Safety, Health, and

Environment
Operational manual
(SHEOM)

OFFICE INTERIOR WORK

FOR THE PROJECT AMEX GURGAON

Page 1

SHE OPERATIONAL MANUAL

Doc no.
01

SHEOM-

TABLE :TABLE FOR CONTANTS

DOCUMENT NO
SHEOM - 01
SHEOM 02
SHEOM- 03
SHEOM- 04
SHEOM- 05
SHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOM-

06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26

SHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOMSHEOM-

27
28
29
30
31
32
33
34
35

TITLE
Table for contents
EHS policy
Introduction
Roll & responsibility
Hazard and effect management process
(HEMP)
Welding work
Ladder
Personal protective equipment
Manual handling
Carpenter work
Dismantling work
General safety rules
Work at height
Cement godown
Safety promotion and training
First aid
House keeping
Tag out & lockout
Check list of scaffolding
Tool box meeting
Daily observation report
Notice of accident
Accident report
Hot work permit check list
Accident incident report
Workers detailed sheet / Induction
register
Safety induction format
Monthly accident statistics report
Injury register
Fire fighting register
Record of safety promotion
Penalty against safety violation
Chemical register
PPE register
Equipment material summary

PAGE NO
2-3
4
5
6- 9
10-15
16-17
18
19
20-21
22-23
24
25
26-28
29-30
31-32
33-34
35-36
37-38
39-40
41
42
43-44
45
46-48
49
50
51
52
53
54
55
56
57
58
59

SHEOM- 36
SHEOM- 37
SHEOM- 38
SHEOM- 39
SHEOM- 40
SHEOM- 41
SHEOM- 42
SHEOM 43
SHEOM- 44

Site entry logistic plan

Risk assessment
Site safety induction
Entry pass
Tool box talk/PEP talks
Safety committee
Emergency procedure
First aid
Requirement risk DOs Donts
SHE OPERATIONAL MANUAL

60
61-63
64
65
66
67
68-71
72-75
76- 86
Doc no.
SHEOM-01

TABLE :TABLE FOR CONTANTS

SHEOM- 45
SHEOMSHEOMSHEOMSHEOMSHEOMSHEOM-

46
47
48
49
50
51

Emergency contact &

evacuation list
Permit work at night
Safety record at site
MOM format
Internal safety audit
Safety signage
Organization chart

87
88
89
90
91-98
99
100

SHE OPERATIONAL MANUAL

EHS POLICY

Doc no.
SHEOM-02
PAGE NO. 4

E.H.S POLICY
SAFETY, OCCUPATIONAL HEALTH AND
ENVIRONMENT POLICY
WE AT AMBIENCE INTERIORS PVT LTD. ENGAGED IN INTERIORS FIT OUT & CIVIL
ACTIVITY AT AMEX GURGAON PROJECT AND COMMITTED TO DEMONSTRATE
CONTINUAL IMPROVEMENT IN OUR SAFETY OCCUPATIONAL HEALTH &
ENVIRONMENTAL PERFORMANCE
TO ACHIEVE THIS WE ARE COMMITTED TO THE FOLLOWING:
1. COMPLYING WITH APPLICABLE S.H.E. LEGISLATION.
2. ESTABLISHING REVIEWING AND STRENTHENING OUR S.H.E. MANAGEMENT
SYSTEM IN AN ONGOING MANNER THROUGH PERIODIC REVIEW WITH
INVOLVEMENT AT ALL LEVELS.
3. IMPLEMENTING SAFE OPERATIONAL CONTROL PROCEDURE AND SAFE
PRACTICES AT ALL LEVELS.
4. INSTITUTIONALIGING CULTURE OF RESOURCE CONSERVATION AND
POLLUTION PREVENTION.
5. PROVIDING AWARENESS TRAINING TO ALL WORKING FOR OR ON BEHALF OF
THE ORGANISATION TO ENSURE GOOD PERFORMANCE.
6. RESPECTING THE SURROUNDING COMMUNITY AND CONTROLLING
ENVIRONMENT HEALTH HAZARDS ARISING FROM OPERATION & EVENT, AS
RESULT OF OUR ACTIVITY.
7. WORKING AS A TEAM IN OUR ENDEAVOUR TO ACHIEVE THE OBJECTIVE OF
NO ACCIDENT AND NO HARM.
8. RECOGNISING S.H.E. MANAGEMENT AS SHARED RESPONSIBILITY AT ALL
LEVELS.

WE SHALL COMMUNICATE THIS POLICY TO ALL OUR STAFF AND WORKFORCE AND
THE SAME WILL BE MADE AVAILABLE TO ALL OTHERS STAKE HOLDERS ON
REQUEST.
DIRECTOR
AMBIENCE INTERIORS PVT. LTD.

INTRODUCTION
Purpose
Objective of this SHE plan is to ensure the contractors basic SHE management
compliance in accordance with the PROJECT. Policies and rules & regulations.

ROLES AND RESPONSIBILITIES

Contract Owner Responsibilities
Project Manager is accountable for the SHE management of contracts (including
any subcontracted work) and as a minimum:

Appointing in writing (in the contract) a competent Contract Holder.

Endorsing in writing the Contract Holders SHE planned monitoring

programme.

Carrying out periodic audits and reviews of the contract management to

evaluate the adequacy of, and adherence to, this procedure.

Providing resources compatible with the standard ofSHE management

required.

with the standard of SHE management required.

Contract Holder Responsibilities

In this case, since it is a new interior work for the new office, there is no
designated Contract holder. Activities at site will be managed by :
a) Project manager on contract (MR. SHASHI BHUSHAN SINGH)
b) SAFETY manpower deployed (MERAJ AKHTAR)
Contractors Responsibility

Contractor shall operate, and shall cause all sub-contractors and Contractor
Personnel with the utmost care for the health and safety of the Contractor
Personnel, Company personnel and third parties, and for the environment, and in
accordance with the Company's health, safety and environmental regulations in
force at the effective date and as subsequently amended by the Company, and
the Contractor shall exercise the strongest discipline in this regard.

1.

CONTRACTORS HSE MANAGEMENT SYSTEM

The Contractor follows his own HSE Management System.

1.1

HSE Policy compliance

Contractor understands and meets the mandatory requirements of all HSE policies on
Alcohol, Drugs, Fitness of staff, Driving, Smocking, Waste Management, Compensation,
Overtime/ odd hours working, Emergency response, PPEs etc at all times.

It is contractors responsibility to ensure that the sub-contractor HSE management is carried

out in the same way.

HSE would be the first agenda item of the contractor.

1.2

Organisation, Resources, Roles and Responsibilities

Contractor has defined HSE roles and resources as follows:

Project Manager: Overall responsible for controlling and implementing the safety
for on the project. Providing all safety related resources for workers.

Site supervisor/engineer: Responsible for safe supervision of all the activities under his
supervision, loading and unloading and measurement of the works.

Safety supervisor: Responsible for giving the tool box to the workers, Close watch on unsafe
acts its reporting as well as suggest the correct way of doing the job / stop the work

Forman: Responsible for safe supervision of all the activities under his supervision, loading
and unloading and measurement of the works. Control of crane activities.

Note: Any sub-contractor employed by the contractor will comply with this HSE plan.

1.3

Standards & Documents

Road safety procedure

Toolbox procedure
General Safety at work
Working at height procedure
Hot work procedure

1.4

Responsibilities:

1.5

Project Manager
Implementation of Safety Policy and Safety Plans within his project location.
Advice safety manager/safety officers on aspects of safety relating to a particular
activity, plant or machinery.
Investigate all incidents and near misses with the help of the Safety Manager/Safety
Officer to establish causes and evolve measures to prevent reoccurrence.
Conduct fortnightly meetings with Supervisor/Foremen, Safety Officers assigned to
his project.
Monitor safety during visit to site.

1.6

Safety Engineer
Render assistance to Project Manager for formulating Health and Safety Plan in line
with the policy of the company, requirements of contract and location / activities
involved.
Issue necessary directives to Safety Officers and render advice to Project Manager as
required.
Monitor safety on visits to sites and review performance on new safety measures.
Formulate new safety measures in conjunction with Project Manager.
Training on Health and Safety aspect within the project and other sites indicated by
safety coordinator.
Render necessary advice to Engineer / Supervisor / Foremen during site visits.
Review toolbox meetings conducted by Safety Officer.
Carry out monthly inspection of camps with reference to environment protection, fire
prevention, and emergency drill: etc.

10

1.7

Safety Officer.
Training of supervisors and workers, initial and on the job.
Daily inspection and tool box meeting at sites.
Fortnightly meetings at project level.
Monitoring and investigations of incidents including near misses.
Implementation of corrective measures.
Report to clients and Safety coordinator.
Inspection of vehicles/equipment en route.
Safety audit on specific instructions.

1.8

Engineer / Supervisor / Foremen.

Plan and implement safety at this work site.
Explain to the persons concerned the visible and hidden hazard involved in the job.
Obtain necessary safety clearance for the nature / type of work to be carried out in
advance, in consultation with Safety Officer and in accordance with safety
instructions and procedures laid down for the work.
Instruct his personnel before commencing the work as to the safety precautions and
measures to be observed at work.
Try to evolve a method to overcome any new contingencies for which instructions
have not been issued. In case he is unable to find suitable solution, stop the work and
contact the Project Manager and Safety Officer for necessary advice.
Contemplate and evolve new measures or methods for safety implementation and put
up in writing every month to Project Manager/Safety Officer.

11

2.

HAZARD IDENTIFICATION RISK ASSESSMENT (HIRA)

The contract is categorized as Medium risk contract

Activity/Task

Hazard / Risk

Risk Applicable Control

Lev
measures (with
el H, action party)
M, L

Applicable recovery measure (with action

party)

Interior works inside the area,

a)
Unloadin
g of
various
materials
and
bringing
it up to
9th floor

Cut/hand/foot injury

b)
Carpentr
y works

Cuts with tools, wooden

edges

a) Necessary PPE
to be used.
( Hand-gloves,
Safety shoes,
Safety helmet,

First aid kit

Emergency ph.nos available

b) Material lift of
building to be
used.
c) Tool Box
meeting
M

a) use necessary
PPEs for the
nature of the
job (gloves,
helmets)
b) work to be done
by skilled,
competent
person only
c) electrical safety
for connecting
machines (refer
elec safety )
electrical
connection only
by competent
electrician
d) Tool Box
meeting
everyday
e) Training on work
at height
f) provide scaffold
guidelines to
contractor

12

First aid kit

Emergency ph.nos available

c)
Electrical
works

Shocks, / injuries, fire

a) Electrical safety
training
b) work to be done
by skilled,
competent
person only
c) use necessary
PPEs for the
nature of the
job (gloves,
helmets
d) Everyday
reminder via
toolbox
e) Contractor
induction
procedures

d) Working
at height

Falls, injuries,

a) No any person
allowed to work,
below another
person working
at height.
b) No
materials
shall be stacked
at passage way
or near access
ladder.
Work
area must be
free form any
scattered
materials,
ensure
proper
housekeeping
c) Use pipe in pipe
scaffolding,
meeting
requirements.
No
wooden
scaffolding
to
be used.
13

First aid kit

Emergency ph.nos available

d)

Provide hand
rail, at height

e) Provide safety
net as a barrier,
to prevent any
falling items
f) Safety harness
to be worn by
every person
g) Toolbox talk.
h) Limited
&
competent
persons
only
allowed working
on height.
i)

Work at height,
not after dark
only
in
day
time, or only
with

j) any
loose
objects to be
secured

e)Refrigeration
and
ducting
works

Personnel injury ,
falls from height

b) Use
PPEs.

helmet,
shoes,
goggles

Personnel injury ,
f) Sanitary
falls from height
Carpeting,
furniture
installation
and
finishing
works
h)Fire
hydrant
works

a) Refer to working
at
height
procedures

L
a) Refer to working
at
height
procedures
Naked flames in
welding

b) Use
PPEs.

helmet,
shoes,
goggles

Electrical
connections
H

a) Welding
by
competent person

14

As above

only
b) Electrical isolation
procedures to be
followed
c) Working
at
heights procedure
to be followed
PPE for welding, and
other jobs to be used

lectrical safety

At height

Shocks, injuries

Falls, and other

hazards associated
with working at
height.

Me
diu
m

a) Electrical tagging,
connection only to be
done by competent
technician
b) Electrical safety
precautions to be taken
c) special training on
electrical safety to be
done
d) PPE Gloves, shoes,
helmet to be used
e) Electrical work
standing on rubber mats
f) training in local
language
a) Precautions of
working at height
to be used
b) Insulation
material handling
with gloves
c) PPE to be used
gloves, helmet ,
safety shoes,
goggles

15

First aid kit

Emergency ph.nos available First ai

Clinic treatment

First aid kit

Emergency ph.nos available

Testing of
piping

Pressure in line

Ensure proper hydraulic

testing machine,

First aid kit

Emergency ph.nos available

Ensure pressure
resistant hoses,
pneumatic tubing (to be
checked by Permit
issuer)
Check design pressures
Follow standard testing
procedure

Commiss
ioning

Interface with
existing system of
RBS

2.1

a)Inform DLF before

start up

First aid kit

Emergency ph.nos available

b) Draw up
commissioning
procedure, and do
checks in their presence

HSE Training& Assessment

The Contractor shall at all times maintain an up-to-date list of all personnel
employed under the Contract, and details of the training courses they have
attended, including the attendance date.
Contractor will maintain training records of all personnel for trainings mentioned
in Annex-B

2.2

Performance Monitoring and Reporting

Man hours worked

Work executed
Incident and Near miss reporting
Training records
Vehicle fitness records

2.3

Reporting & Investigation of HSE Incidents

The Contractor shall fully implement near miss reporting program.

The Contractor shall report to Company all work-related and non-work related
Occupational Health, Safety, Environment and security incidents and near misses
within 24 hrs of happening. All incidents including non-work related deaths during

16

off-duty hours shall also be investigated. Whether an incident is work-related or

not shall be decided by the company only after investigation.
Company believes in openness as far as reporting and investigations of incidents
are concerned. Hiding of incidents and tempering with evidence is considered
serious offence by the company and therefore, the company will be free to take
appropriate action on the contractor in this regard.
All work-related H, S, E and security incidents comply with the requirements as
outlined in the latest version of CompanysIncident Notification, Analysis,
Reporting and Follow-up Procedure.

2.4

Legal compliance

The contractor will compulsorily comply with all legal requirements related to
Safety, Health, Environment, Factories and Labour including workers
compensation and child labour laws.

Vehicle Fitness, Registration and Insurance, Driving license

Medical Health Insurance policy for staff from Medical Emergency response
point

2.5

Site Restoration

Not applicable since it is a new site

2.6

HSE Non-Compliance Penalties

The Contractors obligation to consistently adhere to the Contracts HSE

requirements is considered by company as being the direct responsibility of the
Contractors supervisor and management. Good HSE performance is good practice
and may be considered in the Contract. Company believes that good HSE
practices come by Hearts and mind of the working staff and contractor
leadership.
Repeated failure by the Contractor to comply with contract HSE obligations may
result in the removal from site of the relevant Contractors supervisory and/or
managerial personnel.
In the event that the Company considers that the Contractor has failed to comply
with the latest approved Contract HSE Management Plan, or other HSE
Requirements, then Company shall issue the Contractor with an HSE Default

2.7

Applicable Documents

The Contractor shall comply with, Companys Health, Safety and Environment
Management Systemand other documentation as listed in the tables below and
any documents referenced therein.
17

SHE OPRATIONAL MANUAL

TITLE: SAFE PROCUDURE FOR

Doc no.SHEOM06
Page no -16-17

WELDING
Purpose
Scope

To establish a procedure for working works

Application to all welding works at site

PROCEDURE
S.NO
1.
2.
3.
4.

5.
6.
7.

8.

9.
10.
11.

12.
13.

TASK
Only qualified welders are to be authorized to do any
welding heating or cutting
Inspect your work area for fire hazards and proper
ventilation before welding or cutting.
Avoid welding or cutting sparks, and hot slag. Be alert to
hot surfaces and avoid touching metal surfaces until
they have cooled.
Place compressed gas cylinders in an upright position,
and secure them in place to prevent dropping or falling.
Handle them with extreme care, and do not store them
near any sources of heat
When working in the vicinity of welding operation, wear
approved goggles and avoid looking directly at the flash.
When transporting , moving , and storing compressed
gas cylinders, always ensure that the valve protection
cap is in place and secured
Move cylinders by tilting and rolling them on their
bottom edges. Do not allow cylinders to be dropped.
Struck or come into contact with other cylinders,
violently.
Nearest fire extinguisher in the work area in case of
future need for an emergency. Fire extinguishing
equipment must be immediately available in the work
area.
Never use matches or cigarette lighters. Use only friction
lighters to light torches.
Welding operation require that approved eye protection,
welding shields, and gloves be worn at all time.
Acetylene and oxygen tanks shall be securely fastened
to dolly or stand to prevent their falling or being knocked
over. Acetylene tanks shall only be used while in an
upright position.
Only authorized personnel under proper supervision
shall perform welding and cutting operations
Proper fire extinguishers shall be immediately available
localized ventilation shall be used when necessary.

18

RESPONSIBILITY
Site in charge
Site supervisor
Site supervisor
Site supervisor

Site supervisor
Site in charge
Site in charge

Site supervisor

Site supervisor
Safety
supervisor
Safety
supervisor
Safety
supervisor
SHE DEPT

RECORD NO.

TITLE

ASSOCIATED RECORDS
LOCATION/RESPONSI
BILITY

RETENTION
PERIOD

Checklist for
welding
SHE OPRATIONAL MANUAL

Doc no. SHEOM

-06
Page no 16-17

TITLE: SAFE PROCUDURE FOR WELDING

14.
15.
16.

17.

18.
19.
20

21.

Always use soapy water instead of matches to check for

leaks in hoses, fittings, and valves in welding operations
Proper eye protection shall be worn when observing
welding or cutting operations, also when chipping slag.
Oxygen acetylene torch units shall be lit with proper
ignition equipment and not with matches or cigarettes.
Oil in any form shall be kept away from sources of
oxygen.
Gas cylinders may contain up to 3000 psi pressure.
Accident occurred when the heads of these cylinders
broken and the unsecured tanks propelled like rockets
out of control.
Valve caps must be in place on all cylinders when not in
use. Valves capes help prevent the accidental damage
or breakage of cylinder heads.
Storage of empty or full compressed gas cylinders must
involve the securing of every cylinder by an approved
chain or webbing.
That cylinder in use shall be properly secured in an
upright position and shall be transported only on
cylinder carts. A cylinder valve should be opened slowly
to avoid valve damage.
Proper use of non returning valve both end. flash back
arrester should be also proper

RECORD NO.

TITLE

ASSOCIATED RECORDS
LOCATION/RESPONSI
BILITY

Checklist for
welding

19

SHE DEPT
Site supervisor
SHE DEPT

SHE DEPT

SHE DEPT
SHE DEPT
SHE DEPT

SHE DEPT

RETENTION
PERIOD

SHE OPRATIONAL MANUAL

TITLE: SAFE PROCUDURE FOR

Doc no. SHEOM

-07
Page no 18

LADDER
Purpose
Scope

To establish a procedure for working works

Application to all welding works at site

PROCEDURE
S.NO.
1.

2.
3.

Activity
Check for split or cracked side rails. Missing or broken
rungs. Loose rungs or other weaknesses. Also check for
splinters and sharp edges. Oil & grease on the rungs.
Each time you use a ladder, inspect it for loose screws.
Hinges and other hardware. If the ladder has any types
of defect, it must be repair or the ladder must be
replaced. Never use a ladder, witch is defective.
ladder base selection must be placed with a secure
footing Boxes, Blocks, Barrels shall not be used as
support
Does not hand carry loads on a ladder.

4.

Do not try reaching so far that you lose your balance,

move the ladder.

5.

Non-skid feet or spurs may prevent a ladder from

slipping on a hard, smooth surface
Do not under stand on the ladders top three rungs.

6.
7.
8.
9.
10.

A damaged side rail may cause one side of a ladder to

give way
The base should be spaced1foot away for every 4feet it
reaches up
Ladder rung cleats or steps must be parallel level, and
uniformly spaced when the ladder is in position for use.
Rung must be spaced between 10and 14inches apart.
Ladder use to reach a walking surfaces or roof must
extend at least 3 feet beyond.
20

Responsibilit
y
All
users/supervi
sor

All
users/supervi
sor
All
users/supervi
sor
All
users/supervi
sor
All
users/supervi
sor

11.
12.
13.

Extension ladders need both locks holding to prevent

overloading a rail.
On any job requiring a ladder, use only approved sturdy
ladders that you can place on a firm base.
Extension ladders shall be kept from slipping or tipping
or by tying off the ladder at the top and securing the
ladder at the bottom. The ladder should reach at least
three feet above the landing. Whenever possible, angle
out the ladder base equivalent to one fourth the ladders
working length

RECORD NO.

ASSOCIATED RECORDS
LOCATION/RESPONSI
BILITY

TITLE

RETENTION
PERIOD

SHE OPRATIONAL MANUAL

TITLE: SAFE PROCUDURE FOR
PERSONAL
PROTECTIVE EQUIPMENT
Purpose
Scope

Doc no.
SHEOM-08
Page no -19

To establish a procedure for working works

Application to all welding works at site

PROSEDURE
FEET AND LEGS
Proper safety shoes shall be worn by all at every work site. Rubber
gumboots with toe protection shall be worn by masons/concreting
gang or those working in wet area foot guards shall be worn for
using jack hammer s/ backfill tampers and similar equipment.
SKIN
If there is any possibility of skin irritation while handling or using
any material, proper, proper PPE shall be used as specified in the
MSDS of that material.
COLOR CODING FOR HELMETS
SAFETY HELMETS
COLOUR CODE
WHITE
BLUE
SHE DEPT SHE DEPT
GREEN
RED
Orange
YELLOW
WHITE WITH

SHE DEPT

SHE DEPT

PERSON TO USE
Engineers ,
All sub contractor, supervisor

SHE DEPT

Safety

SHE DEPT

Electrician
Guards / traffic marshals
All workers
Visitors

SHE
SHE
SHE
SHE

21

DEPT
DEPT
DEPT
DEPT

VISITOR(sticker)
Primary PPEs are required for the following protection
1. Head protection (safety helmet)
2. Foot protection (safety footwear, gum boot,
etc)
3. Body protection (high visibility clothing
waistcoat/jacket), apron etc
4. Personal fall protection (full body harness, ropegrap fall arrester, etc)
5. Eye protection (goggles, welders glasses etc)
6. Hand protection (gloves, finger coat,)
7. Respiratory protection , (nose mask SCBAs)
8. Hearing protection(ear plugs, ear muffs, etc)
ASSOCIATED RECORDS
RECORD NO.
TITLE
LOCATION/RESPONSI
BILITY
Checklist for
personal
protective
equipment
SHE MANAGEMENT SYSTEMS
MANUAL
TITLE:MANUAL MATERIAL

RETENTION
PERIOD

Doc.no SHEMSM09
Page no 20-21

HANDLING
1. Purpose:
To insure safe manual material handling
2. Scope
All areas in the site where manual material handling is involved
3. Responsibility:
The overall responsibility of establishing, implementing and
maintaining this procedure is with the supervisor under whose
purview the said activity is carried out.
4. Procedure:
4.1 The following may be carried out before the start of actual work:

SI
NO
1
2

Activity

Responsibility

Conduct tool box before the start of the work

The employ who would be provide safety induction by the
SHE department to brief about the following
1. General guidelines to be followed in the site area
2. Hazards of the in which the work is to be carried out
3. Minimum PPE (safety shoes and helmet), required to
be worn by employee involved in manual material

Site supervisor
Site
supervisor/
safety
supervisor

22

3
4

handling
Employees to compulsorily wear safety shoes, helmet and
appropriate hand gloves ( as detailed in subsequent
pages)
Where wire ropes are used for lifting sheets/ timber logs,
the same are certified fit for use.

RECORD NO.

TITLE

ASSOCIATED RECORDS
LOCATION/RESPONSI
BILITY

Worker
Site safety
supervisor

RETENTION
PERIOD

Checklist for
manual material
handling

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: MANUAL MATERIAL

Doc. no
SHEMSM- 09
Page no 20-21

HANDLING

2 The following may be while carrying out the actual

work:
Si no
1

Activity
Before lifting the material check for
1. Any special precautions mentioned in the cargo
carton/ boxes in case of packed materials
2. Condition of material to be lifted-protruding sharp
objects, slippery surface leaking containers etc
3. Weight of the objected to be lifted
4. Place of stacking
5. Position in which the material is to be stacked
6. Position in which the material is to be stacked
Non Hazardous Material (stone/gravel/bricks etc)
1. If you are male and if the weight of the cargo to be
lifted is less then 50kg use appropriate hand gloves
(cotton/ leather) by adopting the lifting technique
detailed in the next page
2. Use hand trolley wherever possible instead of

23

Responsibility
Supervisor

Worker

carrying on the back

3

Hazardous chemical solvent , acids, paints etc

1. Approach the supervisor and understand the hazards
about the substance to be handled
2. Check for any leak from the container
3. Based on the advise, use acid/ alkali resistant hand
gloves and face mask
4. Use trolley to handle containers of chemicals
5. Make sure the MSDS of the hazards material is
available and tested

Worker/supervis
or

While working at height, if you require to lift heavy

material, ensure that you are in a balanced position and
the area beneath is free from movement of workers to
avoid them sustaining injuries, even if you movement of
workers to avoid them sustaining injuries, even if you drop
the material
Where manual handling involving more than one person is
required (for e.g., lifting of steel sheets or long timber
logs ) ensure that perfect coordination exits between the
workers and the weight of the load to be lifted does not
exceed the load restrictions specified in section above

Worker

RECORD NO.

ASSOCIATED RECORDS
LOCATION/RESPONSI
BILITY

TITLE

Worker

RETENTION
PERIOD

Checklist for
manual material
handling
SHE MANAGEMENT SYSTEMS
MANUAL
TITLE:CARPENTRY WORK
1.

Doc. no
SHEMSM-10
Page no 22-23

PURPOSE:

To ensure safe storage of wood material

2.

Scope:

Entire site, where carpentry is carried out.

3.

RESPONSIBILITY:

The overall responsibility of establishing, implementing and maintaining

this procedure is with the supervisor under whose purview the said
activity is carried out

24

4. PROCEDURE:
1. The following may be accomplished before the start of the actual work:
SI
NO
1
2
3
4

Activity

Responsibility

Conduct tool box before the start of the work to explain

the hazards of work involved
The area in which the carpentry is carried out may be
maintained with good housekeeping.
Portable fire extinguishers may be made available at site
in ready to use condition
The wood material shall be properly stacked

Site supervisor

signature
designation

Manager

MR

TITLE:CARPENTOR WORK

2
3

Site supervisor

Issued and
approved by

MANUAL

SI
NO
1

Site supervisor

PREPARED REVIEWD BY

SHE MANAGEMENT SYSTEMS

2.

Site supervisor

Doc. no
SHEMSM- 10
Page no .22-23

The following may be adopted while carrying out the

actual work:
Activity

Responsibility

The fire extinguisher shall be put to use immediately on

noticing even a minor fire. Workers should be trained in
operating fire extinguisher.
The hand tools and power tools for carpentry work shall
be properly maintained as per manufacturer prescription.
Damaged tools may not be used.
The electrical wire of power tools shall be intact without

Site supervisor

25

Site supervisor
Site supervisor

4
5
6
7

any cut. There should be a proper plug at the end and no

loose connection shall be there.
The drill bit shall be good and approved quality. Excessive
hot bits may not be used.
To avoid contact of paint with hot surfaces or source of
ignition, manual inspect shall be carried out.
Workers shall not smoke while doing work. They should
keep smoking material aside.
The wood power generated shall be cleaned every 2-3 hrs
and stored at a place away from an ignition source/fire

signature
designation

Site supervisor
Site supervisor
Site supervisor
Site supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: DISMENTLING WORK

Doc.no SHEMSM11
Page no. 24

1. PURPOSE:
To ensure safe dismantling of wall at site
2. Scope:
Entire site where dismantling activity is involved
3. Responsibility :
The overall responsibility of establishing, implementing and maintaining
this procedure is with the site supervisor under whose purview the said
activity is carried out.
4. procedure:

26

4.1
SI
NO
1
2
3
4
5
6

The following may be accomplished before the start of the actual work:

Activity

Responsibility

Conduct tool box talk for the workers to explain the

hazards of work involved and precaution to be taken
The tool are certified fit for use before the start of the
actual work
Ensure that electrical power is isolated.
The area in which the dismantling is carried out are
barricaded
It is insure that the worker operating the jackhammer is
free from any disease that may get aggravated by
vibration
Scaffold erected for use are certified fit for usage based
on the checklist for scaffold inspection

Site supervisor

Site supervisor
Site supervisor
Site supervisor
Site supervisor
Site supervisor
Site supervisor

signature
designation

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: procedure for general safety

Doc. no
SHEMSM-12
Page no . 25

rules
Basic safety rules:Some of the safety rules those are followed and practiced by all of our employees
related to construction activities listed as follows:

Report all injuries to your site-in-charge immediately, no matter how slight

they may be.

27

If in doubt about the safe or proper way to do a job, talk to your site in
charge before starting.
Be on the alert for unsafe conditions or acts, correct those, which you can
be, correct and report the rest to your site-in-charge immediately.
Be familiar with your surroundings, the operations, and the location of other
personnel. Know the emergency phone numbers and the location of first aid
kits, fire extinguishers and other emergency equipment.
Do not leave work area unless your work or personal needs require it.
When you relieved from your job that has unusual, partially, or fully
concealed hazards, inform your replacement. Be specific and make sure
they understand the location and nature of the hazards they face.
Horseplay on the job is prohibited. Do not distract or interfere with another
person who is performing his/ her job. This is when injuries can occur.
Dont run on the job except in an emergency .when walking through a job
site, warehouse, or shop, be alert for tripping hazards, hoses, cables,
projecting materials, and uneven walking surfaces, and be aware of safety
rules and procedures at the site. safety rules are designed to protect you.
Do not report for work under the influence of intoxicants, alcohol, illegal
drugs, or any substance that can affect your capability to work.
Do not inter or allow others to enter areas, which have been barricaded.
Wear safety harness in all elevated areas that require fall protection.
Do not inter or allow without safety shoes, hard helmet at the site
Minors (below 18 years )are not to be allowed at the site

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: safe work procedure for

Doc. no
SHEMSM-13
Page no. 26-28

work of height
1. PURPOSE:To ensure safe work at height (WAH)in construction site
2. SCOPE:All areas in site where work at height jobs are carried out
3. RESPONSIBILITY:Over all responsibility of establishing, implementing and maintaining this
procedure is with the site supervisors, under whose purview the above said
activity is carried out.
4. PROCEDURE :-

28

4.1The following may be accomplished before the actual start of the work:
SI
NO
1
2
3
4
5

Activity

Responsibility

Work permit format- working at height is necessary to

follow before start the work at WAH.
HSE training for the employees who work at height to be
provided.
While at work , it is very essential that checkers are right
frame of mind, physically fit and free of alcohol & drugs.
All of them should be checked for vertigo problems
Appropriate PPEs to be worn by workers at all times

Site supervisor

Site supervisor
Site supervisor

Site supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: SAFE PROCEDURE FOR
WORK AT HEIGHT

Worker

Work at height workmen to attend tool box talks before

the start of the work. Only workers identified by site in
charge and physically fit for working at height to be
deployed for work at jobs.
During the TBT, the following are covered : PPE TO BE WORN.
Other safety precaution .
Importance of observing all precaution.
Action to be taken in care of accident.
A list is maintained of workers who suffer from vertigo or
such like problem. Such workers are not put on height
sites.

signature
designation

Site supervisor

Doc. no
SHEMSM- 13
Page no. 26-28

Work at height equipment (like full body harness) to

be visually inspected by trained personnel before use
Work at height checklist format recorded regularly.

29

Site
supervisor
Site
supervisor

signature
designation

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: SAFE PROCEDURE FOR
WORK AT HEIGHT

Doc. no
SHEMSM-13
Page no. 26-28

4.2The following guidelines may be adhered while carrying out the work to the
extent practical:SI NO
1

Activity
All workmen who work at height should ensure
that:
Full body harness(FBH) is used
FBH to be inspected and maintained.

30

Responsibility
Users/supervisor/engi
neer

Anchorage points capable of

withstanding a force of 2200kgs should
only be used to anchor fall protection
devices
A minimum clearance of 20 feet to be
ensure between the anchorage point
and the lower level.
Employees to be trained to locate
anchorage point so that a safe working
cone 30 degree (around the anchorage
point )is only used for operation.
Use double lanyard or vertical lifeline
arrangement where frequent movement
of employee while working is required
Special training to be imparted to
employees for work at height jobs
Critical work at height jobs to be carried
out with planning and adequate
supervision.
While working at plate forms more than
2 meters ,a platform with guard rails
would suffice.
While working at platforms more than
2m in height, fall protection system or
safety belt may be used
Standard scaffold components to be use
for all scaffold installation.
Inspection and certification of scaffold
to be carried out by site safety
supervisors before use

signature
designation

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: SAFE PROCEDURE FOR CEMENT
GODOWN

1. PURPOSE:

31

Doc. no
SHEMSM-14
Page no. 29-30

To ensure environmentally safe storage and usage of cement godown at site

2. SCOPE:
Cement godown at site and other place.
3. RESPONSIBILITY:
The overall responsibility of establishing, implementing and maintaining
this procedure is with the site supervisor under whose purview the said
activity is carried out.
4. PROCEDURE:
4.1 The following may be adopted while providing a new cement godown or
operating existing:
SI
NO
1

Activity

Responsibility

The cement godown shall be scientifically designed by a

competent person/ activity. The design must consider the
climatic conditions in the region, prevailing wind
direction, velocity, humidity, adequate exhaust on
leeward side etc
One of the causes of generating cement dust is that
godown needs to be ventilated to create working
condition inside. The cement godown shall therefore
preferably be provided with double wall or hollow
concrete blocks and the false ceiling so that the effect of
outside temperature is minimum on inside environment.
this will minimize the need of inside ventilation and hence
reduce the suspension of cement dust.
Green belt shall be developed surrounding the cement
godown

Site supervisor
and projects
team

signature
designation

Site supervisor
and project
team

Site
supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: SAFE PROCEDURE FOR CEMENT
GODOWN

32

Doc. no
SHEMSM-14
Page no. 29-30

SI
NO
4
5

6
7

Activity

Responsibility

To restrict blow of air at godown opening (door, inspection Site supervisor

window, feed pipe to RMC etc)
Care shall be taken while handling, that cement bags are
Site supervisor
not punctured by hooks or other sharp means. This
usually happens during loading/ unloading in trucks and
dragging a cement bag . the punctured bag is a source of
cement dust.
The loose spilled cement inside godown shall be collected Worker
regularly and bags shall be worked
The exposure of cement dust to a worker inside the
godown shall be minimized by deputing more than one
worker and sending them inside alternately. The
ACGIH(American conference of governmental industrial
hygienists) suggest TLV OF 10 mg/m3 for Portland
cement. The same shall be ensured by doing cement dust
monitoring inside, with the help of personal samplers.
Workers shall be provided and insisted to use nose
masks. They shall eat jiggery every day .it should be their Site supervisor
medical checkup especially for lungs and maintain the
record , which shall be auditable
Housekeeping checklist form..
is to
Site supervisor
be audit once in week
1. REFERENCES :
* ISO :14001;2004 * OSHAS:18001:1999
ILO safety, health and welfare on construction sites-a
training manual`

signature
designation

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

33

SHE MANAGEMENT SYSTEMS MANUAL

Doc. no
SHEMSM-15

TITLE: safety training &safety promotion

Page no. 31-32

1. PURPOSE:
To ensure safe safety training and safety promotion at site.
2. SCOPE:
Entire site , where safety training and safety promotion is to be
followed.
3. RESPONSIBILITY:
The overall responsibility of establishing, implementing and maintaining
this procedure is with he supervisor under whose purview the said
activity is carried out.
4. PROCEDURE:
4.1 the following may be adopted while the start of the actual works:
4.2 The following may be adopted while providing a new cement godown or
operating existing:
SI
NO
1

2
3

Activity

Responsibility

Induction training shall be given to all person prior to

permitting them to go the worksites. This training should
include at least the following
General safety awareness
First aid
Emergency procedure
Use of PPE
Specific site hazards

Site supervisor

Refresher training shall be conducted every six month.

Safety training and promotion should be formally
recorded on dates and signed attendance records, in
which included the following information Course title

signature
designation

Site supervisor
/ safety
supervisor
Site
supervisor/
safety
supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

34

SHE MANAGEMENT SYSTEMS MANUAL

TITLE: safety training &safety promotion

Doc. no
SHEMSM-15
Page no. 32-33

SI
NO
4

Activity
Course duration
Course content
Actual audience with record of attendance

Site supervisor

Conduct toolbox talk for designed to highlight relevant

and record should be inspect by representative.

Reward employees who give suggestion to promote

safety awareness programmed and endeavor work in
safe manner.
Regular safety and industrial health poster campaign/
banner/ glow sign should be displayed around the
working part of the effort to raise safety awareness
amongst the workforce. This should be in Hindi/English or
other suitable languages deemed appropriate.

Site supervisor
/ safety
supervisor
Site
supervisor

signature
designation

Responsibility

Site supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MANAGEMENT
REPERSENTATIVE

35

SHE MANAGEMENT SYSTEMS MANUAL

TITLE: first Aid

Doc. No.
SHEMSM-16
Page no.33-34

1. Purpose;
To ensure first Aid bases established at all site.
2. Scope;
Entire site, where first aid bases is carried out.
3. Responsibility:
The over all responsibility of establishing, implementing and
maintaining this procedure is with the project- incharge under whose
purview the said activity is carried out.
4. Procedure:
4.1 The following must be carried out before the start of the actual
work;
SI
NO
1
2

Activity

Responsibility

Established First Aid Bases for the workers safety at all

working areas.
The First Aid Bases shall consist of as a minimum;
a) A treatment room fitted with two treatment
couches;
b) A hand wash basin with running water,
c) Lockable cupboard to contain sufficient medical
supplies;
d) Bed
e) Two chair with footrests
f) Desk and chair
g) One stretchers
h) Pillows and blankets,
i) Refuse containers,
j) Medical dressing (bandages , antiseptic wipes)
k) Eye irrigation sterile solution;
l) Towels,
m) Disposable gloves;

signature
designation

Project-in
charge
Project-in
charge

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR
36

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: first Aid

SI
NO
3

Activity

Trained first Aider- A Trained first Aider should be in

attendance at the first Aid base during all times when
work is being under taken on the site.
Vehicle- a jeep with driver should be available at the first
aid base during all working hours.

Doc. no
SHEMSM-16
Page no. 33-34

Responsibility

The First Aid unit shall be provided with air conditioning

and shall be kept in clean and tidy state all times.

signature
designation

Site supervisor
/ safety
supervisor
Site
supervisor/
safety
supervisor

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

37

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: procedure for house

Doc. no
SHEMSM-17
Page no. 35-36

keeping

Fire protection

Exits should never be constructed for any reason.

All exterior doors should be maintained in a workable order.
Fire extinguishers are not to be blocked or used as hangers. Easy access
must always be maintained.
Shelving and stacked materials must always be at least 18 below any
sprinkler heads.

Hazard communication

All containers must be labeled as to their contents.

MSDSs books must be kept organized and up to date with all current
materials.
Chemicals must be properly stored when not in immediate use.
Any spills must be cleaned up immediately.

Compressed gases

Compressed gases must always be stored away from any heat sources.
Covers must be kept on the top of tanks not in use. They should be
fastened hand tight.
Air hoses cannot be damaged and must be used properly and accordingly.

Electrical

All electrical cords used in the shop will have a ground cord. If the ground is
damaged, it must be repaired or replaced.
Frayed, cut, or damaged electrical cords must be disposed of and replaced.
Electrical breaker boxes are not to be blocked, a distanced of 36 should be
kept around the boxes.
Electrical cords should not be strung over metal shelving , table , parts, etc.
Electrical cords should not be used around liquids or in wet areas.
Temporary wiring should only be used with portable tools. Extension cords
are to be coiled and hung when not in use.
Electrical panel are to be kept closed at all times.

38

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: procedure for house keeping

Doc. no
SHEMSM-17
Page no. 35-36

Simple rules for house keeping

Storage area: all material shall be maintained in neat stockpiles for ease
of access. Aisles and walkways shall be kept clear of loose materials and
tools.
Work areas: loose material, waste etc shall be cleaned immediately.
This shall be especially important in aisles and in the vicinity of ladders,
ramps, stair, and machinery. Tools and loose material shall be removed
immediately if a hazard is created.
Areas used by personnel; Empty bottles containers and papers shall
not be allowed to accumulate where lunches are eaten on the jobsite.
Waste disposal bin shall be provided.
Oil and grease:An spills of oil, grease or other liquid shall be removed
immediately or sprinkled with stand.
Disposal of waste; an effective means of preventing litter is the provision
of suitable receptacles for waste, scrape, etc, combustible waste, such as
oily rags, paper, etc shall be stored in a safe place such as covered metal
container and disposed of regularly.
Protruding nails: protruding nails shall either be removed or bent over.
This shall be done as this hazard develops.
Lighting; Adequate lighting shall be provided in or around all work areas,
passageway. Stairs, ladders and other areas used by personnel.

signature
designation

PREPARED REVIEWD BY

Issued and
approved by

Manager

MR

39

SHE MANAGEMENT SYSTEMS

MANUAL
TITLE: procedure for TAGOUT &

Doc. no
SHEMSM- 18
Page no. 37-38

LOCKOUT

LOCKOUT/TAGOUT
Before fixing or servicing powered equipment , an authorized employee with
knowledge of power sources and controls follows these steps:

Alert employee in the area that equipment will be turned off and locked out
Turn off the machine or equipment and its energy control device.
Lock the energy control switch in the off or safe position.
Then release or block any stored energy. before maintenance or servicing
work can begin, equipment must be at zero energy state(ZES)
Check that power is off by turning controls on and trying to start the
equipment
Return controls to the off position.

PERFORM THE REQUIRED SERVICE OR MAINTENANCE

Remove tools or other materials from the area.

Replace machine guards and test that equipment is ready to operate.
Tell employee to stay a safe distance away while locks or tags are remove
Remove the locks or tags.
Turned on the equipment and make sure it operates properly
Tell affected employee that locks/tags are off and the equipment is ready
for use.

LOCKOUT PROCEDURE REQUIRMENTS

1. All maintenance personnel are issued a suitable lock ( or locks). The lock
has the individual workers name and other identification on it. Each
worker has the only key to the lock.
2. The worker checks to be sure no one is operating the machinery BEFORE
turning off the power. The machine operator is informed before the power is
turned off. Sudden loss of power could cause an accident.
3. steam, air, and hydrolic lines should be bled, drained, and cleaned out.
Three should be no pressure in these lines or in reservoir tanks.
4. Any mechanism under load or pressure, such as spring, should be released
and blocked.

40

SHE MANAGEMENT SYSTEMS MANUAL

TITLE: procedure for TAGOUT &
LOCKOUT

Doc. no
SHEMSM-18
Page no.3738

1. Each person who will be working on the machinery should put a lock on the
machines lockout device(s). each lock must remain on the machine until
the work is completed. Only the worker who placed the lock should remove
his/ her lock.
2. All energy sources which could activate the machine must be locked out.
3. The main valve or main electrical disconnect must be tested to be sure that
the power to the machine is off.
4. Electrical circuits must be checked by qualified persons with proper and
calibrated electrical testing equipment. An electrical failure could energize
the equipment. Even if the switch is in the off position. Stored energy in
electrical capacitors should be safely discharged.
5. Caution: Return disconnects and operating controls to the off position
after each test.
6. Attach accident prevention tags which give the reason for placing the tag,
the name of person placing the tag, how he /she may be contacted, and
the date and time the tag was placed. No one remove the lock without
proper authority.

PREPARED REVIEWD BY

41

Issued and

approved by
signature
designation

Manager

MR

SHE OPERATIONAL MANUAL

Doc. No. SHEOM-csc-19

TITLE: CHECKLIST FOR

SCAFFOLDING
S.NO
1
2
3
4
5
6
7
8
9
10
11

12
13

Description of check point

Is site having a practice of providing
suitable and sufficient scaffolds so that the
work could safely be done at a height?
Is site engaging suitable/ properly trained/
experienced workmen for construction/
dismantling scaffolding works.
Are scaffold platforms designed /
constructed with a safety factor of
minimum four?
Is there a safe means of access to the
working platform?
Is scaffold structure having a solid base
avoiding pavements and man whole covers
etc?
Is vertically of the structure properly
maintained
Are tier for scaffold structure properly
maintained
Is the scaffolding structure free from
excavation pit/proper distance is
maintained.
Is there a provision of toe
boards/guardrails and are they secured.
Whether planks used for working platform
are wooden metallic.
Is there a system of inspecting the
scaffolds by a competent person at least
once a week and also after every prolonged
interruption in the work.
Is there a system of inspecting materials of
scaffolds on each occasion before erection.
Is overhanging of the working platform
restricted to less than 50mm/four times the
thickness of the board

42

Page no. 39-40

Yes

No

NA

Remark

14
15
16
17
18
19
20

Is there a system of inspecting scaffolds at

every spell of bad weather / heavy wind
condition/
Is awareness of workmen on the
importance of load distribution on a given
working platform?
Is there a check for the conditions and
correct usages of fitting for scaffolds?
Are all the materials stored on the
platforms properly secured or not
Whether planks are tied using proper
binding wire
Are working opening in working platform
kept safety covered /fenced
Are all material stacked on the platform
properly secured while in motion?
SHE OPERATIONAL MANUAL
TITLE: CHECKLIST FOR SCAFFOLDING

21

22
23
24
25
26
27
28
29
30
31
32
33

Is there a system of using manila rope /coir

rope for suspension at any place where
such rope would be liable to damage by
heat/flames/sharp edges etc.
Is there a provision of guardrails and toe
boards?
Is there a provision of anchoring safety
belts lanyards to be tied to guy ropes?
Are base plate provided?
Is the ground level firm, or have proper
supports have been placed under the
structure?
Is the base away from all excavation, drain
covers, manholes etc
Are the vertical tubes in plumb and
correctly spaced?
Are the standards joints staggered?
Are adequate bracing provided?
Is the structure securely tied back?
Is the working platform closely boarded.i.e
. . . . no gaps between the boards?
Is the working platform at least 450mm
wide?
Is a guard rail knee rail and toe board
provided above the platform and securely
fixed?

43

Doc .no.SHEOM19
Page no.39-40

34
35
36
37
38

Are all the material stored on the platforms

properly secured or not?
Are opening in working platform kept safely
covered / fenced?
Is there a provision of anchoring safety
belts lanyards to be tied to guy ropes?
Are existing access ways (stairs, walkways,
ladders) etc left clear?
Is it ensured that planks provided in the
scaffolding platform not extending beyond
12 inches outside?

Inspected and signed by

Safety Representative
site in charge
Date :

Location :

44

SHE OPERATIONAL MANUAL

TITLE: format for tool box talk/pep talk

SITE

DATE

LOCATION

Doc .no.SHEOM20
Page no.41

TOOL BOX GIVEN BY

TOPIC
:

SL.NO
1

NAME OF WORKER

DESIGNATION

2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
SIGNATURE

45

SIGNATURE

NAME

:
DAILY OBSERVATION REPORT

SITE

DATE &TIME

LOCATION
OBSERVATION BY
CC TO

Sl.no

observation

:
:
:

Action to be taken

Signature:
Name

46

Action by

NOTICE OF ACCIDENT
Name ..

S/o

Age .
..
Designation .

Code
Deptt

Employer .
Address

.
1. a) Date of accident .
Shift. Time .................
b) Hour at which the injured person started work on the day of accident
date.
c) Exact location of accident

.
2.

Nature of accident
I) section/ deptt
ii) Name of machine
iii) Part of machine.

3.

Describe briefly how the accident occurred

.
4. Name and address of the witness and their signature-

47

i) Name . Address
signature
ii)
Name . Address
signature

.
To be filled by medical officer
5. a) Nature and extent of injury

.
Example- fracture, loss of body part, burning, cut scratch, eye irritation etc.
b) location of injury on the body

c) reportable/ Nonreportable

I certified that to the best of my knowledge and belief the above particulars
are correct every respect.
Signature of head of deptt.
Signature..
Name
name
Designation..

48

ACCIDENT REPORT
NO
DATE
(a) Full name of injured person
(b) Fathers name
Sex ..
Age..
(c) Address
occupation
/designation
(d) Department
(e) Date and time of accident
(f) Please where accident happened
(g) Cause and nature of injury

.
(h) A statement of what exactly the injured person was doing at the time of
injury

..
(i) Name, address and occupation of two person who were present at the spot
when accident happened; and
1)
.
2)
.
(j) Remarks, if any.
Place :
Date:
designation of reporting officer

signature name

49

PERMIT TO WORK HOT WORK

NAME OF CONTRACTOR

CONTRACT NO

PERMIT NO . HW

DATE

PART 1: ISSUE
Issue to (name of person) . ..
section.
Details of Hot Work

Location
Work to be carried out
..
I here by declare that above hot work is safe to carry out and that all appropriate fire precaution are
in place including the issue of additional 5kg dry powder extinguisher on site and that all company
safety rules have been observed.
Date : .
expiry.

Time of issue . Time of

This permit is valid only for the period specified which must not exceed 24 hours
Signature . Time
..

Date

Being the authorized person (hot work)

Part 2 : Receipt
I hereby declare that the work by myself, or by any person under my control or the above Hot Work
shall be carried out in accordance with the condition of this certificate and the requirements of the
company safety rules. All persons permitted to work on this Hot work have been or will be informed
of when the safe period for entry will expire.
Signed time .
Date..
Being the competent (Hot Work)
Part 3: clearance

50

I declare that all Hot Work under my control has now been stopped and the area has been checked
out found clear of any risk of fire and that all tools and other equipment have been removed.
Signature. Time
. Date ..
Being competent Hot work
Part 4: cancellation
I acknowledge receipt of the clearance of this certificate.
This certificate is now cancelled

PERMIT TO WORK HOT WORK

This completed hot permit is valid only for the period specified which must
not exceed 24 hrs and same is hanging to adjacent to the work being
conduct
Permit No:
Date:
Issue to (Name of Person):
Location of Hot Work:
Tasks to be completed:
Heat generating equipment used:
Fire protection equipment required:
Personal protective equipment
required:

Prior to issuing this permit, the following questions must be considered

and answered:
The precautions ticked below must be fully observed.
Yes N/A
1) Have all combustible materials been removed from the work area & made
safe? (Within 15 meters).
2) Are appropriate fire extinguishers located within 2 meters of ignition source?

51

3) Is ventilation adequate?
4) Will sparks be contained completely, barricade provided for restrict
unauthorized entry.
5) Have welding machine, compressed gas cylinders & its implements been
inspected?
6) Is the welding machine earthed directly to the equipment, has supply
amperage been checked?
7) Segment manhole inspected for chemical & general storages & emptied out?
8) Is Personal protective equipment available and being used?
PERSON REQUESTING AUTHORISATION SUB CONTRACTOR
REPRESENTATIVE
I have read and fully understand the precautions listed above in this
permit.
Name and Signature:
hrs

Date: ___/___/___ Time: _____

SUBCONTRACTOR AUTHORISED COMPETENT PERSON

The hot work can be carried out safely provided that the precautions listed
adhered to.
Name and Signature:
hrs

PERMIT VALID from ..................

Date: ___/___/___ Time: _____

hrs.to ...................... hrs. Date

TASKCOMPLETED:Works have been completed and area checked for

smoking embers.
Signature:
hrs

Date: ___/___/___ Time: _____

52

ACCIDENT / INCIDENT REPORT

Job Site----A. 1. Name of the person
2. Date / Time of the Accident / Incident
3. Age (Date of Birth)
4. Occupation / Category of employee
5. Working since
6. Part of the body injured
7. Date of reporting on duty or probable period of absence
B. Description of the Incident / Accident
(To be completed by the immediate supervisor / engineer)
What was the unsafe act or working method on the part of the employee?
What job the individual was doing?
Was there any unsafe condition present at the place of the accident?
Were the safety rules followed?
Were the required personal protective equipment provided and used by the
injured?
6. Any other facts you would like to highlight.
1.
2.
3.
4.
5.

53

7. Suggestions for improvement and necessary steps to prevent recurrence.

Signature of the immediate Supervisor/Engineer

C. Remarks/signature of the site safety engineer/officer indicating the steps

taken/being taken
to prevent recurrence within a specific date.
Site-in-charge
D. Safety Head Comments

Workers detailed sheet

Permit no ______________________
time______________

Date ______________________

Dear sir,
ref. no ____________
Please permit to engage the following persons at site.
Date_____________
Sr.no

Name of person

Fathers name

catogo
ry

54

Se
x

Age

Address

Distric
t

State/pin

Request by
permitted/ rejected PM/CM
given details entered

safety induction

Note: every person should attend safety meeting / induction before start of
the job, with helmets & shoes

SAFETY INDUCTION
Date
Time
No of supervisors:
No of workmen:
Safety induction given by: Following points have been detailed and under
stood by us:

Sl
no

PPE
@heights
Work permits
prevention & protection
Electrical safety
Hot works & gas cutting
waste disposal
Scaffoldings
reporting

* working
* fire
* lifting practice
* housekeeping &
* First aid &accident

Name

Designation

55

Signature

Name & signature officer -incharge

MONTHLY ACCIDENT STATISTICS REPORT

REPORT FOR THE MONTH ENDING
COMMENCEMNT DATE
S.N ACCIDENT STATISTICS
O
SUMMARY
1
No man hours worked
2

Nos. of man days worked

Nos. of reportable fatal

accidents
Nos. of reportable Non-fatal
accidents
Nos. of non reportable

4
5

SCHEDULEDCOMPLETION DATE:
FOR
CUMMULATIVE
MONTH

56

accidents
6.

Nos. of dangerous occurrences

Nos. of man hours lost

Nos. of man days lost

Nos. of reportable accidents

appear 10,00,000 man hours
worked={[(3)+(4)}/accident
frequency rate x 1000000,
Average no of workers daily

10

Remarks

Signature
date

safety officer

Signature

project manager

Note This form must be completed and returned to employers

representative within 5 days after the end of each month

INJURY REGISTER

Doc no. SHEOM-I

-28
PAGE NO.52

Project:
Injury
Record
Numbe
r

Date/Time
of Injury

Injured Persons
Name

Trade

Employer

Affected
body

Description of Injury

Date Incident
Investigation
undertaken*

57

FIRE FIGHTING REGISTER

Doc no. SHEOMFF -29

PAGE NO.53

Project:

Contractor

FFE

Location of

Type OF

Filled

Expiry

Sr.No.

FFE

FFE

Date

Date

58

Refilling Date

Signed by
singed by
Safety officer
manager

project

RECORD OF SAFETY PROMOTION

DOC NO. SHEOM SPR53

PAGE NO.54

Details
Workplace:

Date:

Duration:

59

Subject:
Persons Present
Print Name

Print Name

Signature

Signature

Promotional Activities

PENALTY AGAINST SAFETY LAPSES/NON COMPLIENCE

TO:
M/S .
DATE..
ATTN :
safety/ warning .

REF:

This is for your information that a penalty of

is imposed against your
company for the following safety violation.
ITEM

DESCRIPTION OF SAFETY
VIOLATION

60

PENALTY

PREPARED BY

..
name/company/designation.

APPROVED BY

.
(Chief manager project)

PLEASE TICK AS APPROPRIATE:

ACCOUNT DEPARTMENT- please deduct the above mentioned amount
according for the progress payment.
SECRATERY, SITE SAFETY COMMITTEE case payment of
. Has been Paid on
to the site safety committee.
Acknowledgement of payment
by

Chemical Register.

Project:
Date
on
Site

Date
Left
Site

Product Name

Purpose

Contractor

Location &
Volume
Used on
Site

61

Controls (& PPE to be

worn)

MSDS
Date

MSDS
Filing
Number

PPE Supply Register.

Name of
recipient

Item(s) issued/replaced

Issue
Date
/

62

Recipients signature confirming they have

received the listed PPE and appropriate training
in its use.

Equipment & Material Summary

PLANT and EQUIPMENT USED and MAINTENANCE FREQUENCY:
Seri
al

Plant/Equipmen
t

Contract
or

WorkCov
er
Registra
tion No
(if

63

Plant
Hazard
s
identifi
ed and
controll

Maintenance/service
records and log books
sighted by Principle
Contractor prior to
equipment being used on
site?

applicab
le)

ed
within
SWMS?

Yes

No

Sign

Date

1
2
3
ELECTRICAL EQUIPMENT USED DURING THE WORKS (Attach Electrical Equipment
Register if applicable):
Item

Tag/It
em
Numb
er

Testers
Name &
Signature

Licens
e
Numbe
r

Test
Date

Resul
t

Test
Date

____
/____
/____

____
/____
/____

____
/____
/____

____
/____
/____

Result

HAZARDOUS SUBSTANCES or DANGEROUS GOODS USED IN THE WORKS and

anticipated volumes (Attach MSDS if applicable):
Purpose
Date on Date Left
Site
Site

Product
Name

(ie.
Application
on site)

Location &
Volume
Used on
Site

Controls
(& PPE to be
worn)

MSDS
Date

MSDS
Attache
d
(Y/N)

N.B. - All workers must be trained in the safe use of all chemicals and provided with the
PPE required when using and storing these chemicals. Disposal is to be as per the waste
disposal methods in the MSDS. Spillage and leaks are to be cleaned up as per the spill/leak
procedures identified in the MSDS.

SITE ENTRY LOGISTICS

Employee Screening
Prior to the appointment, every workman undergoes screening system to scrutinize his suitability to the
work then he is engaged. No child labour (Below 18 Years) will be allowed to work inside the
premises and same will be ensured through proper screening or verification of age proof certificate if

64

required. The Contractors shall furnish the information required in the form and declare the health
condition of the employees. After screening, all employees must attend the safety Induction
programme and Pre-task safety instruction.
Induction/Orientation

All workers shall receive site-specific safety induction/orientation, before they are involved in
any activity at site. They must be made aware of site safety rules, provisions of first aid and
welfare facilities such as drinking water, washing place, toilets, rest rooms, etc.

Task related Safety Instruction

Contractor shall ensure all workers shall receive at least one specific task-related
training/skilling session per week. This may be achieved by using Toolbox talks &/or induction to
Safe Work Method Statement.

Incident/Injury Reporting & Investigation

Contractor shall report and record all incidents, which have potential to cause injuries and
damages and also injuries including first aid cases.
Lost Time Injury (LTI) or serious injury must be intimated immediately as soon as possible by
phone. (If an injured person doesnt likely to report to work in his next following shift, it is to be
recorded as Lost Time Injury)

Job Safety Analysis & Safe Work Method Statement

Contractor must produce detailed Job Safety Analysis / Safe method of work for approval and use
only approved work methods only. No work shall start without approved Job Safety Analysis / Safe
Work Method Statement. All workers and supervisors must be inducted to Job Safety Analysis /
Safe method of work.
Oxygen / Acetylene / Fuel Gases/ Compressed or Liquefied Gases
All gas cylinders shall be stored, transported and handled as per the requirements of Gas Cylinder
Rules, 1981.

65

RISK ASSESSMENT

Introduction
Prior to construction commencing, the Project Manager and Site Manager will have carried out a
risk assessment for all trades expected on the project and identified and listed. All class 1 or
Class 2 risks for each activity or task to be undertaken.
Definition of Risk Categories

66

Class H

Death, permanent or total disablement, major structural collapse, total loss of

property, plant or equipment.

Class M

Lost time injury/illness, structural damage to property, plant and equipment i.e.
broken bones etc.

Class L

First Aid only, minimal damage to property, plant or equipment, i.e. cuts or
scratches.

These risk assessments will be carried out trade by trade by identifying hazard type, risk category
(Class 1, 2 or 3) and control measure to address it.

Hazard types are identified in the following table:

HAZARD
Gravity

EXAMPLES

Kinetic Energy

Mechanical Energy

Hazardous Substances

Falling objects
Falls of people
Work done above ground height
Sharp objects
Penetrating objects
Moving plant
Machinery/equipment capable of
ejecting flying objects

cutting, crushing, cutting people or

Gases
Flammable materials (fuels, oxyacetylene)
Poisons or infectious substances
Corrosives
Others (asbestos, PCB's, respirable fibres, etc)

Thermal Effects

Extremes of hot or cold work environments or materials

Radiation

Sunlight
X-rays
Lasers

HAZARD

EXAMPLES

67

Sound

Noisy equipment/machinery
Noisy work environment

Biological

eg. human waste, blood, etc.

Electrical

Unsafe electrical equipment (eg. worn cords, no earth leakage, live wires)
Electrical shock
Work on live services

Vibrating machinery/equipment

Vibration

As part of the contractor selection process, the attitude & competence of contractors towards
safety was reviewed with each contractor to ensure potential risks and accidents have been
addressed and any necessary control measures and safe work procedures agreed

68

SITE SAFETY INDUCTIONS

Immediately a new worker commences on site he or she will be site inducted by the Supervisor
foreman from the contractor. The induction will involve the points listed below:
a)
Site specific information, that being project history, description of project and key dates,
Principal Contractors Safety information.
b)
Introduction to all ambience staff and worker
c)
Emergency and evacuation procedures.
d)
First aid and accident procedures.
e)
Employers responsibility.
f)
Site regulations covering such items as house rules, general behaviour, exposure to
occupied buildings, and people who occupy them.
g)
Site specific items.
h)
Site establishment indicating, toilets, access, evacuation areas and first aid.

Pre-Task Safety Instruction

The safety steward from each vendor is the leader of his team and his team needs to know how to
do every job. The hazard / risk assessment, procedure or method statement for a particular
identified task and related information needs to be briefed to the team by the leader.

Entry Pass

69

Photo Identity Card will be issued to the workers working inside the premises of construction Site &
the photo ID cards should be laminated

and tags to be provided.

Workers to have an identity card with the following minimum contents

NAME OF THE COMPANY

Project:
Name:

Age & Sex:

Blood Group:

PHOTO

Category:

ID Number:

Emergency Contact Number:

Authorised By:
Signature with Seal

Tool Box Talks / PEP Talks

70

In order to enhance the safety awareness amongst workmen, safety in charge / safety stewards / site
engineers of the vendor shall conduct pep talks on daily basis at various locations. He / She shall
organize the meeting with the help of Safety Manager/Site Staff. He / She shall explain the safety
precautions to be followed.

Toolbox talks are means to motivate, educate and communicate with the workmen.
Toolbox talks shall be held daily at the respective worksites and will be conducted by the Site
safety stewards before start of job.
The Project safety personnel will arrange a topic for toolbox talks and deliver it to all
supervisors so that they can thereafter present it to their teams.
The toolbox talk should last for 10 to 15 minutes.
Once the topic has been presented, discussion should arise on any matter of topical HSE
interest such as recent incidents or future training courses.
Target attendance is for all members of the workforce.
Records of attendance shall be completed and returned to the Safety Department.
Any items for action will be followed up by the concerned Safety steward.
Project Manager, HSE Manager and third party Safety Engineer/ Manager shall monitor
effectiveness of toolbox talk delivery from time to time.

71

SAFETY COMMITTEE
The Site Safety Committee shall be composed of representatives of all echelons of all site departments,
and specific contractors.
The Project Manager shall chair this committeeand the committee shall meet fortnightly.
The Contractor Safety Representatives (where applicable) and members of Construction
Supervision shall be scheduled to attend the meetings.
Safety committee shall meet once in a month in order to bring out solutions to the
problems related to EHS.

The responsibilities of this committee shall include the following:

Providing an overall objective analysis of the field Safety activities.

Perform periodic site inspections involving the Site Safety Committee members.

Reporting observations and recommendations to the project and its management by

the issuance of fortnightly safety meeting minutes.

The minutes of the meeting shall be distributed to the members, Client and RO.

The agenda shall include

Injury and Accident Record,

Safety Inspection Report,

Safety Training,

Safety Objective,

Old Business, and

New Business.

72

EMERGENCY PROCEDURES

Accident/Injury Reporting
All injuries must be reported to your foreman and Site Manager ON THE DAY THEY OCCUR.
This reporting procedure is important for the following reasons:
Neglected minor injuries can become more serious.
Events contributing to the cause of the injury must be corrected to protect you and others to
avoid repetition.
Late reports may jeopardise any claim arising for Workers Compensation, etc.
Accidents that do not cause injury must also be reported to as soon as possible after they occur.
When any emergency occurs on site, the following procedures must be adopted:
The person injured must be treated by a qualified First Aid Officer or medical personnel.
Advise First Aid Office as to nature of injury and if ambulance required.
Ambulance, doctor or fire brigade can be contacted through the site office personnel. ( refer
emergency contact list)

Emergency Response Procedures (ERP) : Personal Injury, Accidents and Fire

Personal Injury :

Do not panic, the first priority in the case of any accident is to obtain proper medical assistance for the
victim.
The following steps to be followed in the event of an accident, generally in the order they are listed :

1. Upon discovering an accident, call to attract the attention of others nearby to assist you and ensure
any injured person is in no further danger.
2. Access the hazards at the scene and make the area safe for yourself, the victims and others. Typical
Hazards to be aware of are; live electrical lines, moving equipment or machinery, traffic,

73

hazardous chemicals, fires and collapsing structures. Only move the victim if they are in
immediate danger.
3. Send someone to call for emergency help. Locate the nearest First Aiders or any personnel trained
in first Aid. If no qualified personnel are available, locate the nearest radio or telephone and
call the office or ( enter number ) for and ambulance.
The following information must be given :

a.
b.
c.
d.
e.
f.

Circumstances of the incident and condition of the victim (s).

Number of causalities involved.
Exact location of the accident.
Help that has been given or is being given.
Your name and telephone number from which the call is being placed (if applicable).
Wait to be told what to do before hanging up.

4. Protect and shelter the victim until medical help arrives and post somebody at the site entrance to
direct the ambulance to the accident.
5. Immediately after attending to the victim, the safety representative or crew foreman must complete
an Accident Report.
Assessing the Hazards at the Scene:

Upon discovering an accident, take the time to access the situation to make the area safe and to prevent
injury to those involved. Take appropriate precautions according to the type of damage and the cause of
accident. Example are:

1. Vehicle Accident Switch off the vehicles ignition and warn people not to smoke. Make use of
bystanders to control traffic or crowds, to call for help and, if they are capable, to assist the
first aid.
2. Electrical Accidents Switch off the current or break contact between the injured person and the
power source. Do not touch the victims of any live wires. Use non conducting material, such
as dry stick, to remove wires from the casualty. Ensure that the current is turned off or that
loose wires are kept at a safe distance until the casualty is removed to safety. Do not approach
fallen high tension power lines until the power company official gives permission. Apply
artificial respiration if necessary.
3. Machinery Shut off runnin g or moving machinery.
4. Gas, smoke and poisonous fumes Shut off the source and remove the casualty to fresh air.
5. Collapsing Buiding Move any casuality to safety, away from fire, smoke of falling debris.

74

Fire:

Raise the alarm at once.

Proceed to the nearest telephone and ask whoever is present to call the fire brigade or do so yourself.

Attack fire with correct fire fighting extinguishers or other suitable fire fighting equipment.

If electrical fire, switch off current first, if possible.

Person should be posted at site entrance to direct fire brigade to the scene of fire.

A roll call of all employees will be taken when premises have had to be evacuated.

In case of an emergency each section shall nominate a fire captain who shall during an evacuated.

In case of an emergency each section shall nominate a fire captain who shall during an evacuation:
Keep a check of personal movements so that an accurate roll call can be made.
Alert the reminder of the office of the emergency.
Supervise the orderly exit as per the emergency exit plan.
Check labours, visitors and staffs numbers.
Ensure personnel do not leave assembly area accounted for.
The Emergency exit plan shall be prepared by the safety officer and will slow the position of all
exits and which route takes to get to an exit for each section.
All personnel must familiarize themselves with the location of the first aid equipment and stretchers. Any
dependencies discovered must be immediately reported to the foreman, safety representative or safety and
health officer. Stretchers and first aid boxes must be fully accessible at all times. Do not stack materials in
front of first aid boxes or obstruct access to them.

75

In the case of fatal accidents the police and the nearest Department of safety and health office should be
informed within 24 hours.

76

FIRST AID

77

FIRST AID
A fully equipped First Aid kit will be maintained on site with qualified. First Aider.
First Aid Location to be cleared marked in the working areas.
If the nature of the injury is such that it can be treated by the First Aid Officer, then in
the first instance this will be done, but should it require treatment (medical) beyond
the limits of the First Aid Officer, then the appropriate course of action will be taken
and further assistance will be called for.
All accidents or injuries of whatever severity shall be reported to the Project Manager.

PROJECT NAME:

DATE FORM COMPLETED:

INJURY RECORD No:

WORKERS DETAILS
Surname:
Sex (M/F):

First Name:

Home Address:
Postcode:
Phone (Home):
Mobile:

Phone (Work):

Occupation:
Date of Birth:
EMPLOYER DETAILS
Business Name:
Business Address:
Postcode:
Business Phone:

Business Fax:

Contact Person:
Mobile:

Phone:

ACCIDENT/INCIDENT DETAILS
Date of Injury:
Employer notified:

Time of Injury:

Date

Describe the workers injury (e.g. fracture, sprain, cut etc):

Part of body injured?
Has the person ceased work?
be off work?

No. Days Likely to

Current location of injured worker (home, hospital etc)?

78

Treating Doctor:
Fax:

Phone:

How did the injury occur and what was the worker doing at the time?

FOLLOW-UP ACTION
Treatment given/Action taken:
Incident Investigation undertaken?
Insurer notified?

Workcover notified?

Name of person completing this form:

Phone:

Position:

Signature:

Date:

79

N.B. All Loss Time Injuries (LTIs) must be investigated using Form Incident
Investigation Report.
The FIRST AID KIT should consist as enlisted below.

Assorted adhesive dressings

Paper tissues
Triangular bandage
1- Inch roller bandage.
3- Inch roller bandage.
oz packet of cotton wool
Scissors
Safety pins
Tie on labels
Small size prepared sterile dressing
Lint or Gauze, plain white
Sal volatile or smelling salt
Resuscitator
Stretcher
Medicines
Dettol

80

. REQUIREMENTS; RISKS; Dos & DONTs

81

Transport Drivers and Plant Operators.

Drivers of vehicles of any class or description operating on construction site must

comply with, and hold a valid driving license under the Motor Vehicle Act, 1988
(Chapter II)

Operators of Cranes and other Lifting Appliances will be competent and provided with
sufficient information, instructions and training in order to ensure that they are
competent to carry out their duties.

Operators of excavators and other earth moving equipment/ Vehicles will be competent
and provided with sufficient information, instruction and training in order to ensure that
they are competent to carry out their duties.

2.8
2.9
1.

REQUIREMENTS

TRADE

Excavation Works

Excavator
Operator: - Driving License,
Certificate of Competence.
Truck Operator :- Driving Licence (HMV)

2.

Scaffolders

Banksman
:- Training Certificate
Certificate of Competence

3.

Crane Operator

Driving License
Certificate of Competence
Medical Fitness Certificate

82

4.

Slingers / Signaler

4.

Electrician

Certificate of Competence

Certificate of Competence

Site personnel will be told about safety issues by the person in charge by means of:

1.

Induction

Prior to commencing work on Site.

Re-induction following formal disciplinary action.

2.

Toolbox Talks

Prior to commencing new work activity

Scheduled weekly

Prior to commencing new work activity

Following review / revision of Method Statement /
Risk Assessment
Following incident / accident

Site entrance and at other strategic location

3.

Task Specific
Briefings

4.

Safety Signs

5.

Safety Notice Board (Posters, Safety Alerts, Safety Information notices)

6.

Safety Committee Meeting Minutes.

ARRANGEMENTS FOR DEALING WITH ACTIVITIES WITH RISK TO HEALTH &

SAFETY

Significant Risks:
The significant risks identified at Pre-contract stage or in the Pre-contract
Health and Safety Plan are:
Risks

Precautions

Interfaces with the Public / others

Unauthorized person on site.

Unauthorized vehicle on site.

83

Site security hording / Fence with

lockable gate.
24 hrs. Manning of the security gates
provided at the site entrance (s)

Injuries to workers, visitors and

public.
Damage to vehicle and property.
Theft
Vandalism and Arson
Loss of Company right Information,
Processes and Commercial
Advantage.
Poor Company image with risk of
loss of repeat business

Head Injuries
Eye Injuries
Partial or Permanent Damage to
Hearing
Skin Disease
Muscular Skeletal Injuries

Housekeeping and Waste Management

Occupational Health / PPE

Slip, trips and falls on the same level

(lacerations. Sprains, fractures)
Fall from height.
Vehicle / pedestrian collisions
Obstructed Access / Egress Routes
Poor Housekeeping
Poor Storage / Staking (Risk of
Crush Injuries / damage to
Materials.)
Inefficient logistics and loss of
productivity.
Excessive waste.
Poor working environment.

84

Segregated vehicle / pedestrian entry /

exit routes.
Visitors to the project to sign in / out
at the site security point. Those
persons who have not attended a site
safety induction training Course will
be escorted by a member of at all
times.
Information, safety and directional
signage will be displayed at the site
entrance and other strategic location.

Provisionof information, instruction

and Training.
Provision of Suitable PPE.
Preparation and implementation of
site rules, Safety Signs.
Management and Supervisors to carry
out proactive control, monitoring and
discipline.
Provide and Maintain suitable safe
and unobstructed access / egress
routes.
Provide safe ladder, staircase ramp
access routes.
Segregate vehicles / pedestrians.
Strict maintenance and clean up
Incentive scheme
Effective logistics and materials
management procedures.
SMART solution to materials
handling andmanagement and control.
Control Spillage and emissions.

Risks

Precautions

Working at Height

Persons falling from Height

Materials falling from Height
Lack of working platform edge
protection.
Incomplete working platform
Unprotected lift shafts, stair wells
ducts and service risers.
Holes in floor slabs.

Electricity (Equipment / Cables)

Electrocution
Electric shock

85

Provide working platforms with edge

protection, toe-boards, brick guards,
debris net, fans
Provide guardrails / toe-boards and
maintain disciplined monitoring /
inspection regimes monitoring with
discipline regimes.
Implement safety Alert
Requirements and company
Procedures (See Safety Alerts)
Provide edge protection, mesh secure
covers
Procure quality switchgear,
distribution boards, cables and
portable appliances.
Check equipment and portable

Burn
Explosion / Fire
Supply Failure / Loss of Production
Damage to switchgear / Distribution
Boards
Damage to plant / Portable
Appliances.
Damage to plugs, sockets and cables.

appliances at the time of delivery.

Installation, maintenance and repair to
be carried out by qualified
electricians.
Prevent unauthorized installation,
maintenance and repairs.
Carry out regular inspection and tests.
Armored cable and RCDs for 220 /
440 V distribution systems.
Use industrial plugs and sockets
Prohibit the use of domestic plugs and
sockets in the construction areas.
Route cables and extension leads
above head height.
Tool Box Talks for all site personnel.

Method Statement / Sequence of Work

MANAGING THE INTERFACE BETWEEN SITE ACTIVITY AND PUBLIC

Do,

Make sure that you have obtained permission from concerned authorities to carry out the
works.
Make sure that all the plans for the proposed work have been approved.
Make sure that you have been briefed about the work you are about to carry out.
Ensure that the details of the work have been explained to you and that you understand the
requirements.
Ensure that you have all the necessary barriers, signs, lights etc to protect the public and
the workforce.
Make sure that you have identified any U/G & O/H services and that the workplace has
been subjected to a safety inspection prior to commencing work.
Make sure that the general and emergency access/egress routes to/from the site are
maintained.
Report any safety issues to management /supervisor in order that problems can be
rectified.
Ensure that you have been provided with the correct equipment, tools and P.P.E and know
how to use them.
86

Implement and maintain a disciplined housekeeping and waste management regime.

Dont,

Commence work without authorization, attending a briefing/ T.B.T, or if you do not

understand the work process including the use of P.P.E and other tools and equipment.
Start work if the workplace is unsafe and if there is a risk to others

Hazards

Unidentified underground / Over head services.

Interfaces with public / site pedestrian / vehicular traffic.
Failure to comply with the method statement and risk assessment central measures.
Inadequate banners, signs and lighting.
Site plant & transport movements.
Excavations and spoil heaps.
Discarded equipment, tools and materials.
Inadequate dust suppression.
Mechanical / Manual handling of heavy objects.

Risks

Collisions between vehicles / vehicles and pedestrians.

Injuries to pedestrians.
Damage to vehicles, plant, equipment and property.
Falls into excavations.
Slip, trips and falls on the same level.
Contact with live electrical conductors (H/G& U/G Power Cables)
Damage to underground services.
Falling materials
Over turning lifting equipment
Muscular skeletal injuries.

WORKING ON SCAFFOLDS, FALSE WORK

Do,
87

Make sure that you have been briefed on the work you are about to carry out.
Ensure that the details of the work have been explained to you and that you understand the
requirements.
Make sure that the work place has been subjected to a safety inspection prior to start
work.
Make sure that safe general / emergency access/egress routes have been provided.
Ensure that area is safe to enter before gaining access to commence work.
Reject any safety issues to management / supervisor in order that problems can be
rectified.
Ensure that scaffolds and working platforms have been inspected and the Scaff Tags is
correct.
Make sure that ladders have been erected correctly and are securely tied or damped.
Ensure that you have been provided with the correct PPE and that you know how to use it.

Dont,

Commence work without authorization, attending a briefing/T.B.T., or if you do not

understand the work process including the correct use of PPE and other tools and
equipment.
Start work if the workplace and access/egress routes are unsafe.
Gain access to scaffolds or working platform if the Scaff. Tag is red or incorrectly
completed.

Hazards

Unsafe / poorly erected scaffolds, working platforms, false work and form work.
Unsafe / poorly erected access / egress routes (ladders, staircases, ramps etc)
Lack of suitable edge protection (guard rails, toe-boards, debris net)
Unauthorized alteration to scaffolds and working platforms.
Unstable scaffolds and temporary works (insufficient / unauthorized removal of bracing,
rakers, ties etc.)
Overloaded scaffolds and temporary works.
Unprotected holes in slabs, lifts shafts, stair wells. Service risers.

Risks

88

Persons falling from height (Fatalities / major injuries)

Equipment / materials falling from height (damage to equipment / property)
Collapse / Overturning of scaffold.
Objects falling from height (fatalities / major injuries)
Slips, trips and falls on the same level.
Musculo - skeletal injuries from manual handling work activities. / falls into safety nets /
suspension in safety harness.
Injuries to public.
Unauthorised excavations under / adjacent to scaffold and false work foundations.
Obstruction of Pedestrians / Vehicular general / emergency access routes

LOGISTICS, STORE, TRANSPORT, GENERAL

Do,

Ensure that you carry out work activities in accordance with the Logistics Plan and
associated work activity method statements.
Maintain vehicular / pedestrian, general / emergency, access / egress routes in good order
to prevent accidents and maintain productivity on site.
Operate disciplined housekeeping regimes to prevent slips, trips and falls on the same
level. Manage waste effectively.
Store materials safely, especially in stacks where personnel access is required. HFLs &
LPGs plus chemicals need special storage. Contact your Safety Advisor for assistance.
Make sure that the perimeter of the site is kept clean to prevent accidents / injuries to the
public and to ensure a good company image.

Dont,

89

Obstruct access routes with discarded / stored materials and waste.

Increase the temporary fire loading in the building by discarding combustible waste.

Hazards

Hazardous Substances Chemicals, Fuels, Gases, Dusts etc.

Discarded materials and waste left in access / egress routes.
Materials stored in an unsafe manner in unauthorised areas and access / egress routes.
Obstructed emergency access / egress routes.
Waste spilling from trucks, skips and waste bins.
Water, slurry and oils spilled on the ground / floor.

Risks

Slips, trips and falls on the same level.

Fractures to limbs and other injuries.
Damage to vehicle, plant, equipment, products and property.
Poor productivity and loss of production.
Injuries to the public and others
Prosecution
Poor company Image.

Control of Electrical Hazards

Do

Make sure that all electric equipment de energized prior to do inspection and repair.
Make sure that the tools used should be properly maintained and repaired.
Use appropriate PPE while working with Electricity.
Avoid routing of cables where they exposed to moisture. As far as possible take them
overhead .Always use the correct plugs and sockets when joining cables. Armoured 240
v / 3 phase cables to be used.
Use lockout and tag procedures to ensure that the equipment remains de energized.
Maintain a safe distance from energized parts.
Check RCDs (ELCB) / breakers on regular basis.
Switch off the equipment when not in use.

90

Briefing & T.B.T to be done prior to start the work.

As far as possible avoid joints between cables.

Dont

Dont do any installation, repair or maintenance, if you are not an unauthorised person.
Dont start the equipment or machine is unsafe to use.
Dont handle or attempt to alter the position of any cable. Never use insulation tape to
joint cables.
Dont over load the circuits.
Start work if not provided with appropriate PPE.

Hazards

Poor installation
Poor quality of Cables, Switchgear, Panels, Equipment, Plant & Portable Appliances.
Exposed Conductors at Connections.
Poor / Zero earthing.
Lack of RCDs (ELCBs) and breakers.
Lack of over load, cut-off devices.
Incorrect fuses.
Reversed polarity.
Unauthorized wiring / repairs.
Routes of cables via hazardous area / workplace environment.
Taped cable joints.
Lack of glands at connections.

Risks

Electrocution / Electric shock.

Electric Burn
Flash Burn.
Eye Injuries
Fire / Explosion.
Damage to Cables, Switchgear, Panels, Equipment, Portable appliances, Plugs &
Sockets.
Delay in Production.
IT Disruption

91

2.10 Emergency Contacts & Evacuation List

Chennai Project Site:
Agency

Address

Phone

Fire

Fire Service Department

101,

Police

100

Hospital Ambulance

102

92

Emergency Services

Project Lead

MR PANKAJ GAUR

+91 9810648947

Project Manager

MR. SHASHI BHUSHAN

SINGH

+91 9871523368

Client Site contact person

+91

Evacuation Assembly Area(s)

In times of emergency, assembly point is infront of the Ground Floor Main Entrance.
First Aid Location details
First Aid Kit located in the site offices

2.10.1 PERMIT TO WORK AT NIGHT

[AFTER 7 PM] {VALID FOR ONE NIGHT}
1. Site:
2. Permit application: __________________________________________________
3. Description of work: ________________________________________________
______________________________________________________________
_____________________________________________________________________
4. Location of work: ___________________________________________________
5. Date & time: from_________________________ to _______________________
6. Name of sub contractor:
______________________________________________
7. No. Of labours: _____________________________________________________
93

8. Responsible person sub contractor

____________________________________
9. General safety checklist
______________________________________________
10.
Sufficient lighting
arrangement________________________________________
11.
Emergency vehicle
__________________________________________________
12.
PPE & necessary work permit
_________________________________________
*(Female Labour not allowed working in the night)
Prepared by

checked by

approved by

Note: To be used in cases where night works are not permitted on daily
basis like snags completion in handed over areas.

94

11.SAFETY RECORDS AT SITE

The following safety records to be maintained at the project site:

95

1.

Induction Training Record

2.

Toolbox talk records

3.

PPE issued record

4.

Accident / Incident / Near Miss report record

5.

First-aid Register

6.

Accident investigation reports

7.

Safety committee meeting minutes

8.

Safety inspection by Safety committee

9.

Safety inspection by Safety Personnel

10.

Daily observation record

11.

Safety training records

12.

Weekly, monthly safety audit Record.

13.

Job Safety Analysis

14.

Safety promotion

15.

Permit-to-work

16.

Accidents statistics

17.

Adult workers Register.

18.

Monthly safety reports.

19.

Dangerous goods register

20.

Fire fighting equipments status record

21.

Appendix I

22.

MOM format;

23.

Meeting Date

24.

Time

25.

LIST OF ATTENDEES:

S.N.

COMPANY

Ambience interior pvt ltd

ATTENDEES

APOLOGIES

Mr.
Mr.

Mr.
Mr.
Mr.
Mr.

26.

ITEMS DISCUSSED DURING THE MEETING:

S.N.

DESCRIPTION
CONSTRUCTION: GF

1
2
3
4

96

Action by

Due date

Status

27.

Next Meeting:

SAFETY COMPLIENCE REPORT FOR INTERNAL SAFETY AUDIT

Audit Conducted By :

97

Audit Date

Name

SL.NO

98

Organisation

DESCRIPTION

SITE SAFETY

CONFIRMITY

PARTIAL /
TO BE
IMPROVED

NON
CONFIRMITY

Display of EHS policy

Safety Plan distribution

Roles & Responsibilities

Qualified Safety personnel

Workers screening format

Subcontractor screening format

Safety Induction to workers

Identity cards to works

Safety signages

10

Safety suggestion box

11

Emergency contact list display

12

Emergency evacution method

13

Emengency vehicle at site

14

Adequate number of Safety Stewards

15

Proper Illumination of work place

16

Assembly point for Emergency evacuation

17

Construction waste management

18

No smoking zone

19

Site security

20

Traffic Safety

SITE SAFETY - WORKING ENVIROMENT

21

Usage of PPE

22

PPE as per ISI standard

23

PPE issued register

24

Barricading excavated areas

25

Barricading open shafts, openings

26

Staircase protection

27

Ladders Specification and Usage

28

Job Safety analysis for Each activity.

99

SITE SAFETY - WORKING AT HEIGHTS

29

Safe Working platforms

30

Safety Net for working at heights

31

Scaffoldings design and usage

32

Access to working platforms

33

Working at height permit.

34

Mid rail and guard rail

35

Life line and fall back arrangement

SITE SAFETY - ELECTRICAL WORKS

36

Licensed Electrician

37

Ear thing

38

Usage of sockets

39

Double core cables

40

Proper Joints for Cables and wires

41

Electrical DB's in working Floors

42

Routing electrical cables Overhead

43

ELCB

44

Fire Extinguisher & Fire Buckets

100

SITE SAFETY - TOOLS & EQUIPEMENTS

45

Authorisation for Operators

46

Equipments Checklist

47

Fitness Certificate for Equipments

48

Operator Training Programme

49

Speed limit @ 15Km/hr

50

Reverse Hooter for all vehicles

51

Load carrying capacity of Lifting Equipments

52

Guarding

53

Aviation and Focus lights for Tower Crane

101

EHS AT SITE

54

First Aid room

55

First Aid kit in Satilite Locations

56

First Aider at site

57

Drinking water Facility

58

Sanitation facilities

59

Safe Access to working Place

60

House keeping

61

Labour canteen

62

Hygenic condition of the canteen

63

Designated Lunch areas for Labours

64

Creche facility

65

Waste management

66

102

Specific job lighting

EHS MONITORING AT SITE

67

Tool Box Talkings

68

Safety Meetings at site

69

Contractor's safety meeting

70

Safety committee & Periodic audits

71

Safety Instruction to workers & Staffs

72

Training programe for Staff and workers

73

First Aid register

74

Accident occurance report

75

Material stacking

76

Accident investigation report

77

Work permit system

78

Safety Violation report

79

Electrical audit

80

Review checklist

81

Waste bins

82

House keeping

83

Material Safety Data Sheet for Chemical works

84

Dangerous goods register

85

Environment pollution Control

86

Complaint register and Action taken report

EHS AT LABOUR CAMP

87

Adequate Shed with proper ventilation

88

Area illumination

89

Camp illumination

90

Sanitation arrangements

91

Drinking water facility

92

Waste Bins

93

Electrical distribution system

94

House keeping

95

Crche arrangement

96

Security for Camp

97

First Aid Facility

98

Emergency contact number

99

Medical check-up

Fire Extinguisher& Fire Bucket

100

103

SHE MANAGEMENT SYSTEMS MANUAL

TITLE: SAFETY SIGNAGE

Doc. no
SHEMSM-50
Page no. 99

SAFETY SIGNS
All safety signage that is displayed in and around the sites shall be both Hindi and
English examples of signs that shall be required shall include amongst others the
following;

(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)

Wear safety helmets.

Permits to work areas
Wear safety footwear
Wear eye protection.
wear hearing protection
danger electricity.
Stop look and listen.
No smoking
First aid

104

(j) No entry signs

(k) Fire precaution
(l) Emergency exit from underground and building works

All safety signs shall comply with the internationally recognized safety color as
indicated below
(1)
(2)
(3)
(4)

BLUE
RED
YELLOW
GREEN

mandatory
danger
prohibition
safe condition

Helmet color code

YELLOW
RED
BLUE
ORANGE
GREEN
WHITE
WHITE WITH VISITOR

FOR
FOR
FOR
FOR
FOR
FOR
FOR

WORKERS
ELECTRICIAN
FORMAN
HOUSE KEEPING
SAFETY
ENGINEERS/SUPERVISOR
VISITOR

References
Indian standards
IS 9457 standard for colours of safety signs
IS 12349:1988 fire protection safety signs

ORGANISATION CHART
MR. AMIT IDNANI
DIRECTOR

MR. PANKAJ GAUR

105

SR.PROJECT
MANAGER

MD MERAJ AKHTAR

MR NIJAMUDDIN

SAFETY OFFICER

+91 9871590404

+91 9717492276

106