Kolej Kemahiran Tinggi MARA Petaling Jaya 2015

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Publisher :
Kolej Kemahiran Tinggi MARA Petaling Jaya
No. 12 Jalan Templer
46000 Petaling Jaya
Selangor.

CONTENT
1.0

INTRODUCTION

-5-

2.0

DEFINITION

-6-

3.0

STUDY COMPONENT

-8-

3.1

Compulsory Module

-7-

3.2

Core Modules

-7-

3.3

Industrial Training

-7-

4.0

COMMON SKILLS

-7-

5.0

DURATION OF STUDY

-8-

6.0

ACADEMIC CALENDAR

-8-

7.0

REGISTRATION

8.0

7.1

Programme Registration

-9-

7.2

Course Registration

-9-

7.3

Course Deferment

- 10 -

7.4

Course Drop

- 10 -

7.5

Course Withdrawal

- 10 -

7.6

Credit Transfer

- 11 -

CREDIT REQUIREMENT
8.1

Credit

- 12 -

8.2

Credit Honor

- 12 -

8.3

Fail Grades Credit/Requisites

- 12 -

9.0

EXTENSION OF STUDIES

- 13 -

10.0
11.0

LEAVE STATUS
ATTENDANCE

- 13 - 13 -

12.0

EVALUATION AND ASSESSMENT SYSTEM

12.1

Evaluation

- 15 -

12.2

Assessment System

- 15 -

12.3

Re-assessment

- 16 -

12.4

Attendance Of Assessments And Final Examination

- 17 -

12.5

Cheating Or Copying During Assessments/Final Examination

- 17 -

12.6

Special Assessment

- 18 -

12.7

Permission To Sit For Final Examination

- 19 -

12.8

Examination Results

- 29 -

12.9 Appeal And Re-Evaluation Of Grades

- 19 -

12.10 SOP for Late Submission of Assignment

- 21 -

-2-

13.0

GRADING SYSTEM

- 22 -

14.0

ACADEMIC STATUS

- 25 -

15.0

AWARDING OF DIPLOMA

- 26 -

16.0

ACADEMIC EXCELLENCE

- 27 -

16.1

Platinum Award

- 27 -

16.2

Gold Award

- 27 -

16.3

Deans Award

- 27 -

17.0

SCROLL

- 27 -

18.0

REPLACEMENT OF CERTIFICATE

- 28 -

APPENDIX 1: LIST OF PAYMENT RATE

- 32 -

APPENDIX 2: GPA AND CGPA CALCULATION

- 30 -

APPENDIX 3: COURSE REGISTRATION FORM

- 31 -

APPENDIX 4: COURSE DROP FORM

- 32 -

APPENDIX 5: RETEST FORM

- 33 -

APPENDIX 6: COURSE REPEAT/ RESIT FORM

- 34 -

APPENDIX 7: REEVALUATION FORM

- 35 -

APPENDIX 8: CERTIFICATION ENDORSEMENT LETTER (SAMPLE) - 36 APPENDIX 9: ACADEMIC WARNING LETTER (SAMPLE)

- 37 -

APPENDIX 10: TRAINING TESTIMONIAL LETTER (SAMPLE)

- 38 -

APPENDIX 11: DEFERMENT APPLICATION FORM

- 39 -

APPENDIX 12: STUDENT WITHDRAWAL FORM (SAMPLE)

- 41 -

APPENDIX 13: STUDENT VERIFICATION LETTER

- 44 -

APPENDIX 14: SCROLL REPLACEMENT APPLICATION FORM

- 45 -

-3-

i.

PREFACE

Welcome to Kolej Kemahiran Tinggi MARA Petaling Jaya.
To contribute to the attainment of Vision 2020, we have a clear mission to lead
technical and vocational education in the global human capital with integrity,
competence and innovation and become technoprenuers. Our aim is to see that you
are well educated in addition to be well trained.
The course you study, the qualifications you gain, and the interests you pursue
during your stay here will all have a profound bearing on your career in particular and
on your future as a whole. The real world which is your career that you will enter
when you leave KKTM will be a highly competitive one and of rapid change. We
therefore aim to make you both self-confident and flexible so that you are able to
realize your true potential.
In the era of globalization, MARA has introduced its own transformation program in
education as to cope with the demand from the industry. MARA educational
transformation program is implemented through academic educational approach
from which it focuses in producing leaders in public and private sectors,
entreprenuership as well as to produce excelent graduates. KKTM in particular, will
continue to use its technical and vocational approach in producing global competent
technologist, technoprenuers and specialists in technical field.
At KKTM you will find there are plenty of hands on experience in computing in most
of our subjects and also a considerable input of management skills which will put you
in a good stead in the outside world. Above all, I hope you will understand the
responsibility we feel to our students, and the wholehearted commitment we make to
ensure you will have the best possible opportunity to realize your potential in the new
millennium.
Director
Kolej Kemahiran Tinggi MARA
Petaling Jaya.

-4-

KOLEJ KEMAHIRAN TINGGI MARA PETALING JAYA

ACADEMIC RULES & REGULATIONS

1.0 INTRODUCTION
1.1

This rule is known as Academic Rules and Regulation for Diploma

programme.

1.2

This rule is used to the studies programme that leads to the Diploma
award from the Pearson International, United Kingdom.

1.3

This Academic Rules and Regulation is in order to standardized and to

manage all the academic issues in Diploma Programme and related.

1.4

Only BKT Senate has the authority to do amendment from time to

time.

1.5

This rules must be read with the Industrial Training Manual Edition
2012

(Manual Latihan Industri Edisi 2012) and Common Skills

Handbook. Any rules that dissent the latest edition on the date it is
published will be used.

-5-

2.0

DEFINITION
BKT

Bahagian Kemahiran dan Teknikal.

KKTM

Kolej Kemahiran Tinggi MARA.

Programme

A programme of study offered in KKTM.

Course

component

of

curriculum

in

the

programme.
Head of Programme

A person who is appointed and given the

responsibility

for

managing

and

coordinating a programme in KKTM.

Head of Department

A person who is appointed and given the

responsibility

for

managing

and

coordinating a department in KKTM.

BKT Senate

highest

committee

in

BKT

which

responsible in education affairs.

KKTM Senate

A highest committee in KKTM which

responsible in academic affairs.

Academic Committee

committee

that

is

responsible

of

academic affairs in KKTM.

Academic Advisor

A person who is appointed and given the

responsibilities to guide and advise the
students academically as well as to
become a mentor to the students.

Disciplinary Board

committee

that

is

responsible

of

students discipline according to rules and

regulations enforced and namely/known
as Jawatankuasa Tatatertib.
Senior Student

Student who has studied at least one (1)

semester in KKTM.

UPP

Unit Penilaian & Persijilan or Examination

Unit is responsible in managing issues
related to assessment and certification in
KKTM.

SPPP

Sistem Penilaian Prestasi Pelajar.

-6-

 Diploma

An award from Pearson International to

the students who have finished their
studies and fulfil all the programme
requirements.

GPA

GPA (Grade Point Average) obtained by

the students in one particular semester.

CGPA

CGPA (Cumulative Grade Point Average)

obtained by the students for all semester
followed.

Credit

The value assigned to each course

depending upon the lenght of time it
meets per week per semester.

Total Credit

Credits earned that are used to determine

a students semester classification.

Calculative Credit

Credit being used to calculate a students

GPA and CGPA.

Credit Obtained

Credit gained for all pass courses as a

prerequisite to graduate.

Grade

Level of achievement in a form of alphabet

for a course which is registered.

Point

The value attached to each course.

Value

Point given according to grade.

Achievement Result

Details of the academic achievement for

every semester.

Transcript

Academic achievement result for all

semesters.

-7-

3.0

STUDY COMPONENT.
Students who follow a programme in KKTM need to follow each study
component which has been fixed as requirements to fulfill the pre-requisite
award. These study components are:
3.1 Compulsory Module
Compulsory module consists of general courses related to National
Requirement, Higher Education Provider Requirement and Personal
Development.

3.2 Core Modules

3.2.1 Disipline Core
Discipline Core is the main component consists of core technical and
general technical for the particular programme.
3.2.2 Common Core
Common Core is a supporting component which is compulsory in one
particular programme.

3.3 Industrial Training

Industrial Training is a training where students are given exposure to the
real working environment whether in government agency or private which
is related a certain period of time. Only those who have passed all
courses are allowed to undergo their Industrial Training.
(Refer Industrial Training Manual 2012 Edition).

4.0

COMMON SKILLS/SOFT SKILLS

Common skills are components adopted/absorbed and evaluated continuosly
during the study period.
(Refer Common Skills Handbook and Student Soft Skills Assessment
System Handbook).

-8-

5.0 DURATION OF STUDY

The study duration is three (3) years or six (6) semesters according to what
have been stated in that particular programme but in certain cases the student
is allowed to extend his studies until a maximum of four (4) years or eight (8)
semesters.

6.0 ACADEMIC CALENDAR

KKTM academic calendar is made up of two academic sessions namely
JanuaryJune Session and JulyDecember Session. The activity scheduled is
shown in Table 1.
WEEK
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26

ACTIVITY

Class
(7 Weeks)

Assessment 1
Class
(2 Weeks)
*Activity Week
Class (2 Weeks)
Assessment 2
Class
(3 Weeks)
Enhancement Week
Study Week
Final Exam
(3 Weeks)
Retest Week
Semester Break
(3 Weeks)

*Subject to change

Table 1: Academic Calendar

-9-

7.0 REGISTRATION
7.1

Programme Registration
7.1.1 Students are made compulsory to promptly register for their
programme offered by the BKT as scheduled.
7.1.2 Programme registration for senior students is compulsory right
after the semester starts or on the date that has been fixed. Late
registration will be penalized.
(Refer Appendix 1: Payment Rate Table).
7.1.3 Senior students who failed to resume their studies because of
study extension or any valid reasons allowed by the KKTM must
register again on the first week of the session starts.
7.1.4 Students who did not register the program two (2) weeks after
the final date of registration will be referred to Disciplinary
Board.

7.1.5 Students are required to settle all the outstanding balance for
their fees before they are allowed to register.
7.2

Course Registration
7.2.1 Students must enroll for each course offered in each session.
7.2.2 Course registration must be made before the dateline of the
designated

week

with

the

approval

from

Head

of

Department/Head of Program.
7.2.3 Any late course registration application from the stipulated date
without any valid reason accepted by the Academic Committee
will be charged/fined
(Refer Appendix 1 : Payment Rate Table).
7.2.4 Students who did not register for the course two (2) weeks after
the dateline can be referred to Disciplinary Board

- 10 -

7.3

Course Deferment
7.3.1 Head of Department/Programme can apply for the course
extension with valid reasons.
7.3.2 Application for course extension must get the verification from
the Academic Committee and approval from KKTM Director
with the acknowledgement of BKT.
7.3.3 Approval of extension will only be valid for the semester applied.
7.3.4 Students who extend their studies do not have to register their
courses.
7.3.5 Course extension is only allowed not later than the third (3rd)
week of the studies.

7.4

Course Drop
7.4.1 Students may drop the registered course with the consent of
Academic Advisor as well as the approval from Head of
Programmes/ Head of Department not later than four (4) weeks
after the semester starts.

7.4.2 Only two (2) courses are allowed to be dropped for each
semester. The status for the course dropped will not be
registered in that particular semester.
7.4.3 Students are required to PASS pre-requisite course before they
are allowed to register for following courses (subject to any prerequisite courses).
7.5

Course Withdrawal
7.5.1 Students can withdraw from the registered course with the
consent from the Academic Advisor as well as the approval from
Deputy Director of Academic Affairs not later than twelth (12)
week.
- 11 -

7.5.2 WD grade will be awarded in the result slip for that particular
course.

7.6 Credit Transfer

7.6.1 Students can apply for credit transfer in the beginning of the
semester which is one (1) week after programme registration.

7.6.2 Application for credit transfer can be accepted from the students
who do not graduate from any accredited institution.

7.6.3 KKTM Academic Committee has to approve the application for

the credit transfer.
(Refer the Credit Transfer Guideline).

7.6.4 Credit transfer is only allowed at the same level of studies.

7.6.5 Credit transfer is only allowed for students who fulfil the
enrollment requirements and accepted by the BKT.

- 12 -

CREDIT REQUIREMENTS
8.1

Credit
Credit is a unit given for one particular course. Credit means a given
statement/reference/endorsement which is compatible with the learning
process that each student has undergone throughout their studies.
Generally (according to MQA justification), a student who has gone
through 40 hours of learning process in one particular semester from
which it is compatible with the program learning outcome will be
awarded one (1) credit. Each course has its own credit as stated in the
Student Handbook that has been approved by the PTV-BKT Technical
Committee. Total credit required as in Table 2.
(Refer Curriculum Development Policy Handbook)

LEVEL
DIPLOMA

MINIMUM CREDIT

MAXIMUM
SEMESTER

90

Table 2: Credit required

8.2

Credit Honor
8.2.1 Credit honor for each course is counted based on Student
Learning Time (SLT) divided by National Standard.
Credit = Total SLT / 40
8.2.2 SLT includes the official meeting total hours (Face-to-Face,
FTF) learning time, total of individual learning, (Independent
Learning Time, ILT) and learning hours for academic activities
after learning week which is out of official contact hours
(Others,O).
SLT=FTF + ILT + Others

8.3

Fail Grades Credit/Requisites

8.3.1 Students who failed a course are required to repeat the course
in the next semester and must meet the duration of studies.

- 13 -

8.3.2 Final grade points earned from the course repeated will be taken
into consideration for the purpose of GPA and CGPA
calculation.

EXTENSION OF STUDIES
9.1

Students can apply for the extension with a valid reason with the
consideration

and

approval

from

KKTMs

Director

with

the

acknowledgement of BKTs Director. Extension is only allowed not

more than two (2) semesters.

9.2

If the students need more than two (2) semesters extension, it is up to

the consideration and approval from BKTs Director. The maximum
extension of studies should not exceed four (4) semesters.

9.3

Duration of semester extension will be calculated in the total duration of

semester.

10

LEAVE STATUS
10.1

Students who obtained Leave (L) Status are not allowed to appeal /
apply for the same study program.

10.2

Leave (L) status students can only apply for other study program six
(6) months after the Leave (L) Status obtained.

11

ATTENDANCE

11.1 It is compulsory for students to attend every class for

particular

courses that registered.

a.

Lecturer is responsible to take the attendance for each student in each

class held.

- 14 -

b.

WD grade will be given to students who are absent with valid reason
such as sickness, approved leave etc.

c.

WX grade will be given to students who are absent without valid

reason.

d.

Students who are absent without valid reason for more than 10% of the
semester class hours for each course also can be barred from taking
further assessments for that course by Head of Programme.

e.

Students who wish to appeal against the decision should submit a

Letter of Appeal to Deputy Director (Academic Affairs) one (1) week
before the assessment date.

f.

WD dan WX grade will be given in the case of attendance as in Table

3.

Item

Condition

Grade
Awarded

Extra Condition

Approved
Leave

Attendance < 80%

WD

-None-

Leave without
approval

Attendance < 90 %

WX

-None-

Approved
Leave
+
Leave without
approval

Attendance < 80%

WD

Leave without
approval not
exceed 10%

Table 3: Grade Awarded According to Attendance Condition

11.2

Any students who are unable to attend class with the consent of
KKTM/IKM Director for more than 20% or in four (4) consecutive
weeks (whichever is lower) have to get the approval from BKT Senate.

- 15 -

12

EVALUATION AND ASSESSMENT SYSTEM

12.1

Evaluation

12.1.1 All evaluations for each course are periodically made and on
going for each semester.

12.1.2 Evaluation for each course is based on the latest syllabus

approved by BKT and consists of on-going evaluation and final
examination as shown in Table 4.

PROGRAMME
Pearson BTEC Level 5 HND Diploma in
Electronic Engineering (QCF)

EVALUATION
Assessment 1
Assessment 2
Integrated Assessment
Final Examination

Table 4: Evaluation

12.1.3 On-going evaluations (Assessment 1 and 2) are implemented

before the final examination such as theoritical test, practical
test, oral test, quiz, assignment, project, presentation and
others. Students must sit for all on-going evaluations stated.

12.1.4 Final examination either theoretical or practical will be taken by

the student at the end of semester.
12.1.5 All evaluations are based on the assessment criteria set by
Pearson International or BKT or KKTM.

12.2

Assessment System

12.2.1 Each assessment is graded as Distinction, Merit, Pass or

Refer/Fail based on the grading criteria set.

12.2.2 All assessment criterias must be achieved in order to get at

least the Pass status.
- 16 -

12.2.3 If one particular assessment criteria is not achieved, the student

will be re-assessed only on that particular criterion.

12.3

Re-assessment

12.3.1 Resubmission:
-

Resubmission can only be authorized by the Lead Internal

Verifier/ Head of Programme if all the following conditions
are met:

The learner has met initial deadlines set in the

assignment, or has met an agreed deadline extension.

The tutor judges that the learner will be able to provide

improved evidence without further guidance.

The assessor has authenticated the evidence submitted

for assessment and the evidence is accompanied by a
signed-and-date declaration of authenticity by the learner.

If the Lead Internal Verifier/Head of Programme does

authorize a resubmission, it must be a:

Recorded on the assessment form

Given a deadline for resubmission within 10 working

days of the learner receiving the results of the
assessment.

Undertaken by the learner with no further guidance.

12.3.2 Retake:
-

If a learner has met all the conditions listed in resubmission

but still not achieved the targeted pass criteria following
resubmission

of

an

assignment,

the

Lead

Internal

Verifier/Head of Programme may authorize one retake

opportunity to meet the required pass criteria.
-

The Lead Internal Verifier/Head of Programme must only

authorize a retake in exceptional circumstances where they
believe it is necessary, appropriate and fair to do so.

- 17 -

The retake must be a new task or assignment

targeted only to the pass criteria which were not
achieved in the original assignment.

The assessor cannot award a merit or distinction

grade for a retake.

The assessor must agree and record a clear deadline

before the learner starts a retake.

The learner and the assessor must sign declarations

of authentication as they both did for the previous
submissions.

The

learner

will

not

be

allowed

any

further

resubmissions or retakes.

Standards Verifier will require you to include evidence

of any retakes in sampling.

12.3.3 Students who submit late assignment will be given a Refer/Fail

grade and will be re-assessed.

12.3.4 Students who fail all assessments in a course need to carry the
course to the next semester and need to meet the class
attendance. Students have to be re-assessed in all assessments
and the grade follows the normal grading system.

12.3.5 Students, who fail one or two assessments in a course need to

carry the course to the next semester but need not meet the
class attendance. Students have to be re-assessed on those
learning outcome criterions that are failed and the grade follows
the normal grading system.

12.3.6 A fee must be paid before any re-assessment

(Refer Appendix 1: Payment Rate Table)

- 18 -

12.4

Attendance of Assessments and Final Examination

12.4.1 Students who are unable to sit for an assessment with valid
reasons (e.g. medical leave from government hospitals/clinics,
urgent family matters etc.) have to get the approval of the
Deputy Director of Academic Affairs before the assessment.

12.4.2 Students who are absent with valid reasons for an assessment
are allowed to take the assessment later. The grading follows
the normal grading system.

12.4.3 Students who are absent or late more than 30 minutes without
valid reason for an assessment will get Fail or Refer status and
not allowed to enter examination hall/room/lab. Students must
sit for re-assessment and can only obtain a Pass grade for the
assessment.
12.4.4 Students who are late without valid reason more than 30
minutes for final examination are not allowed to enter
examination hall/room. Students will be given WX grade.

12.5 Cheating or Copying During Assessments/Final Examination

12.5.1 Cheating or copying during assessment/final examination refers

to an act which can be classified as stated below:

a) Bring any written or printed materials, any object or equipment

in

or

out

of

the

examination

hall

without

the

approval/permission from the chief invigilator.

b) Giving or accepting any written and printed materials or any

prohibited

object

or

equipment

during

the

examination/assessment without the approval/permission from

the chief invigilator.

- 19 -

c) Act in any ways which is considered as an act of

cheating/copying

during

the

examination/assessment

or

plagiarized any assignment from others.

12.5.2 All cheating and copying cases need to be proven with reliable
evidence and acknowledged by the Chief Invigilator or Head of
Department/Programme to KKTM/IKM Senate.

12.5.3 Students

who

are

caught

cheating/copying

in

an

assessment/examination or plagiarized others assignment or

work by the KKTM/IKM Senate will be given CX grade and
required to repeat the course by paying the Repeat Fail Course
fees.
(Refer Appendix 1: List of Payment Rate)

12.5.4 For students who are caught cheating for second time during
assessment/examination or plagiarized others assignment or
work will be dismissed from their study program and pay the
compensation.

12.6

Special Assessment

12.6.1 Special assessment is an assessment that is taken by certain

students based on the following circumstances:a) Students who do not attend the final examination because of
illness certified by the Medical Officer from general hospital
or certified health center.
Grade obtained for the students in this category is
depending on the grade achieved by the students based on
their on-going assessment.
OR

- 20 -

b) Students who do not fulfill the requirements to undergo the

industrial training and failed only one (1) course/subject
(except for WX gred) with a condition that the students had
taken the course/subject prior to their industrial training.

c) Special examination must be conducted four (4) weeks after

the committee sits for BKT Senate meeting.

d) Students in this category can only obtain a minimum pass

grade based on the course/subject and must be approved
by KKTM Senate.

12.6.2. KKTM needs to get the approval from the BKT Senate
Committee.

12.7 Permission To Sit For Final Examination

12.7.1 Students will receive Examination Slip from UPP before the
final semester examination begins.

12.7.2 Failure to bring the Examination Slip to the hall/examination

room can cause the students to be disallowed from taking the
examination.
(Refer Examination Rules and Guidance).
12.7.3 Students are required to settle the outstanding balance of their
fees before they are allowed to register for the next semester.
(Refer Examination Guidelines)
12.8 Examination Results

12.8.1 Result will be given in the form of achievement slip that states
the overall academic achievement record by UPP.

12.8.2 Achievement slip will be distributed on the first week in the next
session.
- 21 -

12.8.3 Transcripts will only be given to the graduated students.

12.9 Appeal And Re-Evaluation Of Grades

12.9.1 Students can appeal for their final examination answer scripts to
be reviewed and reevaluated after submitting a completed form
A certain fee is applied
( Refer Appendix 1: Payment Rate Table)

12.9.2 Appeal for re-evaluation can only be done within two (2) weeks
after a session begins.

12.9.3 The result of appeal will be endorsed by BKT Senate and the
decision is final.

- 22 -

12.10 Standard Of Procedure for Late Submission of Assignment

- 23 -

START

Warning Letter

Late submission seven

(7) days after the
dateline

Released and endorsed

by the lecturer

Students are given three (3)

days letter including non
working days to submit the
assignment from the date they
receive the warning

Yes

Checked
assignment

No

Status letter for WA/Fail

Assessment Criteria

END

13

GRADING SYSTEM

- 24 -

Released by lecturer and

endorsed by Head of
Depatment/Programme

13.1 Grades given to one particular course refered to the course component
itself where the courses under Technical component are based on
Pearson International Grades whereas the Common Core components
are based on the grades from the BKT.

13.2

Course Grading

13.2.1 Each course is also graded as Distinction, Merit, Pass or

Refer/Fail based on the formula set.

13.2.2 A student must attempt all assessments before being deemed to

have passed a course.

13.2.3 Students are required to pass each assessment for all Discipline
Core and Common Core courses.

13.3 The Grade System is stated in Table 5.

Pearson System
Assessment
Grade

BKT System
Assessment Grade

- 25 -

Pointer

Status

Score
M1M2M3 &
D1D2D3
M1M2M3 &
any two Ds
M1M2M3 &
any 1D
M1M2M3

Score
D

85 100

4.0

Pass

80 84

A-

3.7

Pass

75 79

B+

3.3

Pass

70 74

3.0

Pass

65 69

B-

2.7

Pass

60 64

C+

2.3

Pass

50 59

2.0

Pass

REFER

45 - 49

D+

1.3

Fail

REFER

40 - 44

1.0

Fail

REFER

< 40

0.0

Fail

Any 2 Ms
Any 1 M
Meet all PASS
criterias
Does not meet
25% PASS
criteria
Does not meet
25% < x 30%
PASS criteria
Does not meet
>30% PASS
criteria

Note : D Distinction, M Merit, P Pass.

Table 5: Grading System

13.4 Students are also eligible to be awarded grades for certain cases as
stated in Table 6:

- 26 -

GRADE
WD

CASE
Withdraw with permission. Grade will be given to the
course if student withdraw with permission.
(Not included into the GPA and CGPA calculation).
Withdraw without permission. Grade will be given to the
student, if the student withdraws without permission,
disallowed or being canceled to sit the exam. The
remarks in the computerized application system (SPPP)
are as follow:
AX -

Status stated in the system for the student who

is absent and didnt sit for the final exam.

BA -

Status given to the student who did not meet

the requirement of attendance for the course

WX

without a final exam.

BX -

Status given to the student,

if he/she was

barred from taking the final exam because of

the attendance.
CX -

Status given to the student

who is caught

cheating or copying.
DX - Status given to the student who failed the critical
test
(Included in GPA and CGPA calculation).
Grade will be given to the student, who didnt submit/sit
WA

on-going assessment if the total marks exceeded 50%

or grade C.
(Not included in GPA and CGPA calculation).
Table 6: Others Grading System

14

ACADEMIC STATUS
14.1

Each student will be awarded the status Pass, Refer, Repeat or

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Leave, based on the number of courses pass.

14.2

The students who pass all courses, will be awarded Pass status and
be allowed to proceed to the next semester.

14.3

The students who fail less than two (2) courses will be awarded Refer
status. Students are allowed to proceed to the next semester but need
to carry the failed course. A maximum of two (2) courses are allowed to
be carried during each semester.

14.4

The students who fail three (3) or more courses and GPA 1.00 will
be awarded Repeat status. Students are not allowed to proceed to the
next semester and need to repeat the failed courses. A student can
only repeat once for each semester.

14.5

The students who fail three (3) or more courses with GPA < 1.00 and
CGPA 2.00 will also be awarded the Repeat status.

14.6

The students, who achieved Repeat status for three (3) times
consecutively, automatically will be terminated from the programme.

14.7

The students who fail three (3) or more courses with a GPA < 1.00 and
CGPA < 2.00 will be awarded Leave status and terminated from the
programme. Students are not allowed to register with the college again.

14.8

Students need to pass any failed courses within three (3) years upon
registration with Pearson International.

14.9

The summary of academic status based on total credits accumulation

is shown in Table 7.

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Course Condition

GPA/CGPA

Academic Status

Pass all courses

CGPA 2.00

PASS

Refer 1 or 2 courses

CGPA 2.00

REFER

GPA 1.70 or
CGPA 2.00

REPEAT

GPA < 1.00 or

CGPA < 1.70

LEAVE

Refer 3 or more
courses
Refer 3 or more
courses

Note: Example of GPA dan CGPA calculation as in Appendix 2.

Table 7: Academic Status

15

AWARDING OF DIPLOMA
15.1

Students must achieve CGPA 2.00 in the final semester and Pass all
courses.

15.2

Students must clear any failed courses to be eligible for the award of
the Diploma, within four (4) years maximum from the end of study
duration date.

15.3

Students also must Pass all Common Skills and Industrial Training
before being awarded the Diploma. Otherwise, students will obtain only
Cerficate of Achievement.

15.4

Students must achieve credit in Bahasa Melayu at SPM/SPM(V) level.

16 ACADEMIC EXCELLENCE

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Grade point average system gives special recognition to students that

achieved academic excellent.

16.1

Platinum Award

16.1.1 Platinum Award is given to final semester student only who

achieve Grade Point Average GPA 3.50 or above in every
semester.

16.1.2 Special certificate will be given to this award.

16.2

Gold Award

16.2.1 Gold Award is given to final semester student only who achieve
Cummulative Grade Point Average CGPA 3.50 or above.

16.2.2 Special certificate will be given to this award.

16.3

Deans Award

16.3.1 Deans Award is given to the students who achieve the highest
performance with GPA 3.50 in the particular semester.

16.3.2 Special certificate will be given to this award.

17

SCROLL

17.1

Achievement slip and transcript will be produced by KKTMs UPP.

17.2

Scroll of diploma will be produced by Pearson International, United

Kingdom.

18

REPLACEMENT OF CERTIFICATE
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18.1

Application for the scroll/transcript/achievement slip replacement must

be made by the students to the KKTMs Director.

18.2

Applications 17.1 must be attached with the relevant documents such

as:

i.

Damaged scroll and transcript achievement.

ii.

Police report (for lost cases only)

iii.

Copy of payment receipt

iv.

Payment rate as in Appendix 1

18.3

A nominal fee will be charged as in Table 8.

AUTHORITY

DOCUMENT

RATE

HND Diploma Scroll

37*

Pearson

Transcript or Achievement Slip

RM 30

UPP KKTM

RM 50

UPP KKTM

Subsequent Transcript or
Achievement Slip

CONCERNED

*Subject to annual review services fee

Table 8: Rate of Replacement Certificate

Appendix 1
- 31 -

LIST OF PAYMENT RATE

STATUS

PAYMENT RATE*

Late Course Registration

RM 30 per course

Late Programme Registration

First Week

RM 50

Second week

RM 100

Continuous Week Restricted to Student

Disciplinary Rules and
Regulations

Change of Industrial Training (without

RM 100

permission)
Repeat Industrial Training (Disciplinary

RM 200

Board)
Repeat Fail Course (F and WA)

RM 30 per course

Special Assessment
Repeat Fail course (WX)

RM 50 per course

Repeat Fail Course (Cheating or

RM 100 per course

Copying) (CX)
Repeat Fail Assessment (Retest)

RM5

Appeal of Reevaluation of Grades

RM 50

Special examination to repeat fail

RM 30 per course

courses, WA and grade improvement

*The payment rate above is subject to change

Appendix 2
- 32 -

GPA AND CGPA CALCULATION

GPA is a sum of credit multiply by point and divided with all the credits for the current
semester.

CGPA is a sum of credit multiply by point for all courses taken divided with sum of
for all semesters.

Where
s = semester
n = 1,2,3,4

- 33 -

Appendix 3
SPA 1

- 34 -

Appendix 4
SPA 2

- 35 -

Appendix 5

RETEST FORM
PART A : STUDENT INFORMATION
NAME

STUDENT ID

SEMESTER

NO

CODE

_____________________

ASSESSMENT NO

SESSION

COURSE

LECTURERS
SIGNATURE

NOTE

Notes:
1. RM 5 will be charged for each course.
2. Payment can be made at the Administrative Office.
3. Please show your Receipt of Payment during the retest. Students who fail to do so are not
allowed to sit for the retest.
I would like to sit for the retest for the course(s) stated above and with this I include RM__________
for the payment.

Students signature

Date

PART B: TO BE FILLED BY FINANCE ADMINISTRATIVE ASSISTANT

I hereby confirm that I received payment RM ________________ for the retest purpose.
RECEIPT NO

: __________________________

I/C NO

: __________________________

Recipient Name & Signature

PAYEE: ______________________________

Date

- 36 -

Appendix 6
SPA 3

- 37 -

Appendix 7
SPA 4

- 38 -

Appendix 8
SPA 5

- 39 -

Appendix 9
SPA 6

- 40 -

Appendix 10
SPA 7

- 41 -

Appendix 11
SPA 8

- 42 -

- 43 -

Appendix 12
SPA 10

- 44 -

- 45 -

- 46 -

Appendix 13
SPA 11

- 47 -

Appendix 14
SPA 12

- 48 -