SARALA BIRLA PUBLIC SCHOOL, RANCHI

Enlightening Souls With Quality Education

(Affiliated to CBSE, Delhi)

Our Mentors

Shri B.K. Birla and Dr. (Smt.) Sarla Birla

HOSTEL BROCHURE

SARALA BIRLA PUBLIC SCHOOL, MAHILONG, RANCHI

HOSTEL MANUAL
Dear Parents/Guardians,
Please send your Students/Wards to boarding at the time of reporting with the required list
of articles given below. Your kind co-operation is highly appreciated-

List of Articles
S.No.
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19

Name of the Article

Casual wear (For Boys)
Bath Towel(Non Turkish)
Napkins
Socks (Casual Black)
White Socks (For Sports)
Hand Kerchiefs
Rubber Slippers
Nail Cutter
Ear Buds
Lock &Key
Comb/ Hair Brush
Hair Oil
Soap & Soap Case
Brush & Tongue Cleaner
Shampoo
Shoe Brush & Polish
Tooth Paste
Kurta Pyjama Set (White)
Leather Slippers/ Sandals

Number Required
4 Pairs
3 Nos.
4 Nos.
4 pair
3 Pairs
10 Nos.
1 Pair
1 No.
1 Pack
2 Pack
1 No.
As Required
As Required
As Required
As Required
2 +2 Piece
As Required
3 pairs
1 pair

The school will provide School Uniforms, Sports Dress, Shoes & Bags to the students to maintain
the similarities & decorum of School & Boarding and it will be charged to students.
Note:-

i.
ii.
iii.
iv.

Bed Cover will be provided by school whose maintenance and responsibility lies with the school.
All Clothing items should be clearly be marked before sending the pupil to the school.
Nothing should be brought other than above mentioned articles.
Medical papers regarding any illness or medical history of your ward must be submitted to the
Office before start of session positively.

BOARDING WEEKLY ROUTINE

Sundays

- Making or Receiving phone call (All Classes) (Timing 10.00 am to 12.30 pm)

2rd Saturday - Boarders outing by school

3nd Sunday - Boarders exit and parents visiting day.

Note : The exit/outing may cancel or change depending on school curriculum.

The expenses of Boarders outing will be paid out of the pocket money deposited by parents
To maintain discipline and decorum of boarding. Parents are requested to make calls or visit
only during the particular time period and days given by school.
In case of emergency, if the parents want to meet the ward out of the given schedule, the
parents need to take prior permission from office of Hostel Co-ordinator.

SBPS BOARDING

(A Home Away From Home)

Dear Parents
You are requested to abide by the following rules and regulations of school for smooth functioning
of boarding and nurturing ability of your child in all the way of education.
1.

Parents are hereby advised to try to make phone calls and interaction with their wards on
scheduled days and timings. The duration of phone call should not exceed 5 minutes.

2.

You are advised to avoid making phone calls and interaction with your ward during the
examination and school activities.

3.

Parents can take their child home only in long break like Summer vacation, Diwali Vacation,
Dusshera Vacations and Winter Break.

4.

If school closes for 3 - 5 days continuously or more and telephonic or digital (email, SMS)
information is given by the school, then only parents should come on the last day of school
and take their ward by 05:45p.m. The information would be sent from school one week in
advance.

5.

Parents are hereby advised that your child must report on given date prior to school opening/
reopening between 08:00 a.m. to 05:00 p.m after leave/holiday/vacation. In case of delay
without reason, fine will be imposed 200/- per day.

6.

No leave can be granted to the boarders to go home for attending any function during
school days.

7.

Leave can be granted on the basis of serious illness, sad moments and marriage of real
brother/Sister.

8.

Parents are advised not to apply for leave during the test or examination and school activities
because it is not in the best interest of students.

9.

Parents make sure that for any absence from the school, written information should be
sent to the head of the institution. Fine will be imposed on absence of without reason and
permission.

10. Parents can communicate with the head of the institution or office to know the progress of
ward or in case of an emergency. They can talk to them through reception. Parents must
deposit medical record of their ward or any information. It is must for the proper medical
care of your ward.
11. Parents are advised to inculcate reading habit during holidays/vacation and motivate the
child to abide rules and regulation of school.
12. Parents are hereby advised that pre-information through reception or through school email
id should be given to the head of the institution/Office before coming to the school for any
reason.
13. Parents are advised not to give any costly items like Ornaments, Camera, Tape-record,
CDs Mobile and any eatable substance like Dry Fruits, Chocolates, Mixture Packets, Nuts,
Bourn-vita, Horlicks etc. Finding of above mentioned items will be confiscated.
14. Parents will not send anything to their ward through day scholars or by bus drivers.
15. Parents are advised to clear the school/Boarding dues well in time.
16. English speaking is must for all the students in the school campus.
17. Students will be punished or imposed fine, if found reluctant of speaking English.
Other instruction to the parents/guardians
1.

An advance of Rs 5000/- per child per term is required to be deposited with the school at
the start of session to meet the actual pocket money expenses of the child. Statement of
pocket money account is submitted to parents at the end of term.

2.

If a parent desires that the school should directly meet the expenditure on books, stationary,
clothing, travelling allowance etc, he must pay an additional advance sum of Rs 6000/- to
the school for payment of these charges. Account statement will be given at the end of
term.

Birthday celebration
1. Birthday party will be arranged in the mess at dinner time.
2.

The expenses of the birthday will be out of the pocket money with the maximum expense
of Rs 1000/-.

3.

Local guardians of the students who wish to celebrate their wards birthday can be invited,
if desired.

VISITORS AND VISITING HOURS

Dear Parents,
1.

You are requested not to visit your ward very frequently. It makes them home-sick and disturbs
their studies. Performance of the students going out to their local guardians on weekend,
suffers a lot. Hence, you are requested not to request for weekend outings.

2.

Local guardians cannot meet the child until and unless they provide suitable proof of
guardianship. They will be turned back if the school authority is not convinced of their
identity.

3.

Parents may take their child on 3nd Sunday for outing between 09:45 a.m. to 05:30 p.m. with
prior permission from Hostel In charge.

4.

You are also requested to enter your name, address, date & time in the Visitors Notebook. If
you wish to take your child for outing that also has to be entered in the Outing Register.

5.

Parents / Guardians will meet their wards at the reception in the Hostel. They are not allowed
to go inside any room.

6.

Parents are advised not to enter Classroom, Mess, & Hostel to meet their children or Teacher
during school hours without prior permission of head of the institution.

7.

Parents visiting from outstation will have to get special permission from the Principal through
the Hostel In-charge to see their wards on days other than those specified for visiting. No
parent will be allowed inside the school hostel or the school premises after 5.00 pm without
the prior permission from the Principal in writing. Parents are requested to abide by the school
/ hostel rules for the smooth functioning of the school / hostel and to avoid inconvenience and
embarrassment at the gate.

8.

Parents are requested to kindly co-operate with the Management and not insist to get the entry
at the school or the hostel other than the visiting days.

DOS AND DONTS FOR HOSTELLERS

DOS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Respond to wake up call.

Take bath regularly.
Polish your shoes regularly.
Arrange your bag and study materials before breakfast.
Do the homework regularly.
Must switch off your lights / fans when you are leaving the room.
Go the dining / study hall in line.
Maintain the queue in dining hall.
Wash your hands before dining.
Check your face and dress before leaving the room.
Be helpful to others (hostel mates).
Be sincere in studies.
Be punctual and disciplined in hostel timing.
Be eco-friendly.

DONTS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Dont miss your food.

Dont enter into the kitchen.
Dont waste food.
Dont miss the study time.
Dont waste the study time.
Dont talk in study hall.
Dont sleep in the study hall.
Dont paint or draw in the study time. Dont paint or draw on walls, tiles and furniture.
Dont ask for phone calls frequently.
Dont make noise in the room.
Dont play inside the room / dining hall / study hall.
Dont tease others.
Dont quarrel with anyone.
Dont waste water (hot / cold).
Dont use others belongings without their permission.
Dont bring items such as mobiles / walkman / tape-recorder / videogames / food items etc.

FORMALITIES TO BE COMPLETED BEFORE JOINING THE HOSTEL.

a.

A certificate certifying that no cash / costly belongings are retained with the child.

b.

List of clothing and other items deposited with the child.

c.

A certificate regarding items received from the school.

d.

Health certificate regarding medical history etc duly singed by the parents and the Hostel
Warden concerned.

e.

A certificate authorizing the school to make arrangements for school activities, like excursion,
computers, music, dance etc.

f.

Indemnifying the school against any danger, sickness, accident and death caused in the normal
functioning of usual activities.

g.

An authority letter from the parent indicating names and addresses of two persons with their
photographs and telephone numbers, who would act as the local guardian.

h.

Parents to give their telephone number and addresses for the immediate contact in case of any
emergency.

i.

Hostel requirements of school uniforms to be provided by the parents.

j.

A medical certificate from the registered medical practitioner not less than MBBS that he /
she is medically fit. A separate file for individual student must be made.

LIBRARY TIMINGS
The school library will remain open to hostel students on Holidays/Sundays between 9.00 am and
12.30 pm. The hostel students making use of the library facilities will not bring any periodicals,
newspaper, magazines or books inside the library. Borrowing of books will also not be allowed to
the students on these days. They can only read the periodicals or do reference work in the library
during these days under supervision of teachers hostel warden.

RECREATION CENTER
No student living in the hostel is permitted to bring unauthorized video tape/film from outside and
display them in the school recreation center. Screening of video tapes/films will be regulated by
one of the house wardens who are specifically authorized by the head of the institution. He will-:
1.

Specify the date and time on which a particular video tape/films is to be screened.

2.

Allow screening of only authorized video tapes/films.

3.

Timing should be fixed for watching television by students and regulated by the house warden
so that the students dont waste their time watching TV and they should apply their mind
more to studies.

4.

Gym timings for senior students.

INFORMATION FOR HOSTEL STUDENTS

A committee of boarders will be formed with the following members-:

Hostel Prefect who will oversee the entire hostel activities and will be the head of the group.
He will be appointed on term basis. Hostel prefect will also be the one who oversee the morning
and evening roll call along with Teacher In-charge and will be standing at the helm of students.

Each Block will have a Hostel Prefect on a bi monthly rotation basis that will be responsible
for the maintenance of the cleanliness and discipline of each block. The Incharge will ensure
that fans and lights have been switched off.

The best Hostel Prefect will be rewarded at the end of session.

1.

Boarders are provided with a bed, a cupboard, a desk and a chair. Each boarder must maintain
utmost cleanliness and make sure that the floor under his bed is clean. Waste paper and refuse
must be thrown in the dust bin provided in the rooms and not littered on the floor.

2.

BEDS: Name and tag will be attached to every bed. Boarders will make their own bed neatly
every morning. Beds of small children will be made by ayahs. Nothing should be left on the
bed, under the bed or on the cupboards.

3.

CUPBOARDS: Cupboards must be arranged neatly. Surprise checks will be made by hostel
wardens.

4.

BATHROOM AND TOILETS: Boarders must spend minimum time required in bathroom and
toilets to give others a fair chance to use them. Boarders must ensure that the bathrooms and
toilets after use are as clean as they would like to find them. They must ensure that they close
all the taps.

5.

DISCIPLINE IN THE MESS:

a. Boarder will enter the dining hall and behave in disciplined and civilized manner.
b. Each boarder will begin the meal after a common prayer.
c. After meals chairs must be put back neatly without noise.
d. Dress properly during meals.

STUDY TIME/PREP TIME

1.

Evening classes will be held under the strict supervision of Teachers or Hostel Incharge.

2.

In no way, evening study time will be treated as form of tuition, remedial or coaching classes.

3.

If the student requires any sort of personal attentions or doubt clearing session, then it is the
understanding between a teacher and student to sort out the issues. The hostel warden can
personally request and make arrangements.

4.

Strict discipline will be maintained at the prep time and parents are requested not to contact
any one from the hostel in this time.

5.

For further details please visit our website www.sbpsranchi.com or Dr. Neeraj Kumar (Hostel
In-charge) may be contacted, Ph. : 9507036729

SARALA BIRLA PUBLIC SCHOOL, RANCHI

Enlightening Souls With Quality Education
(Affiliated to CBSE, Delhi)
(FOR OFFICE USE ONLY)
Affix Coloured
Passport Size
Photograph of
the child

STUDENTS INFORMATION

1.

Childs Name in Full .................................

(Block Letters)

(First Name)

(Middle Name)

(Surname)

2.

Date of Birth

(In words) ..............

3.

Sex : Male / Female (Please Tick)

4.

Nationality of Child : .................................

5.

Mother-tongue : ..................................

6.

Religion : .....................................

(Please Write Y for Yes & N for No)

7.

Category :

8.

: ...................................................................................................................................

SC ..........

ST..............

PH.............

OH............... VH................

Urban ........... Rural ............ Staff ward .............. General (GN) .................

Details of the Previous School Attended by the Child (Student)

Name & Address

of the School

Affiliated to
Board

Medium of
Instruction

Class Passed/
Studing

Aggragate % of
Marks & CGPA

Class &
Section

English %
GD

Hindi %
GD

Maths %
GD

Science %
GD

Social Sci.
% GD

Comp. %
GD

Overall %
GD

(Please attach Photococy of Progress Report Card/Result Card of the Child)

9.

Details of Academic Achievements in the previous School/Years (Pl. attach certificates)

Participation/Achievement in : Inter House / Inter School / Regional / National / International Level

in :
Sports &
Games /
Athletetics

Arts & Music

Co-Scholastic
(Cultural)

Science,
IT, Maths
Quizes &
Competitions

Olympiads
Science / Maths,
English / Cyber

Literary
Competitions

PARTICULARS OF PARENTS
Affix Coloured
Passport Size
Photograph of
the Mother

Affix Coloured
Passport Size
Photograph of
the Father

Mother

Father

Name

............................................................. .............................................................

Academic Qualification

............................................................. .............................................................

Occupation

............................................................. .............................................................

Designation

............................................................. .............................................................

Official Address

............................................................. .............................................................

Phone / Fax No.

............................................................. .............................................................

E-mail Id & Cell No.

............................................................. .............................................................

Annual Income

............................................................. .............................................................

Present Residential Address : ..........................................................................................................................

Permanent Address : ........................................................................................................................................
Particulars of all real brothers / sisters studying in Sarala Birla Public School .....................
Sr.
No.

Name of the Child

Admission

Class / Section

School Branch

1
2
1.
2.
3.
4.
5.
6.
7.

Coloured PP Size Photo of the Child 4

Coloured PP Size Photo of the Mother 2
Coloured PP Size Photo of the Father 2
Coloured PP Size Photo of the Escort / Local Guardian 2
Birth Certificate From Competent Authority / Municipal Committee
Progress Report / Result Card of the Present Class Studying / Passed
Address Proof of the Parents (Voter ID Card / Passport / Pan Card / Ration Card / Driving Licence)

Countersigned Transfer Certificate : Received / Not received

If received TC No .. Date ..School
Passport size Photographs (Two Copies) received / not received.
Medical officers Report : Submitted / not submitted
Other documents submitted :
1 . 2 .
3 . 4 .........
5
Admission No. ... Class ................... Section .....................
House ............... Admission Fee Rs. .... Tuition Fee Rs. ................
Annual Charges Rs. . Other Facilities Charge : Rs. ................
Caution Money Rs. Total Amount Received Rs.
Receipt No. ........................................ Date ..................
Special Comments ..............
..............
..............

Signature of A/c Clerk / Manager-Accounts.

Class & Section : Date .

MEDICAL RECORD
1.

Name of the Child : ..............

2.

Date of Birth ........................................................

Date of Birth (in words) :

3.

Height .

4.

Weight

5.

Chest

6.

Blood Group ..

7.

Ophthalmic Check Up .. Right . Left

Details of Spectacles Used :

8.

Dental Check up :

9.

Oral Hygiene :

10.

ENT : ..

11.

Details of Immunisation of the Child :

Immunisation For

Dates

Age ...............

Dosages

a) BCG
b) DPT
c) Oral Polio
d) Measles
e) Tetanus*
f)

Typhoid (on every 2/3 years)

g) Hepatitis A
h) Hepatitis B
i)

Hepatitis C

j)

Meningitis

k) Chicken pox
l)

Cholera

m) Whooping Cough
n) Mumps
o) Jaundice
Note :- * Booster to be given 7-16 years of age and above to be given if injured.

Ever Suffered / or Not

12.

Has ever suffered or suffering from infectious diseases like Conjunctivitis, Dermatitis, Scabies etc.
(Furnish detailed information)

13.

Has ever suffered or is suffering from chronic diseases like Asthma, Epilepsy, Bronchitis, pneumonia,
Rheumatic heart etc.

(Please furnish details with medicines prescribed or being used by the child.)
Infectious
Diseases
(Please under line
the child has had)

Measles German Measles Scarlet Fever Chicken Pox Mumps Typhoid

Fever Poliomyelitis Tetanus Diptheria Meningitis Endocarditis
Mononucleosis (Clandular fever) Toxoplasmosis, TB, Pulmonary Diseases /
Primary Complex etc.
Recent exposure to any other contagious / infectious disease (give details).

Other Illness

Respiratory

(Please underline)

Digestive
Heart & Circulation
Joints & Bones
Endocrine
Metabolism
Skin (Epidermic)
Allergies
Allergies
Urinary
Teeth
Glasses or Contact
lenses

Frequent tonsillitis Otitis (Ear infection), Bronchitis

Asthma Sinusitis Epistaxis
Gastric Digestive Intestinal complaints
Congenital or acquired heart diseases Peripheral
Circulatory troubles (Chilblain or other)
Rheumatic illness Trauma requiring special attention
Diabetes Thyroid and Parathyroid problems or other
obesity Failure to thrive Other problems
Eczema Urticaria other contagious or non
contagious skin diseases infection
Allergic to Drug Foods Odours Chemical
Products Plants Dust (Pollen) Hair Feathers or
Others
Kidney trouble Bladder : Cystitis Enuresis /
Kidney Stones
Condition of Teeth necessary care or supervision /
Braces
If spectacles are worn, please supply three sets.

Date of the most recent illness : ....................................................................................................................

Particular wishes of the parent :.....................................................................................................................

Please state whether the child is fit and able to participate in sports and expeditions.

DECLARATION
I know that fee once deposited is non-refundable and issue of admission form does not give guarantee
of admission. In case my child is admitted, the school may make arrangements for inoculations against
Typhoid and Cholera & vaccination against Small Pox and Hepatitis B to my child by the school doctor.
I have made careful note of various details regarding the payment of school fees. I have made satisfactory
arrangements for remittance of school fees by due dates without waiting for reminder from the school
otherwise late fine shall be paid by me. I will pay the school fee by cash or through Drafts in favour of
Sarala Birla Public School, Mahilong, Ranchi as per rules. I fully understand that the fee once deposited
will not be refunded in any case.
I hereby state that the Date of Birth & spellings of name of my child / ward given in this form are correct to
the best of my knowledge and I shall not make any request for change in future.
I shall read carefully the rules, regulations and procedures laid down in the school Almanac and being desirous
of having my child/ward education in Sarala Birla Public School. (I hereby agree to abide by them in all
respects. I understand that the decision of the management of the school shall be final and binding on me. )
I hereby certify that my ward and I will follow all the rules, regulations & procedures laid down by the
school from time to time. Destination of the school authority shall be binding on me if he/she breaks
discipline.
I understand that rendering false, misleading informations, with holding correct informations and concealing
facts may disqualify the child for admission/education at this school.
I certify that I am bonafide natural guardian of the child.
I hereby put my signature to confirm the above declarations.
Date ..... Signature .....
Place ................ Name in full ........
Relationship with the child ................. Address ...........
.............................
Bank A/c for remittance of fee :

E-mail ..................

Name of Bank .................... A/c No. ........................

I have read and understood the Dos and Donts from the hostel Brochure.

.............................................................
(Signature of Student)

.............................................................
(Signature of Parent)

Hostel Discipline
Declaration
I solemnly declare that if my ward leaves the school without permission, the school authority
may take necessary action and report the matter to the concerned departments of government
and I will have no right to question and raise objection to this action. The school will not be held
responsible for any mishap in such circumstances. My ward may be considered for re-admission
only after a satisfactory explanation in writing from me and my ward, for his leaving the campus
and after paying a fine of Rs. 15000/- (Fifteen Thousand Rupees only) Re-admission of my ward
will be at the discretion of the head of the institution.

That the student is liable for removal from school for:A.

Immorality

B.

Grave insubordination

C.

Stealing or extortion of money/items from other students.

D.

Contempt of authority

E.

Bullying, assaulting and ragging in any form

F.

Using unfair means in any examination

G.

Using unfair or any action likely to damage/undermine the reputation of the Institution

H.

Consistent unsatisfactory progress.

I.

Harmful conduct to other students

J.

Breaking bounds

K.

Damaging school properties

L.

Non-payment of school fee.

That student will not be given any cash. Any money required for the students will be sent to the
school office.
Any disciplinary action taken against my child by the school will be binding on me and I will not
represent such action.

.............................................................
(Signature of Parent)

Sponsored by

B.K. BIRLA GOUP OF COMPANIES

STRONG FOUNDATION SUSTAINED GROWTH PROVES LEADERSHIP

SARALA BIRLA PUBLIC SCHOOL

Enlightening Souls With Quality Education
(Affiliated to CBSE, Delhi)

Mahilong, Ranchi - Purulia Highway, Ranchi-835103, Jharkhand

Phone : 0651-2265040, 6542850, 6573155
e-mail : sbpsranchi@gmail.com
website : www.sbpsranchi.com