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Project Management
Session 2.1: Milestone Planning
Professor J Rodney Turner
Visiting Professor
Henley Management College
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Milestone Planning
Breakdown
Milestone planning

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Corporate strategy to project strategy


Corporate
Strategy
Context

Portfolio
Objectives
Portfolio
Strategy

Program
Objectives
Program
Strategy

Project
Objectives
Project
Strategy

Work area
Objectives
Work area
Strategy

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Project strategy
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Team
Objectives
Team
Strategy

Individual
Objectives
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Typical work break-down structure


Work Element

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Programme
Project
Area of work
Work package
Activity
Task
Item
Step

Deliverable

Duration

Development
Opportunities
Project Objective
Milestone
Component

<
<
<
<
<
<
<

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Years
Quarters
Quarters
Months
Weeks
Days
Hours

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Milestone Planning
Breakdown
Milestone planning

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Milestone planning

A strategic plan for the project

Specifies results throughout the project

Intermediate states

What to do, not how to achieve it

Framework for coordination

Provides a vision for the project

Obtains commitment and cooperation


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Milestone planning
Work
Area

Activities
- work on one milestone can
can begin before the
previous is achieved

Work
Area

x
x
x
x
x
x
x

Project or stage objective


Milestone
- intermediate goal
- intermediate product

A strategic plan has


- 2, 3 or 4 project objectives
- 15 to 20 milestones

Work areas are result paths


Balancing change
- technical vs technical
- technical vs cultural

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Work
Area

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Case history 2 - refit kitchen Grand


Hotel Oslo

There were four stages


business strategy
operations planning
layout design
implementation

This is the plan for operational planning

All the milestones are decision points

The project was initiated for health and safety

but doing strategy and operational planning first,


the project gave a nine month pay-back.

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A good milestone plan

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Is understandable to everyone
Is logical with decisions and work packages
in the right order
Is controllable, both quantitatively and
qualitatively
Focuses on necessary decisions
Gives an overview at the right level
Has neutralised milestone descriptions,
giving solutions not techniques
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Choosing milestones

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Stage gates
Product delivery
Quality checks
Key decisions points

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Case history 1 - Design of computer


system for a North Sea oil platform

Points to note:
Early on four milestones finish on 1 April. Three
are not less than one day, the four overlap in time.
It is clear that those four are critical. The one in
parallel, SY1, is not critical.
Milestone SY4 is indeterminate in size at the start.
But the milestone can be defined, even though the
work cant. Putting a date is part of risk analysis.

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Developing the milestone plan

Brainstorm potential milestones


Rationalize the list down to 15 to 25
remove repeats
some are activities of other milestones, (record)
some are parts of other projects

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Write on Post-its and place in columns


corresponding to the areas of work
Arrange into a network
Each step takes 45 minutes
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END of SESSION 2.3


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johnrodney.turner@polimi.it

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