Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Communication and
Networking
Implementation of ERP
Neha Shokeen
Saluja S. Tirkey
Sameer Pauriyal
Shashank Kaushik
INTRODUCTION
This project involves the implementation of ERP (Enterprise
resource Planning) in Rajasthan Spinning And Weaving Mills,
Banswara. The initial mode of communication was paper and
phone. This type of communication led to data redundancy and
data loss. Hence we propose the planning and networking
through ERP. This will be entirely through computer and all the
problems faced earlier will be eradicated. This new mode of
communication will be faster and data loss and redundancy will
be minimum.
Page
Phases of Implementation
Various ERP products use different methodologies which are more
of variants of a basic
model. The implementation methodology explained below is a
basic model. This covers each
of the phases relevant for ERP implementation. If you are
implementing a specific ERP
product such as SAP or Oracle eBiz, please align this with the
prescribed application
implementation methodology used for the application.
i
o
r
n
s
o
i
i
o
u
lj
sct
i
i
Proj
Page
BSPD
sooe
euev
Pite
ncIl
Dsto
eAap
saim
gsne
nn
t
t n
l
y
s
ect Initiation
During this phase all important structures for the implementation
will be built. The strength of these foundations will determine the
success of the implementation.
A few of the foundations to be created during this phase
includes
Team Building Very critical activity before starting of an
implementation project. This involves different levels of team
building.
If you are managing the implementation team of a consulting
partner then you need to build your team first because people
join your project from different teams and you may not have
emotional relationships built with all the team members.
If you are managing the IT team of the Organization in which ERP
Implementation project will kick off then, ensure that your IT team
works like a team. You also need to take up team building activity
involving your IT team and key users identified by the business.
If you are managing the overall program, ensure that all the
teams involved in the implementation including the team from
the implementation partner, IT team to be involved in the
implementation project and the key users from the business.
Communication Protocols Second critical activity for the
success of implementation project is setting up communication
protocols. During this phase try to identify the influential
members in each of the teams involved in the implementation
partner team, IT team and key users team who can exert
influence on other members of their teams because of their
knowledge, capability or nearness to the top management and
channel the formal and information communications from those
members.
Project Charter As a project manager it is important for you to
publish the rules of the project and publish a list of key
stakeholders and key members of the project. Create and publish
a project charter covering the roles and responsibilities of all
stakeholders and members of the project, communication and
reporting structures, activity out of scope, high level timelines and
major risks with mitigation plans.
This activity is critical for the project manager who is incharge of
the whole project delivery. This may be from the implementation
partner team or from the implementing Organization team.
Recasting the Project Plan Being the project manager, you
should take a relook at the project plan you have inherited. The
first project plan normally created during the evaluation phase
and may form part of the presales cycle when you are choosing
the implementation partner. This plan will not be accurate
because good amount of facts will not be clear during
evaluation/presales phase and so it has to be reviewed and
updated before starting the project.
Page
10
Solution Design
During solution design phase, the implementation team together
with the user team will establish the required business processes
to be configured in the ERP product. These processes might be
existing business processes or changed business processes
defined after a brainstorm between the implementation and user
teams considering the features offered by the ERP product.
During this phase all those features not covered by the delivered
features of the ERP product will be identified and documented.
Solution for all the requirements that can be configured within the
ERP product will be created and workarounds of customizations
for all those requirements which are identified as gaps
considering the delivered features of the ERP product.
Interface designs, security architecture and initial configuration of
the application will be planned and documented.
To Be Business Processes
Page
11
Page
12
Page
13
Page
14
Development
During the Development phase, most critical activities of the
project will take place. Creating configurations to map the fit
business processes, development of customizations and
interfaces, creation of conversion scripts are the critical activities.
During configuration the master configurations should be created
to make the organization structure and other set ups. All required
data relating to countries, currencies, chart of accounts, budgets,
invoice types, voucher types and so on should be created in the
configuration instance.
A copy of the finally configured instance should be archived
before progressing for the next phase.
Data Conversion
During this phase the existing customers transaction data will be
converted into the ERP
application. The best practice for conversion is to convert the
opening balances of the year and the open items up to the date of
conversion using the data conversion scripts. The data should be
provided by the user teams in a required format which can be
used as input for the data conversion scripts.
Main Activities during the Development Phase
15
Configurations
Developed
Components/Objects
Interfaces and Reports
Data Conversion Files
Data Conversion Scripts
for
Customizations,
Key Challenges
While creating Configurations it is important to explore
optimum solutions else the solutions will not be convincing
for the users.
It is important to execute functional unit test carefully to
confirm the developed feature is confirming to the functional
design.
If huge amount of data has to be converted, few important
aspects should be considered
The users should be aware of the impact of huge amount of
data conversion on their involvement for creation of data
files and verification of data after conversion
If the more than one year finance data as to be converted
important risk is to convert one full year data and have the
finance books tallying in the financial year to populate the
correct opening balances.
Page
16
Testing
During the testing phase complete system testing with new
customizations, interfaces and reports and User Acceptance
Testing will have to be executed.
System and Integration Testing
If your implementation project have good amount of
customizations it is important to test entire business flow
Page
17
Page
18
Key Challenges
Security should be planned and executed considering all
constraints and compliance requirements such as SOX
Page
19
Transition
During this phase the users team will be prepared to take over
the fully configured ERP
system to run for their business. The final configurations created
in the production system will be documented for the purpose of
user reference.
The users will be trained on the application to understand and
execute their business transactions comfortably.
Training documentation including presentations and user guides
will be created for the purpose of current and future users.
Main Activities during the Transition Phase
User Training
Training Documentation
Final configuration documentation for future reference
Main Deliverables during this Phase
Page
20
Page
21
Over the past few years , wired LANs have lost their need and
interest to wireless LANs due to fact that some applications could
not implement LANs. For instance, consider a warehouse where
there is a need to track vehicles, movements of goods, locations
etc..in support of logistics and distribution activity. Wiring LANs,
the roving users can be in direct two-way contact with the full
resources of the enterprises information systems . Similarly,
situation in which people have to move around to various
locations to perform their work are candidates for wireless LANs.
Such
situations
would
include
manufacturing
stations,
researchers, testers, health care providers. Wireless LANs can also
move to higher power plateaus which will extend their distances
from hundreds of feet to several tens of thousands of feet. Infact,
with multiple capability of some of the wireless networks, this
technology may be more far reaching than the wired wold. Adding
wireless satellite broadcasting, would give you a global capability.
These alternatives can make the wireless LAN world more flexible
and support longer distances than the other options.
3.WLAN CONFIGURATION
The simplest WLAN configuration is an independent WLAN that
connects a set of PCs with wireless adapters. Any time two or
more wireless adapters are within range of each other, they can
set up an independent network. These on-demand networks
typically require no administration or preconfiguration.
Access points can extend the range of independent WLANs by
acting as a repeater.
Page
22
Page
23
Page
24
PHYSICAL SECURITY
Page
25
Page
26
Page
27
3.Office :
Earlier days, working in an office meant that every day you
worked in the same location, at the same desk,with the same
computer . When you worked at the other end of the building, you
left behind everything. today , the picture is fading, and the
picture that's coming into nfocus features flexible office
configuration and a mobile work force.
With WLAN , people can done their work done and make the
office infrastructure more
efficient such as: Reliable connectivity for individual workers and
whole workgroups to networked applications and data from any
office location.
Sales and services persons spend almost all their time out of the
office. It is possible to connect them with officers.
9. CONCLUSION.
We conclude that wireless LAN is more flexible and it is low cost
than wired LAN. We can access the data form any where in the
globe with out connect to the other clients or servers . Now a days
it is not used by the most of people , but in the coming future it is
sure that this WLAN will occupy entire globe.
Page
28