Settings: Contents

Countries
Currencies
Units of measurement
Factory calendar
Authorizations in MM

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Settings: Objectives
After working through this unit, you will know about:
which settings for countries and currencies are
relevant
how you define new units of measurement using

the IMG
the steps that are necessary to set up a factory

calendar
The connection between the maintenance of

authorizations, profiles and user master records

Authorizations specific to Materials Management.

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Country Settings

Date:

MM/DD/YY

TT/MM/JJ

TT/MM/JJ

Decimal:

100.00

100,00

100,00

Tax schema:

TAXAU

TAXDE

TAXCH

Postal code:

4 digit

5 digit

4 digit

Regions: e.g.

Territories, states

Federal states

Cantons
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You must enter all countries with which your company has business dealings. The information that you
need to enter for each country includes:
General data
Foreign trade attributes
Further inspection data (postal code, bank information, tax information and so on)
This data is then checked when you maintain the master data.
The countries set are valid for all applications.

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Currencies

ISO

CHF

GBP

ITL

Rounding

0.05

0.00

100

Conversion factor

1:1

1:100

100:1

Exchange rate

1.20

2.90

0.45

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The system uses the exchange rate stored in exchange rate type M for converting the currency when
posting and clearing documents. There must be an entry in the system for this exchange rate type. The
exchange rate is valid for all company codes.
If you do not enter an exchange rate in a purchase order, the system automatically uses the current
exchange rate for exchange rate type M.

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Units of Measurement and Conversion Using SI

Units
Unit of measurement 1
meters

Unit of measurement 2
centimeter

Dimension A
e.g. length

Conversion to
SI units
1:1

Conversion to
SI unit
1:100

SI unit
M = meter

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You can use dimensions to facilitate conversions between different units of measurement.
A unique SI unit is defined for each dimension.
SI
=
Systme International des Units (international system of units).
This is a system of internationally standardized units, which can be reduced to seven base units.
In addition to the internal key for a unit of measurement, there are two language-dependent external
keys (with corresponding descriptions).
You must not change the internal key for the units of measurement supplied in the standard system.
The maintenance of factors for conversion into the SI unit of the relevant dimension for units of
measurement with the same dimension allows the system to carry out all conversions between these
units of measurement.
In the standard system, the entry AAAADL is predefined in the field Dimension for non-dimensional
units of measurement.
Before you can use a unit of measurement, for example, in purchasing transactions you must flag it as a
commercial unit.

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Maintaining and Assigning Factory Calendars

Maintain
1. Maintain

public
public holidays
holidays

Maintain public
public
2. Maintain

holiday
holiday calendar
calendar

Maintain
3. Maintain

factory
factory calendar
calendar

Definition of
public hol. 1

Definition of
public hol. 2

Definition of
public hol. n

Definition
Public holiday calendar ID: 08
Public holiday 1
...
Public holiday n
Definition
Factory calendar ID: 01
Public holiday ID 08
Definition plant/public holidays in week
Special rules

4. Assign
Assign

factory
factory calendar
calendar

...

Plant 1000

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Factory calendars are used in several functional areas (lead time scheduling, capacity planning, MRP,
sales and distribution).
The factory calendar specifies whether or not each calendar day counts as a working day.
Factory calendars are generated in various steps and can be assigned to the plant or to individual
facilities.
You can make allowance for company holidays and suchlike in a factory calendar by using special rules.
The calendars are stored in a main memory buffer for the entire validity period (R/3 System
parameter for buffer size: zcsa/calendar_area).
You no longer need to activate the calendar.
Caution! Calendars are client-independent.
The system automatically generates change documents when you make changes to the calendar.
There is automatic synchronization when work is distributed among several application servers.

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User Master Records

User category:
Dialog
BDC
BATCH
CPIC

User master record

User name
and password
Values for variable
parameter IDs

User address

Logon data

Profiles,
authorizations

User defaults

User menu

Task profiles
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You create a user master record for each user.

You maintain user master records by choosing Tools -> Administration -> User maintenance -> Users.
The system differentiates between the following user types: Dialog, BDC, Background, CPIC.
The user master record contains various elements.
Changes to user master records are only effective as of the next time that the user logs on to the system.
By locking or unlocking, you can give a user access to the system or deny a user access. Locking or
unlocking is effective as of the next time that the user logs on to the system.
Furthermore you have the option of changing passwords, deleting user master records or making mass
changes.

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Structure of Authorizations
User master record

Collective
Collective profile
profile 11
Individual
Individual profile
profile 11
Individual
Individual profile
profile 22

Object 1

Authorization 1

Object 2

Authorization 2

Individual
Individual profile
profile 33

Field 1

Values

Field 2

Values

Field 3

Values

Collective
Collective profile
profile 22
Individual
Individual profile
profile 11
Individual
Individual profile
profile 22
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Each user requires authorizations, depending on the job he or she has to do.
These authorizations control which activities the user can carry out in the R/3 System.
Authorizations are defined for authorization objects that are predefined by SAP.
You can define as many authorizations as you wish for each authorization object. An authorization is a
combination of allowed values for the fields of an authorization object.
You define values for certain field in an authorization object.
You can assign activities for the objects, such as: 01 create, 02 change/maintain,
03 display, 06 delete and so on.
Authorizations and their objects are grouped into object classes in the system (for example, object class
production planning).
Authorizations that cover a limited task area can be grouped to form a profile (individual profile).
Individual profiles can be grouped to form collective profiles.
A profile contains one or more authorizations.
Profiles for various tasks in the Logistics applications are supplied with the system.
Staff responsible for Customizing need authorizations for authorization object S_TABU_DIS
(authorization group 17 is required).

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Example of Authorization
User
Schulze
Profile:
M_EINK_ALL
S_TABU-ANZ
Profile
M_EINK_ALL
Object
Document type in PO
Document type in PO

MM Purchasing
complete maint. auths
Authorization
M_BEST_BSAAL
M_RAHM_EKOAL

Authorization for objects

Object
Authorization
Field
Activity
Document type

Document type in PO
M_BEST_BSAAL
Value
*
*

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The name of the authorization object can be found under the menu option Technical names in the object
overview.

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Settings: Summary
You know which settings for countries and currencies are

necessary for Logistics.

You can create self-defined units to supplement the units of

measurement supplied.
The assignment of units of measurement to dimensions

facilitates conversion between units.

Factory calendars make use of public holiday calendars,

which represent a list of valid public holidays. The factory

calendars used in MM are assigned to the various plants.
You can define the structure of user master records and get

an overview of individual authorizations in Materials

Management.
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