administration,
Human Resources Management, Law or any other related field. Must be computer literate.
Duties:

Deals with general office administration

Follow up on general cleanliness of office surroundings.
Assists in ensuring that bills pertaining to utilities are paid on time.
Processes orders for office consumables.
Performs any other related duties as may be assigned by the supervisor.

NB. Age limit: Not above 45 years

E. HUMAN RESOURCE OFFICER II (PGSS 7) ONE POSITION

Qualifications: Holder of First Degree or Advanced Diploma in Human Resources
Management, Public Administration, Sociology, Law or any other relevant field. Must be
computer literate.
Duties:
Assists in data entry duties in HRMIS and HCMIS.
Assists in preparing human resources planning and training programmes.
Follow up on staff pension and terminal benefits.
Assists in collecting, analyzing and presenting human resources statistics.

Assist in conducting periodic surveys to determine the prospective human resources

demand and supply situations.
Assists in handling staff welfare matters.
Assists in issues related to Staff IDs, Social Security Cards and Health Insurance
Cards.
Performs any other related duties as assigned by the supervisor.

NB. Age limit: Not above 45 years

F. RECORDS MANAGEMENT ASSISTANT II (PGSS 5) - TWO POSITIONS

Qualifications: Holder of Form IV/VI Certificate with two Principal Passes in Arts subjects
and must have a credit pass in English in O level, plus a Diploma in Records Management
from a recognized Institution with a minimum of three years relevant experience in a similar
position. Must be computer literate.
Duties:

Responsible for duties in registry such as registration of mail, filling, housing

files, maintaining diary and recording files
Assembles flimsy copies and files them for circulation to listed officers.
Timely dispatch mail and correspondence to Faculties/Directorates/Departments, the
post office and the clearing centre.
Re-addresses mails and responds to questions on dispatch, postage and postal
procedures and regulations.
Ensures correct distribution of files to scheduled officers for action.
Performs any other related duties as may be assigned by his/her supervisor.

NB. Age limit: Not above 45 years.

MODE OF APPLICATION

Applicants should clearly specify the Vacancy Number and Position they are applying
for, from the list above. Applications bearing no such information shall not be
considered.
Applications should be accompanied with detailed curriculum vitae, certified copies
of relevant certificates, together with one coloured passport size photograph of the
applicant, names and full contact details of two referees and letters should state how
the applicant knew about the vacancy.
The applicants should be willing to work in any of the regions in Tanzania Mainland
and Zanzibar, as specified in the vacancy list above. No change of work station is
possible after being appointed.
All applicants who are currently employed in the Public Service should route their
application letter through their respective employers.
All applicants with certificates from foreign Universities should be verified by the
Tanzania Commission for Universities (TCU).

For Academic Posts, interested applicants should submit the applications to the undersigned;
The Deputy Vice-Chancellor (Academics)
Open University of Tanzania
Kawawa Road, Kinondoni
P.O. Box 23409, Dar es Salaam,
TANZANIA
Tel. +255 22 2668820
Fax: +255 22 2668759

The deadline for receiving applications is TWO WEEKS from the date of the first
appearance of this advertisement in the news papers & The Universitys website.
Only short-listed candidates will be contacted.