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INTRODUCTION
DEFINITION
1 The operating costs can be classified under three categories. For example in
the case of transport undertaking these three categories are as follows:
2.
Transport
Service
APPLICATION
OF
OPERATING
COSTING
Welfare
Services
Supply
service
COST UNIT:
For ascertaining costs, it is necessary to decide suitable cost units for each type
of service industry. Basically, Operating Costing is a type of Process Costing.
Thus it uses the methods of Process Costing when ascertaining the cost of
supply of electricity, steam etc. However, sometimes Operating Costing may
adopt a particular Job as a unit of costs as for example when costing a particular
trip by a bus so as to quote the charges. In such cases Operating Costing uses
the methods of Job Costing by treating a specific trip as a separate job. A cost
unit under operating costing may be of two types
a.
b.
Following is the list of different cost units used in different types of service
enterprises
Service Industries
Passenger Transport
Per Kilometer
Goods Transport
Per Kilometer
Road Maintenance
Water Supply
Canteen
Service Industries
Passenger Transport
Goods Transport
Electricity
Steam, Gas
Hospital
Library
Thus, it can be seen that in Operating Costing, in most cases the cost unit is a
compound unit. It refers to both the Quantum of Service and Period of Service.
Thus a transporter charges for carrying so much weight (tons) for so much
distance (Km); an electricity company charges one for use of both the Quantum
(Kilowatt) and the Period (Hours); and so on.
Operating costing is nothing but the expenses which incurred to operate the
business, firm or an organization. Following are 3 main elements where the
operating cost is applied to know the operating income & expenses of the
organization.
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PROCEDURE:
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DETERMINE
COST UNIT
ABNORMAL
COST
PROCEDURE
ASCERTAIN
COST
NO STOCK
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relevant vehicle account is debited with it direct material and direct labour
cost. Direct expenses such as a fuel are debited to vehicle account on the
basic of log book and the cash / purchase / journal vouchers.
Fixed costs: Fixed cost (fixed charge) included garages rent, insurance, road
license fees etc. the fixed charges are apportioned and absorbed by each
vehicle no. on the basic of overhead absorption rate which may be actual or
pre determine. The fixed costs attributable to the vehicle are debited to the
relevant vehicle account.
Revenue: The revenue from the vehicle is credited to the vehicle account.
Profit or loss: the vehicle account at this stage will reveal the profit or loss
made on operating that vehicle. The profit or loss is then transfer to the
costing profit and loss account the total operating cost of a period is divided
by the number of cost unit (KM/Passenger/ Ton)supplied during the period
to arrive at the operating cost Per unit for that period.
1)
2)
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a/c and shall not form part of operating cost. Examples are penalty,
detention charge demurrage and cost related to abnormal breakdown.
TRANSPORT COSTING:
Under this operating system cost of each vehicle is determined. The cost unit is
selected with proper care, keeping in view the needs of each concern, the
weight bulk & type of goods carried, the distance covered by each trip. The
common unit of service is tone kilometer, in case of goods transport &
passenger kilometer in case of passenger transport.
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Transport operating costs refer to costs that vary with vehicle usage, including
fuel, tires, maintenance, repairs, and mileage-dependent depreciation costs
(Booz Allen & Hamilton, 1999).
Vehicle miles traveled, traffic speed and delay, roadway surfaces, or roadway
geometry may affect travelers' vehicle operating costs, which should be
considered in a benefit-cost analysis.
Vehicle ownership costs refer to fixed costs that are not directly affected by
vehicle
mileage,
including
time-dependent
depreciation, insurance
and
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It estimates..the followings:
Changes in vehicle travel speeds and delay due to road and traffic
conditions.
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PARTICULARS
TOTAL (Rs.)
PER UNIT
(Rs.)
FIXED COST
Managers salary
XXX
Accountants salary
XXX
Drivers salary
XXX
Cleaners salary
XXX
XXX
Administrative expenses
XXX
Garage rent
XXX
Insurance premium
XXX
XXX
Depreciation on vehicles
XXX
Hire charges
XXX
Interest
XXX
TOTAL ( A)
RUNNING / VARIABLE EXPENSES
XXXX
XXX
XXX
XXX
Lubricating oil
XXX
XXX
Spare parts
XXX
XXX
XXX
XXX
Sundry expenses
XXX
XXX
XXXX
XXX
TOTAL ( B)
C
MAINTANANCE COST
Tyres & tubes
XX
Repairs
XX
TOTAL COST
TOTAL (C)
(A) + (B) + (C)
XX
XXXXX
XX
XXX
Simple Example:
1 From the following information calculate total kms and total passengers Kms
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No. of Buses=6
Days Operated in the month=25
Trips mage by each bus = 4
Distance of route 20 Kms (one way)
Capacity of Bus = 40 passengers
Normal passenger travelling 90% of capacity.
SOLUTION:
Total Kms covered = Run
Distance * Two ways * No. of trips * No. of days * No. of buses
20 Kms * 2 * 4 *25 * 6 = 24000 Kms
Total passenger-Kms. Covered = Run * Load
Load = Maximum capacity* Used capacity
= 40 * 90% = 36
Total Passenger Km Covered = 24000*3= 864000
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CASE STUDY
After understanding the meaning of operating costing at extent we move ahead
towards transport costing. We understood the meaning and procedure of
transport costing with the help of simple example, so now we will see that,
How transport costing is helpful for the business organizations.??
INTRODUCTION OF THE BUSINESS
Name of the transport company: SUNIL TRANSPORT
Owner of the company: SUBHASH DHONDIBA POL.
Year of incorporation: 1975
Type of vehicle: Truck
Locations for the transportation: Within Mumbai only
Type of goods which are carried out by company: Steel Rods, Coal, Iron box
Total trucks owned by the owner: 6
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No.
km.
day
20
30
40
50
20
12
11
The analysis of maintenance cost and the total distance travelled during the last
two years is as under
Year
Maintenance cost
2013
603700
450000
2014
438000
360000
The following are the details of expenses for the year is as follows:
Diesel: Rs. 57 per liter. Each liter gives 5 km. per liter of diesel on an average.
Drivers salary: Rs. 13,000 p.m.
Licence & tax: 8000 p.a. per truck
Insurance: 30000 p.a. for all 6 trucks
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Purchase price per truck: Rs. 900000 life 10 years. Scrap value at the end of the
life is Rs. 20000
Oil & sundries: Rs. 150 per 100 km run
General overhead: Rs. 25000 p.a.
The vehicles operate 26 days per month on an average.
Requirement:
1. Prepare an annual cost statement covering the feet of 6 vehicles.
2. Calculation of cost per km. run
3. Determines the fright per tonne. Km. to yield a profit of 15% on freight.
Solution
Calculation of total tonne km. per annum
Tonne km. = one way distance * No. of trips * load per trip * No.of days per
month * No. of months
Statement showing the cost per tone kilometer of carrying Mineral from each
mine
AMOUNT (Rs.)
TRUCK 1
(30*4*7*26*12)
262080
22
TRUCK 2
(40*2*6*26*12)
149760
TRUCK 3
(50* 2*6*26*12)
187200
TRUCK 4
(20* 3*8*26*12)
149760
TRUCK 5
(12*4*8*26*12)
119808
TRUCK 6
(11* 5*9*26*12)
154440
1023048
TRUCK 1
74880
TRUCK 2
51168
TRUCK 3
(100 * 2 * 26 * 12)
62400
23
TRUCK 4
(40 * 3 * 26 *12)
37440
TRUCK 5
(24 * 4 * 26 *12)
29952
TRUCK 6
34320
290160
(6 * 13000 * 12)
936000
8000
Insurance
30000
General overhead
25000
24
(290160 * 0.54)
Fixed
156686
124002
Variable cost
Diesel
(290160 * 57 / 5)
Depreciation
(880000 * 10 / 6)
Total
3307824
435240
1466667
6489419
Annual cost
Cost per km. run = Total annual cost / Total run km.
= 6489419 / 290160 km. = Rs. 22.3649
Freight Rate per ton km
Total annual cost =
Add: 15% on fright i.e. (6489419 * 15%)
6489419.00
973412.85
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TOTAL FRIEGHT
7462831.85
HOSPITAL COSTING:
A concern of most countries is health sector resources: the sources of finance
for health services, the ability to maintain past funding levels, resource
allocation patterns, and the efficiency of health services delivery.
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The hospitals of these countries are an important element of the concern about
health resources because they are the largest and most costly operational unit of
these health systems and account for a large portion of the health sectors
financial, human, and capital resources. In aggregate terms,
Hospitals utilize nearly half of the total national expenditure for the
health sector;
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2.
3.
X Ray Department,
Scanning Centre,
Pathology Laboratory,
Sonography Department.
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4.
Bolier House,
Power House,
Catering department,
Laundry Room,
Administrative Department,
5.
Transport Department,
Dispensary Department,
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UNIT OF COST:
Department
Unit of Cost
30
Per out-patient
per Room-day
3. X Ray Department
4. Scanning centre
per case
5. Pathology Laboratory
6. Laundry Department
7. Catering Department
The cost of hospital is divided into fixed and variable costs. Fixed costs include
staff salaries, depreciations of building, rent of building whereas variable cost
include light and power, water, laundry charges, food supplied to patients etc.
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32
PARTICULARS
A. FIXED STANDING COSTS
Salaries to staff
xx
Premises Rent
xx
xx
xx
xx
Depreciation
xx
XX
C.
D.
Doctors fees
Food
Medicines
Diagnostic Services
xx
xx
XX
xx
xx
XX
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E. Laundry
...
XX
xx
XX
...
Simple example:
Care Hospital operates a fitness center to provide counseling on nutrition,
exercise and health care for major surgery patients after their release from the
hospital. Average patient will make three visits to the center. Each visit lasts 40
minutes.
The hospital has estimated the following costs of operating the center:
Particulars
Occupancy costs per month
Amt
18000
34
12000
4000
44
16
Hospital expects to have an average of 500 visits per month. What should be
the amount charged to each patient in order to cover the above costs?
Solution:
Particulars
Amt
35
A.
18000
12000
4000
3400
68
3____
80
3____
240
16
44____
300
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CASE STUDY
After the Transport costing now, we move ahead towards Hospital Costing. We
understood the meaning and procedure of hospital costing with the help of
simple example, so now we will see that, How transport costing is helpful for
the business organizations.??
INTRODUCTION OF THE HOSPITAL
37
38
39
Rs. 10000
Rs.150000
Rs. 50000
Rs.75000
Rs. 175000
Rs. 240000
Rs. 108000
40
Calculate the profit per patient per day made by the department in the year
2014 if the department recovered on overall amount of Rs. 500 per day on an
average from each patient.
The department wants to work on a budget for the year 2014, but the number
of patients requiring intensive care is very uncertain factor.
Assuming that same revenue & expenses prevail in 2014 in the first instance,
work out the number of patient days required by the department to break
even.
SOLUTION:
Calculation of No. of patient -days
55 beds * 250 days
= 13750
35 beds * 30 days
= 2100
Statement of cost
1
9175000
days)
2
150000
41
50000
Laundry charges
75000
Medicines supplied
175000
360000
125000
Contribution
785000
8240000
480000
4800000
576000
Rent
(70000 * 12)
840000
10000
240000
General administration
108000
PROFIT
358000
1186000
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= 64.63
Break even point = (fixed cost / contribution * income)
= 7054000 / 8240000 * 9175000
= Rs. 78, 54, 424
Break even Point for Patient days = 78, 54. 424 / 500
= Rs. 15709 patient days.
HOTEL COSTING:
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While determining the cost per room day, factors such as room accommodation
available, whether cubicles or dormitories, number of persons lodging,
facilities provided to the lodgers, etc. are to be taken into account.
Most of the costs in the lodging houses are fixed in nature like depreciation,
staff salaries, maintenance, etc.
Hence, the distinctions between fixed and operating charges are rarely
observed. In case the customers are provided food and drinks along with
accommodation facility, a separate charge may be levied from them.
The cost per room day is arrived at by dividing the total cost with the number
of room day.
Some amount of profit is added to the cost per room per day to determine
charge per room day.
Once the charge per room day is determined, the same is to be multiplied with
the assigned weights to arrive at the rate to be charged for different classes of
room per day.
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Costs
Rs
Rs
45
Salaries to staff
XX
XX
XX
XX
Power
XX
Linen
XX
Interior decoration
Sundries
Depreciation
XX
XX
XX
XX
XX
-Buildings
-Furniture & fixtures
XX
-Air-conditioners
XX
Premises rent
XX
XX
Interest on investment
XX
XX
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CONCLUSION
XX
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Operating costs are expenses that relate to a buisness operations. It can also
refer to the costs of operating a specific device or branch of a corporation.
These costs usually fall into two categories, called fixed costs and variable
costs, and a business may have more of one type than the other.
Operating costs are not unique to any country, although actual expenses may
vary from one country to another or even from one location to another. Within
an industry, it is very possible for expenses to vary. It is, however, difficult to
find a business that does not have any of these costs. Even Internet businesses,
in which the costs of operations can often be reduced, it is almost impossible to
completely eliminate them.
Businesses have to keep track of both operating costs and costs associated with
non-operating activities, such as interest expenses on a loan. Both costs are
accounted for differently in a company's books, allowing analysts to see how
costs are associated with revenue-generating activities and whether or not the
business can be run more efficiently.
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BIBLIOGRAPHY
https://www.ziffi.com/hospitals-in-mumbai/aryan-hospitalicu-kalachowki
http://www.scribd.com/doc/51534751/PROJECT-ONOPERATING-COSTING
http://www.managementparadise.com/forums/managemen
t-accounting-cost-accounting
http://bca.transportationeconomics.org/benefits/vehicleoperating-cost
www.wikipedia.com
Advanced Cost Accounting Sheth Publishers private Limited
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