Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
INFORMATION AND
COMMUNICATION
TECHNOLOGY IN THE
TEACHING AND
LEARNING OF
SECRETARIAL SKILLS
IN POLYTECHNICS.
(CASE STUDY: KANO STATE POLYTECHNIC,
KANO.)
This research is focused on the place of Information and
Communication Technology in the teaching and learning
of Secretarial skills. The main purpose of this research
was to find out the teaching and learning of word
processing skills, the teaching and learning of internet
skills, the teaching and learning of Management
information skills, the teaching and learning of data
processing skills. Four research questions were
formulated and questionnaires were used to obtain data
from the population.
BY HUSAINI INUWA. HND/OTM/09/100
1/1/2012
THE PLACE OF
INFORMATION AND
COMMUNICATION
TECHNOLOGY IN THE
TEACHING AND
LEARNING OF
SECRETARIAL SKILLS IN
POLYTECHNICS.
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USAINI INUWA
HND/OTM/09/100
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TITLE PAGE
BY
USAINI INUWA
HND/OTM/09/100
SUBMITTED TO THE DEPARTMENT OF OFFICE TECHNOLOGY AND MANAGEMENT, SCHOOL OF
MANAGEMENT STUDIES, KANO STATE POLYTECHNIC IN PARTIAL FULFILLMENT TO THE AWARD
OF
HIGHER NATIONAL DIPLOMA (HND)
MAY, 2012.
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CERTIFICATION
This is to certify that the research work is the product of my handiwork
except for schorlarly contribution gotten for the review of related literature.
Usaini Inuwa
HND/OTM/09/100
Date:..
Sign:
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APPROVAL PAGE
This project has been read and approved by the following personalities:
Project supervisor:
Name: Mallam Abdu Garba Jangefe
Sign:.
Date:
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HEAD OF DEPARTMENT:
Name:..
Sign:..
Date:.
EXTERNAL SUPERVISOR:
Name:
Sign:
Date:..
DEDICATION PAGE
This project report is dedicated to the memory of my beloved companion
(sahaba) of the prophet Muhammad sallallaahu-alayhi-wa-sallam, MUSAB
bin UMAIR who became martyrdom in the battle of Uhud 3 A.H.
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ACKNOWLEDGEMENT.
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Praise be to Allaah, we seek His help and His forgiveness. We seek refuge
with Allaah from the evil of our own souls and from our bad deeds.
Whomsoever Allaah guides will never be led astray, and whomsoever Allaah
leaves astray, no one can guide. I bear witness that there is no god but
Allaah, the One, having no partner. And I bear witness that Muhammad is His
slave and Messenger.
First and foremost, I would like to express my deepest gratitude to Allah
Almighty as with the blessing this project has successfully been concluded.
I would like to express my appreciation to my supervisor Mallam Abdu Garba
Jangefe for his constant support in making this project possible.
I also would like to express very special thanks to my online friends for their
suggestions, ideas throughout the project development.
Special thanks go to all my classmates and all of the lecturers of the OFFICE
TECHNOLOGY AND MANAGEMENT (OTM) Department.
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ABSTRACT
This
and
Communication T e c hn o l o gy i n t h e te ac h i n g a nd l e a rn i n g o f
S e c re ta ri al s k i l l s . T he m a i n purpose of this research was to find
out the teaching and learning of word processing skills, the teaching
and learning of internet skills, the teaching and learning of
Management information skills, the teaching and learning of data processing
skills. Four research questions were formulated and questionnaires were used
to obtain data from the population.
However, from the data analysis the following findings were made:
that ICT plays important role in the teaching and learning of word
processing skills in polytechnics, that the role of ICT in the teaching
and learning of internet skills include a c q ui s i ti o n o f n e w i d e as ,
h e l ps i n t ra i ni ng o f s tu de n ts i n di s ta nc e are as , provide teachers
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learning
creation
of
document,
storage
of
TABLE OF CONTENTS
PRELIMINARY PAGES
Title page i
Approval Page ii
Dedication..iii
Acknowledgement ..IV
Table of ContentsV
List of Tables..VI
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Abstract.Vii
CHAPTER ONE
0.1
Introduction
0.2
0.3
0.4
0.5
0.6
0.7
0.8
CHAPTER TWO
LITERATURE REVIEW
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2.0
2.1
The role of ICT in the teaching and learning of word processing skill
2.2
2.3
2.4
The role of ICT in the teaching and learning of Data processing skill
2.5
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CHAPTER THREE
RESEARCH METHODOLOGY
3.1
Research Methodology
3.2
3.3
3.4
3.5
CHAPTER FOUR
DATA PRESENTATION AND ANALYSIS
4.1
Introduction
4.2
4.3
4.4
Test Hypotheses
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CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATION
5.1
Summary
5.2
Conclusion
5.3
Recommendations
5.4
References
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CHAPTER ONE
1.1 INTRODUCTION.
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secretary. Today, there are pools of information resource site in the internet
through the World Wide Web (www).Information and communication
technology equipments used in the teaching and learning of secretarial skills
in polytechnics have brought about great revolution in the secretarial field,
secretaries can now transmit message, prepare itinerary for their boss no
matter the distance within the shortest period of time through the use of
internet. ICT has globalised the world. However,
it has been observed that ICT has reduced the world to a global village
turning all parts of the world to everybodys neighborhood. Thus, events in
one part of the world are felt by the people and societies far away and viceversa. The roles of secretaries have changed from the old fashioned
secretaries. Gone are those days where the job of secretaries depends only
on the use of manual typewriters, computers have succeeded in taking the
place o f the manual typewriters with the present development in the field
of management information system and information and communication
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In 1987, the government repelled the edict establishing Kano state institution
for higher education and created three independent boards out of it namely,
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Kano state polytechnic, college of arts, science and remedial studies and
Kano state college of education.
Kano state polytechnic comprises of school of management studies, school of
technology, school of social and rural development Rano and Audu Bako
school of Agriculture Danbatta and Aminu School of Islamic legal studies. In
1992, the government excised Aminu School of Islamic legal studies and
Audu Bako School of agriculture Danbatta and granted them autonomy as
independent board, while the polytechnic remained with 3 unit schools and a
new one was created at Gwarzo town in 2002 named school of
environmental studies.
Kano state polytechnic retains the headquarters of the defunct Institute for
higher education as its administrative and coordinating centre known as the
central administration.
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2.
3.
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4.
To determine the place of ICT in the teaching and learning of ICT in the
teaching and learning of data processing skills in polytechnics.
the
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internet
RQ3: What are the roles of ICT in the teaching and learning
of Management information skills in the polytechnics?
RQ4: What are the roles of ICT in the teaching and learning of
data processing skills in the polytechnics?
HO1: There is no significant role played by ict in the teaching and learning
of word processing skill in the polytechnic
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HO2: The roles of ict in the teaching and learning of internet skills in the
polytechnics is very low
HO3: Ict does not play a significant role in the teaching and learning of
Management Information skills in the polytechnics
HO4: Ict plays no significant role in the teaching and learning of data
processing skills in the polytechnics.
Methodology
This research relied primarily on one main source of data collection which is
the secondary data source. The necessary data/information where sourced
from different places and analyzed the vital information and fact in relation
to the proposed project report taken.
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following headings: Design of the study, area of the study, population of the
study, instrument for the data collection, validation of instrument for data
collection, method of data analysis, method of data collection.
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CHAPTER II
This chapter deals with the literature reviewed in connection with the place
of information and communication technology in the teaching and learning
of secretarial skills in the polytechnic. The review of related literature would
be discussed under the following headings:2.0
Conceptual framework
2.1
2.2
2.3
2.4
2.5
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observed the fact that what we do today does not depend only on our
natural capabilities and maturational level, but also what we leant in the
past; he further said that learning is interactive and comes through active
interchange with the environment, either in movement and manipulation or
in observation and discrimination. Ogwo and Oranu (2006), describe learning
as the process by which some activities enable the learner acquire
experiences that tends to influence (change) his/her future behavior,
provided that the characteristics of the change in behavior cannot be
explained in a native response tendencies, maturation or temporary state of
the learner. Ajoma (2009) viewed that it is a common knowledge that for
effective learning to take place, there must be learning resources. These
resources are devices, real objects or representations which teachers use to
communicate effectively with learners. Example include real objects, models,
projectors, overhead projectors, films, radio, slide projectors, textbooks,
pictures and charts, videotaped instructions, chalkboard and many more.
These resources are very important, Nwoji (1999), remarked that teaching
and learning resources are very vital to effective teaching and learning and
should be employed by teachers in teaching. In addition to learning
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facts that are collected which can be verbal, or written, through story or
observation. Communication, according to Adebayo (2006), human
communication is a subtle and ingenious set of process. It is always thick and
thousands of ingredients, signals, cold, meaningful no matter how simple the
message or the transaction. It is a varied set of process; it can use any one of
a hundred different means, either words or gesture. Whenever people
interact, they communicate.
means used to transfer a message from one person to another in the case of
automated system. He further said that communication is a two way process,
it is concerned with understanding and for communication to be successful;
the idea convened must be received without being altered, confused or
misunderstood.
Information
and
communication
technology
(ICT)
therefore
is
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of
acquisition,
storage,
manipulation,
management,
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and
communication
technology
also
helps
in
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both teachers and students and retain students interest to learn, through
engaging learners in productive work, increasing their perception of what
they are doing and what they need to do. Learners are motivated to
learn with greater interest when they see the realities of what they are
doing. This is, why Cogburn (2006), postulates that before now, students
had no much interest and motivation in the teaching and learning process,
but now, the use of telecommunications through ICT has aroused and sustain
their interest and motivation to work, while the teacher only guides and
assists them on what to do and what not to do. ICT has now saved teachers
time to achieve learning objectives within a teaching period. These and other
numerous roles of ICT in teaching and learning secretarial skills show the
need for secretarial education teachers to join in the ICT drive. But the
questions are: how much of ITC does the teacher know, and how much of it
can he, use? How ready is the government to support the use of ICT in
education in Nigeria?
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simple programs, and type, modify, rearrange, print and even ease and
proficiency. Nwogwugwu (2000) observed many benefits accruable from
acquisition of word processing skills and competence. These include;
reducing the length of time required to do work. Ensuring accuracy and
efficiency. Eliminate drudgery ensure standardization of work Accelerating
the speed and capacity of office work done etc. The role of ICT in teaching
and learning word processing skills includes:
Teaching and learning of Creation of Document:
With the role of ICT in word processing skills, most of the secretaries have
now known how to create mail able document using the computer.
According to French (2006), a document refers to anything that is produced
using word processing programs such Microsoft word. Document creation is
a text entry operation. According to Oyewole and Obeta ( 2 0 0 2 ) , every
living being is involved directly or indirectly in word processing which is the
process whereby documents such as letters, report, memos are produced
manually either by hand (hand writing) or manually operated machines
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event such as sales, purchases, employing new staff, hiring of workers and
the like. These transactions are recorded on paper and later entered into the
computer or they may be directly recorded through term in also transaction
processing (TPSs), such as cash registers and order entry terminals. TPS is any
given system that records transactions. Often, the
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memory. It is a storage unit where all information and data going into and
coming from the computer system are temporarily stored prior to or after
processing.
Teaching and learning of Retrieval of Records:
According to Nwosu (2005), saving is said to be efficient only if the material
or document saved can be retrieved in terms of need without skirmish.
French (2006) viewed that ultimately, information in its various forms is
stored on backing storage in computer files of various types. This stored
information can be retrieved through file base system. File base systems
used the standard file facilities provided by operation system. The
application or application package is built using such facilities.
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The data must only be used for the specific purpose and may only be
disclosed in accordance with the specific purpose. The data must not be
excessive for the purpose but merely adequate and relevant.
The data must be accurate, up to date and kept no longer than necessary and
the data must be protected and hold securely against unauthorized access or
less but must be accessible to data on request (Effy, 2002).
2.4 The Role of ICT in the Teaching and Learning of Data Processing Skills
In practice, most data processing nowadays involves the use of some
electronic aid such as calculators and computers which increases in
sophistication year by year. Olowo (2003), defined computer and
data processing as the process of producing meaningful information by
collecting all items of data together and performing operations on
them to extract the required information from them using computer
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Origination,
Input,
Manipulation,
Output Storage.
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According to French (2002), the transaction file must be sorted into the
sequence of the master file before processing can take place. Oyewole and
Obeta (2002), asserted
That this is arranging of data into sequence according to a common
characteristics. It can either be an alphabetic or numeric sequence.
T ea ch i n g a n d l ea r n i n g o f C l a s s i f i ca t i o n o f d a t a :
This operation for placing data in specified categories such as size, types,
customers locality and class, to mention but few (Oyewole and Obeta,
2002). Talabi (2005), see it to be one of the manipulation functions.
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According to Oyewole and Obeta (2002), this entails placing data into some
media such as magnetic tape, disk and so on, where it can be retrieved when
needed. Talabi (2005) said that data resulting from the processing steps can
be stored, either temporarily or permanently for future reference and usage.
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CHAPTER THREE
RESEARCH METHODOLOGY
3.1Introduction
This chapter focuses on the method, and procedure, employed by the
researcher in the course of the study. The method comprises of the following
headings: Design of the study, area of the study, population of the study,
instrument for the data collection, validation of instrument for data
collection, method of data analysis, method of data collection.
3.2Design of the study
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The study adopted a descriptive design. The study sought the opinion of the
place of ICT in the teaching and learning of secretarial skills in Kano State
Polytechnic (SMS), Kano State.
3.3
The study was carried out in Kano State Polytechnic (SMS) in the Northwest
geopolitical zone of Nigeria
3.4
The population of the study consists of 20 (ND & HND) students of Office
Technology & Management (OTM) department in the Kano State Polytechnic
(SMS)
3.5
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Two major sources of data were used for fetching the data, this includes:
primary source (e.g. Questionnaires) and secondary source (e.g. Journals,
textbooks and other relevant documents. The 15 questionnaire were
distributed personally (by the researcher) to the target population
CHAPTER FOUR
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FREQUENCY
14
6
20
PERCENTAGE
70
30
100
FREQUENCY
5
13
2
20
PERCENTAGE
25
65
10
100
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The table shows the age of the respondent, where 18-25 carry 25%, 26-36 has
65%, while 37-above has 10%. This result indicates that 26-36 years
carry the highest percentage.
Level of the Respondents
RESPONDENTS
NDII
HNDII
TOTAL
FREQUENCY
8
12
20
PERCENTAGE
40
60
100
The tables above shows that 8 of the respondents belong to the NDII are
40% while 12 of the respondents belongs to the HNDII students are
60%. This clearly shows that HNDII students have the highest
percentage.
Marital Status of the Respondents
RESPONDENTS
Married
Single
TOTAL
FREQUENCY
6
14
50
PERCENTAGE
30
70
100
The table above shows that 6 of the respondents representing 30% are
married, while 14 respondents representing 70% are singles. This
means that the singles students have the largest number.
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Question 1: Do you think that the role of ICT in teaching and learning
of word processing brings about skills in creating of document?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
20
20
PERCENTAGE
100
100
From the above table, respondents were asked the role of ICT in
teaching and learning of word processing brings about skills in
creating of document where all the 20 responded YES making 100%
altogether.
Question 2: Do you think that the role of ICT in teaching and learning
of word processing brings about skills in editing of document?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
20
20
PERCENTAGE
100
100
From the above table, respondents were asked the role of ICT in
teaching and learning of word processing brings about skills in editing
of document where all the 20 responded YES making 100%
altogether.
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FREQUENCY
20
20
PERCENTAGE
100
100
From the above table, respondents were asked the role of ICT in
teaching and learning of word processing brings about skills in
formatting of document where all the 20 responded YES making
100% altogether.
Question 4: Do you think that the role of ICT in teaching and learning
of word processing brings about skills in saving of document?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
20
20
PERCENTAGE
100
100
From the above table, respondents were asked the role of ICT in
teaching and learning of word processing brings about skills in saving
of document where all the 20 responded YES making 100%
altogether.
Question 5: Do you think that the role of ICT in teaching and learning
of word processing brings about skills in printing of document?
RESPONDENTS
FREQUENCY
PERCENTAGE
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yes
No
TOTAL
20
20
100
100
From the above table, respondents were asked the role of ICT in
teaching and learning of word processing brings about skills in
printing of document where all the 20 responded YES making 100%
altogether.
Question 6: Do you agree that the advent of internet facilitates in
teaching and learning of ICT in: Acquisition of new ideas?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
15
5
20
PERCENTAGE
75
25
100
The table above analyses whether respondents agree that the advent
of internet facilitates in teaching and learning of ICT in: Acquisition of
new ideas. The number of 15 populations from this table responded
YES while 5 responded NO. This, making 100% altogether.
Question 7: Do you agree that the advent of internet facilitates in
teaching and learning of ICT in: training student in distance learning?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
14
6
20
PERCENTAGE
70
30
100
The table above analyses whether respondents agree that the advent
of internet facilitates in teaching and learning of ICT in: training
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FREQUENCY
20
20
PERCENTAGE
100
100
The table above analyses whether respondents agree that the advent
of internet facilitates in teaching and learning of ICT in: proving
teachers with current teaching aids Where all the 20 responded YES
making 100% altogether.
Question 9: Do you agree that the advent of internet facilitates in
teaching and learning of ICT in: Aids teaching large number?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
17
3
20
PERCENTAGE
85
15
100
The table above analyses whether respondents agree that the advent
of internet facilitates in teaching and learning of ICT in: aids teaching
large number. This table recorded 17 population responded YES
against 3 population who responded NO making 100% altogether
Question 10: Do you agree that the advent of internet facilitates in
teaching and learning of ICT in: changes the methodology of teaching
and learning?
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RESPONDENTS
yes
No
TOTAL
FREQUENCY
19
1
20
PERCENTAGE
95
5
100
The table above analyses whether respondents agree that the advent
of internet facilitates in teaching and learning of ICT in: aids teaching
large number. In this table, 19 populations responded YES; only 1
responded NO making 100% altogether
Question 11: Do you consider management of information aids in ICT
related skills; in terms of: creation of records?
RESPONDENTS
yes
No
TOTAL
FREQUENCY
18
2
20
PERCENTAGE
90
10
100
FREQUENCY
20
20
PERCENTAGE
100
100
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FREQUENCY
17
3
20
PERCENTAGE
85
15
100
FREQUENCY
10
10
20
PERCENTAGE
50
50
100
FREQUENCY
14
PERCENTAGE
70
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No
TOTAL
6
20
30
100
FREQUENCY
11
9
20
PERCENTAGE
55
45
100
FREQUENCY
9
11
20
PERCENTAGE
45
55
100
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FREQUENCY
13
7
20
PERCENTAGE
65
35
100
FREQUENCY
6
14
20
PERCENTAGE
30
70
100
FREQUENCY
17
PERCENTAGE
85
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No
TOTAL
3
20
15
100
From the above table, respondents were asked whether they have a
skill of data processing in: storing of data. 17 responded YES while 3
responded NO making 100% altogether.
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1. It was discovered that ICT plays important role in the teaching and
learning of word processing skills in polytechnics. These roles include the
teaching and learning, creation of document, teaching and learning editing
of document, teaching and learning formatting of document, teaching and
learning saving of document and the teaching and learning printing of
document.
2. It was also discovered that the role of ICT in the teaching and learning of
internet skills include acquisition of new ideas, ICT helps in training
students in distance areas, provide teachers with current teaching aids, ICT
aids teaching large number, ICT changes the methodology of teaching and
learning.
3. The study further discovered that the role of ICT in the teaching and
learning of Management Information System (MIS) skills include teaching
and
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4.4
TEST HYPOTHESES
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HO4: that ICT plays a vital role in the teaching and learning of data
processing skills in the polytechnics.
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATIONS
This chapter summarizes the findings and conclusion on the research work
and recommendations against the background of the findings made in the
work.
5.1 Summary of Findings
The findings of this research work are summarized as follows: The roles of
ICT in the teaching and learning of Word Processing skills are found to be:
1. Teaching and learning creation of document
2. Teaching and learning editing of document
3. Teaching and learning formatting of document
4. Teaching and learning saving of document
5. Teaching and learning printing of document.
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The roles of ICT in the teaching and learning of internet skills are:
1.Acquisition of new ideas
2. ICT helps in training students in distance areas
3. Provides teachers with current teaching aids
4. ICT aids teaching large number
5. Changes the methodology of teaching and learning.
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The roles of ICT in the teaching and learning of Data processing skills are:
1 . Teaching and learning calculation skills
2. Teaching and learning sorting of Data
3. Teaching and learning classification of Data
4. Teaching and learning recording of Data
5. Teaching and learning storing of Data
5.2 Conclusions
Information and Communication Technology has played important role in the
teaching and learning of secretarial skills in polytechnics. These roles were
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5.3 Recommendations
Based on the findings of this study, the following recommendations were
made:
That teachers should update their knowledge to meet up with the ICT
challenges if not; the objectives of teaching and learning of word
processing skills will not be achieved.
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5.4 REFERENCES
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