Guidelines on submissions for the Literary Folio

1. GENERAL INSTRUCTIONS
1.1. All PONENCIA members are required to submit works to be included in the folio.
1.2. All PONENCIA members are likewise assured of a section in the folio which would feature their
works in any of the four categories, namely: POETRY, PROSE, PHOTOGRAPHY and
ILLUSTRATION. PONENCIA members may submit in any or all categories, exclusively or in any
combination thereof.
1.3. All PONENCIA members are required to submit all their works no later than APRIL 9, 2010, no
extensions will be allowed.
1.4. All PONENCIA members will receive copies of the literary folio and be given the proper credit
for their contributions.
1.5. The Literary Folio will only accept submissions which are currently unpublished and those
which have not been circulated for profit or otherwise. It must not have appeared in any
magazine, newspaper, school organ, website, folio, collection, compendium or compilation or
any other means of publication which would be in contravention of prevailing intellectual
property laws.
1.6. All submissions must be accompanied with the proper release forms and other such
documentation which would reserve the rights to these works to PONENCIA, with the consent
of the author.
1.7. PONENCIA reserves the right to distribute the works submitted for use, exclusively in the
Literary Folio alone; any other use contemplated by the organization will require the written
consent of the authors/artists.

2. POETRY
2.1. PONENCIA members who shall submit poetry exclusively shall need to submit a minimum of
five (5) poems each. Should a member choose to submit across other categories, please refer
to Rule 6 of these instructions.
2.2. All forms of Poetry is acceptable, regardless of its length or style, subject to the following
restrictions:
2.2.1.Submissions should be composed of AT LEAST eight (8) lines. UNLESS, there are
meritorious reasons for the non-observance of this rule as decided by the editor, and the
standards committee.
2.2.2.Should the title of the composition contain the word which would describe a particular
form of poetry (i.e. Sestina, Sonnet, Villanelle, etc.), it is imperative that the rules
governing said style is strictly observed to preserve the academic integrity of the Literary
Folio.
2.2.3.Any subject is open for interpretation. HOWEVER, the “Miller Test” will be applied by the
standards committee in determining the submission’s fitness for inclusion in the Literary
Folio.
2.3. The general content of submissions should include the following:
 2.3.1.The Title of the Composition enclosed in quotation marks (“”), or otherwise presented
clearly that it was intended to be the title of the composition.
2.3.2.The Full Name of the author, NO NOM DE PLUMES ARE ALLOWED
2.3.3.The Composition itself.
2.3.4.The lack of any of the foregoing will mean the ineligibility of the entry.
2.4. Should there be special instructions regarding the formatting of the poem as seen on the page,
the author is tasked to provide the following:
2.4.1.A detailed description of how it would actually look like on the page.
2.4.2.A .pdf file which would show how it is supposed to look like on the page.
2.4.3.The editor shall likewise send a .pdf file of the formatted poem to the author for final
approval before printing.
2.5. All submissions should be in a simple MS Word document, sent to the e-mail address provided
for the Literary Folio, with the word “SUBMISSION: POETRY” and the full name of the Author in
the subject field of the message.

3. PROSE
3.1. PONENCIA members who shall submit prose exclusively shall need to submit a minimum of two
(2) compositions each. Should a member choose to submit across other categories, please
refer to Rule 6 of these instructions.
3.2. All forms of Prose is acceptable, regardless of its length or style, subject to the following
restrictions:
3.2.1.Submissions should be composed of AT LEAST two (2) pages. UNLESS, there are
meritorious reasons for the non-observance of this rule as decided by the editor, and the
standards committee.
3.2.2.Any subject is open for interpretation. HOWEVER, the “Miller Test” will be applied by the
standards committee in determining the submission’s fitness for inclusion in the Literary
Folio.
3.3. The general content of submissions should include the following:
3.3.1.The Title of the Composition enclosed in quotation marks (“”), or otherwise presented
clearly that it was intended to be the title of the composition.
3.3.2.The Full Name of the author, NO NOM DE PLUMES ARE ALLOWED
3.3.3.The Composition itself.
3.3.4.The lack of any of the foregoing will mean the ineligibility of the entry.
3.4. Should there be special instructions regarding the formatting of the prose as seen on the page,
the author is tasked to provide the following:
3.4.1.A detailed description of how it would actually look like on the page.
3.4.2.A .pdf file which would show how it is supposed to look like on the page.
3.4.3.The editor shall likewise send a .pdf file of the formatted prose to the author for final
approval before printing.
3.5. All submissions should be in a simple MS Word document, sent to the e-mail address provided
for the Literary Folio, with the word “SUBMISSION: PROSE” and the full name of the Author in
the subject field of the message.
4. PHOTOGRAPHY
4.1. PONENCIA members who shall submit photography exclusively shall need to submit a minimum
of five (5) photographs each. Should a member choose to submit across other categories,
please refer to Rule 6 of these instructions.
4.2. All forms of Photography is acceptable, subject to the following restrictions:
4.2.1.Submissions should be Black and White photography, if the photographs are colored, they
must be calibrated accordingly in terms of brightness and contrast. The Literary Folio will
ONLY feature photography in “Black and White”.
4.2.2.Submissions should have a minimum resolution of 300dpi.
4.2.3.Any subject is open for interpretation. HOWEVER, the “Miller Test” will be applied by the
standards committee in determining the submission’s fitness for inclusion in the Literary
Folio. Nudes will be judged accordingly.
4.3. The general content of submissions should include the following:
4.3.1.The Title of the Composition enclosed in quotation marks (“”), or otherwise presented
clearly that it was intended to be the title of the composition.
4.3.2.The Full Name of the Photographer, NO NOM DE PLUMES ARE ALLOWED
4.3.3.The Composition itself saved as a hi-resolution JPEG (.jpg/.jpeg) file.
4.3.4.Should the photographs be too big a file to send online, a disc may be submitted with a
clear label which includes all the foregoing requirements.
4.3.5.The lack of any of the foregoing will mean the ineligibility of the entry.
4.4. Should there be special instructions regarding the formatting of the photographs as seen on the
page, the author is tasked to provide the following:
4.4.1.A detailed description of how it would actually look like on the page.
4.4.2.A .pdf file which would show how it is supposed to look like on the page.
4.4.3.The editor shall likewise send a .pdf file of the formatted photograph to the author for
final approval before printing.
4.5. All submissions should be in a hi-resolution JPEG file, sent to the e-mail address provided for
the Literary Folio, with the word “SUBMISSION: PHOTOGRAPHY” and the full name of the
Author in the subject field of the message. This rule will only apply in on-line submissions.

5. ILLUSTRATION
5.1. PONENCIA members who shall submit Visual Art exclusively shall need to submit a minimum of
five (5) artworks each. Should a member choose to submit across other categories, please refer
to Rule 6 of these instructions.
5.2. All forms of illustration is acceptable, subject to the following restrictions:
5.2.1.Submissions should be Black and White illustration, if the artwork is colored, it must be
calibrated accordingly in terms of brightness and contrast. The Literary Folio will ONLY
feature artwork in “Black and White”.
5.2.2.Submissions should have a minimum resolution of 300dpi.
5.2.3.Any subject is open for interpretation. HOWEVER, the “Miller Test” will be applied by the
standards committee in determining the submission’s fitness for inclusion in the Literary
Folio. Nudes will be judged accordingly.
 5.3. The general content of submissions should include the following:
5.3.1.The Title of the Composition enclosed in quotation marks (“”), or otherwise presented
clearly that it was intended to be the title of the composition.
5.3.2.The Full Name of the Artist, NO NOM DE PLUMES ARE ALLOWED
5.3.3.The Composition itself saved as a hi-resolution JPEG (.jpg/.jpeg) file.
5.3.4.Should the artwork be too big a file to send online, a disc may be submitted with a clear
label which includes all the foregoing requirements.
5.3.5.The lack of any of the foregoing will mean the ineligibility of the entry.
5.4. Should there be special instructions regarding the formatting of the artwork as seen on the
page, the author is tasked to provide the following:
5.4.1.A detailed description of how it would actually look like on the page.
5.4.2.A .pdf file which would show how it is supposed to look like on the page.
5.4.3.The editor shall likewise send a .pdf file of the formatted artwork to the author for final
approval before printing.
5.5. All submissions should be in a hi-resolution JPEG file, sent to the e-mail address provided for
the Literary Folio, with the word “SUBMISSION: ILLUSTRATION” and the full name of the Author
in the subject field of the message. This rule will only apply in on-line submissions.

6. SUBMISSIONS ACROSS CATEGORIES

6.1. Refer to the following table for minimum requirements should members opt to submit across
requirements, note: Prose, due to its length, counts as 2.5 each composition:
Poetry Prose Photography Illustration TOTAL
Minimum
(exclusive,
5 5 5 5
restricted to
ONE category)
Sample 1 1 2.5 1 1 5.5
Sample 2 3 0 1 1 5
Sample 3 3 2.5 0 0 5.5
Sample 4 0 0 3 2 5

6.2. PONENCIA members are reminded that these are MINIMUM requirements, submissions
beyond the numbers presented herein are certainly more than welcome.

7. RELEASE FORMS FOR PHOTOGRAPHY AND ILLUSTRATION SUBMISSIONS

7.1. All members using models for their submissions MUST obtain model release forms, to be
personally submitted to the editor of the folio, or the secretary of PONENCIA.
7.2. This rule does not apply to subjects of street photography.