Position Description

Position Title

Project Officer In Country Scholarship Program (ICSP)

Project

Philippines Australia Human Resource and Organisational

Development Facility (PAHRODF)

Reports to

HR Adviser - Davao /Facility Director

Duration of Assignment

31 December 2016

Location

Coffey International Development Pty Ltd Davao, Philippines

Position Summary
The Project Officer will work with the HR Adviser-Davao and the team to provide advice and
administrative support to the different activities pertaining to the management of the In-Country
Scholarship Program (ICSP) Phase 2 under PAHRODF.

Key Responsibilities
Key responsibilities include

Support the work of the HR Adviser-Davao in the management of the In-country scholarship
program.
Take charge in the preparation of all necessary documentation relating to mobilisation and
placement of scholarship awardees and on-award administration of the program;
Co-facilitate, especially in the planning and implementation and monitoring stages, the
conduct of major events related to the program, such as but not limited to: yearly or bi annual orientation and gathering of scholars, course counselling, REAP conference,
meetings with academic institutions, and relevant conferences and workshops.
Facilitate the scholars reintegration back to their communities and organisations after they
have graduated from their studies;
Recommend improvements in the documented business process to enhance efficiency and
effectiveness of the program;
Maintain all soft and hard records relating to application, selection and mobilisation; develop
forms and templates for the collection of critical data required to successfully manage the
local scholarship programs;
Maintain effective and efficient voice and written communication with DFAT , partner
agencies, awardees, and partner academic institutions to ensure successful
implementation of the program;
Assist in the development of and coordinate the communication plan of the Facility for ICSP
The Project Officer shall work closely with the HR Associate/Adviser in co-managing partner
organistions and academic institutions with regard to its work programs; and
Perform other duties as directed by the Facility Director and HR Adviser- Davao.

Coffey | PAHRODF Project Officer | October 2015

Selection Criteria
Qualifications

Recognised technical and administrative competencies are essential

Graduate of any four-year /five-year course

Experience

Experience in event management, particularly efficient organization of activities, including

facilitation, communication, and other administrative requirements; report writing in an
international business environment would be an advantage;
Experience in database management, specifically word processing and spreadsheets; and
Experience in Human Resources processes would be an advantage.

Knowledge

Practical knowledge of modern business practice as it related to a large project

management company;
Practical knowledge of word processing packages and Information Technology; and
Excellent working knowledge of written and spoken English for international audiences.

Personal Attributes

Ability to effectively communicate with a range of people, including international

consultants;
Ability to interface with Customers and provide appropriate/timely response
Ability in the practical application of word processing packages;
Ability to organise and prioritise tasks and concerns;
Ability to meet deadlines;
High degree of flexibility in work and personal life;
Demonstrated ability to communicate with persons of various cultures and disciplines;
Excellent oral and written communication skills; and
Ability to work independently.

Child Protection
Coffey is committed to protecting the rights of children. We reserve the right to conduct police
checks and other screening procedures to ensure a child-safe environment.

About Coffey
Coffey has a 40 year history in successfully delivering international development projects on behalf
of donors right around the world, including Australias Department of Foreign Affairs and Trade,
USAID and the UKs Department for International Development. Our people work side by side with
local partners to support stability, economic growth and good governance, positively changing
peoples lives.

Coffey | PAHRODF Project Officer | October 2015