CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1044
November 2, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

FROM:

Commander Paul Tomasi

SUBJECT:

Consideration of a resolution authorizing the City Administrator to execute an agreement

for the purchase of a new police vehicle as identified in the FY 2015/16 vehicle and
equipment replacement fund.
AMOUNT OF EXPENDITURE

$ 54,598

AMOUNT BUDGETED

$ 57,000

APPROPRIATION REQUIRED

$0

RECOMMENDATION
Adopt a resolution authorizing the City Administrator to execute an agreement for the purchase of a
new police vehicle as identified in the FY 2015/16 vehicle and equipment replacement fund.
SUMMARY
The patrol vehicle being replaced is over five years old and has accumulated more than 80,000 miles.
At this age and with the accumulation of miles there is a greater chance of mechanical breakdown
requiring costly repairs. Replacement of vehicles will continue the City's commitment to replace
vehicles after five years of service so they don't become too costly to maintain. The City Council has
allocated funding for the replacement of a patrol vehicle through the FY 2015/16 budget as part of the
vehicle and equipment replacement fund. The cost for the vehicle replacement includes the police
vehicle purchase and equipment outfitting.
Three bids were received for the replacement of the police vehicle and McPeek Dodge has been
determined to be the lowest responsive bidder. The purpose of this item is to award the vehicle
purchase contract to McPeek Dodge in accordance with Municipal Code Section 3.12.420.
PRIOR CITY COUNCIL ACTION
City Council has previously approved the purchase of police vehicles to replace old equipment. This
was most recently done in FY 2014/15 as a capital improvement.
ATTACHMENTS
1. Resolution to execute a purchase agreement.
Page 1

138

APPROVED:

Date: ,:?
Douglas J . Schm

7cY. /s

Page 2

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ATTACHMENT- 1
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2015A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN
AGREEMENT FOR THE PURCHASE OF A POLICE VEHICLE AS A PART OF THE VEHICLE
& EQUIPMENT REPLACEMENT FUND IN THE FY 2015/16 BUDGET.

WHEREAS, the Police Department has made recommendations for the replacement of a
patrol vehicle in the FY 2015/16 budget; and
WHEREAS, the Vehicle & Equipment Replacement Fund for the City includes the
purchase of a police vehicle identified as a patrol vehicle (40-74803); and
WHEREAS, bids for the purchase of the police vehicle were received and the lowest
responsive bidder was determined; and
WHEREAS, the purchase of the patrol vehicle will replace old outdated equipment; and
WHEREAS, the Vehicle & Equipment Replacement Fund was adopted in the FY 2015/16
budget;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to execute the purchase of a patrol vehicle from
Mc Peek Dodge, funded as part of the FY 2015/16 Vehicle & Equipment Replacement
Fund.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA on this 2nd day of November 2015 by the following roll call vote:
AYES:

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:
SIGNED:

JASON BURNETT, MAYOR

ATTEST:

Ashlee Wright, City Clerk

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