Republic of the Philippines

NEGROS ORIENTAL STATE UNIVERSITY

R. A. 9299
June 25, 2004

League of Student Organizations

Kagawasan Ave., Dumaguete City | Main Campuses I & II

(SAMPLE MINUTES)
Minutes of the 1st LSO Executive Council Meeting
The 1st LSO Executive Council Meeting took place at the Student Affairs Office
on June 24, 2015 and the LSO President, Mr. Rojan Talita presided the meeting.
I.

PRELIMINARIES
A. Opening Prayer
The prayer was led by Ms. Decery Abril.
B. Call to Order
The President called the meeting to order at exactly 5:10PM.
C. Roll call of attendance

NAME
Rojan Talita
Lee Rafols
Jelly Namacpacan
Nathalie Ann Barrera
Decery Abril
Marimar Gonzaga
Renante Gibang Gibang
Jenica Insertado (represented by: Randolf
Chavez)
Roselynn Tobis
Jodie Hernandez (represented by: Ma.
Neresa Obida)
Ralph Osabel

POSITION
President
Internal
External
External secretary
Treasurer
Auditor
P.I.O.
Representatives
Academic

REMARKS
present
Present
Present
Present
Present
Present
Present

Special Interest
Religious

Present
present

Frat/Sor

Present

Present

With eleven (11) out of eleven (11) Executive Council members the
quorum was declared.
II.

Reading of the 1st General Assembly Minutes

III.

PROPOSAL OF THE AGENDA

The chairman proposed the agenda which are as follows:
Review of Constitution and By-Laws
General Assembly
Adviser
Mural
Registration fee
Tree Planting Activity
LSO Day
Unified format of Resolution

Republic of the Philippines

NEGROS ORIENTAL STATE UNIVERSITY

R. A. 9299
June 25, 2004

League of Student Organizations

Kagawasan Ave., Dumaguete City | Main Campuses I & II

o
o
o
o
o
o
IV.

Other matters:
Laton
Office Hours
LSO Bulletin Replacement
Strategic Planning
Consultant
IPR

APPROVAL OF THE AGENDA

Mr. Lee Rafols moved to approve the agenda. It was duly seconded by Ms.
Nathalie Ann Barrera. Having no objections, the motion was carried over.

V.

MEETING PROPER
1. By Laws and Constitution
The By Laws and Constitution was reviewed by the council and the
vice-presidents were tasked to draft the proposed amendments
2. General assembly
As referred from the LSO Constitution and By Laws, the General
assembly must be twice a month. The council suggested that it will be
in every 1st and 3rd Friday of the month. It was moved to approve by Mr.
Lee Rafols and duly seconded by Ms. Jelly Namacpacan. Having no
objections, the motion was carried over.
3. Adviser
Maam Mary Dawn Valencia, Maam Nora Osmea and Mr. Julio Vetolero
were the nominees to be the adviser. The majority of the council voted
Maam Don Valencia as the new LSO Adviser. Having no objections, the
motion was carried over.
4. Mural
Mural repainting is not required but points will be given to those who
will paint there murals. No objections, so the motion was carried over.
5. Registration fee
Collection for registration must have a resolution and the LSO receipt
must be used if no official receipt from BIR. LSO will register to BIR and
Mr. Talita will take care for the 500php registration fee. Printing will be
cared of each orgs. No objections, so the motion was carried over.
6. Tree Planting

Republic of the Philippines

NEGROS ORIENTAL STATE UNIVERSITY

R. A. 9299
June 25, 2004

League of Student Organizations

Kagawasan Ave., Dumaguete City | Main Campuses I & II

Tree planting will be on July 11, from 8AM to 10AM, with 1 or 2

representative each organization. The said activity is not compulsory
and no amount to be collected. The tree planting will be partnered with
Energy Development Corporation (EDC). They will be the one to
provide the seedlings. And the venue will be at Ticala, Caidiocan,
Valencia. The internal and external vice-presidents were the in charge
of making the resolution. There no objections made, so the motion was
carried over.
7. LSO Day
The LSO Constitution and By Laws stated that there must be an LSO
day for the organization to recruit new member and be recognized that
this kind of organization exist in the school. As agreed by the council
the LSO Day will be on July 17, 2015 at the afternoon.
The following committees and head of the committee:
Secretariat: Internal and external sec.- in charge of the letters.
Logistics (venue, sounds and security): internal and external vice-pres.
Program: Auditor
Games/contest
Booth/stall area- Rose Lynn Tobias
Judge: Lee
Marketing: Rojan
Documentation: TN by Randolph
Accomplishment: secretary
Suggestion: orgs must provide accomplishment repost every activity
Having no objections, the motion was carried over.
8. Unified format of resolution
Mr. Talita open up that all organization must have a unified format of
resolution to avoid confusions. The in charge of making the format will
be the internal and external vice-presidents. No objections, so the
motion was carried over.
9. Other matters
a. Laton will be changed into a tripod; to be designed by Rose Lynn
and to be approved by the body during the next General
Assembly. The collection of Plastic Bags and Laton will be
temporarily stopped.
b. Office hours
Photocopies of loadslips are to be collected by Nathalie, deadline
is on Friday. A minimum of 2 hrs and maximum of 4hrs for the
duty hours but, it is not required.
c. LSO bulletin replacement
Replacement of the bulletin board will be on July 3, volunteers
will have points.

Republic of the Philippines

NEGROS ORIENTAL STATE UNIVERSITY

R. A. 9299
June 25, 2004

League of Student Organizations

Kagawasan Ave., Dumaguete City | Main Campuses I & II

d. Consultant
Sir Dinno Depositario will be one of LSO consultants.
e. Strategic planning will be on July 1, 5-7pm.
f. IPR- August 1 (tentative)
VI.

ADJOURMENT
At exactly 7:16 PM, the President adjourned the meeting.

Prepared by:
MR. LORETO P. GASO JR.
Internal Secretary
Noted by:
Mr. Rojan Talita
LSO President