JUNIOR PHILIPPINE INSTITUTE OF ACCOUNTANTS

UNIVERSITY OF PERPETUAL HELP SYSTEM DALTA

CONSTITUTION AND BY-LAWS

PREAMBLE
We, the members of the Junior Philippine Institute of Accountants of the
University of Perpetual Help System-DALTA, realizing the need for a local
organization to serve as a medium of expression of our ideals and aspirations, to
promote and protect the welfare and interest of the accounting students of the University
of Perpetual Help System-DALTA, to assert a dynamic and responsible leadership and to
strengthen the common tie that binds us, do hereby ordain and promulgate this
Constitution and By-Laws.
Article I
NAME AND OFFICE
Section 1. This organization shall be known as the Junior Philippine Institute of
Accountants University of Perpetual Help System-DALTA Chapter, herein referred
to as the Organization or UPHSD-JPIA Chapter.
Section 2. The principal office of this organization shall be at the College of Business
Administration and Accountancy, in the University of Perpetual Help System-DALTA,
Alabang-Zapote Road, Las Pias City, 1740.

Article II
PURPOSE AND OBJECTIVES
Section 1. To adopt measures necessary to foster educational advancement in the field
of accounting by organizing and operating services and activities to the members.
Section 2. To serve as an instrument for the gradual exposure of students to the actual
practice of accounting in the business community.

Section 3. To acquaint the members with the nature and activities of the National
Federation of Junior Philippine Institute of Accountants (NFJPIA).
Section 4. To develop civic consciousness and discipline among its members.
Section 5. To promote fellowship and brotherhood among JPIA members, school
chapters and other agencies, organizations or institutions.
Article III
MEMBERSHIP
Section 1. Members. Membership will automatically be acquired by all Bachelor of
Science in Accountancy & Accounting Technology students of the University of Perpetual
Help System-DALTA.
Section 2. Membership Fee. Members will have to pay membership fee that will be
decided by the Executive Board.
Section 3. Period of Membership. The membership in this organization is for the period
of one school year renewable annually. Membership will remain in force unless it is
revoked by a majority of the Executive Board.

Article IV
RIGHTS AND DUTIES OF MEMBERS
Section 1. The members shall have the following rights and privileges:
a.) To be informed of the meetings called upon by the President and other
Executive Officer upon the discretion of the President;
b.) To express opinion and give suggestions relevant to the undertakings
of the Organization;
c.) To vote, to be elected and to be appointed in any official position in the
Organization provided that he has complied with the requirements set
forth; and
d.) To be informed of any project or activity of the organization and
participate in such undertakings.

Section 2. The members shall have the following duties and obligations:
a.) To attend the meetings called upon by the President and other
Executive Officers upon discretion of the President;
b.) To abide by the provisions of this Constitution and By-Laws and other
rules that may be promulgated by the Executive Board;
c.) To pay membership fee and such amounts due to the Organization for
the official transactions provided that such amounts are intended for
the fulfilment of the Organizations objectives;
d.) To attend and participate actively in the activities and functions of the
Organization; and
e.) To comply with other lawful requirements set by the Executive Board.

Article V
THE GOVERNING BODY
Section 1. The governing body of this organization shall be the Executive Board.

Article VI
THE EXECUTIVE BOARD
Section 1. The general management of the Organization and transactions of its
business shall be vested on the Executive Board.
Section 2. It shall consider the general principle of cooperation and maintenance of
order and discipline in the pursuit of the objectives of the organization.
Section 3. The Executive Board is composed of eight (8) Executive Officers, all of
which must be either a Senior, Junior, or a Sophomore students, provided that
he/she have served a one (1) year residency period.

Section 4. The Executive Officers must be elected during the annual election. The
year level representatives may be appointed by the President, with the approval of
the majority of the Executive Officers.
Section 5. Only those who comply with the requirements set upon by Article VIII of
this Constitution and By-Laws may be members of the Executive Board.
Section 6. The members of the Executive Board shall serve for a period of one (1)
year until their successor shall have been duly qualified and elected. A former
member of the Executive Board may be elected again provided that he complies
with the requirements set forth in Article VIII, Section I of this Constitution and ByLaws.
Section 7. The incumbent Executive Board shall administer in the election of the
succeeding Executive Officers.
Section 8. The election of the Executive Officers for a particular School Year shall
take place before the end of the preceding year. Year Level Representatives must
be appointed within the first month of the current School Year.
Section 9. When a vacancy in the Board occurs by reasons of incapacity, removal,
or resignation, the remaining Board members shall designate among the qualified
members of the Organization by appointment to be held in the formal way voted by
majority of the Executive Board.
Section 10. The members of the Executive Board shall not hold any office within
the school jurisdiction other than JPIA during his tenure.
Section 11. The members of the Executive Board shall hold a regular meeting at
least once a month within a week after each Presidents Meeting in the NFJPIA
NCR Council. Time and place may be agreed upon.
Section 12. Special meetings by the Board may be called upon at any time by the
President or by a written request of a majority of Board members and shall be held
at such place and time as may be agreed upon.
Section 13. The President, on his absence or incapacity, the Vice-President for
Academic Affairs shall preside over all meetings of the Board.

Section 14. The members of the Executive Board shall perform such other duties
and functions as inherent in the nature of their respective positions.

Article VII
THE EXECUTIVE OFFICERS
Section 1. The following shall be the Executive Officers who are to be elected from
among the members of the Organization:
a.) President
b.) Vice President for Internal Affairs
c.) Vice President for External Affairs
d.) Vice President for Academic Affairs
e.) Vice President for Non-Academic Affairs
f.) Executive Secretary
g.) Vice President for Finance
h.) Vice President for Audit
i.) Vice President for Communications
j.) Vice President for Membership
k.) Vice President for Publicity and Information

Article VIII
QUALIFICATIONS OF THE MEMBERS OF THE BOARD
Section 1. A Member of the Board shall possess the following qualifications:
a.) He must be a bonafide BS Accountancy or BS Accounting Technology
student of the University of Perpetual Help System DALTA;

b.) He must be an active member of the UPHSD-JPIA Chapter and the

NFJPIA;
c.) He must have a good moral standing; and
d.) He must not have any failing grade in any subject. Withdrawn,
Incomplete, Dropped subjects are also equivalent to a failing remark.
e.) He must have a GWA of 2.00 or better in all his subjects.

Article IX
POWER AND DUTIES OF THE EXECUTIVE BOARD
Section 1. The President shall:
a.) Be the Chief Executive Officer of the Organization and shall have the
duty to supervise its affairs;
b.) Have the duty to take active supervision and control over the property,
interest, business and affairs of the organization;
c.) Supervise, direct and control subordinate officers in the discharge of their
duties and powers;
d.) Preside at the meetings of the Executive Board;
e.) Lead the members in carrying out the activities of the Organization in
attaining its purpose and objectives and in enforcing the provision of this
Constitution and By-laws;
f.) Have the authority to approve disbursements and receipts of funds; and
g.) Perform other duties inherent to the position.
Section 2. The Vice-President for Internal Affairs shall:
a.) Perform and discharge the powers and duties of the President in the
latters absence or inability;
b.) Be duly responsible for all the internal concerns and activities of the
Organization;

c.) Coordinate with other institutions, agencies or assemblies necessary for

the internal programs of the Organization; and
d.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 3. The Vice-President for External Affairs shall:
a.) Be duly responsible for all the external concerns and activities of the
Organization;
b.) Coordinate with other institutions, agencies or assemblies necessary for
the external programs of the Organization;
c.) Establish contacts which may be helpful in financing the different
projects, seminars, symposia, etc. of the Organization; and
d.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 4. The Vice-President for Academic Affairs shall:
a.) Be duly responsible for all the academic concerns and activities of the
Organization;
b.) Coordinate with other institutions, agencies or assemblies necessary for
the academic programs of the Organization; and
c.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 5. The Vice-President for Non-Academic Affairs shall:
a.) Supervise the implementation of non-academic projects and activities like
sportsfest, concerts, etc.;
b.) Coordinate with other institutions, agencies, or organizations necessary
for the non-academic programs of the Organization; and
c.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 6. The Executive Secretary shall:

a.) Keep the accurate minutes of all meetings of the Organization;

b.) Be the custodian of all records, documents, and papers of the
Organization, and to keep a complete and up-to-date list of names of the
members and their addresses and telephone numbers;
c.) Prepare the necessary documents of the Organization;
d.) Inform the Student Affairs Office and the Student Council of all the
activities of the Organization; and
e.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 7. The Vice-President for Finance shall:
a.) Be the official custodian of all funds and property of the Organization;
b.) Keep all the money and other valuable effects in his possession and shall
be withdrawable by the duly authorized officers of the Executive Board;
c.) Be responsible for the prompt collection of all fees and contributions from
the members;
d.) Receive and disburse the funds for and in behalf of the Organization
provided, however, that all disbursements shall be supported by official
receipts and other supporting documents which shall be kept as part of
the records;
e.) Prepare and submit the financial statements for internal and external
users; and
f.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 8. The Vice-President for Audit shall:
a.) Devise effective methods of generating funds for the Organization;
b.) Audit financial reports and other financial documents of the VicePresident for Finance in order to ensure the proper and effective
administration of its assets and resources; and

c.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 9. The Vice-President for Membership:
a.) To keep a complete record and up-to-date list of names of all accredited
members and their directories;
b.) b. To recruit the JPIA local chapters which are not yet members of the
organization;
c.) Prepare the promotional materials for the internal activities;
d.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.
Section 10. The Vice-President for Publicity and Information:
a.) To properly and accurately disseminate timely information to the local chapters;
b.) Prepare the promotional materials for the internal activities;
c.) Perform other duties and responsibilities as are incident to his position or
may be required of him by the Executive Board.

Section 11. Qualified candidates for the election shall have good moral character
with no records of violence committed or any crime.
Section 12. The decision of the Committee on Election shall be final, executor and
binding.

Article XI
ADVISER(s)
Section 1. The Adviser(s) shall be composed of Accounting Faculty member/s duly
elected by the Executive Board under the approval of the Dean of the School of
Business Administration and Accountancy to hold office for a period of (1) year or
until their successors shall have been appointed.

Section 2. The Adviser(s) must be a member of PICPA.

Section 3. The Adviser(s) shall certify the activities, meetings and functions of the
Organization.
Section 4. The Adviser(s) shall perform other duties and responsibilities in
accordance with the university policies and the Constitution and By-Laws.

Article XII
QUORUM
Section 1. A majority of the Executive Board shall constitute a quorum to transact
business and other transactions related to the purposes and objectives of the
organization except in cases where immediate and necessary actions are required
by the circumstances wherein regardless of the present number of members of the
Executive Board on action may be executed.

Article XIII
ACCOUNTABILITY OF THE OFFICERS
Section 1. The Officers must at all times be accountable to its members, serve
them with utmost responsibility, integrity, loyalty and efficiency and should act in
accordance with the university policies.
Section 2. Any Officers of this organization may be removed from office upon
impeachment for culpable violation of this Constitution and By-laws and any rule(s)
set by the incumbent Executive Board. The rules on impeachment shall be set by
the Executive Board.
Section 3. Any incumbent members of the Executive Board, excluding the officer
in question, shall have the sole power to initiate cases of impeachment.
Section 4. Clearance of officers withheld pending the final issuance of the audited
final financial statements of the organization.

Article XIV
GROUNDS FOR IMPEACHMENT
Section 1. Any officer, including chairmen of the standing committees will undergo
the impeachment process for the following grounds:
a.) Failing grades in any subjects. Justified by the qualification set forth in
Article VIII, Section 1D.
b.) Absence in meetings. Except in the presentation of valid excuse(s) such
as medical ailment justified by a valid medical certificate and other
reasonable excuses to be decided by the Executive Board.
c.) Ineffectivity in office. Failure to abide the assigned designated duties.
Article XV
SANCTIONS
Section 1. The following is the sanctions imposed to the officers of the organization
with their corresponding number of violations:
1st Offense. Verbal warning by the Executive Board.
2nd Offense. Written reprimand by the President.
3rd Offense. Suspension from the position.
4th Offense. Removal from the position.

Article XVI
AMENDMENTS
Section 1. The Constitution and By-Laws may be amended at a regular or special
meeting of the Executive Board duly called upon for the purpose by the majority
vote of the Committee present, provided there is a quorum. Any recommended
amendment shall be presented to the Executive Board.

Section 2. The amendment of the Constitution and By-Laws may be recommended

by a majority vote of the Executive Board provided that the proposed amendment
must have been furnished to the members thirty (30) days prior to the meeting.
Section 3. Any amendment duly approved by the majority of the members of the
Executive Board shall be valid and binding.

Article XVII
EFFECTIVITY
Section 1. After ratification, this Constitution and By-Laws shall take effect starting
from the Federation Year 2015-2016

Ratified: September 17, 2015

Mac Kerwin P. Visda, CPA

Adviser, UPHSD-JPIA

Ma. Rowena Rochelle P. Nisperos

President, UPHSD-JPIA