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PHl.IPPINE STA11STIC$ ~IITHORITY

CRCSO-CentraI Support '''4ceS
GeneralSe~
Oivision-GASS

RECOD
R,celved by __

REpUBLIC OF THE PHILIPPINES

PHILIPPINE

Date

NIT

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AP

STATISTICS AUTHORITY

PSA-ONS-15-04B

Ref. No. 1SCSS06-0B2

MEMORANDUM CIRCULAR 2015- 05

TO

ALL INTERIM REGIONAL DIRECTORS (IRRDs)/PROVINCIAL

STATISTICS OFFICERS (PSOs) / OFFICERS-IN-CHARGE
(OICs) / CITY/MUNICIPAL CIVIL REGISTRARS (CC/MCRs)

SUBJECT

Processing of Civil Registry Documents related to CRD OM

No. 2013-04 and MC 2012-05 where the Signature of the
Judge Does not Appear in the Decision but Stamped as
1I0rigina/ Signed" and/or Certificate of Finality cannot be
issued because all Records of the Court are either Lost or
Destroyed

It was observed that the judge usually signed the original copy of the decision,
while the rest are stamped as "original signed". Further the certificate of finality
cannot be secured because the court was destroyed by fire. Hence, the party cannot
comply with the requirements of signed decision and certificate of finality.
Under Rule 130 Sec. 5 of the Rules of Court:
"When original document is unavailable - When the original document has
been lost or destroyed, or cannot be produced in court, the offeror, upon
proof of its execution or existence and the cause of its unavailability
without bad faith on his part, may prove its contents by a copy, or by a
recital of its contents in some authentic, or by the testimony of witnesses
in the order stated. "
The authenticity of the contents of the document may be proven by competent
evidence other than the document itself, provided that the offeror may establish its
due execution and its subsequent loss or destruction.
Likewise, under Rule 50 (3) of Administrative Order No. 1, Series of 1993
provides that:
"The civil registry office where the event of the decree/order was
registered shall forward a certified true copy of the decision to the office of
the Civil Registrar where an event affected was originally registered. The
latter shall make the proper annotations in the document and in the
applicable registry book. He shall likewise send a certified true copy of the
annotated document and the registered court decree to the Office of the
Civil Registrar General within ten (10) days from receipt thereof"
3JF CVEA Building, Philippine Statistics Authority, East Ave., vuezon I...r
P.O. Box 779, Manila, Philippines.
Telephone: (632) 4626600 Loc. 82:

If a certification was issued by the civil registry office where the event of the
decree/order was registered that a copy of the decision with stamped "original
signed" by the Judge was received by their office and that the same was
recorded and registered in the registry book, there is a presumption of
regularity that the registration of decision become a public document and
therefore are prima facie evidence of the facts stated therein.
After the decision was certified by the Civil Registrar as above mentioned, a
. certification issued by the court that decided the case shall be
presented/produced to prove that a certificate of finality could not be provided
because the records of the court were all destroyed either by fire or other
similar incidents.
Thus, this Memorandum is issued to allow the processing of civil registry
documents for annotation provided the same is in consonance of the
preceding rules provided by law.
For your guidance.

~5i~/()6.~

GRACEs.

LlSA
BERSALES, Ph.D.
National Statistician and Civil Registrar General
March 31,2015

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