THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

FI-BASIC CONCEPTS

SL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.

DESCRIPTION
SAP-BRIEF DESCRIPTION
SAP LOG IN & LOG OFF
SCREEN
DOCUMENT DATE
POSTING DATE
PERIOD
DOCUMENT TYPE
POSTING KEY
COST CENTRE
INTERNAL ORDER
PROFIT CENTRE
SPECIAL GL INDICATOR
SHORT CUTS
T CODES

PREPARED BY S AMJAD ALI

THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

1.

SAP- BRIEF INTRODUCTION

SAP stands for Systems, Application and Products in Data

Processing. Presently, SAP is the worlds largest business
software company which was founded in 1972 by 5 former
IBM engineers. The companys main product is SAP ERP. The
current version is SAP ERP 6.0
2.

SAP LOG IN & OFF SCREEN

3.

DOCUMENT DATE

This is the date as mentioned upon the document which is

being posted. Generally, it happens to be the bill date in
case of invoice booking. In case of interest etc, the
calculation is done by the system considering this date
only irrespective of the posting date.
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THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

4.

POSTING DATE

This is the date in which the document is posted by the

user irrespective of the date of document. This date
effects the ledger of GL.
5.

PERIOD

This is the Fiscal year of 12 months starting from 1 to 12.

Period 1 indicates April and so on. There is functionality of
additional 3 period which are 13/14 and 15 and is used for
working at year end in back dates.
6.

DOCUMENT TYPE

These are the attributes which control the entry of the

document and are themselves stored in the document. In
other words, it classifies the accounting documents as per
their nature. The number range assigned to various
document is determined on the basis of the document
type. There are a number of document type available in
SAP under which the document is entered and booked.
The list of major document type in FI is as under :SL
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

DOCUMENT
DESCRIPTION
TYPE
AA
Asset Posting
AB
Accounting Document
DA
Customer Document
DG
Customer Credit Memo
DR
Customer Invoice
DZ
Customer Payment
KA
Vendor Document
KG
Vendor Credit Memo
KR
Vendor Invoice
KZ
Vendor Payment
RV
Billing Document Transfer
SA
GL Account Document
UE
(Opening
PREPARED BY SData
AMJADTransfer
ALI
Balance)
ZR
Bank Reconciliation
FF
Depreciation Posting

THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

7.

POSTING KEY

Posting Keys are used in SAP to instruct the system

whether the concerned line item will be debited or
credited. These are totally dependant upon the document
type being used in the transaction. Separate PK are
defined for various document types for both Debit as well
as Credit transactions. The list of important PK can be
summarized as under :S
L
1
2
3

DOCUMENT TYPE

DEBIT/CREDIT

Vendor
Vendor
Vendor

21
31
29

Vendor

5
6
7

Customer
Customer
Customer

Customer

9
1
0
1
1
1
2

GL A/c
GL A/c

Debit
Credit
Debit with Spl.
GL
Credit with Spl.
GL
Debit
Credit
Debit with Spl.
GL
Credit with Spl.
GL
Debit
Credit

Asset

Debit

70

Asset

Credit

75

8.

POSTING KEY

39
01
11
09
19
40
50

COST CENTRE

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THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

Cost centre is a unit which captures the cost while

entering any document. These are of Opex nature and
have been derived on the basis of department. The basis
of formulation of cost centre can be understood by
following example :1st 2 digit
Next 2 digit
Next 2 digit
Next 2 digit
Last 2 digit

Segment

Sandesh
Press
Publicatio Sandesh
n
Daily
Location
Ahmedabad
Departm Production
ent
Sub-Dept. Electrical

10
10
10
04
01

Hence, the Cost Center of Electrical Sub Dept. under

Production Dept. of Sandesh Press situated at Ahmedabad
location would be 1010100401.
Likewise, the cost centres for other segment like Agro,
Finance, Construction situated at other places can also be
derived. The sum of digits before Department will be
collectively called as Profit Centre. In above case, the
profit centre would be 101010.
9.

INTERNAL ORDER

Internal Order is also a unit which captures the cost but it

can capture sales as well as cost. Hence, then profitability
of any event, survey, bureau etc. can be determined on
the basis of internal order.
10. PROFIT CENTRE

PREPARED BY S AMJAD ALI

THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

Profit Centre is also a unit which displays Revenue, Cost &

Profit. In case of Profit Centre we can have certain Balance
Sheet values also.
11.

SPECIAL GL INDICATOR

A special GL indicator defines the items posted to Special

GL Accounts. This is used for posting the document which
are not normal in nature but for any specific purpose, eg.
if the user has received any advance payment from the
customer, the entry will be booked under Spl. GL A and so
on. The list of major Spl. GL Indicator in FI is as under :S
L
1
2
3

SPL. GL
INDICATOR
A
H
T

DESCRIPTION
Down Payment
Security Deposit
TDS Receivable from
Customer
Cheque Bounce

12. SOME SHORT CUT KEYS

SL
1

SHORT CUT
KEYS
/n

/*

/o

/I

DESCRIPTION
It calls another transaction in the
same
session. It also ends the current
transaction but unsaved changes are
lost without warning.
It recalls the initial screen in the same
session.
It shows the overview of the sessions
on the screen.
It deletes the current running session.

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THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

5
6

/ns
/nend

/nex

It ends the current transaction and

shows
the screen of starting menu.
This command logs off from system
with
the confirmation message from user
whether he wants to log off or not.
This command logs off from system
without
the confirmation message from user
whether he wants to log off or not.

13. T CODE
These are called Transaction Code in SAP by which the
document of a particular nature is posted. There have been
assigned various T Codes for entering document as well as
for viewing reports etc. The list of important T Codes can be
summarized as under :T CODE
F.01
F-02
F-03
F-04
FS00
FS04
KA01
FB50
FB03
FB02
FBV3
FBV0
FAGLB03
FS10N
FAGLL03
FBD1
F.14

DESCRIPTION
Financial Statements (Trial Balance)
Enter GL A/c Document
Clear GL A/c
Post with clearing
GL A/c Creation
Change in GL A/c
Cost Element
Enter GL A/c Document
Display GL Document
Change GL Document
View Parked documents
Posting of Parked Documents
Display Balances
Display Balances
GL A/c Line Item wise Balance
Enter Recurring Document (One Time)
Post Recurring Document
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THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

SM35
FKMT
FB08
F.80
FBRA
S_ALR_87012326
S_ALR_87012333
S_ALR_87012289
FD01
FD02
FD03
F-37
F-29
F-39
FB70
F-28
FD10N
FBL5N
F.13
F-32
FBCJ
FK01
FK02
FK03
F-47
F-48
FB60
F-54
F-53
F-44
FK10N
FBL1N
F110
SP01
FBZ5
FCHN
FCHI
AS01

Batch Input Monitoring

Account Assignment Model
Reversal
Mass Reversal
Reversal of Cleared Item
Chart of Account List
GL Account List
Compact Document Journal
Customer Master Creation
Customer Master Change
Customer Master Display
Security Deposit Request
Down Payment of Security Deposit
Security Deposit Clearing
Customer Invoice
Incoming Payment
Period wise Customer Balance
Line Item wise Customer Balance
Auto Clearing of Customer
manual Clearing of Customer
Cash Journal
Vendor Master Creation
Vendor Master Change
Vendor Master Display
Vendor Down Payment Request
Vendor Down Payment
Vendor Invoice
Vendor Advance Payment Clearing
Vendor Outgoing Payment
Vendor Clearing
Vendor Period wise balance
Vendor Line Item wise balance
Auto Payment Run
Spool Request
Individual Cheque
Cheque Register
Cheque Lots
Asset Creation
PREPARED BY S AMJAD ALI

THE SANDESH LTD- PROJECT PARIVARTAN-SAP END USER MANUAL-FI BASIC

CONCEPTS

AS02
AS03
F-90
KO01
KO02
KO03
KO24
KO25
KO24
KO25
KO88
S_ALR_87013019
KOB1
AR01
AFAB
ABUMN
AB08

Asset Display
Asset Change
Asset Acquisition
Internal Order Create
Internal Order Change
Internal Order Display
Budget in Internal Order
Display of budget in Internal Order
Addition in budget in Internal Order
Display of change of budget in I/O
Settlement of AUC
Report- Budget Vs. Exps in I/O
Report- Internal Order List
Asset Register
Depreciation Run
Transfer of Asset
Reversal of Asset Document

PREPARED BY S AMJAD ALI