Business Process Procedure for standard third party sales

By Gopal Reddy, Wyvil Systems Inc

1.

Business Scenario
a.

Business Process Steps

a. Create Third Party Sales Order (VA01) { Purchase requisition will be
automatically generated by the system due to the following configurations The
schedule line category for third party sales order is CS. For the schedule line
category CS in Define schedule line category, the Order type is defined
as NB which stands forpurchase requisition standard, Item category is
defined as 5 which is athird party item and Account Assignment
Category is defined as 1 which stands for third Party. This triggers the
generation of purchase requisition automatically by the system.}

2.

b.

Create purchase order with reference to Purchase Requisition (ME21N)

c.

Create Invoice Verification for Vendor (MIRO) w.r.t Purchase Order

d.

Generate billing document to the customer (VF01) w.r.t 3 rd party sales order.

Inputs/Pre Requisitions
a.

Organization Data
Sales organization 3000
Purchase Organization 3000
Distribution Channel01
Division 00
Plant 3000
Storage Location 0002
Ware house Number 001

b.

Master Data

Material {Create a Trading Material (material type:

HAWA), In Sales Organization
2 view assign Item Category Group as BANS, in MRP2 view make sure that the
procurement type is F External Procurement, there should be no warehouse
related views, assign MRP Type as ND No Planning Material Number used
in this document: 4540

c.

Customer200193

Vendor --- 400036 (need to create a Vendor if doesnt have)

Condition record for price, PR00 @100.00

SPRO Configurations

Define the item category { TAS Third party Item, Billing Relevance F Order
related Billing Doc- status according to invoice quantity}

Define Item Category Group{ BANSThird Party Item}

Assign item Categories { OR BANS TAS}

Define the Schedule line categories{ CS Leg, Order TYPE NB (Purchase

Requisition Standard), Item Category5 (Third Party), Account Assignment Cat1
(Third- Party)}

Assign Schedule Line Category--- { TAS CS}

SPRO Configurations check for Third Party Sales

1. Configurations list for third party sales in SPRO settings

2. Click on Define the item category and define TAS as Third party Item. Click on Display details

icon.

3. Check whether the Billing Relevance is defined as F {Order related Billing Doc- status according to
invoice

quantity}.

Click

on

logoff

4. Click on Define Item Category Group BANSThird Party Item. Click on Logoff icon

button.

5. Click on Assign item Categories and assign standard order type OR to third party item category group
BANS

and

item

category

TAS.

Click

on

Logoff

6. Click on Define the Schedule line categories and define the schedule line category as CS Leg

Icon

7. Click on display details icon and define Order TYPE as NB (Purchase Requisition Standard), Item
Category as 5 (Third Party), Account Assignment Cat as 1 (Third- Party)

8. Click on Assign Schedule Line Categories and assign item category TAS to schedule line category CS

Material Master:

1. Create Material as trading goods and under sales organization 2 select the item category group as
BANS.

2. Under MRP1 view, make sure to select MRP type is selected as ND-> no planning.

3. Under MRP 2, make sure procurement type is selected as F External Procurement.

Business Process Steps

1. Create

3rd party

sales

Order

(initial

screen)

T-Code VA01

2. Sales order overview screen. Enter the sold to party, material, quantity and storage location and hit
enter.

3. Sales Order: Purchase Order Scheduling Screen. Click on continue

4. Schedule line for the third party standard sales order

4. Pricing condition maintained for the material

5. Check for completion and save the document.

6. Enter TCode ME5A in the command bar and hit enter.

List of purchase requisitions screen. Enter material and plant

7. Click on the purchase requisition number.

8. Purchase requisition for the standard third party sales order created. Double click on PR no to check the
source of supply and other details > Back.

9. Enter TCode ME21N in the command bar and enter.

Create purchase order w.r.t PR.
Click on the document overview screen at the top left corner of the screen.
Click on the variants icon and Select the purchase requisition and click on adopt icon under the
document overview.

10. Check the purchase Order tabs such invoice etc.. and save the document.

11. Enter MIRO in the command bar to create Invoice verification for vendor. Enter the company code and hit
enter.

12. Enter the invoice date, amount, and at the item level, change the tax code to I0 (A/P sales tax exempt),
and jurisdiction code to IL0000000 and click on Simulate.

13. Check the GL accounts.

14. Click on Save/Post

15. Enter VF01 to create billing document for the customer and hit enter.

16.

Overview of the billing items.

17 Save the billing document

Document Flow of the Standard Third Party Sales Scenario