SRINIDHI D G

Mobile No.: 09741300430 / 08971186806

E-Mail: srinidhidg@yahoo.com, srinidhidg@gmail.com
JOB OBJECTIVE
Seeking assignments in General Administration & Facility Management with an organization of high
repute
PROFILE SUMMARY
Responsible for Planning and Managing end to end Admin and Facility operations
Capex Budgeting and progressive monitoring of Budgets with actuals analyze trends and take
corrective action to control costs and quality, meet budget goals and achieve cost effectiveness.
Regular review of monthly reports by MIS; Monitoring of Critical Parameters, Analysis and Decision
making; directing team to achieve the departmental objectives.
A competent professional with commendable experience in General Admin & Facility Management,
Transport & Travel Management, Expatriate Management, Vendor Management, Canteen & Security,
Space Allocation, Office Administration, Housekeeping, 5s Maintenance, Cost Analysis, MIS Reporting,
Bill Passing and Travel Management
A keen Administrator with expertise in devising policies & directives, managing operations with focus
on achieving the organizations mission and strategic direction.
Comprehensive experience in directing overall functions for executing facility management projects
(infrastructure & shared services) involving identification requirements (office, guest house, expat
house, etc.), negotiations as well as execution within cost & time parameters.
Demonstrating abilities in addressing the operational issues, resolving performance bottlenecks and
achieving the desired objectives
Setting up SLA s and SOPs / policy and procedures, skilled in managing and implementing activities
like facilities helpdesk, health and safety measures, front office supervision, training etc.
Assisting the management in formulating HR & Admin. Policies with the purpose of optimizing the
business results, wherever required; liaising with other Department Heads for implementing &
monitoring HR & Admin Policies with organizational objectives.
Ensuring effective management on welfare, get together, team building, etc. to enhance motivation
amongst employees
Track record of organizing and working independently on multiple assigned tasks/projects and
accomplishing deadlines
Adept in ensuring smooth business operations as well as handling daily administrative tasks
(procurement, safety, security, transportation, travel, etc.)
A keen planner, strategist & implementer with attained proficiency in project planning at given specific
time with excellent decision making skills
CORE COMPETENCIES
General Administration
Facility Management
Space
Management
Transport & Travel Management
Vendor Management
Expatriate
Management
Canteen Management
Security & Housekeeping Management
Planning and Executing the basic infrastructure needs of the company such as Capacity Planning; Work
Space layout planning and installation; Power requirement Estimation; Design & Deployment of Power
distribution system with adequate Safety measures by coordinating with Utility; Provisioning of
Adequate Power Backup (DG & UPS); PBX deployment with appropriate number of incoming / outgoing
lines; Fire Safety System; Surveillance System; Public Announcement systems.
Effective Space Management, monitoring of space utilization like meeting rooms, training rooms,
Employee internal movement management, First Aid etc;
Entering and maintaining Annual Maintenance Contracts for critical assets with properly defined SLAs
and Maintenance Schedules with deterrent penalty clauses.

Providing the Facility Management Services, Documentation of Process for maintenance as per Industry
Standards (OHSAS IS014000)
Vendor Management Vendor Evaluation, Vendor Development, Identifying key vendor through timely
evaluation, Vendor satisfaction surveys; Inviting quotations and negotiating with various vendors for
procurement of materials like computers, furniture, stationery items, catering & housekeeping items,
etc, Identifying best vendors; analysing and formulating comparative statement, Ensuring payments to
the vendors through monthly invoices and checking payment status for disrupting the service
Purchase Planning, Setting the process for procurement, Implementation of Industry Standards
Strategic Sourcing Processes such as Spend Analysis & Management, Cost Price Analysis, Lead Time
analysis and Management.
Managing Cafeteria, Catering arrangements and implementation of the Food Safety Standards
guidelines and monitoring. Managing an in house canteen of 3000 Sft with a seating capacity of 200
persons, snack counter and Coffee/Tea counter.
Managing Employee Transportation Transport Process Documentation; Transportation Routing; GPS
implementation for safety monitoring, Data collection and monitoring key parameters for ensuring
safety and timely transportation, daily monitoring of safety aspects of staff commutation vehicle;
Driver Training and evaluation through KYT; monitoring of Daily Vehicle check-list, Periodical Routesurvey and fixing the routes,
Assessing the Security and Safety needs and deployment of Physical Security, Access Control Systems,
CCTV monitoring and defining process and checklists and PPM for timely maintenance of the Integrated
Security & safety systems; call tree, Evacuation Drills, regular trainings to the guards regarding security
& information policies; various checking like ID card, baggage and visitor vehicles.
Adhering to Fire Safety Norms, forming Emergency Response Team (ERT) and regular training,
conducting Mock Fire Drills, Dojo games at regular intervals for checking employee awareness and
equipment status.
Travel Management, Managing visa requirements, Air ticketing (Domestic and International), Hotel
booking, Ground Transportation.
Expatriate Management Employment Visa, obtaining Residence Permit / Residence Certificate through
Foreigners Regional Registration Office (FRRO) for expatriates, exit visa, Accommodation,
Transportation, etc
Maintaining office building & electrical work and repairing of equipment like AC, etc.
aking care of entire Housekeeping, ensuring all the areas are well cleaned and managed as per
standard, Maintaining 5S, Daily inspection, Monitoring Check-lists, Pest-control, etc
Coordinating Executive Committee, AGBM & Staff Meetings and various Training Programmes

ORGANIZATIONAL EXPERIENCE
Since Apr07
Growth Path:

Transystem Logistics International Pvt. Ltd., Bangalore

Apr07 to Mar10

Team Leader -Administration

Since May10

Deputy Group Leader - General Affairs & Administration

Key Result Areas:

Designing and implementing Cost Reduction Process through Kaizen, Conveyance Policies and Rules &
Regulations
Preparing MIS, Route List for the Shift Schedule and KPI Process for conveyance of the employees
Looking after various travel arrangements for both Domestic and International for MD, VP, Sr. Managers and
other staff members
Arranging visa, hotel accommodation & ground transportation for various countries like Japan, USA,
Canada, Indonesia, Thailand, UK and Schengen Countries
Having good knowledge of Travel Desk, Expatriate Management, ie, Foreigners Registration & in getting
Residence Permit, Registration Certificate, C-Form, Visa Extension and Temporary Visa
Responsible for Travel & Business Trip Settlements, Re-imbursements, etc.
Involved in booking hotels and arranging conveyance for visiting delegates & guests
Assisting Managing Director and Vice President in day-to-day calendar activities, travel planning,
meetings, etc.

Managing services such as mobiles, telephones, internet, business cards, name plates, access cards, ID
cards.
Liaising with Government Bodies like Karnataka Industrial Areas Development Board (KIADB);
Karnataka Udyog Mitra (KUM), Federation of Karnataka Chamber of Commerce and Industries (FKCCI),
BSNL, Police Department, RTO, BWSSB, etc.
Arranging staff outings, sports events, birthday bashes, off-site events, gift purchases and souvenir for
foreign delegates
Generating reports on minutes-of-meeting of Staff, KPI, Cross-functional & Strategic Meetings
Identifying the purchasing options by reviewing existing rates and achieving the best pricing of the
products
Collecting quotations from vendors from different fields
Preparing purchase order, procurement, processing vendor bills, documentation, data compilation and paper
work related to sanction note
Involving in CSR activities like donating Clothes, Computers to NGOs and local Schools.
Regulating employee attendance through Biometric; maintaining employee leave records

Highlights:

Effectively identified the solution for route optimization and interacted with the Group Heads so as to
make them understand about the cost effective routes and shift schedule by keeping the operations
intact which led to cost reduction of 25-30%.
Appreciated by the management for developing Travel Policy and SOP and efficiently saving the cost
(nearly 30%) by booking the flight tickets in advance instead of last minute.
Adroitly liaised with government officers to get approvals for land procurement, licenses, etc. which
resulted in the set-up of new facilities such as New Office building.
Received Letter of Appreciation and Promotion for delivering the Key Highlighting Performance in 2010
Successfully accomplished The Practical Implementation Programme on OHSAS 18001 (Occupational
Health & Safety Advisory Service)
Company Bagged The Performance Award for the company during Mitsui & Co., Japans Corporate Social
Responsibility Awards 2011

PREVIOUS EXPERIENCE
Jul02 to Apr07
Key Result Areas:

Community Health Cell

Administrative Executive

Arranged transport and scheduled local trips for visitors, clients & delegates and took care of hotel
accommodations, ticket bookings, etc. Prepared reports and PowerPoint Presentations for various
seminars, workshops, and meetings.
Interacted with Purchase and Maintenance Department of furniture, stationery, consumables and office
equipment
Liaison with Government Bodies like Registrar of Societies, BSNL, KEB and Internal and External
Authorities for smooth operations of organization, handled phone calls, visitors, couriers and supported
technical staff in their tasks
Managed E-mail communication and networking strategies with NGOs to include community health as an
agenda in their activities
Collected information about materials required for organization from internet and involved in media
works like website design and management

Jan97 to Jun02

COMPACKT, Bangalore

Office In-charge

Key Result Areas:

Directed all day-to-day activities and sent reports to the Head & Corporate Office
Assured batch wise ordering of Watch Spare Parts
Investigated inward materials and prepared Inspection Cum Receiving Report (IRR)
Looked after EDP, LAN and Systems Departments
FREELANCING

Freelance teaching experience for 5 years (children with learning disability and emotional
disturbance)

TRAINING

Attended OHSAS 14000 Training from Lloyds Register Quality Assurance (LRQA) at Bangalore in 2007

EDUCATION

Currently pursuing Company Secretariat from The Institute of Company Secretaries of India (ICSI).
B.Sc. (PCM) from Govt. Science College, Karnataka, Kuvempu University in 1996 with 55%
12th from SJM College, Chitradurga (Pre-University Board) in 1991 with 55%
10th from Government High School, Chitradurga (Karnataka Board) in 1990 with 65%

EXTRAMURAL ENGAGEMENTS

Served as a Representative of Government Science College, Chitradurga in various Cricket Tournaments

Contributed efforts in several social causes while working in the NGO (Community Health Cell)
Actively volunteered in field work with Technical staff in Tsunami Relief Work in Nagapattinam, etc.

IT SKILLS

Well versed with MS-Office Tools, Internet, Google Browsing, etc.

PERSONAL DETAILS
Date of Birth:
Address:
Passport No:
Languages Known:
Location Preference:
Date: 05.10.2015
BANGALORE

8th February, 1975

Flat No. 104, Abhivrudhi Enclave, Gopalakrishna Layout, Subramanyapura
Post, Uttarahalli, Bangalore 560061, Karnataka
Kannada, English and Hindi
Bangalore