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Fig. 1
Borhan/CMT400/Access
Fig. 1a
6. Right-click the Table1-Ex1 tab and click Datasheet view. All the field names that you
have entered in design view now become columns and rows like a table just in an Excel
worksheet.
7. Type all the data as shown in Fig. 1c. There are 5 rows and each row contains the same
fields. Each row is known as a record
8. Now delete the last record i.e. no 5 with the name Zakiah. To delete it first move the
mouse pointer to the first column (the small column to left of ID column) until you see a
small black arrow pointing to the right. Click it and the whole row is selected as in
Fig. 1c.
Borhan/CMT400/Access
Fig. 1c
9. Right-click on this row and select delete record. Answer yes to confirm you want to
delete the record. Now you have 4 records left.
10. Insert a new record by typing a new student name e.g. Sharifah. Notice that as you type
the name, the ID automatically gives no 6 to this new record. Notice also that you now
have 5 records but there is no ID number 5. The reason is that no.5 record is unique, it is
only for Zakiah, the name or record that you have deleted just now.
11. There are two ways to close Access. See Fig. 1d. Before you exit save all open tables.
Borhan/CMT400/Access
Fig. 1d
Borhan/CMT400/Access