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Mississippi Management and

Reporting System

Department of Finance and Administration

MMRS MASH/Training Materials


5707

PayMode Agency Training


Document

Effective Date: 02/28/2008


Version: 1

5707 PayMode Agency Training Document

V1 02/28/2008

Table of Contents

Introduction/Overview......................................................................................................3
SAAS Highlights ..............................................................................................................3
How to Log on to PayMode .............................................................................................4
PayMode Home page......................................................................................................5
Recent Activity ................................................................................................................5
Viewing Payments Sent ................................................................................................ 10
Payment Search............................................................................................................10
PayMode Reports ......................................................................................................... 15
Disburser Payment and Remittance Report .................................................................. 16
Disburser Payments Report....................................................................................... 17
Remittance Summary Report .................................................................................... 18
PayMode Customer Support ......................................................................................... 19

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Introduction/Overview
SAAS Highlights
o

PayMode does not change how State Agencies enter transactions into SAAS

New warrant type - PayMode these warrant numbers will begin with a C

Once payment vouchers have been approved in SAAS, the following will take
place
Day 1 (Monday): SAAS nightly warrant process generates warrants. A
payment file is created for vendors that have elected to receive payments
electronically through PayMode.
Day 2 (Tuesday): MMRS sends this payment file to PayMode for
processing. Payment date in SAAS for these payments is Tuesday.
Day 3 (Wednesday): Funds are moved into Vendors bank accounts.
Vendors also receive email notifications from PayMode of credit to their
account.

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PayMode
PayMode allows you and the vendor to view payment and remittance information for
payments your agency has made.
How to Log on to PayMode
1. www.bankofamerica.com/paymode, OR www.paymode.com
2. Click PayMode Users Login Here
3. Enter your Email address and Password
Forgot your password? Enter your email address on the login page and select the click
here link. PayMode will e-mail the password hint you created during setup.

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PayMode Home page


After a successful log on, PayMode members are directed to a customized home page
which contains the following important information:
Recent Activity: Displays recent payment file activity with links to access
detailed information on the status of the payments included in the file.
PayMode Message Board: Link to access payment detail. This area populates
after payment email notifications are sent to the appropriate Mississippi users.
Site Area Tabs: Quick access to various functional areas of the site. The tab
will always present the primary operating screen for the functional area.
Links for specific PayMode functionality: Allows the user to identify which
specific function they want to complete. Selecting these links directs the user to
the appropriate primary operating screen for the function identified.
Standard Navigation Menu: This menu (displayed on the right hand side of
the screen) appears on all site screens and allows the user to quickly access
general information. It also provides a highlight for the area they have selected
and functionality they are executing.
Recent Activity
The screen shot below illustrates the details provided in the Recent Activity section of
the customized Home page. The links displayed under the Recent Activity section, (i.e.,
FILE SENT 161982), allows the User to access detailed information regarding the status
of a payment file submitted to PayMode for processing.

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The Recent Activity link directs the user to Payment Management: Payment File
Details. Important information displayed on this screen includes:

Status of the file


The name of the member who submitted the payment
Display list of all payments contained within the file with links to view the details
of the specific payments
The Collector that was paid
Status of each individual payment contained in the file

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The link for Payment (DPA) ID directs the user to the Payment Management: Payment
Detail screen. Important information displayed on this screen includes:

Received date
Settlement date
Disbursing Bank Account
Detailed information on when the member signed the payment file
Disburser Transaction details: transaction settlement date
Information on attached remittances. If the member has the View remittance
Summary privilege they will have a link to access the remittance summary
information.

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The link on the Payment detail screen for View Remittances directs the privileged
member to the Remittance Summary screen. Important information displayed on this
screen includes:

Transmitted details for the displayed fields


Detailed remittance information link. If the member has the View remittance
Detail privilege, they will have a link to access the remittance detail information.

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The link on the Remittance Summary screen for Remit # 1 directs the privileged
member to the Remittance Detail screen. Important information displayed on this
screen includes:

Details for the payment transmitted


Any additional transmitted information that is available to the vendor

The BACK button directs the member to the last viewed screen. Utilizing the TABS at
the top of the screen will quickly direct the member to specific functional areas of the
site.

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Viewing Payments Sent


Specific payments can be viewed by using one or more search options to find them.
1. A payment of a certain amount could be searched within a date range (15 day
date range), selecting as many or as few search options as they want to narrow
or broaden the search results.
2. All payments with a certain status (Processing, Processed Successfully, or
Rejected) can be viewed.
Search results present a list of one or more payments in which basic information is
displayed, such as payment number, amount, and status. More information about a
payment can be displayed by clicking the payments Detail link in the search results.
Payment Search
1. To search for a specific payment or groups of payments which were sent by your
company, select the PAYMENTS tab from the Home page.

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2. Select the View Specific Payments link

3. Search for a particular payment by using one or more search options on the
Payment Management screen. Once the search criteria has been entered, the
user will be brought to the Payment Management screen

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StateofMS.XXX, where
XXX = Agency #
This is the SAAS

4.

Select the Payment (DPA) ID link to drill further into a particular payment.

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5. The user will be brought to the Payment Management: Payment Detail screen.
Important information displayed on this screen includes:

Received date
Settlement date
Disbursing Bank Account
Detailed information on when the member signed the payment file
Disburser Transaction details: transaction settlement date
Information on attached remittances. If the member has the View
remittance Summary privilege, they will have a link to access the remittance
summary information.

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6. The link on the Payment detail screen for View Remittances directs the
privileged member to the Remittance Summary screen. Important information
displayed on this screen includes:

Transmitted details for the displayed fields


Detailed remittance information link. If the member has the View remittance
Detail privilege, they will have a link to access the remittance detail
information.

7. The link on the Remittance Summary screen for Remit # 1 directs the privileged
member to the Remittance Detail screen. Important information displayed on
this screen includes:

Transmitted details for the displayed fields

The BACK button directs the member to the last viewed screen. Utilizing the TABS at
the top of the screen will quickly direct the member to specific functional areas of the
site.

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PayMode Reports
PayMode defined reports are a valuable tool for Disbursers. Selecting the REPORTS
tab from the top of the screen directs the member to primary screen for the report
functionality. The screen below illustrates the report options that are available for
disbursers.
Selecting any one of the displayed links directs the member to a report search screen to
choose the parameters desired for the report.

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Disburser Payment and Remittance Report


Initial search screen will allow the user to select the parameters for the specific
information needed.

Available to any User granted the View Remittance Detail privilege


Displays all payments initiated/paid from an account(s) and the corresponding
remittance detail
User selects parameters to specify information needed

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Disburser Payments Report


Initial search screen will allow the user to select the parameters for the specific
information needed.

Available to any User granted the View Payments privilege


Displays all payments paid from an account(s)
User selects parameters to specify information needed
Ability to view and filter payment data to support AP reconciliation, cash
forecasting, and monitoring

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Remittance Summary Report


The Remittance Summary report provides links to detailed remittance information. This
link will only display if the user has the View Remittance Detail privilege.

Report is available to any User granted the View Remittance Summary


privilege
Displays remittance information sent by the Disburser that is associated with the
payment

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PayMode Customer Support

E-mail:
Phone Toll Free
Fax

customer_service@paymode.com
+1 877-443-6944 (Non-US: +1 207-771-3979) M-F 8 a.m. to 8 p.m. ET
+1 207-771-3925

By Mail:
Paymode-X Customer Support
65 Gannett Drive
South Portland ME 04106

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