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Despatch stock
Learner Guide
TLIA2107C
Despatch stock
Learner Guide
Contents
What this Learner’s Guide is about ........................................ 3
Planning your learning ........................................................... 4
How you will be assessed ...................................................... 7
Section 1............................................................................................. 9
Where are picked stock items located? ................................. 9
Section 2........................................................................................... 15
How are picked stock items checked? ................................. 15
Section 3........................................................................................... 22
Why is correct packing important? ....................................... 22
Section 4........................................................................................... 31
Where and how are packed stock items placed for despatch?31
Section 5........................................................................................... 41
How should despatch documentation be completed and used?
............................................................................................. 41
Section 6........................................................................................... 51
What must be done when complaints are received? ........... 51
This
Learner’s
Guide
is
about
the
knowledge
and
skills
you
require
to
effectively
complete
TLIA2107C
Despatch
stock.
The
activities
are
designed
to
give
an
opportunity
to
practise
and
demonstrate
your
skills
and
knowledge.
The
Elements
of
Competency
from
the
unit
TLIA2107C
Despatch
stock
covered
in
this
Learner’s
Guide
are
listed
below.
Follow workplace order picking process to prepare goods for despatch
This
unit
of
competency
is
from
the
Transport
and
Logistics
Training
Package
(TLI07).
It
is
important
to
plan
your
learning
before
you
start
because
you
may
already
have
some
of
the
knowledge
and
skills
that
are
covered
in
this
Learner’s
Guide.
This
might
be
because:
• you
have
been
working
in
the
industry
for
some
time,
and/or
• you
have
already
completed
training
in
this
area.
Together
with
your
supervisor
or
trainer
use
the
checklists
on
the
following
pages
to
help
you
plan
your
study
program.
Your
answers
to
the
questions
in
the
checklist
will
help
you
work
out
which
sections
of
this
Learner’s
Guide
you
need
to
complete.
This
Learner’s
Guide
is
written
with
the
idea
that
learning
is
made
more
relevant
when
you,
the
learner,
are
actually
working
in
the
industry.
This
means
that
you
will
have
people
within
the
enterprise
who
can
show
you
things,
discuss
how
things
are
done
and
answer
any
questions
you
have.
Also
you
can
practise
what
you
learn
and
see
how
what
you
learn
is
applied
in
the
enterprise.
If
you
are
working
through
this
Learner’s
Guide
and
have
not
yet
found
a
job
in
the
industry,
you
will
need
to
talk
to
your
trainer
about
doing
work
experience
or
working
and
learning
in
some
sort
of
simulated
workplace.
Assessment
of
this
Unit
of
Competency
will
include
observation
of
real
or
simulated
work
processes
using
workplace
procedures
and
questioning
on
underpinning
knowledge
and
skills.
It
must
be
demonstrated
in
an
actual
or
simulated
work
situation
under
supervision.
Section 1
Section outline
Collection/packing/delivery bays
Activity 1: Where are the picked stock items kept before they
are packed for despatch?
Obtain a copy of your warehouse floor plan. Show on the plan the
locations where the picked stock items are kept ready for packing.
If your company does not have a warehouse floor plan, use the
spaces below to write down where these areas are in your
warehouse.
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The
picked
stock
items
may
need
to
be
placed
in
a
certain
sequence
in
the
packing
area.
This
is
because
they
may
need
to
be
delivered
in
a
special
sequence
or
at
various
times.
The
picked
items
must
be
easily
reached
at
the
time
of
packing.
Therefore,
you
should
place
picked
stock
items
so
that
the
first
item
to
be
packed
is
at
the
front
of
the
packing
area,
and
so
on.
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Section 2
Section outline
If
a
customer
receives
the
incorrect
stock
items,
there
will
be
extra
costs
for
your
company
to
get
those
items
back,
and
then
despatch
the
correct
ones.
A
bad
impression
will
also
be
given
of
your
work
and
the
service
that
your
company
provides.
This
will
increase
the
chances
of
your
company
losing
customers
and,
in
extreme
cases,
employees
might
lose
their
jobs.
Look at the purchase order given below and compare it to the list of
stock items that were picked.
Check this picked order, and if you find any errors, write the correct
stock items in the table below the order.
CORRECTIONS
QUANTI PRODUC UNIT DESCRIPTION PRICE TOTA
TY T ($) L ($)
CODE
Section 3
Section outline
Stacking principles
Secured parcels
Maximum friction
Load security
Goods
under
the
Dangerous
Goods
Act
may
have
special
handling
and
packing
requirements.
These
could
include:
• packers
wear
special
personal
protection
equipment
(PPE)
• isolation
from
other
materials
• isolation
from
other
team
members
• avoiding
flame,
heat
and
spark
when
packing.
Look around your workplace, and tick on the list below those
materials available for you to pack stock items:
You may need to discuss the range of packing materials with your
workmates or trainer.
Boxes ________
Brown paper ________
Shrink wrapping ________
Bubble wrap ________
Cardboard ________
Polystyrene filling ________
Heat sealing ________
Vacuum sealing ________
Crates ________
Adhesive tapes ________
Twine and other ties ________
Cotton waste and shredded paper ________
Timber baulking ________
List in the spaces below any other packing materials used in your
warehouse.
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Look around your warehouse and write down an example for each
of the correct packing principles given below.
You may need to discuss the usual packing processes for goods
leaving your warehouse with your workmates or trainer.
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These activities assume that items will have been packed as part of
the Learner’s Guide Package goods or as part of training you have
received on-the-job.
When
the
picked
stock
items
have
been
properly
packed,
they
will
usually
need
to
be
placed
in
stacks
waiting
to
be
despatched
to
customers.
You
will
be
required
to
stack
packed
stock
items
so
that
they
will
not
become
damaged
by
other
packages.
You
must
also
think
about
the
safety
of
your
workmates
and
yourself
when
stacking
packed
stock
items,
especially
if
there
is
a
chance
that
packages
may
fall
or
block
warehouse
floor
space.
Look around your workplace and write down an example for each
of the correct stacking principles given below.
You may need to discuss the process of stacking packed items with
your workmates or trainer.
__________________________________________________
__________________________________________________
Items are stacked so that the centre of gravity for the entire load is
as low as possible.
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Items are stacked so that all descriptive labels can be clearly seen.
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Section 4
Section outline
Multiple
deliveries
to
the
same
customer
in
the
same
delivery
period
(reduction
of
delivery
costs,
company
policy,
transport
coordination,
customer
requirements,
part
loads)
Some
customers
will
need
all
their
stock
delivered
at
once,
whilst
others
will
not
be
able
to
handle
deliveries
in
large
quantities.
Obtain a copy of your warehouse floor plan. Show on the plan the
locations where the packed stock items are placed for despatch.
If your company does not have a warehouse floor plan, use the
spaces below to write down these areas in your warehouse.
__________________________________________________
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Packed
items
will
also
need
to
be
stacked
in
the
correct
order
for
unstacking,
so
that
the
items
to
be
delivered
first
can
be
removed
from
the
delivery
vehicle
first,
without
the
need
to
re-‐arrange
the
load.
For
example,
you
should
not
stack
items
so
that
the
first
item
to
be
delivered
is
located
at
the
bottom
of
a
stack.
Discuss with your trainer the company policy for placing packed
stock items in certain sequences ready for despatch.
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Your trainer will select at least 5 packages of stock items for you to
stack.
Ask your trainer to check the location and stability of the stack
when you have finished placing the packages.
You
may
be
able
to
improve
your
service
to
customers
by
understanding
any
special
requirements
that
have
been
set
up
for
delivery
of
packed
stock
items.
Some
companies
will
only
be
able
to
accept
delivery
of
stock
items
at
certain
times,
perhaps
due
to
special
refrigeration
requirements.
Others
may
only
allow
delivery
to
be
accepted
by
certain
members
of
staff,
so
a
telephone
call
before
delivery
may
be
required.
You
will
improve
customer
satisfaction
if
you
despatch
stock
items,
taking
account
of
these
special
needs.
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Section 5
Section outline
Transportation instructions
Insurance documents
You
must
make
sure
that
all
delivery
documentation
is
complete
and
accurate.
The
most
important
piece
of
information
in
the
set
of
despatch
documents
is
the
customer’s
delivery
address.
You
must
provide
all
details
of
the
address
on
the
labels
and
paperwork.
You
must
also
be
sure
of
where
the
customer
wants
the
goods
to
be
delivered.
The
customer’s
mailing
address
may
not
be
the
same
as
the
delivery
address.
The
customer
will
indicate
on
the
order
where
they
want
the
goods
to
be
delivered.
In
the
following
activities,
reference
is
made
to
documents
used
by
Australia
Post.
These
are
examples
only;
other
delivery
companies
use
documents
that
have
similar
functions.
If
your
trainer
chooses,
you
may
complete
the
documents
in
this
guide
or
those
used
in
your
warehouse.
Look around your workplace and tick on the list below the
documents available for you to despatch packed stock items.
Despatch documentation:
• parcel consignment notes ___________
• point to point/multi parcel labels ___________
• parcel lodgement record sheets ___________
• postal contract mailing statement ___________
• postal paid stickers ___________
• postal insurance documents ___________
When
despatch
documents
are
being
filled
in,
all
reference
numbers
on
every
document
will
need
to
be
written
accurately
and
clearly.
The
reference
numbers
should
be
the
same
on
all
related
documents,
so
that
packed
stock
items
can
be
traced
if
necessary.
For
example,
the
same
consignment
number
will
appear
in
each
consignment
note
sticker,
which
is
then
placed
on
every
container
of
stock
items
delivered
to
a
customer.
This
consignment
number
will
then
appear
on
the
single
multi-‐parcel
address
label
used
for
despatch
of
these
containers.
Look at the customer order below. You will need to complete the
despatch documentation according to the information contained in
the order.
Each of the four items will be separately packaged and placed into
one delivery container.
Bloggs and Co. Stationers PURCHASE ORDER
‘Your Write With Us’
Bloggs and Co. The following number must
appear on
Accounts Dept. all related correspondence,
shipping
4th Floor, Stamford Trading House papers, and invoices:
You should now complete the following set of despatch documents.
2. Consignment note
When all items are ready for transport collection, advise your
trainer.
Section 6
Section outline
Discuss with your trainer the policy your company has regarding
your dealing with despatch complaints.
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Discuss with your trainer what information you should provide when
a customer service complaint is received.
Additional
resources
References:
Multi
parcel
or
point
to
point
labels
are
used
when
different
parcels
or
packed
stock
items
are
despatched
to
the
same
delivery
address.
The
packed
stock
items
are
usually
placed
in
aluminium
containers
called
Unit
Loading
Devices
(ULDs).
You
must
make
sure
that
the
addresses
are
written
in
full
on
these
labels,
so
that
the
parcels
will
be
delivered
as
soon
as
possible.
The
delivery
address,
sender’s
address
and
the
consignment
note
number
are
the
most
important
pieces
of
information
on
these
labels.
These
will
be
used,
if
necessary,
to
trace
the
delivery
of
the
goods.
Parcel
consignment
labels
are
used
to
identify
which
parcels
are
to
be
delivered
in
a
multi-‐parcel
delivery
system.
Each
ULD
must
have
the
same
consignment
number
appearing
at
the
bottom
of
the
label.
You
must
make
sure
that
the
same
consignment
number
appears
on
all
ULDs
to
be
delivered.
Postage
paid
labels
are
used
when
single
parcels
are
to
be
sent
to
customers.
The
labels
indicate
that
the
postage
will
be
paid
by
your
company,
as
part
of
its
accounting
arrangements
with
Australia
Post.
These
labels
save
time
by
removing
the
need
to
write
how
postage
will
be
paid.
The
receipted
delivery
number
will
be
different
for
each
parcel.
These
sheets
can
be
used
to
record
the
despatch
of
a
set
of
individual
parcels
for
delivery
to
customers.
They
provide
a
neat
way
of
summarising
despatches
over
a
period
of
time,
and
are
when
dealing
with
despatch
complaints.
Feedback on
activities
The responses provided in this section are suggested responses.
Because every workplace is different, your responses may vary
according to your specific workplace procedures, the equipment
available and the nature of the business.
2. Consignment note