Available Reports in the HR/Payroll System

Note: Additional organizational management, personnel administration and payroll related reports are available from the EBS
Business Intelligence System. See this document for a list of those reports.

Reporting from Manager Self Service vs. Unit Admin/Unit Time Admin
Running reports from MSS, you will be reporting on employees who directly report to you, or employees for whom you are a delegate
supervisor. You will be prompted to select from this list of employees when you choose reports from Manager Self Service.
Running reports from Unit Administrator and Unit Time Administrator, you will be reporting on units/orgs for which you are an
administrator.

Table of Contents
Employee Information, Employee Data, Reporting Relationships ..............................................................................................................2
Time Management, Time Usage, Work Schedule .......................................................................................................................................5
Performance Management, Professional Development ...............................................................................................................................7
Processed Forms and Position Requests, Workflow Information and Activity...........................................................................................8

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Employee Information, Employee Data, Reporting Relationships

Report Title

Description

Report Location(s)

Emergency Contact Info

View the emergency contact for an employee that reports to you.

Employee End Date Report

List the employees that have an assignment that ends in the next 150
days from the report run date or an I-9 expiration date ending within
the next 150 day from report run date.

Employee Information

Displays the employee personal and organizational/assignment

information.

Employee Pay Increases and

Changes

List of all mass increase updates (i.e. APL, CTU, etc.) processed by
Human Resources and/or pay changes processed by the department.

1) Manager Self Service > Reports >

Employee Data
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
3) Manager Self Service > Reports >
Employee Data
1) Unit Administrator > Reports >
Employee Data
2) Unit Time Administrator >
Reports > Employee Data

Selection criteria can be restricted using Personnel No. ranges,

Employment status, Personnel Subarea, Employee Group, Employee
Subgroup, Organizational Unit and Effective Date of the increase.
Two variants exist for users, one for mass pay increases by HR and the
other for pay changes by units.

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Report Title

Description

Report Location(s)

Employees Reporting to
Supervisors

List of Employees in an organizational unit by Supervisor.

1) Unit Administrator >

Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
3) Manager Self Service > Workplace
Services > Reporting Relationships
Information
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
1) Unit Administrator >
Administrative Services > Employee
Information

Selection criteria can be restricted using Organizational Unit or

Personnel information if you want to restrict the selection by a
supervisor or list of supervisors.

Display and update employee Display the employee assignment information and monitoring of tasks.
information
And also has the ability to update employee communication
information. Absences and Open Processes are also available in this
report to those users who also hold a Unit Time Administrator or Time
Entry Specialist role for the employee's organizational unit.
Position Details by
Organizational Unit

Displays the details of filled and vacant positions including its current
holder (employee) information, if not vacant.

Primary Assignment End

date within 150 days

List the employees that have a primary assignment that ends in the next
150 days from the current date. This report will not show the end date
for all of your employees, but rather only those with an end date within
the upcoming 150 days. The report is to help units be proactive about
submitting reappointments or end date extensions.

Reminder of Dates

Dates from Monitoring of tasks, is displayed by employee.

1) Unit Administrator > Reports >

Employee Data
2) Unit Time Administrator >
Reports > Employee Data

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Report Title

Description

Report Location(s)

Supervisors Reported To by
Employees

List of Supervisors in an organizational unit by employee.

1) Unit Administrator >

Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
3) Manager Self Service > Workplace
Services > Reporting Relationships
Information
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information
3) Manager Self Service > Workplace
Services > Reporting Relationships
Information
1) Unit Administrator >
Administrative Services > Employee
Information
2) Unit Time Administrator >
Administrative Services > Employee
Information

Selection criteria can be restricted using Organizational Unit or

Personnel information if you want to restrict the selection by an
employee or list of employees.

Supervisor Substitutes

List of Substitutes in an organizational unit by supervisor.

Selection Criteria Note: Organizational Unit is required; Personnel
information if you want to restrict the selection by a supervisor or list
of supervisors.

Vacant Position Search

List the positions that are vacant in an organizational unit.

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Time Management, Time Usage, Work Schedule

Report Title

Description

Report Location(s)

1. All Time Reported

2. Unapproved Time
3. Unreleased Time
4. Approved Time
5. Rejected Time
Employee Work Schedule

Displays all the recorded time for your employees with the current
processing status with unreleased, released for approval, approved and
rejected time records. If required separate reports you can use the
individual ones.

1) Manager Self Service > Reports >

Recorded Time Database

Display an employees work schedule rule details.

1) Unit Administrator >

Administrative Services > Time
Management and Payroll Services
2) Unit Time Administrator >
Administrative Services > Time
Management and Payroll Services
3) Manager Self Service > Workplace
Services > Work Schedule
Information
1) Manager Self Service > Reports >
Time Usage/ Quota Balance

Selection criteria can be restricted using Organizational Unit or

Personnel information if you want to restrict the selection by a
supervisor or list of supervisors.

FMLA Balance and Usage

KFS Accounting String Data

Elements on Employee
Master Data

Note: Employees that directly report to, or employees for whom a

supervisor is a delegate supervisor for, shows up in the selection list to
run the report.
Displays the list of employees with accounting string information.
Selection Criteria: enter at least one of these elements: Fund (Account),
WBS Element (Sub-Account), Cost Center (Sub-Object), or Order
Number (Project Code).

1) Unit Administrator >

Administrative Services > Time
Management and Payroll Services
2) Unit Time Administrator >
Administrative Services > Time
Management and Payroll Services

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Report Title

Description

Report Location(s)

Work Schedule Catalog

Displays the work schedule catalog based on the selection criteria.

1) Unit Administrator >

Administrative Services > Time
Management and Payroll Services
2) Unit Time Administrator >
Administrative Services > Time
Management and Payroll Services
3) Manager Self Service > Workplace
Services > Work Schedule
Information
1) Unit Administrator > Reports >
Time Management
2) Unit Time Administrator >
Reports > Time Management
3) Manager Self Service > Reports >
Time Management
1) Manager Self Service > Reports >
Time Usage/ Quota Balance

Selection Criteria: Personnel Area, Personnel Subarea, Employee

Group, Employee Subgroup, Work schedule rule.
Personnel Subarea should always by entered.
If nothing is selected, report displays all the work schedules.
Overtime Premium

Displays the distribution of hours for overtime premium.

Quota Balance Summary

View quota summary for your employees.

Quota Usage Detail

View details of what day and how many hours of quotas were used

Reported Time Database

Displays the recorded time for the employees with the current
processing status.

Time Recorded by Fund

Commonly used selection criteria are available with pre-determined

variants.
Displays the accounting distribution for the hours recorded by
employee.
Employee selection can be restricted by entries on the selection screen.
Can also be restricted by accounting information in Receiver Account
Assignment section.

1) Manager Self Service > Reports >

Time Usage/ Quota Balance
1) Unit Administrator > Reports >
Time Management
2) Unit Time Administrator >
Reports > Time Management
1) Unit Administrator > Reports >
Time Management
2) Unit Time Administrator >
Reports > Time Management

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Report Title

Description

Report Location(s)

Time Usage and Quota

Balance Report

View quota summary and time usage (including FMLA related time)
by employee. This report must be run in one month intervals.

1) Unit Administrator > Reports >

Time Usage/Quota Balance
2) Unit Time Administrator >Reports
> Time Usage > Quota Balance

Can be run for individual Employees, entire Org unit, other selection
criteria (personnel subarea, employee subgroup) or by quota type. You
have different options of displaying the summary, detail, or FMLA
report output.

Performance Management, Professional Development

Report Title

Description

Report Location(s)

1. All Evaluations Due

2. All Evaluations Complete
3. All Evaluations Overdue
PDP Due (annual)

View all evaluations due, complete or overdue.

1) Manager Self Service > Reports >

Professional Development

Annual PDPs that are due.

1) Manager Self Service > Reports >

Professional Development

Probation Eval (1040 hours)

Evaluations due for employees who have a probation period of six

months or 1040 hours (CTU, 547, 999, 1585, Extension Program
Associates).
Evaluations due for employees who have a twelve-month probation
period (APA, APSA, 274, Nurses and Residence Life Staff/ASRA).

1) Manager Self Service > Reports >

Professional Development

Evaluations due for employees on a Performance Improvement Plan.

1) Manager Self Service > Reports >

Professional Development

Interim Eval (6 months)

PIP Due

1) Manager Self Service > Reports >

Professional Development

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Past-Due Evaluations

View Overdue Tasks for PDP, Interim, Probationary Evaluations by

Organizational unit

Upcoming Evaluations Dates

View Upcoming Tasks for PDP, Interim, Probationary Evaluations by

Organizational unit

1) Unit Administrator > Reports >

Performance Management
2) Unit Time Administrator >
Reports > Performance Management
1) Unit Administrator > Reports >
Performance Management
2) Unit Time Administrator >
Reports > Performance Management

Processed Forms and Position Requests, Workflow Information and Activity

Report Title

Description

Report Location(s)

Display/Download
Workflow Routing
Information

Display the workflow routing information by Organization unit, its

levels or approval by each employee type and lists the NetID of the
employee responsible at each level.

1) Unit Administrator >

Administrative Services > Processed
Forms and Position Requests >
Additional Workflow Processes

Can be used for Non Employees also if they are approvers at a level.

Employee Processes

Open Employee Processes

(initiated by the individual
logged in)
Open Position Requests
Initiated
(initiated by the individual
logged in)

Selection can be restricted by Org unit, employee type, level, NetID,

change information.
Display the status of any initiated employee processes.
Can search by process type, initiator, status, processor involved,
reference number, start date, end date and step status.
Displays all the processes that are initiated by you and their status. Can
view the details of the processing steps for the form as well.
Displays all the position/ organizational unit requests initiated by you
with the details and status.

1) Central HR > Employee Processes

1) Unit Administrator >

Administrative Services > Processed
Forms and Position Requests
1) Unit Administrator >
Administrative Services > Processed
Forms and Position Requests

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012

Report Title

Description

Report Location(s)

Pay Change, Cost

Redistribution & Related
Workflow Activity Report

1) Display the status of initiated Pay Change and Cost Redistribution.

Search Position Requests

(regardless of initiator)

Search any of the open processes by process type, initiator, status and
processor.

Summer School Workflow

Activity Report (Summer
Pay Activity Report)

Track the status of summer pay transactions that have been submitted
into the HR/Payroll system.

1) Unit Administrator >

Administrative Services > Processed
Forms and Position Requests >
Additional Workflow Processes
1) Unit Administrator >
Administrative Services > Under
Processed Forms and Position
Requests
1) Unit Administrator >
Administrative Services > Summer
School Workflow Activity Report

2) Displays the Workflow Activity Report as well.

Copyright 2011 Michigan State University. All rights reserved.

4/4/2012