FI-GL

FI-GL
Define Group Company OX15
Define Company code OX02
Edit COA OB13
Copy COA OBY7
Assign Company code to COA Ob62
Define account group OBD4
Define Retained earnings OB53
Maintain Fiscal Year Variant OB29
Assign Company code to FYV OB37
Define Posting Period Variant OBBO
Change Fiscal Period OB52
Assign PPV to company code OBBP
Create number range for company code FBN1
Define document type OBA7
Define document posting keys OB41
G/L a/c default setting OBU1
Define rules to change text in a field OB32
Maintain Field Status Variant OBC4
Assign Field status variant to company code OBC5
Define Tolerance Group for employees OBA4
Maximum Exchange Rate difference OB64

Company code Global parameters OBY6

Document Change SE38- RFBABL00
Define Additional Local currencies OB22
Assign Company code to Company OX16
Check Tax calculation procedure OBYZ
Assign Tax Procedure to Company code OBBG
Check Access sequence OBYZ
Define Tax code for sales & purchase FTXP
Configure automatic (F.13) clearing OB74
GL a/c for clearing differences OBXZ
Define Foreign Currency valuation method OB59
Define Adjustment a/c for GRIR clearing OBYP
FI integration with CO OBYB
FI integration with MM OBYC
FI integration with SD VKOA
Create GL a/c centrally FS00
Copy GL a/c from source company code to target company code FS15
GL a/c posting F-02
Post incoming payments F-06
G/L a/c line item display FBL3N
G/L a/c analysis display FS10N
G/L a/c MANUAL CLEARING F-03
Post outgoing payment F-07

Change posted GL document FB02

Display GL document FB03
Individual document reversal FB08
Mass document reversal F.80
Post / Park / Hold GL a/c document FB50
FV50
Display GL hold document FB11
Copy GL a/c to company code OBY2
Automatic a/c determination FBKP
GL post with clearing F-04
Automatic clearing F.13
User master data settings FB00
Reset cleared items FBRA
Recurring entry documents FBD1 / FBD2 / FBD3
Display forex exchange rate OB08
Post Accruals (Prepaid expense/ Accrual Income) FBS1
Reverse accruals, if automatic reversal not selected F.81
Cross company code documents display FBU3

FI module receive posting from MM, SD & HR module. It feeds data to CO modules
Cost center accounting, Profit center accounting & Profitability Analysis module. FI
module is geared for external reporting BS & P/L.

1.2 Define Group Company

Tcode: OX15
Explanation
o A company is an organization unit. A company can comprise one / more company
codes.
o All company codes for a company must work with same Operational COA & Fiscal
year
o Company codes can use different currencies
1.3 Define Company code
Tcode: OX02
Copy company code along with all data : EC01
Explanation
o Legal entity. Separate BS & PL can be maintained
o Two options 1) Copy co. code 2) Edit co. code
o In copy co. code all Config, tables, assignments get copied. Edit them as per need.
Copy co. code 0001. In 2nd option manually configure all assignments
o Currency: This is local/ company code currency. All accounts are managed in this
currency. All other currencies treated as FC.
o Local currency: Currency defined in company code
o Country Key: Specifies which country to be regarded as home country. System regards
all other countries as foreign countries
o Company code 1000 contains all necessary data. So copy and use company code 1000

1.4 Edit Chart of Accounts

Tcode: OB13
Tcode (Copy Chart of Accounts) : OBY7
Tcode ( Copy from an existing company code): EC01
Directory of GL Accts in COA: SE38 - RFSKPL00 / RFSKVZ00
Display COA: S_ALR_87012328
Explanation
o Copy CAUS
o Define : COA key, Maintenance Language (English), Length of GL acct number(1-10),
Manual / Automatic creation of CE, Group COA, Blocked ( A COA that is not completed
can be blocked)
o Directory of GL Accts in COA: SE38 - RFSKPL00 / RFSKVZ00
o COA accts grouped under account groups.
o Acct Group control number range, Field status
o Reconciliation Acct.:
o Open Item Management: To be used for
Bank clearing acct,
Salary clearing acct.,
Goods / Invoice receipt clears acct.
For these accts (clearing accounts) also select line item display
o Only balances in local currency: Selected for clearing accounts
o Group COA: Multiple CC. Some CC use different operational COA. Create a Group
COA. Group COA contain a/c from all operation COA. This Group COA assigned to all
operational COA. In FS00 enter group COA a/c number
o Steps in creating a new COA:

Define Chart of Account

Define the properties of COA
Assign COA to company code
o If company codes intend to use cross-company code controlling, they must use the
same chart of accounts.
o For balance sheet accounts, the balance is carried forward to the same account.
o For profit and loss statement accounts, the balance is carried forward to a retained
earnings account and the profit and loss statement account is set to zero. A key (for
example, X) is assigned to the account to which the balance is carried forward. You enter
this key in the field "P&L Statement Type" in the chart of accounts segment.
o The field status enables you to control the display and maintenance of an account's
master data.
You can assign fields that you do not use the status Hide.
Fields whose values must not be changed can have the status Display
For fields where you must enter a value, you can define the status Required Entry.
Fields that can contain an entry, but are not required, can be set to Optional Entry
o Reconciliation Account:
All posting to sub ledger accts. (AP/AR/AA) are automatically posted to reconciliation
GL accts. For this specify "Reconciliation Acct Type". There can be a same reconciliation
account for a number of sub reconciliation accounts. Line items are managed in sub
ledger accounts
To see the business partner accounts assigned to reconciliation account: SE38RFDKVZ00
Note: You cannot post amounts directly to reconciliation accounts.
o Internal Reporting:
o If company codes want to use cross company code controlling, they must use the same
operational chart of accounts
o Group COA: If company codes use different operational chart of accounts they can

have group chart of accounts for consolidated reporting.

The group chart of accounts must be assigned to each operational chart of accounts.
After you have done this, the Group Account Number field in the operational charts of
accounts becomes a required entry field.
o Country COA: Company codes use same operational COA. But they have local
reporting requirements. So use country COA. Country COA GL a/c number is assigned in
alternative reconciliation account no. Also since all company codes use same operational
COA we can have cross company code controlling

1.5 Assign Company code to Chart of Accounts

Tcode: OB62
Explanation
o For each company code specify which COA to be used.
o Several company codes can use same COA.
o Operative COA : COA assigned to company code
o Country Specific COA: COA structures as per country legal requirements
o Group COA : COA structured as per consolidation requirements

1.6 Define Account Groups

Tcode: OBD4
Explanation
o Account group used to combine GL a/c's with similar functions. E.g. expenses, asset
accounting, Cash etc
o Account Group determines:
GL a/c number interval in FS00 for the GL A/C created
Fields in GL master records (Required/ optional/hidden)

1.7 Define Retained Earnings

Tcode: OB53
Explanation
o At the end of Fiscal year system carries P/L balance to retained earnings a/c. This
account appears in BS as P/L carry forward.
o For this you define one/more P/L statement a/c type (X, Y, Z) & assign these PL
statement a/c types to GL a/c ( retained earnings a/c) in the COA

1.8 Maintain Fiscal Year Variant

Tcode: OB29
Data : K4 ( Jan to Dec)
Explanation
o Fiscal Year normally has 12 posting period & 4 special period for yearend closing
transactions
o Fiscal year can be Calendar Year ( Jan to Dec) / Not Calendar Year ( Apr to March)
o Fiscal Year (Not Calendar Year) can be year dependent or Not year dependent
o Year dependent fiscal year variant are used: If the start and end date of the posting
periods differ from year to year. If one fiscal year has fewer posting periods than the
others (shortened fiscal year)
o SAP standard FYV : K4 ( Jan to Dec), V3 ( Apr to March)

1.9 Assign Company code to Fiscal Year Variant

Tcode: OB37

 Explanation:
o This control which periods the company code will post

1.10 Define Posting Period Variant

Tcode: OBBO
Explanation:
o A separate variant for posting period is defined for every company code
o One PPV can be assigned to multiple company codes
o Total 16 periods. 12 normal periods & 4 special periods.
o System derives posting period from posting date. If a transaction posting date falls in
normal period can be posted in special posting period.
o Variant Principle: Define Variant-Determine value for variant-Assign variant to object
o If start & end date of each period is same every year, it is year independent PPV. If the
period reconcile with calendar months it is calendar year PPV else non calendar year
PPV.
o If the start & end date of period differ each year it is year dependent PPV
o To prevent documents from being posted to an incorrect posting period, we can close
certain posting periods. We can have as many posting periods open as desired. Several
company codes can use the same posting period variant.
o The account type + must be open for all periods that are supposed to be open for all
other account types. However a/c type (S/D/K/M) may / may not be open

1.11 Open & Close Posting Period

 Tcode: OB52
Explanation:
o Here specify which periods (Jan, Feb, Mar ...) are open for posting for each variant
(100). There are 2 time intervals for both specify lower limit period, Upper limit period &
Fiscal year.
o First enter periods permitted for posting for all variants. Next add entries for a/c type
(D, K, A...) if periods to be restricted for specific a/c's
o At the end of each calendar month, this transaction is executed to close the sub ledgers
(accounts receivable, accounts payable, fixed assets) so that the financial month-end
close process can begin. Once the financial month-end close process is completed and
statutory and management reports have been published, this transaction is executed a
second time to close the general ledger for the period. This transaction is also used to
reopen fiscal periods in the event that prior period adjustments are necessary. Once the
fiscal periods are changed, the inventory accounting period must also be changed to allow
posting of goods issues and goods receipts in the new fiscal period.

1.12 Assign Posting Period Variant to Company Code

Tcode: OBBP

1.13 Create number range for Company code

Tcode: FBN1
Explanation:
o Here we create number ranges
o Each number range specify a interval from which document numbers are selected
o Number range can be internal / external

o Assign one / more document types to each number range

o Number range assigned to document types. Doc types specified during doc. entry. Thus
number range for this doc. type becomes effective for this document entry
o Number range for doc. is company code dependent
o Year dependent Number range: can specify same number interval with the same key
again in different fiscal year
o Year Independent Number Range: Enter 9999 in the to fiscal year field
o Sample Doc's No. range Key: X2
o Recurring Entry Doc: No. range key: X1
o Transport: Interval Transport
1.14 Define document type & assign document number range
Tcode: OBA7
Explanation:
o Create doc type for Customer, Vendor & GL business transactions
o Specify a number range for each document type. Can use one number range key for
several doc. types? Document numbers are chosen from this number range.
o Doc. Types valid for all clients
o Assign an individual reverse doc. Type for each doc. type.
o Required during doc. entry: Can specify whether Reference number / document header
text are mandatory during doc. entry
o Use standard sap doc. Types
Key Document Types:
Sub Component Use Default Document Type
Asset Accounting Asset Posting AA
Depreciation AF

General Ledger Journal SA

Accounts Receivable Customer Invoice DR
Customer Payment DZ
Internal Transfer from billing RV
Payment Clearing ZV
Accounts Payable Vendor Invoice KR
Vendor Payment KZ
Goods Issue WA
Goods Receipt WE

Key fields in Document Types Screen

Field Usage
Account Types Select account type that uses this document type. Document type KR
( Vendor invoice) dont select D thus this document cannot be used for customers
Reversal Document Type Can specify the reversal document type
Reference Number Can select & make reference field mandatory in this document type
Document Header text Can select & make reference field mandatory in this document
type
Batch input only Can select & ensure document type used only through batch
Ex. Rate for foreign crncy docs. If not specified here transaction in FC for this document
types will be according to avg rate M

1.15 Define Document Posting Keys

Tcode: OB41
Explanation:
o SAP Config. Allows you to use different posting keys per transaction type. Use default
posting keys. Here we can Config additional posting keys
Explanation: Posting key determine:
o To which type of account(S/D/K) line item can be posted
o Whether item posted as debit / credit
o Field status of additional fields

1.16 GL A/c default settings & layouts

Tcode : OBU1
Explanation:
o These values are populated when enter the Tcode initially.

1.17 Updating Layout for Document Entry Screen

Tcode: Enter the Tcode. Say FB60. Now select change screen layout button
Administrator Do the changes Transport button

1.18 Define Rules to change data / text in a field:

Tcode: OB32
Explanation:
o Here we define what can be changed in a field

1.19 Maintain Field Status Variant

Tcode: OBC4

Explanation:
o FS Group determine what fields are available for entry during GL posting
o Here define & edit Field status variant & Field status group
o Document screen fields are grouped under Field status group
o Several field status groups are grouped under Field Status variant
o Field Status Variant is assigned to company code
o Field Status Group determine which fields are Required/ Optional/ Hidden during
document entry
o Copy FSV 0001

1.20 Assign Field Status Variant to Company code

 Tcode: OBC5

1.21 Define Tolerance groups for employees

Tcode: OBA4
Explanation:
o Here you define various amt. limits for your employees:
o Maximum document amt. employee is authorized to post
o Maxi amt. employee can enter as line item in Vendor/ Customer a/c
o Maxi cash dis. % an employee can grant in a line item
o Can also define tolerance w/o specifying tolerance group. Leave group field blank.
Valid for all employees not allocated to a group.
o User ids to be assigned to the tolerance group in the next step (OB57)
o Can create as many tolerance groups as required (OBA4). Every user can be explicitly
assigned to a tolerance group (OB57). If a user is not assigned to any special tolerance
group, then entries in the blank tolerance group are valid for him.

1.22 Assign user Tolerance group

Tcode: OB57
In our example we have define blank tolerance group for company code 100. Thus all
unassigned users will be able to post this company code.

1.23 Maximum Exchange Rate Difference

Tcode: OB64
Explanation:
o Specifications are company code dependent
o Here we define how much the exchange rate manually entered in the doc. Header may
differ in terms of % from the one stored in the system
o If deviation occur a warning appear

1.24 Check co. code settings in global parameters

Tcode: OBY6
Explanation:
o Check important company code settings here
o No FC diff when clearing in LC: FC documents are cleared in the LC.
o Tax base is net value : Discount is deducted from the base amount in sales documents
before calculating taxes
o Discount base net value: Tax on sale/purchase not included in amount for calculating
discount
Data:
Company code Currency COA Credit control Area FYV FSV PPV
1000 EUR INT 1000 K4 1000 1000

1.25 Document Change

Display document changes for all documents: SE38 - RFBABL00

 Create new document change rule: SPRO - Financial Accounting Financial

Accounting Global Settings Document Line Item Document Change Rules,
Line Item New Entries
Explanation:
o Users can change documents that have already been posted. However, based on
different rules, only certain fields can be changed. These rules can either be predefined by
the system or be user-specific.
o Document header: Only the reference number and text fields can be changed
o Line items: The system does not permit changes to the amount, the posting key, the
account, or any other fields that would affect the reconciliation of a posting.
1.26 Define Additional Local currencies
Tcode: SPRO-FA-FAGS-Co. CodeCurrencies-Define Additional local currencies
Tcode: OB22
Explanation:
o Here we define additional currencies for company code
o Can define two more
currencies for a company code. Thus we can have three currencies for a company code.
o Currency Types :
Group Currency: Currency Specified in the client table
Hard Currency: Country specific 2nd currency used in countries with inflation
Global Co. currency: Currency used for an internal trading partner
o For Addl currencies define following data:
Currency Type: Define role of the currency. e.g.: Group currency/ hard currency
Exchange rate type for translation: Define which exchange rate stored in the system is
used for calculating additional amount field (additional local currency). e.g.: M (average

exchange rate) or any other exchange rate.

Base Currency: The amount in the additional currencies can be calculated based on the
document currency (USD, INR..) or local currency (INR).
Date for translation: Date on which exchange rate translation is done. Can be document
date, Posting date, Translation date.
Valuation: Can select valuation 1 only if currency and valuation profile configured in
the controlling area. Can select valuation 2 if there is profit center valuation view.
Valuation 1 & 2 require two additional ledgers to store data
OB22 Explanation:
o Company Code: Enter the four-digit identifier of the company code that you wish to
configure.
o 1st Local Currency: These fields will fill in automatically with default information
based on the currency defined in the company code definition.
o 2nd and 3rd Local Currency: As explained earlier, each company code can have two
additional parallel currencies that can be used in conjunction with local currency defined
for the company code
o Curr. Type: The currency type field specifies which type of parallel currency you want
to configure. The following options are available.
o Group Currency: Group currencies are defined at the client level in table T000. Group
currencies are used to enable cross-company postings in controlling for company codes
that use different company code currencies.
o Hard Currency: Hard currencies are used for subsidiaries in countries with a lot of
inflation. Hard currencies allow you to better valuate transactions in an inflationary
economic environment.
o Index-Based Currency: Index-based currencies are used for statutory reporting purposes
for subsidiaries in some countries that have extreme amount of inflation.
o Ex. Rt. Type: The exchange rate type determines how foreign currencies are revalued at
the time of foreign currency revaluation and translation. The number of possible entries is
too numerous to list here J
o Srce Curr: Enter the source currency that the foreign currency is to be translated
against. The possible entries are as follows:
o Translation taking transaction currency as basis: This option always tries to translate the

parallel current against the transaction currency of the document.

o Translation Taking First Local Currency as Basis: This option always translates the
parallel currency against the first local currency (company code currency).
o TrsDte Typ: This setting is used to determine which date is used for foreign currency
translations. The available options are as follows:
o 1. Document Date: Select this option if you want the translation calculation to use the
exchange rate that was In effect on the day the document was dated.
o 2. Posting Date: Select this option if you want the translation calculation to use the
exchange rate that was in effect on the posting date in the document.
o 3. Translation Date: Select this option if you want the translation calculation to use the
exchange rate that is in effect on the date of the foreign currency translation.

1.27 Define Additional Local currencies for Ledgers( Revisit After CCA)
Tcode: SPRO-FA-FAGS-Co. CodeCurrencies-Define Additional local currencies
Explanation:
o Since valuation 1 & 2 selected earlier, need to configure additional ledgers
o Here we define additional currencies for company code
o Can define two more
currencies for a company code. Thus can have three currencies
o Currency Types :
Group Currency: Currency Specified in the client table
Hard Currency: Country specific 2nd currency used in countries with inflation

1.28 Assign Company code to Company

Tcode: OX16

1.29 Automatic clearing settings

Tcode: SPRO-FA-GL-BT-OI Clearing-Prepare Automatic clearing
Tcode ;OB74
o There are five criterias you can mention. Normal practice is giving ZUONR
(Assignment) as one criterion. The sort key in the vendor master defines the assignment
field in the document. A meaningful sort key should be used to facilitate the automatic
clearing process. Use tcode OB74 to check automatic clearing settings.
o Clearing program clears open items grouped together if their balance is zero in local &
foreign currency ( Check local currency & group currency)
o Grouping criteria to be entered:
Account Type ( D, K, S)
Account Interval ( 1 to 999999)
If possible also provide fields (ZUONR.) which are in table BSEG, BKPF, BSIS, BSID,
and BSIK.

1.30 Define Tolerance groups for GL Accounts

Tcode: SPRO-FA-GL-BT-OI Clearing Clearing diff. Define tolerance group for G/L
accounts

1.31 GL accts for clearing diff

 Tcode: OBXZ
Explanation:
o Tolerance group define the limit within which differences are accepted
o Here assign the GL a/c to which these diff. are posted
o SAP delivers an exp./ rev a/c in COA INT for this assignment

1.32 Define Foreign Currency Valuation Method

Tcode: OB59
Explanation:
o Here we define foreign currency valuation method for the open item
o SAP uses exchange rate type M to value all foreign currency items
o In the valuation method we group together specifications used for valuation
o Before every valuation run we specify the valuation method
o M is the average rate of any F
1.33 Assign GL Accts for foreign currency valuation difference
Tcode: OBA1
Explanation:
o GL account to which exchange rate differences due to valuation are posted
o Double click KDB:
Exchange Rate difference key: It can be kept blank. If entered same has to be updated
in the GL Account control data tab (Exchange rate difference key) to revalue the foreign
currency account
Expense Account: Enter GL Account for unrealized foreign exchange loss. Loss is
unrealized and automatically reversed next month.

E/R gains: GL Account for unrealized foreign exchange gain. Can be same as expense
account
o Exchange Rate difference in open items (A/R, A/P) KDF : Enter GL codes for accounts
receivable/ accounts payable (reconciliation accounts)
GL Account: GL account mapped to customer in customer master
Loss : GL Account for exchange rate loss realized
Gain: GL Account for exchange gain realized
Val. Loss1: GL account for unrealized exchange loss on valuation of open items (AR,
AP)
Val. Gain 1 : GL account for unrealized exchange gain on valuation of open items (AR,
AP)
Bal. sheet adj. 1: << Ask>>
SAP system supports two valuation areas in parallel. This account used for first
valuation area. First valuation shows local view of company code.
o A currency key must be assigned to every currency used
o For every combination of currencies there can be different exchange rate types (M...)
o Exchange rate is maintained as translation ratio
o Report RFTBFF00: Can update exchange rate table by uploading a exchange rate file in
multicash form
o Exchange rate tool: Use a Base currency for exchange rate M. Use the exchange rate
spread (-) for buying & (+) for selling.
o Direct Quotation: 1 unit of FC quoted for local currency. 1 USD = 47 INR
o Indirect Quotation: 1 unit of LC quoted for FC.
o Exchange rate table: TCURR

1.34 Define Adjustment for GR/IR clearing acct

Tcode: OBYP
Explanation:
o Goods receipt / invoice receipt clearing account is a provisional account & is posted to
when we receive goods not invoiced or receive invoice for goods not received.
o Adjustment entries have to be made at the BS date.
o Tcode F.19 analyze GR/IR clearing account and post adjustment entries for goods
received but not invoiced & invoice received but goods not received.
Reconciliation Account
Adjustment Account
Target Account

1.35 Integration with OH Cost Controlling

Tcode: OBYB
Explanation:
o FI integration with CO, MM, SD
o Allocation happens between two company codes in the controlling module. No FI
postings for this in both the company codes. For FI postings to take place following
configuration required
o Here define GL a/c's in COA for controlling transactions (Actual CC accrual, Actual
settlement, Actual Price calculation) for which no accounts exists in FI

1.36 Integration with material management

Tcode: OBYC
Data :
o BSX: Valuation Class (RM) : 3000
o BSX: Valuation Class (WIP) : 7900
o BSX: GL Account (RM) : 119400
o BSX: GL Account (WIP) : 119430
o GBB: Change in Raw Material: 400000
o GBB: Change in WIP: 462001

Explanation:
o All transactions happening in the MM such as goods receipt, goods issue to cost centers
& Production orders trigger FI posting
o Specify GL a/c for MM transactions used in automatic posting in FI
o Valuation Modiff: If selected can maintain GL codes plant wise
o Valuation Class: If selected can maintain GL codes valuation class wise. E.g.: RM, WIP,
spare parts etc
o BSX: Here we need to update inventory GL codes.
o BSV : Here we update GL a/c for change in stock a/c

1.37 Integration with Sales & Distribution

 Tcode: VKOA
Data: ERL : 800000 (Sales Revenue Dom),
: 800500 ( Sales Revenue deferred)
Explanation:
o All billing transactions in the SD module will trigger FI posting
o Here we assign GL a/c in COA for revenue a/c determination

1.38 Create GL Acct centrally

Tcode: FS00
Explanation:
o Create and Maintain (change, display, block and mark for deletion) GL Accounts
Centrally
o Activate the field "Recon. account for acct. type" for accounts considered as
reconciliation account e.g. A/R select customer recon account type ,A/P select vendor
recon account type ... etc,.
o To lock/ unlock account: Select your account and click Lock/Unlock Button .
Click Blocked for creation. ( At Chart Of Accounts Level )
Click Blocked for posting. ( At Chart Of Accounts Level )
Click Blocked for planning. ( At Chart Of Accounts Level )
Click Blocked for posting. ( At Company Code Level)
o The GL account may be deleted only if no posting has been made to this account. The
GL account deletion process is performed be a special program

Click Delete Button

Click Mark for deletion. ( At Chart Of Accounts Level )
Click Mark for deletion. ( At Company Code Level)
Explanation:
o Create and maintain GL a/c centrally ( create, change, display, block & mark for
deletion)
o Can also create GL A/C with reference to sample a/c
o Type / Description: Data at COA level.
o Control data : At company code level
o Recon a/c : AR select customer recon, AP select vendor recon
o Block GL a/c: Click (lock) - block at COA / co. code level
o Mark GL a/c for deletion: Click (del dustbin icon) - GL a/c deleted by a spl program
o Maintenance / change of GL a/c

1.39 Create Sample account

Tcode: FSM1
Explanation:
o A sample account is a master record containing data that is transferred when you create
G/L account master records in the company code area.
o Sample accounts are dependent on the chart of accounts.
o You must not enter sample accounts in the chart of accounts as G/L account master

records
o Cannot post to a sample a/c
o Change sample a/c : FSM2
o Display sample a/c : FSM3
o Delete sample a/c : FSM5

1.40 Copy GL master data from Source company code to Target company code
Tcode: FS15

1.41 Mass maintenance of GL a/c

Tcode: OB_GLACC11
Tcode: OB_GLACC12
Tcode: OB_GLACC13
Explanation:
o If individual change in GL a/c use FS00
o If mass change in GL a/c use OB_GLACC11. Can change a/c group, nature of a/c
o Mass maintenance of GL a/c (FS00) company code data. i.e. Field status group,
Currency, Tax category use OB_GLACC12
o For name change OB_GLACC13

1.42 GL a/c posting

Tcode: F-02
Explanation:
o Can post to any General Ledger & sub ledger (Vendor/Customer/AA) using proper
posting key
o PstKy Determine: This key determines several factors: account type (K, D, S, A) type
of posting (debit or credit) and layout of entry screens. Fields : Type SA Identifying the
type of doc. Posted

1.43 Posting with Reference Document

Tcode: FBR2
Explanation:
o Allows you to post a new accounting document using a previously posted FI document
as a reference

1.44 Incoming Payment

Tcode: F-06
Explanation:

o Post incoming payment.

o DR Bank A/c. CR Customer / Vendor / GL a/c.
o Clear OI on this a/c
o e.g.: payment received from customer, cleared against customer invoice. During
clearing, the system enters a clearing document number and the clearing date in these
items. In this way, invoices in a customer account are indicated as paid, and items in a
bank clearing account are indicated as cleared
o To post your entry, click Save Button. The system stored two documents:
A payment document,
A separated clearing document that contains the information about cleared documents.

1.45 GL Account line item analysis

Tcode: FBL3N
Explanation:
o Report allows to display & change GL line items provided
This G/L accounts is managed with line item display
The account master is not defined as a Reconciliation account.
o Double-click on the document number to display document details

1.46 GL Account analysis

Tcode: FS10N
Explanation:
o The account balance displays:
o The opening balance (the balance carried forward from the previous year)
o The total of all transactions for each posting period, broken down into debit and credit
postings (transaction figures)

1.47 GL manual a/c clearing

Tcode: F-03
Explanation:
o There are some postings on GL account that are not cleared. You want to clear these
postings manually
o To clear open line items in GL accounts
o You can clear also the transactions posted in different currencies. The system will
automatically calculate and post exchange rate differences

1.48 Outgoing payment

Tcode: F-07
Explanation:
o Post outgoing payment
o You credit your bank account and on the debit side you can post a GL, Customer or

Vendor account and clear open item(s) on this account.

o Typical example of an open item is a vendor invoice that has not been settled
o During clearing, the system enters a clearing document number and the clearing date in
these items. In this way, invoices in a vendor account are indicated as paid, and items in a
bank clearing account are indicated as cleared

1.49 Change a posted GL document

Tcode: FB02
Explanation:
o To add more information to already created documents like change text or assignment
field.

1.50 Display GL Document

Tcode: FB03
To find any document in the system: SE38 - RFBUEB00 and RFBUEB01
To find gaps in document number assignment: SE38 - RFBNUM00
Explanation:
o Display a previously posted document and print it. You can display any document that
was posted in FI module (including document that was created e.g. in Logistics, but it
was followed by automatic FI document posting).
o You can display your document in different currency. Click Display currency Button.
o You can display also other document details, like e.g. who posted this document.
Choose Document Header button. You can see that the user SBTP000197 posted this
document on 18th July 2002

 Document type define following:

o Number ranges for document
o Account types(S/D/K/M) permitted for postings
o The field status of the document header fields (Display, Hide...)
Document Type Purpose
AB Posting to all document types
DG Posting to customer / GL accounts
RV Sales Order billing
RE Material Management billing

1.51 Individual Document Reversal

Reverse Individual Document: FB08
Check which reversal reasons can be used to perform reversal by negative postings /
Alternative posting date allowed : SPRO- Financial AccountingGeneral Ledger
Accounting -Business Transactions Adjustment Posting/Reversal Define Reasons
for Reversal
Explanation:
o If you dont know the document number, click Find documents Button .
o The system provides a function to reverse G/L, customer, and vendor documents both
individually or in a mass reversal. When you reverse a document, you have to enter a
reversal reason that explains the reversal. Documents with cleared items cannot be
reversed. The document must first be reset (FBRA)
o Reversal Reasons:

01 Reversal in current period

02 Reversal in closed period
03 Actual reversal in current period
04 Actual reversal in closed period
05 Accrual/deferral posting
Reasons 03 and 04 allow negative postings. To post a negative reversal, the
following prerequisites must be fulfilled: The company code must be defined as allowing
negative postings (OBY6). The document type must allow negative postings.

1.52 Mass Reversal of Documents

Tcode: F.80
Explanation:
o Document to be reversed cannot include already cleared items. If you want to reverse
document that was already cleared, you need to reset all cleared items before posting a
reversal

1.53 Post /Hold / Park/Edit / GL Doc.

Tcode: FB50 ( Post/Hold / Park)
Tcode: FV50 ( Edit & Post Park documents)
FB11 (To see Hold document)
Explanation:
o Can hold a doc before posting it. Can be a single entry doc. Can be edited & posted.
o Hold doc to be converted using. SE16-RFTMPBL4

o To post a hold doc. - FB50 / FB11-Tree on- Select hold doc.-edit- post
o Diff. between hold & Park doc.: Hold has user defined number & can be edited &
posted by same user. Park has number range derived number & can be edited & posted by
other users
o Table name to check MIRO held documents: RBKP
o Press Push Button Editing Option- Here we can select doc type option and other master
data options
o Maximum Line item allowed is 999. For more line items need to create routine which
will split the incoming entry into more than one document.
o Can park a doc before posting it

1.54 Copying GL Accounts to Company Code

Tcode: OBY2
Explanation:
o Transfer GL A/C master data from source co. code to target co. code.
o Create a batch to copy GL a/c from source co. code to target co. code
o Execute batch in SM35

1.55 Display T codes

Tcode: SAP Easy access- Extras - Settings - Display technical names

1.56 Create new company code by copying existing co. code

Tcode: EC01
Explanation:
o Imp all dependent tables get copied. Copy 0001/1000/3000

1.57 Automatic Acct determination

Tcode: FBKP

1.58 Create reference document for GL entry

Tcode: FKMT
Explanation:
o It can contain any number of G/L account items and can be changed at any time. In
contrast to sample documents, the G/L account items for account assignment models may
be incomplete
Posting with reference to Account assignment model:
o FB50 Environment - Complex posting - Act assgnmt model

1.59 GL post with clearing

Tcode: F-04
Explanation:
o Using the posting with clearing function, you enter document line items and then select
the open items to be cleared. Once you have fulfilled all the prerequisites for clearing, the
system clears the open items
With manual clearing there are 3 way of clearing an open item (full , partial , residual)
Residual & Partial Clearing:
o A residual item results when a payment is made for less than the actual amount
outstanding. You clear the original open item, and the system posts a new open item. This
new open item is for the same amount as the original open item minus the amount paid
o A partial payment is a payment that is posted to an account without any open items
being cleared. You assign this partial payment to an open item. The original open item
and the partial payment remain open.
o For automatic clearing there are 2 transaction codes :
F.13 - Without Specification of Clearing Currency
F13E - With Clearing Currency Specified.

1.60 GL account automatic clearing

Tcode: F.13
Tcode : F13E ( Automatic clearing with clearing currency specified)

 Configure F.13 : OB74

Explanation:
o Automatic clearing allows you to clear many GL accounts in one transaction run. In
customizing we can define up to three fields that are treated by the system as the sort
criteria for clearing. For instance, we can decide that all the documents with the same
value in the field Assignment can be cleared
o Automatic clearing is run through batch job nscfia3946_786-pgrir5. When we run F.13
for GR/IR acct 20802000 systems considers the matching amount for clearing. Then it
matches the assignment field for these amounts. Further the sort key in the GL master
defines the assignment field in the document. For GL acct 20802000 sort key is 014
(Purchase Order) thus if PO number matches for these two amounts the amounts are
cleared against each other.
o The GL account for automatic clearing of items must be flagged as open item
o Activate check box include tolerances if you want the system to clear the GL a/c line
item balances within the tolerances defined
o Check the tolerance group assigned to the GL a/c in FS00, under tolerance group.
o Now check the GL a/c tolerance in OBA0
o The tolerances will be maintained in Tcodes as below.
GL: OBA0
Vendor/Customer - OBA3
Employee - OBA4
o There are five criterias you can mention. Normal practice is giving ZUONR
(Assignment) as one criterion. The sort key in the vendor master defines the assignment
field in the document. A meaningful sort key should be used to facilitate the automatic
clearing process. Use tcode OB74 to check automatic clearing settings.

1.61 Accounting Editing Options

 Tcode : FB00
Explanation:
o You can set-up your system settings to speed up data processing or just to make the
system more friendly for a user. All settings you enter here are stored in your user
master data and are user-dependant

1.62 FBRA GL Reset Cleared items

Tcode : FBRA
Explanation:
o The document that contains cleared items cannot be reversed directly. You need to first
reset cleared items. During clearing open items the system always creates a clearing
document
o If you don't know the clearing document number, open another SAP session, select
transaction code FB03 (document display) and press List button to search for the required
document
o You can display some details regarding the clearing document before resetting it. Click
e.g. Accounts Button . The system will display all the accounts involved in clearing
operation:
o Click Items Button to display documents cleared by the clearing operation
o You can choose to only reset cleared items or reset items and reverse the accounting
document that is connected with clearing operation
o Tables to check Clearing documents in SE16 / ZSE16N:
Table name Category
BSAK Vendor
BSAD Customer

BSAS GL

1.63 Recurring Entry

Create Recurring Entry : FBD1
Display Recurring entry : FBD3
Change Recurring entry : FBD2
Explanation:
o The recurring entry function helps to automate postings of transactions that repeat every
months (with the same amount) e.g. Accruals / Deferrals postings. The system uses the
recurring entry original document that youve entered as a reference. It is not an real
accounting document and therefore does not affect the account balance. However, at a
specified date, when a recurring entry document will be processed, it will generate
automatically the accounting documents and postings will affect account balances.
1.64 Enter translation rates
Display forex exchange rates: OB08
Tcode: S_BCE_68000174
Explanation:
o Exchange rates are defined in the system. Exchange rate is important because we have
to:
Translate foreign currency amounts when posting or clearing
Determine the gain and loss from exchange rate differences
Evaluate open items in foreign currency
o The exchange rates are defined by period ("valid from)
o By default, the system uses the type M exchange rates for foreign currency translation

when posting and clearing documents.

1.65 Enter accrual & deferral documents

Tcode: FBS1
Explanation:
o Accruals Expenditure/ Prepaid Expense: Any expenditure before the closing key date
which represents an expense for any period after this date.
o Deferrals Income: Deferred income is any receipts before the closing key date that
represent revenue for any period after this date.
o The accruals can be reversed later automatically or manually using F.81

1.66 Reverse Accrual/Deferral documents

Tcode: F.81
Explanation:
o Reverse previously posted accrual / deferral. The system posts a reversal by entering an
identical amount to the opposite side of the account, thereby offsetting the original
amount.

1.67 Cross Company Code Document

FBU2 - Cross Company Code Document Change

 FBU3 - Cross Company Code Document Display

FBU8 - Cross Company Code Document Reverse
Explanation:
o These documents allow posting for more than one company code. It is possible to
involve several companies in a cross-company code transaction. The system posts a
separate document with its own document number in each of the company codes