BIR eSales Reporting Guide

an IBS special e-publication

Exlusive to IBS Worldwide Clients

Revised July 15, 2012

IBS Worldwide I Guidelines for BIR online eSales reporting

eSales Reporting Guidelines

Electronic Sales and Reporting System (eSales) is the
process of reporting the gross monthly sales of taxpayer
engaged in business using Cash Register Machines /
Point of Sales (CRM/POS) machines or any other similar device through web.
Features of eSales
Sales Reporting this functionality has two sub-modules that the taxpayer can use.
Online Encoding If the taxpayer wishes to submit
only a few sales report (ex. less than 20), this module
is recommended. This is the online encoding of sales
report where Machine Identification Number (MIN),
Monthly Sales and End Range of Official Receipt are
entered. This page displays initially 10 rows and adds
five more rows for additional sales report when the user
clicks the Add button. Each add button has a default
of 5 rows. Taxpayer will receive a confirmation when
he clicks the Submit button. The page will display the
information entered during the online encoding and the
Sales Report Number (SRN).

Display Registered Machines this module

allows the taxpayer to view registered machines with corresponding Serial Number,
Permit Number and MIN for a given period.
Display Reported Sales this module allows
the taxpayer to view the reported sales and
corresponding Sales Report Number (SRN)
on a given period.
Register this module enables the taxpayer
to create username and password to access
the system. The TIN and Branch Code must
be provided. Name of an authorized representative and a valid email address is required
in the registration. Answer to Security Question must always be remembered in case the
user forgot the password to be able to use
the Forgot Password facility. All fields in the
Register screen should be mandatorily filled
up. Successful registration is confirmed by the
system.

File Upload This module enables taxpayers to submit

sales report for numerous machines. The required file
format is CSV (comma,-separated-values) and file name
should be POS SALES [TIN][Branch Code] MMYYYY
F[Series] (Ex. POS SALES 999999999000 012011 F001).
Make sure all values are in the correct format. The CSV
form template can be downloaded in the sales Homepage (bottom page). Just look for the CRMSales link.
The sales report submitted through this module shall
be issued a Tracking Number after online submission
and SRN to be issued the following day after the sales
has been reported. SRN can be viewed on the Display
Reported Sales link.

Login if the user has successfully registered

in eSales, he/she may login to the system by
entering the registered Username and Password.

Retrieve MIN If the taxpayer does not know the MIN

of the sales machines to be reported, he/she can use this
module by providing the serial number or permit number of the machine to retrieve the MIN.

Logout If taxpayer wishes to log out of the

system, click on Logout.

Change Password this is a facility to

change the users password.
Forgot Password If taxpayer forgot his/her
password, this facility can be use by entering the TIN, Branch Code and Username.
Answer to Security Question must be entered
to provide user with new password. The new
password will be given on a limited time only.

For more information please visit www.worldibs.com

IBS Worldwide I Guidelines for BIR online eSales reporting

HOW TO REGISTER
Step 1.

>

Go to BIR website and Register your company. see link below:

https://esales.bir.gov.ph/esales/login.do
Step 2.

>

Fill up the website

Tips:

a. Make sure to remember the user name and password and keep it for security purposes.

b. The branch code is the last 3 digit number of your TIN number

For more information please visit www.worldibs.com

IBS Worldwide I Guidelines for BIR online eSales reporting

Step 3. >

after registering successfully a message like this will prompt

Step 2.

>

Fill up the website

You may also enter your sales report manually on the website by
clicking Report Sales

ForFor
more
more
information
information
please
please
visit
visitwww.worldibs.com
www.worldibs.com

IBS Worldwide I Guidelines for BIR online eSales reporting

Step 4. Uploading eSales to BIR website

After exporting the .csv file from your IBS software you may click on
File Upload

Click browse and locate the file that you wanted to upload.
After locating the file click Upload File

If you have questions you may contact

the BIR office where your business is
registered
You may also consult your accountant
about it.

IBS Worldwide I Guidelines for BIR online eSales reporting

How to Get Report from IBS Software

1. Go to Utilities and click on BIR Menu
NOTE: ONLY USERS AUTHORIZE TO ACCESS THE MODULE
CAN PERFORM THE TASK. IF YOU CANNOT ACCESS CONTACT
YOUR ADMINISTRATOR OR CALL IBS SUPPORT TEAM

Make sure your IBS software is updated with the new BIR eSales
module. If NOT you may contact an IBS representative near you.

Contact IBS Worldwide

PLDT
02. 782.6198
02. 403.0176
Globe
Sun
Smart

0917.564.6397
0932.882.6033
0918.943.1556

Email

info@worldibs.com

For more information please visit www.worldibs.com