SAP BI Role upload to portal

By Nagaraju Annam, WIPRO Technologies

1.

Prerequisites

Before you upload objects from the BI system into the portal, you must carry out the following
steps:
Import the plug-in
Now you have to import the SAP Basis Plug-In into every BI system from which you want to do
an upload. Only then will the functions need for the upload be completely available.
For more information, see the SAP Reference IMG -> SAP Customizing Implementation Guide
-> SAP NetWeaver -> Business Intelligence -> Settings for Reporting and Analysis -> BEx Web
-> Integration into the Portal -> Import SAP Basis Plug-In into the BI System.
Authorizations in the BI System
You need the authorization S_RFC in the BI system for the function group PWP2.
Configuring the system landscape in the portal
You need to create a system in the portal within the portal system landscape for every BI system
from which you upload objects.
For more information, see the SAP Reference IMG ->SAP NetWeaver Business Intelligence ->
Settings for Reporting and Analysis -> BEx Web Integration into the Portal -> Create BI
System in the Portal.
2. Steps Involved
2.1 BI Content Load to the Portal

The BI objects will be imported in to the portal through the portal role upload tool.
That upload tool functionality is used to import all relevant BI menu roles in the portal.
The roles upload process is going to create the following:
Following describe the upload process.
Loading new BI roles to the Portal

Following describes the BI roles upload process in to the portal:

Identify the technical name of the BI menu role to be imported to the BI Portal, e.g.
ZS_G_##_M_####_______SU_####

In the portal, System administrator, Portal Upload, search for the BI menu role with the
technical name

The Upload Process should only be done on the development Porta)

The uploaded or modified portal content will be transported from the Development to
Quality portal using the Portal Import / Export mechanism.

Delete first the content of the PCD folder for Migrated Content SAPComponentSystems, since
all new PCD objects to be imported will be saved by default on this SAP standard folder.

Type the name of the menu role in the Search-ID field.

Select the SAP System Name SAP_BI and select Search button.

Select the Prefix of the Objects when they are imported to the Portal content directory.
Please refer to the Portal Naming convention part on this document to place the correct PCD
names, since these will be saved by the system after the import process.

After the
Import / upload process is done, please refer to the log file created on the portal for more details,
there should be no Errors while the import process, so all objects as the role, iviews, worksets are
correctly created on the PCD temp folder (migrated content).
This shows that all BI menu role and assigned reports and workbooks for example are
successfully created on the temp folder as portal role and iViews, this is as green or yellow
messages are fine in most cases.

The created PCD objects can all be found on this portal content folder, iViews, Roles, Worksets.
The objects can be then checked for naming prefix since this is added to the technical name of all
objects as given by the upload process.
If the new names of the imported objects are not correct or as it should be, these can be also
easily changed as the following,

Select the iView for example you want to modify the name and right mouse click, and then select
please the following action: Change ID and then you can modify the Prefix and name but this is
only when required.

Modify the name and save your changes.

Now you can cut and paste the new imported objects to the PCD folder as required.
Please make sure to not to delete any objects unless you are sure, that these are all correctly
imported to the PCD.
Please always check the Portal roles, worksets and iviews on Dev and make sure all changes or
added objects are correctly added before transporting any modified content from the
development portal to the next portal.