Catalogs

Purpose
You use catalogs to manage, uniformly define, and standardize information (for example, defect
types, follow-up actions, tasks or characteristic attributes) on a client-wide or plant-wide basis.
The catalogs can help you to record and subsequently evaluate qualitative data, and to describe
problems.

Definition
The catalog contains unique, non-numerical data in the system that is defined at the client level
(Code Groups) or plant level (Selected Sets).

Use
You use catalogs to manage, uniformly define, and standardize information. They can help you
to record and subsequently evaluate qualitative data, and to describe problems.
Catalogs are used for the following functions.
Values of qualitative characteristics.
Defect characteristics (defect type and defect cause).
Usage decisions.
Catalog profiles for quality notification.
In the catalogs, you assign each unit of information a unique alphanumeric code and an
explanatory text.
Catalog Types Short Description
Meaning
1
Characteristic attributes
Use in MIC
2
Tasks
CAPA
3
Usage decisions
Ok or Not ok
4
Events
5
Causes
Root cause
6
Results of defects
Effect of defect
8
Activities (QM)
Actions
9
Defect types
Type of defect
A
Activities (PM)
B
Object parts
C
Overview of damage
D
Coding
Complaint type
E
Defect locations
Which location

Integration

Directly assign catalogs to master inspection characteristics.

Store information at characteristic level in tasks lists with the help of catalogs.
Use the catalogs to make it easier to record inspection results, defects, and defect
locations during inspection lot processing.
Make usage decisions during inspection lot completion with the help of catalog 3.
Use the catalogs to describe defect items, tasks, activities, and causes in quality
notifications, maintenance notifications, and service notifications.

Code Group
Definition

Catalog-Code Group

Code groups are used to combine and structure codes within a catalog type.

Use
The assignment of codes to code groups takes place at client level.

Creating and Editing Code Groups

1. Access transaction by:
SAP Menu Logistics Quality Management Quality Planning
SAP Menu
Basic Data Catalog Code Group Edit.
Transaction Code

QS41/43

Double click on this

transactions code.

Double click on the Transaction Code QS41 and following screen will appear.
Note: The code groups are always in display mode. Any new code group creation or changes to
the existing code group is to be done first in the Golden client that generates a Request
Number. This request number is then transported to the production client.

2. Choose a catalog and enter a key for the code group.

Select
Catalog Type

To display codes that have already been created, search using the generic entry (*).Qualify the
generic entry as far as possible, to optimize the system performance, when searching.
If you enter a generic code group key, when creating or editing a code group, the system locks
all code groups in the catalog for other users.

3. Choose Create/change or Press Enter.

Enter catalog type

Code group:*

On the screen Edit Catalog: Initial Screen enter information in the fields as specified in the
table below:
Initial screen: Maintain the above fields with the help of the following table.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Field Name
Catalog

Description
It represents the Catalog type for which a code is to be created.

Code Group

Code group represents the group of codes for particular Catalog Type.

R/O/C
R
R

4. On the overview screen for editing code groups, proceed as follows, depending on whether
you want to create or change a code group:
Creating a Code Group
Choose New entries
The code group table is ready for input.

Click on New entries

Enter Code group Code

and its short description
& status as Released

In the table, enter the following data:

Field Name
Description
A key for summarizing codes and structuring a catalog according to
Key for Code
various criteria.
group
Short text for
Text up to 40 characters in length that describes the object.
Code group
Status of the
This status indicates the processing status of the inspection
code group
catalog.

R/O/C
R
R
R

Status of Master Record

Status
Effects
Being created
You cannot use the code group yet in the master inspection characteristic
or inspection plan.
Released
You can use the code group in other applications.
Can no longer be The code group is not to be used in the future. It can, however, still be in
used
use.
Deletion flag
In the deletion process, the system checks whether the code group is
being used. If there is no link to the code group, then it is deleted. If
there is a link, then you cannot delete the code group.
When the catalog entries code and code group are first used, a usage
indicator is set. This prevents these objects from being accidentally
deleted.

Code
Definition
Codes describe qualitative contents in machine form that can be easily processed.

Use
Codes make up the lowest level of a catalog. They can describe, for example, a characteristic
attribute, a defect type, a defect location or a usage decision.

Creating and Editing Codes

Prerequisites
You have already created code groups for the required catalog type.

5. On the code group overview screen, select the required code group and choose Codes.

Select the
Code Group

Double Click
on Code

6. On the overview screen for editing codes, proceed as follows, depending on whether you
want to create or change a code:
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code and its

short description.

In the table, enter the following data:

Field Name
Description
Code group key
A key for summarizing codes and structuring a catalog according
to various criteria.
Short text for the Text up to 40 characters in length that describes the object.
code
Code valuation
A valuation of the code for catalog 1 for result recording.

R/O/C
R
R
R

Follow-up action

Follow-up action for catalogs 2 and 3 only.

Defect class

Defect class when catalog 1 is valuated with R (Rejected) and for

catalog 9.

7. Choose Save.
Save

Changing a Code Group

Change Code
group short
description &
status as Released

Select the
Code Group

In the table, edit:

Field Name
Short text for
Code group
Status of code
group

Description
Text up to 40 characters in length that describes the object.

R/O/C
R

This status indicates the processing status of the inspection

catalog.

Double Click
on Code

Changing a code

Change Code
short description.

Selected Set
Definition
A selected set contains a combination of different codes at plant level, for example, coded
descriptions of characteristic attributes (such as color, shape, surface characteristics), defect
causes or usage decisions from different code groups.

Use
You use selected sets to combine codes from several code groups for processing that are
allowed or useful for a particular application.
Codes that are copied into a selected set are known as set codes.
The types of Catalog for which the selected set maintained are:
1) Characteristics Attributes (Catalog Type -1) and
2) Usage decision (Catalog Type -3)

Creating and Changing Selected Sets

1. Access transaction by:
SAP Menu Logistics Quality Management Quality Planning
SAP Menu
Basic Data Catalog Selected Set Edit.
Transaction Code

QS51/ QS53

Double click on this

transactions code.

Double click on the Transaction Code QS51 and following screen will appear.
Note: The Selected Sets are always in display mode. Any new Selected Set creation or changes
to the existing Selected Set to be done first in the Golden client that generates a Request
Number. This request number is then transported to the production client.

2. Choose a catalog and a plant and enter a key for the selected set.

Choose
Catalog Type

To display selected sets that have already been created, search using the generic entry (*) .
Qualify the generic entry as far as possible, to optimize the system performance, when
searching.

3. Choose Create/change or Enter.

Enter Catalog
Type and plant

Selected Set: *

On the screen Edit Catalog: Initial Screen enter information in the fields as specified in the
table below:
Initial screen: Maintain the above fields with the help of the following table.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)
Field Name
Catalog

Description
It represents the Catalog type for which a code is to be created.

Plant
Selected Set

R/O/C
R
R

Key uniquely identifying a plant.

A range of specific entries (code groups and codes) of a catalog.

4. On the overview screen for editing selected sets, proceed as follows, depending on whether
you want to create or change a selected set:
Creating a Selected Set
Choose New entries

Click on New Entries

The selected set table is ready for input.

Enter Selected Set

and its short
description & status as
Released

In the table, enter the following data:

Field Name
Description
R/O/C
Selected set key
A range of specific entries (code groups and codes) of a catalog.
R
Short text for the Text up to 40 characters in length that describes the object.
R
selected set
Status of the
This status indicates the processing status of the inspection
R
selected set
catalog.
Status of Master Record
Status
Effects
Being created
You cannot use the code group yet in the master inspection characteristic
or inspection plan.
Released
You can use the code group in other applications.
Can no longer be The code group is not to be used in the future. It can, however, still be in
used
use.
Deletion flag
In the deletion process, the system checks whether the code group is
being used. If there is no link to the code group, then it is deleted. If
there is a link, then you cannot delete the code group.

When the catalog entries code and code group are first used, a usage
indicator is set. This prevents these objects from being accidentally
deleted.

Creating Set Codes

Prerequisites
You have already created selected sets for the required catalog type.

5. On the selected set overview screen, select the required selected set and choose Set codes.

Select the
Selected Set

Double click
on Set code

Click on New Entries

6. On the overview screen for editing set codes, proceed as follows, depending on whether you
want to create or change a code:
Creating a Set Code
Choose New entries

Press F4 key for

the possible entries
to Code Group

Field Name
Code group

Code

Description
A key for summarizing codes and structuring a catalog according
to various criteria.
The assignment of codes to code groups takes place at client
level.
Represents the lowest level within the hierarchy of catalog type,
code group and code.
The code can be uniquely identified only with the catalog type
and code group.

R/O/C
R

The set code table is ready for input.

Select the possible

entries to Code
Group from this
possible entries
window.

Press copy after

selection of entries.

In the table, enter the following data:

Field Name
Description
Code group key
A key for summarizing codes and structuring a catalog according
to various criteria.
Key for the code
Code valuation

A valuation of the code for catalog 1 and 3.

R/O/C
R

R
R

Defect class

Defect class when catalog 1 is valuated with R (Rejected) and for

catalog 9.

Quality score

Quality score for catalog 3.

Follow-up action

Follow-up action for catalogs 2 and 3 only.

Stock posting

Proposal for the stock posting for catalog 3.

Field Name
Code Valuation

Defect Class

Description
Specifies the valuation of a code from the inspection catalog.
Enter the Valuation as required from one of the following:
1. Accept
2. Reject
3. Not Valuated
Categorizes the possible defects into classes according to a
defect valuation based on the results caused by the defect.
Defects are usually assigned to one of three classes:
1. Critical defect
2. Major defect, or
3. Minor defect.

R/O/C
R

7. Choose Save.
Save

Changing a Selected Set

Change Selected Set

short description &
status as Released

Select the
Selected Set

In the table, edit:

Field Name
Short text for the
selected set
Status of the
selected set

Description
Text up to 40 characters in length that describes the object.

R/O/C
R

This status indicates the processing status of the inspection

catalog.

Double click
on Set code

Changing a Set code

In the table, edit:

Field Name
Description
Code group key A key for summarizing codes and structuring a catalog according
to various criteria.
Key for the
Text up to 40 characters in length that describes the object.
code
Code valuation
for catalog 1 and 3

R/O/C
R
R
R

Defect class

when catalog 1 is valuated with R (Rejected) and for catalog 9

Quality score

for catalog 3

Follow-up
action
Stock posting

in the standard system, catalogs 2 and 3 only

for catalog 3

Display Code Groups

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Display.

Transaction Code

QS42

Choose this
Catalog.

Enter Catalog.
Type

Display Code
group.

Select code
group

Double click
on Set code

Display code
group

Display Selected Set

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Selected Set Display.

Transaction Code

QS52

Enter Catalog.
Type and plant

Display
Selected Sets

Select the
selected set

Double click
on Set code

Display Selected
set codes

Creating and Editing Code group for Usages Decisions

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Edit.

Transaction Code

QS41/ QS43

2. Choose a catalog and enter a key for the code group.

Select
Catalog Type

On the screen Edit Catalog: Initial Screen enter information in the fields as specified in the
table below:
Initial screen: Maintain the above fields with the help of the following table.
(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Field Name
Catalog

Description
It represents the Catalog type for which a code is to be created.

Code Group

Code group represents the group of codes for particular Catalog Type.

R/O/C
R
R

3. Choose Create/change.

Enter catalog type

Code group:*

To display codes that have already been created, search using the generic entry (*). Qualify the
generic entry as far as possible, to optimize the system performance, when searching.

4. On the overview screen for editing code groups, proceed as follows, depending on whether
you want to create or change a code group:
Creating a Code Group
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code group Code

and its short description
& status as Released

Field Name
Key for Code
group
Short text for
Code group
Status of the
code group

Description
A key for summarizing codes and structuring a catalog according to
various criteria.

R/O/C
R

Text up to 40 characters in length that describes the object.

This status indicates the processing status of the inspection

catalog.

Creating and Editing Codes for Usages Decision

Prerequisites
You have already created code groups for the required catalog type.

5. On the code group overview screen, select the required code group and choose Codes.

Select the
code group

Double click
on codes

6. On the overview screen for editing codes, proceed as follows, depending on whether you
want to create or change a code:
Creating a code
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code and its

short description.

In the table, enter the following data:

Field Name
Description
Code group key
A key for summarizing codes and structuring a catalog according
to various criteria.
Short text for the Text up to 40 characters in length that describes the object.
code
Follow-up action
Follow-up action for catalogs 2 and 3 only.

R/O/C
R
R
R

7. Choose Save.
Save

Changing a Code groups

In the table, edit:

Field Name
Short text for
Code group
Status of code
group

Description
Text up to 40 characters in length that describes the object.

R/O/C
R

This status indicates the processing status of the inspection

catalog.

Select the
code group

Double click
code group

Changing a Codes

In the table, edit:

Field Name
Description
Code group key A key for summarizing codes and structuring a catalog according
to various criteria.
Key for the
Text up to 40 characters in length that describes the object.
code
Code valuation
for catalog 1 and 3
Defect class
when catalog 1 is valuated with R (Rejected) and for catalog 9
Quality score
for catalog 3
Follow-up
in the standard system, catalogs 2 and 3 only
action
Stock posting
for catalog 3

R/O/C
R
R
R
R
R
O
O

Creating and Changing Selected Set for Usages Decisions

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Selected Set Edit.

Transaction Code

QS51/53

2. Choose a catalog and a plant and enter a key for the selected set.

Select
Catalog Type

To display selected sets that have already been created, search using the generic entry (*).
Qualify the generic entry as far as possible, to optimize the system performance, when
searching.

3. Choose Create/change.

Enter Catalog
Type and plant

Selected Set: *

4. On the overview screen for editing selected sets, proceed as follows, depending on whether
you want to create or change a selected set:
Creating a Selected Set
Choose New entries

Click on New Entries

The selected set table is ready for input.

Enter Selected Set

and its short
description & status as
Released

Creating Set Codes

Prerequisites
You have already created selected sets for the required catalog type.

5. On the selected set overview screen, select the required selected set and choose Set codes.

Select the
selected set

Double click
on set code

6. On the overview screen for editing set codes, proceed as follows, depending on whether you
want to create or change a code:
Creating a Set Code
Choose New entries

Click on New Entries

The set code table is ready for input.

Press F4 key for the

possible entries to
Code Group

Field Name
Code group

Code

Description
A key for summarizing codes and structuring a catalog according
to various criteria.
The assignment of codes to code groups takes place at client
level.
Represents the lowest level within the hierarchy of catalog type,
code group and code.
The code can be uniquely identified only with the catalog type
and code group.

R/O/C
R

Select the possible

entries to Code
Group from this
possible entries
window.

Press copy after

selection of entries.

Field Name
Code Valuation

Description
Specifies the valuation of a code from the inspection catalog.

R/O/C
R

Quality Score

A relative or normed statistical value that allows the quality to be

judged, or allows a comparison with quality standards to be
made.

Batch Status

You can have the system change the batch status automatically
when you make the usage decision. To do this, you must specify
a proposal for the stock posting and batch status when you

maintain a usage decision code.

Field Name
Posting Proposal in
Usage Decision
Background
Processing of
Stock Screen

Description
You can define a proposal for the inventory posting at the
usage decision in this field.
If you set this indicator, the stock quantity that is still
outstanding is automatically posted in accordance with the
stock posting proposal in the usage decision code, when you
save the usage decision.
You can only set this indicator, after you have entered data in
the field stock posting proposal.

R/O/C
O
O

Automatic Proposal for Stock Postings

You do this by maintaining the selected set codes as follows:

Specify a stock posting proposal for a code

For example, for the usage decision code to accept an inspection lot, you can set the stock
proposal indicator so the system will automatically post the stock to unrestricted use stock.

Set the indicator for background processing

If you set this indicator for a code, the system posts the stock automatically. If you do not set this
indicator, you must confirm the stock proposal manually.

Set the batch status

You can specify that the system change or retain the current batch status with the usage decision
(for example, no change to batch status, change batch status to unrestricted, or change batch
status restricted).

Field Name
Follow-Up Action

Description
Specifies a chain of function modules that the system
automatically implements in the following situations:
When making the usage decision for the inspection lot
The key is defined in catalog 3 for the code in the selected
set.
In tasks for a notification
The key is defined in the task catalog (in the standard
system = catalog 2) for the task code.
During operation completion in results recording
The key is defined in the catalog 3 for the code in the
selected set.

R/O/C
O

7. Choose Save.
Save

Selecting Follow-Up Actions

The standard system contains several follow-up actions listed below, which are assigned to
respective function modules in the Customizing application.
The tasks for maintaining follow-up actions are carried out in the Customizing application. The
follow-up actions are linked to usage decision codes. You must maintain the usage decision
codes in the catalog for usage decisions (catalog type 3).
The follow-up actions that have been defined in Customizing for the standard system include
the following:
MAIL
Send a standard mail when the usage decision is made
MAIL2
Send a mail with the usage decision data when the usage decision is made
MAIL3
Send mail with the usage decision data and a long text when the usage decision is made

MANUAL
Execute follow-up action manually (no function)
If an inspection lot is rejected, you can send a mail as a follow up action, advising the
purchasing department of the poor-quality delivery of goods from a vendor.

Changing a Selected Set

Select the
selected set

Double click
on Set code

Changing a Selected Set Codes

Save

Display Code group for Usages Decisions

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Display.

Transaction Code

QS42

2. Choose a catalog and enter a key for the code group.

Enter Catalog.
Type

Display
Code group

Choose code
group

Double click
on Codes

Display Codes

Display Selected Set for Usages Decisions

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Selected Set Display.

Transaction Code

QS52

2. Choose a catalog and enter a key for the code group.

Enter Catalog.
Type and plant

Display
Selected Set

Select
Selected set

Double click
on Set code

Display Selected
Set Codes

Creating and Editing Code Groups for Defect type

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Edit.

Transaction Code

QS41/QS43

2. Choose a catalog and enter a key for the code group.

Choose Catalog
Type

3. Choose Create/change OR Enter.

Enter catalog type

Code group:*

4. On the overview screen for editing code groups, proceed as follows, depending on whether
you want to create or change a code group:
Creating a Code Group
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code group Code

and its short description
& status as Released

In the table, enter the following data

Field Name
Description
R/O/C
A
key
for
summarizing
codes
and
structuring
a
catalog
according
to
Key for Code
R
various criteria.
group
Short text for
Text up to 40 characters in length that describes the object.
R
Code group
Status of the
This status indicates the processing status of the inspection
R
code group
catalog.
Status of Master Record
Status
Effects
Being created
You cannot use the code group yet in the master inspection characteristic
or inspection plan.
Released
You can use the code group in other applications.

Can no longer be
used
Deletion flag

The code group is not to be used in the future. It can, however, still be in
use.
In the deletion process, the system checks whether the code group is
being used. If there is no link to the code group, then it is deleted. If
there is a link, then you cannot delete the code group.
When the catalog entries code and code group are first used, a usage
indicator is set. This prevents these objects from being accidentally
deleted.

Creating and Editing Codes

Prerequisites
You have already created code groups for the required catalog type.

5. On the code group overview screen, select the required code group and choose Codes.

Select the
Code group

Double click
on Code

6. On the overview screen for editing codes, proceed as follows, depending on whether you
want to create or change a code:
Creating a Code
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code and its

short description.

In the table, enter the following data:

Field Name
Description
Code group key
A key for summarizing codes and structuring a catalog according
to various criteria.
Short text for the Text up to 40 characters in length that describes the object.
code
Code valuation
A valuation of the code for catalog 1 for result recording.
Follow-up action
Follow-up action for catalogs 2 and 3 only.
Defect class
Categorizes the possible defects into classes according to a
defect valuation based on the results caused by the defect.
Defects are usually assigned to one of three classes: critical

R/O/C
R
R
R
O
R

defect, major defect, or minor defect.

7. Choose Save.
Save

Assigning a Defect Code to a Defect Class

These are used to create a defect data record for inspection characteristics that are rejected
during result recording. You can assign the following defect code:
For a general rejection.
For a rejection when the upper specification limit is exceeded.
For a rejection when the lower specification limit is exceeded.
1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Edit.

Transaction Code

QS41/QS43

The initial screen for catalog processing appears.

2. Specify catalog 9 (defects) in the catalog field and enter a key for the code group.
(If you do not know the code group, you can search generically.)

Choose
Catalog Type

3. Choose Create/change OR Enter.

A screen with a list of code groups appears.

Enter catalog type

Code group:*

4. Select a code group and choose Codes.

A screen with a list of all codes in the code group appears
Creating a Code Group

Choose New entries

Click on New entries

The code group table is ready for input.

In the table, enter the following data

Field Name
Description
R/O/C
A key for summarizing codes and structuring a catalog according to
Key for Code
R
various criteria.
group
Short text for
Text up to 40 characters in length that describes the object.
R
Code group
Status of the
This status indicates the processing status of the inspection
R
code group
catalog.
Status of Master Record
Status
Effects
Being created
You cannot use the code group yet in the master inspection characteristic
or inspection plan.
Released
You can use the code group in other applications.
Can no longer be The code group is not to be used in the future. It can, however, still be in
used
use.
Deletion flag
In the deletion process, the system checks whether the code group is
being used. If there is no link to the code group, then it is deleted. If
there is a link, then you cannot delete the code group.
When the catalog entries code and code group are first used, a usage
indicator is set. This prevents these objects from being accidentally
deleted.

Creating and Editing Codes

Prerequisites
You have already created code groups for the required catalog type.

5. On the code group overview screen, select the required code group and choose Codes.

Select the
Code group

Double click
on Code

6. Choose the desired defect class for the code in the corresponding column.

Creating a Code
Choose New entries

Click on New entries

The code group table is ready for input.

Enter Code and its

short description.

Field Name
Defect Class

Description
Categorizes the possible defects into classes according to a
defect valuation based on the results caused by the defect.
Defects are usually assigned to one of three classes: critical
defect, major defect, or minor defect.

R/O/C
R

7. Save the data.

Sav
e

Displaying Code Groups for Defect type

1. Access transaction by:
SAP Menu

SAP Menu Logistics Quality Management Quality Planning

Basic Data Catalog Code Group Display.

Transaction Code

QS41

2. Choose a catalog and enter a key for the code group.

Select the
Code group

Double click
on Code