A Summer Training Report

On

Enterprise Resource Planning System

at

HINDUSTAN PAPER CORPORATION LIMITED

(A Government Of India Enterprise)
PANCHGRAM, CACHAR
ASSAM - INDIA
Ph. 03845-273227

Fax. 03845-273130

Duration (01-07-2010 to 30-07-2010)

SUBMITTED BY:
Sharmistha Devi
BCA- V th Semester
INSTITUTE OF MANAGEMENT STUDY
Eastern Metropolitan Byepass, 93, Mukundapur Main Road, kolkata-700099
((www.imscal.com))

DECLERATION

I Sharmistha Devi hereby declare that this project report entitled ERP
SYSTEM has been completed based on actual study carried out by me during my
Internship program at HINDUSTAN PAPER CORPORATION LIMITED, Cachar,
Assam.
I am presenting an authentic report of my work to INSTITUTE OF
MANAGEMENT STUDY kolkata carried out at HINDUSTAN PAPER
CORPORATION LIMITED, Panchgram Cachar, Assam for the partial fulfillment
of the requirement for BCA. \Programme at INSTITUTE OF MANAGEMENT
STUDY kolkata
This report is original, the information, data and fact furnished their
In are actual, based on study carried out by me.
(Sharmistha Devi)

ACKNOWLEDGEMENT
At the outset convey my sincere gratitude to Mr. Abribanto Chakraborty (DGM, HR
&
ES) for providing me his kind permission for carrying out my industrial training in
HPC-CPM.
Then, I express my warm thankfulness to Mrs. Sushmita Sen (In-charge,
Training) for providing me the facility of undergoing the training. I am extremely
grateful to Mr.R.K.Sharma (Sr.Manager, IT) for his valuable guidance and
encouragement throughout the training.
My warm thanks to all other employees of IT department, who helped
me directly or indirectly at different points of time during the training period.

Sharmistha Devi
5 TH Semesters
Dept of BCA
(R.K Sharma)
Sr. MANAGER (I.T.)
HPC/Cachar Paper Mill
Po-Panchgram, Assam.

PREFACE

I did my summer training in HINDUSTAN PAPER CORPORATION

LIMITED, Panchgram, Cachar. I completed my summer training for 30 days. I got
Training in the study of ERP SYSTEM of HPC and developed a small project on
Occupational Health Centre.

Hence I am presenting the training report of ERP System Analysis and

the Project. All the mistakes and problems had been carefully removed with the help
Of the employees of IT Department.

So, I am thankful to all of them.

Sharmistha Devi
BCA. (V th Semester)

INDEX

CHAPTER NO

PARTICULARS

PAGE NO.

INTRODUCTION

6-8

II

ERP AT HPC

9-12

III

ERP MODULES AND

ARCHITECTURE

13-19

IV

20

SERVER SPECIFICATION AT
HPC
NETWORK BACKBONE

VI

PROJECT ON ContractorLabour

23

VII

CONCLUSION

25

CHAPTER-I
INTRODUCTION:

21-22

Paper is more than an industrial product. It is the cultural barometer of a nation. We

need paper every day for widening the frontiers of our knowledge. Yet, the per capita
annual consumption of paper at about 4 kgs in India is among the lowest in the world
today.
The planned development of the paper industry in India began only in the
post-independence period. The growth, however, slow down in the sixties owing to
the escalation of cost and the scarcity of forest-based raw materials. The stagnation
led to frequent shortages of cultural varieties of paper, causing hardship to common
consumers. There were also the national tasks of developing the industrially
backward regions for balanced socio-economic growth. It was against
this background that the Government of India set up the Hindustan
Paper Corporation (HPC) on May 29, 1970.
HPC was entrusted with the task of producing substantial volumes of
cultural varieties of paper and newsprint to maintain stability of price in a volatile
market. Besides, it was designed to be a catalyst for industrial growth in the NorthEast. It was also engaged in the task of developing indigenous expertise for setting
up large newsprint and paper mills.
HPC group has four paper mills, two of which are units and two are subsidiary
companies. HPC is the holding company for Hindustan Newsprint Ltd. (HNL) and
Nagaland Pulp & Paper Company Ltd. (NPPC). Naogaon Paper Mill (NPM) and Cachar
Paper Mill (CPM) function directly under HPCs control and their performance is
reflected in HPCs operating results. Over a period of three decades, HPC has built up
a total capacity of about 3.35 lakh tonnes of paper and newsprint.

ABOUT THE ERP SYSTEM STUDY

Enterprise resource planning (ERP) is an integrated computer-based

system used to manage internal and external resources including tangible assets,
financial resources, materials, and human resources. It is a software architecture whose
purpose is to facilitate the flow of information between all business functions inside the
boundaries of the organization and manage the connections to outside stakeholders.
Built on a centralized database and normally utilizing a common computing platform,
ERP systems consolidate all business operations into a uniform and enterprise wide
system environment.

The ERP was implemented in HPC under the Project UTTARAN. ERP
development centre was inaugurated by Shri SM Deb honourable Minister of HI & PE on
January 19, 2005. On May 05, 2005 Shri Raji Philip, CMD HPC kicks-off Project
UTTARAN. Prior to the concept of ERP systems, it was not unusual for each
department within the organization to have its own customized computer system. For
example, the human resources (HR) department, the payroll department, and the
financial department might all have their own computer systems.
On April 07, 2006 the production Go-Live and from that time, till today the
hand-holding support is provided.

CHAPTER- II

ERP AT HPC:
Enterprise Resource Planning
ERP stands for Enterprise Resource Planning. ERP is a way to integrate the data and
processes of an organization into one single system. Any ERP systems will have many
components including hardware and software, in order to achieve integration ERP systems
use a unified database to store data for various functions found throughout the organization.

Before
Availability of Inventory Items: - Physical Checking / Manual records - Difficult to get &
time consuming.
Inventory Valuation: - Inventory valuation of a particular item was difficult to get.
Budget Control Requisition: - Manual Records.
Budget Control - Works Contract: - Manual Records.
Follow-up actions in Material Procurement: - Manual Records.
PO Matching: - Done manually - Possibility of human error.
Marketing Details: - Manual Records and were available to limited persons only and highly
time consuming.
Process Manufacturing: - Manual Records, available to limited persons only and highly
time consuming.
Process Manufacturing authorization: - Manipulation of data possible.
Record Keeping: - Manual Data Traceability is very poor and time consuming.
Transparency: - Data available for limited persons only.

After

ERP software, among other things, combined the data of formerly separate
applications. This simplified keeping data in synchronization across the enterprise, it
simplified the computer infrastructure within a large organization, and it standardized
and reduced the number of software specialties required within larger organizations
Availability of Inventory Items: - Can be checked from any terminal at any time
across the organization also fast & easy to get.
Inventory Valuation: - Information readily available.
Budget Control Requisition: - Records can be viewed from the system readily.
Budget Control - Works Contract: - Width every bill total amount available and
already spent is updated does not allow exceeding the allocated amount.
Follow-up actions in Material Procurement: - System provides all the necessary
information for better and easy follow-up actions.
PO Matching: - System does not allow the subsequent actions if previous actions
are not done correctly.
Marketing Details: - Transparency in data - Reports available to all persons
concerned
Process Manufacturing: - All figures related to products, ingredients, waste,
overtime, downtime etc. are readily available in the system costing automatically
generated for every day.
Process Manufacturing authorization: - Manipulation of data not possible except
by proper authority.
Record Keeping: - Significant reduction of manual records. Data can be generated
from system easily.
Transparency: - Relevant data can be viewed by authorized persons.

Major Milestone: -

Integration of Process and Information: -

Total integration of Business Units:

Corporate Head Quarters.

Depots

Mills
Regional Offices

Total integration of Business Process:

Sales / Marketing

Production

Maintenance

Purchase

Inventory
Human Resource Management

CHAPTER-III

ERP and HPC

[ Business Units Modules & architecture]

ERP Modules
Purchase:
Online Requisition
Online Requisition Tracking
Request for Quotation
Online Bid analysis
Receiving:
Weigh Bridge Interfacing
Online Quality Checking and Acceptance
Payment on quality acceptance
Online inventory management and PO tracking

Manufacturing:
Online manufacturing order
Highly informed PPD
Online Production information
Online Production Cost Calculation MIS

Maintenance:
Preventive Maintenance
Archive Drawings and documents
Inventory management
Control and Monitoring Work Contracts
On line Cost Calculation

Marketing:
Online Order Tracking
Entire Depot Activity
Stock Management
Transparency

Distribution:
Product Tracking
Bar Code Interfacing
Entire Dispatch and Excise Activities

Inventory:
Instantaneous inventory status

Auto up gradation and location control

Ware house management
Intermediate Cost management
The Transition Legacy to ERP

On time completion and implementation

Switch Over with Zero Data Loss
Rollover Uninterrupted Business Flow
Managing 50,000 different variety of Inventory Information
Managing 10000 different Varity of product code
Upgrading. Boosting users acceptance level

CHAPTER-IV
SERVER SPECIFICATION

Production Server:
64 Bit Dual Node Sun Fire server V490
Development Server:
32 Bit Single Node Sun Fire server V240
Bropts Server:
32 bit single node Sun Fire server V480

CHAPTER-V
NETWORK BACKBONE

Description of Network Backbone: The organizations headquarter is located at Kolkata. The network is
basically consisting of four 2Mbps DSL modems. The two modems are
located at NPM, one located at Kolkata and one at HPC. These modems are
connected by the BSNL 2Mbps landline connection. The CISCO 1841 router
having IP 192.9.25.26 is connected with the DSL modem at NPM and router
having IP 192.9...31.1 is also connected to the modem at NPM. At Kolkata
the router having IP 192.10.200.25 is connected with the modem. Finally the
modem at HPC is connected with the router having IP 192.9.1.1.
The routers are connected with the 24 port CISCO 2590 100 mbps
Ethernet switch internally which controls the whole LAN. The two servers
are located at NPM of specification Dual Node Server SunFire v480. In
case of link failure between NPM and CPM then data are redirected to the
Kolkata and from Kolkata it is redirected to NPM. In this way the problems
related to the server are tackled completely in critical situations.
The 2Mbps Landline BSNL connection is present between the
router at Kolkata and MPLS VPN of BSNL which is connected to the 15
sales Depots throughout the country.

PROJECT
CREATING DATABASE FOR WORKERS
ATTENDANCE IN MS ACCESS
Steps to create a database for Labours Attendance in MS Access
through a Form:

Start Microsoft Access

Click the blank database in the middle section of the form
Name this as a HPC Material Gate and then click create
Make a table having three Fields namely LabourID,
LabourName, Contractor Name,Shift,Attendance and Date
Name this table as ContractorLabour

Now make form having Six fields from the ContratorLabour

table as LabourID , Labourname, Contractor name, Shift
Attendance and Date.
Like this you can create a database for Workers
attendance in ms access

CHAPTER- VII
CONCLUSION

I have been immensely benefited, in this 30 days summer training session in

HPC (CPM). This would help me for my career as a software engineer
because of the fact that I, underwent various hand on experience as well
learned a lot many new concepts used in erp software.
This training has not only been fruitful, but it also was an interesting
experience to interact with the members of IT department and to know the
working environment and various processes practiced in HPC (CPM)
I, consider myself to be lucky enough to have the rare opportunity to get
myself involved in such a real time working environment.
In a nutshell, this whole affair of my association with HPC (CPM) will
always remain a memorable experience to me.