Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
ORGANIZATIONAL STRUCTURE OF PTESO
In order to effectively perform the abovementioned powers and functions, the PTESO shall be
divided into two (3) main sections and shall be headed by a Provincial Training and
Employment Services Officer (PTES Officer);
1) Records and Administrative Section
(a)
(b)
(c)
(d)

(e)

Assist the PTES Officer and Section Heads in the performance of their
respective functions;
Encode and tabulate Labor Market Information (LMI) Report and Registry
of Skills.
Sorting and encoding of applicants resume to the online job matching
facility of DOLE (Phil-Job.Net)
Perform clerical functions - Creates purchase request, purchase order,
disbursement vouchers, inspection and acceptance report, certifications,
reimbursements and follow up and keep track of the process of our
documents.
Perform other functions assigned by the PTES Officer relative to the
foregoing.

2) Manpower Development Section

(a)
(b)
(c)
(d)
(e)
(f)

Facilitates and releases applicants' exam

Scheduling, Monitoring, Profiling of training activities in different
Barangay.
Coordination between Barangay Officials, Municipalities and other
institutions.
Prepare, encode profiles of trainees for community based training and
livelihood program.
Deliver and transfer of consumable materials and machines
Prepares purchase request, disbursement vouchers, reimbursement, gas
slip and create, process payrolls honorarium, allowance, voucher
reimbursement.

3) Labor and Employment Section

(a)

Local Employment
i.
In charge of domestic placement, career orientation, livelihood,
domestic job fairs, schools and recruitment and placement;

21

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
ii.
iii.

iv.

v.

(b)

Maintains recruitment calendar of activities, meetings, presentations

and various events;
Coordinates activities with recruiters, other private companies and
government agencies on available job openings and vacancies for
local employment;
Manage communications dealing with queries from applicants,
companies and recruitment partners in a professional and timely
manner; and
Perform other ad hoc duties as required or as assigned by the PTES
Officer.

Overseas Employment
i.
In charge of Registration of applicants for overseas employment,
including screening for job matching and Pre-orientation of
applicants.
ii.
In charge of migrant workers, migrant workers reintegration,
organization of OFW families and job fairs for overseas
employment;
iii.
Serve as the focal of the Persons pertaining to the concerns and
issues of OFWs;
iv.
Coordinate with Overseas Workers Welfare Administration
(OWWA) and other national agencies on programs intended to
benefit the OFWs and their families;
v.
Keep and maintain record of OFWs from the Province of Tarlac and
indicating therein their specific address where they are destined; and
vi.
Perform other duties assigned by the PTES Officer relative to their
function

22

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
POWERS AND DUTIES OF THE PROVINCIAL TRAINING
AND EMPLOYMENT SERVICES OFFICER (PTES Officer)
The PTES Officer shall be vested with the power to recommend to the Provincial Governor for
appointment the members of the staff, as the exigencies of the Office so require; provided,
however, the recommendees to the positions meet at least the minimum requirements of the
positions.
The primary essence of work of the PTES Officer is to manage all technical and administrative
activities.
1)

Staff Management
(a)
Detail staff responsibilities and guide and coach staff when needed.
(b)
Identify training needs and arrange staff training as necessary (i.e. inhouse or block release) training staff, or delegating training to appropriate
staff, to undertake their duties effectively and efficiently, dealing with any
problems such staff may have undertaking their duties.
(c)
Be responsible for informal stages of staff discipline, including
coaching/counseling.
(d)
Referring to Civil Service Commission Rules when formal disciplinary
action requires to be considered.

2)

Working Environment
(a)
Ensure that safe working practices are adopted by staff within the
department at all times.
(b)
Ensure department is maintained in a clean and tidy state at all times.

3)

Communication to the Higher Authority

(a)
Maintain effective communications with the Provincial Governor through
relevant briefing sessions or method appropriate to circumstances and
attend supervisory meetings when called.

4)

Planning
(a)
Develop action plans, proposals and other documents needed in the
implementation of programs and services.

5)

Conducting Daily Activities

(a)
Maintain a systematic process flow to ensure the effective and efficient
running of the office and to avoid complaints from the clients.

23

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
(b)

If required to do so in emergency situations (i.e. situations where

extreme staff shortages arise) undertake duties assigned to staff to cover
his/her absences and avoid delay of transaction.

6)

Monitoring PTESO Activities

(a)
Ensure, by regular checking, that the quality of the service is consistent to
the desired standard.
(b)
As appropriate conduct a reviews of the daily procedures being
implemented in order to update and trim down unnecessary processes and
carry out remedial action.

7)

Improvement and Problem Solution

(a)
Satisfactorily resolve internal or external matters relating to the operation
(i.e. operational or staff) referring more complex issues to the PTES
Officer for advice or guidance (includes operational issues coming from
previous or subsequent PESO units). If any matter cannot be resolved at
this level it should be passed on to the DOLE Provincial Officer.
(b)
Ensure implementation of improvement initiatives, maintaining
appropriate records and working with staff on continual improvement of
processes and reduction of waste.

8)

Furthermore, the PTES Officer shall coordinate closely with the Department of
Labor and Employment (DOLE), Technical Education and Skills Development
Authority (TESDA), Philippine Overseas Employment Administration (POEA),
Overseas Workers Welfare Administration (OWWA), Department of Trade and
Industry (DTI), Commission on Higher Education (CHED), Department of
Education (DepEd), State Universities and Colleges (SUCs) and establish linkages
with various line offices in the Provincial Government of Tarlac, Non-Government
Organizations (NGOs), and other agencies offering manpower development /skills
training and labor & employment services, both local, national, and international
in the attainment of the PTESO vision, mission, goals and objectives.

9)

perform other duties assigned by the Provincial Governor relevant to his/her

function.

24

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
STAFFING PATTERN
To effectively discharge the duties and functions of all sections under the PTESO, there shall be
qualified personnel that shall be assigned to each section in accordance with the rules and
regulations promulgated by the Civil Service Commission. The personnel positions that will be
created shall comprise the PTESO are the following:
PERMANENT (with Plantilla)
Qty.

Position

Provincial Training and Employment

Services Officer
(Administrative Officer III)

Manpower Development Division

Qty.
Position
1
1

1
1

Manpower Development Assistant I

(Administrative Assistant I)
Manpower Development Assistant I
(Administrative Assistant I)
Manpower Development Assistant I
(Administrative Assistant I)
Manpower Development Assistant I
(Administrative Assistant I)

Labor & Employment Division

Qty.
Position
1
1
1
1

Labor and Employment Officer I

(Administrative Officer I)
Labor and Employment Officer I
(Administrative Officer I)
Labor and Employment Officer I
(Administrative Officer I)
Labor and Employment Assistant I
(Administrative Assistant I)

Salary
Grade
SG 18

Salary
Grade
SG 8
SG 8

SG 8
SG 8

Salary
Grade
SG 11
SG 11
SG 11
SG 8

Function
Supervisory

Function
Community Based Training
Livelihood Training
Community Based Training
Skills Training; Training to
Employment
Training Center in charge
School Based
Training Specialist

Function
Local Employment Placement Officer
Overseas Employment Placement Officer
Overseas Employment Placement Officer
Youth & Special Programs
WAP & SPES Coordinator

25

Republic of the Philippines

PROVINCE OF TARLAC

PROVINCIAL HUMAN RESOURCES

MANAGEMENT OFFICE
1

Labor and Employment Assistant I

(Administrative Assistant I)

SG 8

Overseas Employment Outsourcing Officer

JOB ORDERS
Records & Administrative Division
Qty.
Position
1

Computer Operator I

Administrative Aide V

Salary
Grade
SG 7
SG 5

Manpower Development Division

Qty.
Position
6

Salary
Grade
SG 4

Administrative Aide IV

Function
Inventory & Receiving,
PhilJobs.Net, LMI
Receiving & Liaison

Function
Trainors

STAFFING PATTERN SUMMARY

Permanent
PTESO Manager
Records & Administrative
Manpower Development Division
Labor and Employment Division

-1
-2
- 11
-7

TOTAL

21

Job Orders
Records & Administrative
Manpower Development Division
TOTAL
TOTAL PTESO personnel

-2
-5
7

28

26