VISITORS INFORMATION SYSTEM

SYNOPSIS
The basic idea behind this project is to computerize the communication between the
reception section and the internal office. This Project provides an efficient way of implementing
the security system. Using this system, it is possible to send the information about the visitors to
the higher authority of the organization. The message of the visitor is taken and sends to another
system which is usually kept on the table of the higher authority, along with the additional
information such as visitor name, designation etc.
The higher authority takes the decision whether to allow the visitor or not. This system
can be established and worked only in front office. It is not only a security system, which passes
the information to the higher authority but also stores the snapshot of the visitor for the future
reference.
MODULES

Login Module

User Manager Module

Visitor Information Module

Waiting List Module

Message Module

Employee Module

Report

MODULE DESCRIPTION

Login Module
The Login Module holds the details of the user login and the user to Registered
for accessing the Process.

User Manager Module

The user manager module is the admin of the system it control all the process in
the system. It holds the details of the users to access the process and the data that stored
in the system.

Visitor Information Module

The visitor information module is to store the details of the visitor who coming
and going out of the premises. It stores the all the details regarding the individual visitors
who came inside the organization.

Waiting List Module

The Waiting List Module holds the details of the visitor waiting to visit the
employees or any other persons in the concern. It contains the details of the visitor detail,
timing and the appointment for the person whom they want to meet.

Message Module
The Message module contains the details of the message which want to send to a
particular person in the concern, It contains the message given by the visitor is send to the
person through the IP to view the message directly through their system.

Employee Module
It contains the details of the employees working in the concern. It holds the details
about the employee personal detail, contact detail, designation, department and their
system IP address.

Report
The report module is to give the report details for,
1. Waiting List Report
2. Message Report
3. Visitor Information Report

EXISTING SYSTEM:
The existing traditional system provides only a person-to-person communication. The
person who receives the visitor obtain information such as name, whom to meet, coming from
where and it is informed to the higher authority. Based on the decision made by the higher
authority the visitor is allowed or not allowed. In the above case, it is possible to pass and record
only the name and some additional information about the persons in a text format. In addition,
any bogus information given by the visitor cannot be used for further future reference.
DRAWBACKS

Storage of manual or semi computerized Visitor Records

Duplicate booking

Complete visitor movement cannot be tracked

Unauthorized visitor entry makes Issues

PROPOSED SYSTEM:
This System can be used an alternate for this. It stores the snapshot of the visitor as
an image file, along with the textual information. So, it can be used for future reference. Based
on the organization storing of information can be customized so that information can be
periodically deleted.
ADVANTAGES

Improves efficiency of the visitor Check IN Process

Monitors visitor traffic and waiting times

Effective Verification of visitors

Helps in Prior Planning for Resource booking

Better control over visitor movements

Restricted accessibility to Unauthorized visitors

SYSTEM SPECIFICATION
SOFTWARE REQUIREMENTS:
Operating system

: Windows XP Profession

Front End

: Visual Basic.Net

Back End

: SQL Server 2005

HARDWARE REQUIREMENTS:
System

: Intel Core (2) Due

Hard Disk

: 250 GB

Ram

: 2 GB

ABOUT ORGANIZATION
I Science IT Solutions was established in 2005 by experienced IT professionals with a
primary focus on Microsoft Platforms, Database and ERP Products. We have retained a few
MNC's and leading industries as our successful clients. We have a strong Functional and
Technical backup from experienced entrepreneur.
We are also having integrated training establishment to pool our extensive technical
resources. We have been adopting object-oriented methodology in handling the software
development making it more productive, versatile, maintainable and extensible. Code Standards
are uniform and thus the development is handled easily.

TABLE DESIGN
Table name: User Manager
Primary key: log_id
Field name

Data type

Width

Description

log_id

Varchar

Login ID

Uname

Varchar

15

Username

Pwd

nvarchar

15

Password

emp_id

varchar

10

Employee ID

dept

varchar

15

Department

cno

Integer

12

Contact No

Table name: Login

Foreign key: Log_id
Field name

Data type

Width

Description

log_id

Varchar

Login ID

Uname

Varchar

15

Username

Pwd

nvarchar

15

Password

Table name: Visitor

Primary key: v_id
Field name

Data type

Width

Description

v_id

Varchar

Visitor ID

v_name

Varchar

15

Visitor Name

Cno

Integer

10

Contact Number

Emailid

varchar

15

Email ID

Addr

varchar

12

Address

reas

varchar

12

Reason for visiting

date

Date/time

Date of visiting

time

Time

Time of visiting

parti

varchar

15

Particular bring with them

app

varchar

15

Appointment Timing

vemp

varchar

15

Visiting Employee Name

Table name: Waiting List

Field name

Data type

Width

Description

v_id

Varchar

Visitor ID

v_name

Varchar

15

Visitor Name

date

Date/time

Date

time

Time

Time

app

varchar

15

Appointment Timing

Table name: Message

Foreign Key: emp_id
Field name

Data type

Width

Description

emp_id

Varchar

Employee ID

Ename

Varchar

15

Employee Name

IP

nvarchar

15

IP Address of the System

msg

nvarchar

50

Message for Employee

Table name: Employee

Primary key: emp_id
Field name

Data type

Width

Description

emp_id

Varchar

Employee ID

Ename

Varchar

15

Employee Name

IP

nvarchar

15

IP Address of the System

Cno

Integer

10

Contact Number

Emailid

varchar

15

Email ID

Desg

varchar

12

Designation Detail

dept

varchar

12

Department

sid

varchar

10

System ID