Proposed Budget Amendments

PROPOSED REDUCTIONS
Hold open current vacant positions total tax% tax $ utility $ utility $
City Engineer 105,660.00 36,981.00 142,641.00 30% 42,792.30 70% 99,848.70
Deputy Police Chief 110,952.00 38,833.20 149,785.20 100% 149,785.20 0% -
HR Administrator 87,336.00 30,567.60 117,903.60 80% 94,322.88 20% 23,580.72
PW Director 112,296.00 39,303.60 151,599.60 70% 106,119.72 30% 45,479.88
Water Resources Program Mgr 83,352.00 29,173.20 112,525.20 10% 11,252.52 90% 101,272.68
projected savings 674,454.60 404,272.62 270,181.98
note: salaries figured at step C 40,000.00 80% schedules

benefits calculated at 35% 23,625.00 defer shoreline assoc
tax 467,897.62
Community Services Contracts 2/19/2010
target TBD Council 150,141.00
BITV (actual savings) 49,859.00
200,000.00
Professional Services
Clarion Contract 20,000.00
2030 Consultants 48,300.00
Planning Commission support 8,000.00
Budget Printing/Graphics 5,500.00
81,800.00
Intergovernmental
Knotweed Eradication 35,000.00
Fire Prevention 100,000.00
135,000.00
Proposed from Public Works

Gravel Road Grading 50,000.00
City Hall Landscaping 35,000.00
85,000.00
IT proposed savings in GG
Replace phone line service provider 12,000.00
summary of proposed cuts

total tax supported labor 467,897.62
total Community Services 200,000.00
total PCD prof svcs 81,800.00
total Intergovernmental 135,000.00
total PW 85,000.00
total IT (in GG) 12,000.00
total tax supported cuts 981,697.62
SUMMARY
total tax supported cuts 981,697.62
total utility supported labor 270,181.98
$ 1,251,879.60
***note $800,000-$1,000,000 from 2010 sale of property to go into a one time emergency fund for 2010 and 2011
CITY OF BAINBRIDGE ISLAND 2010 PROPOSED BUDGET AMENDMENTS
ALL DEPARTMENTS SUMMARY- ALL FUNDS
2010 AMENDED PROPOSED 2010 REVISED

BUDGET AMENDMENTS TOTAL
Salaries 9,754,620 (517,096)
Work Hour Reduction Target (All Dept.) 1 (40,000) 9,197,524
Benefits 3,537,896 (180,983) 3,356,913

SALARIES & BENEFITS 13,292,516 (738,079) 12,554,437
Supplies 785,971 - 785,971

Computer Equipment & Software 39,848 - 39,848
SUPPLIES 825,819 - 825,819
Professional Services 1,723,748 (81,800) 1,641,948

Community Services 1,239,390 (200,000) 1,039,390
Communication 193,600 (12,000) 181,600
Travel 12,600 - 12,600
Training 78,360 - 78,360
Advertising 26,854 - 26,854
Operating Leases 1,326,722 - 1,326,722
Insurance 685,602 - 685,602
Utilities 866,150
, - 866,150
,
Repair & Maintenance 812,106 (85,000) 727,106
All other Miscellaneous 338,360 - 338,360
SERVICES & CHARGES 7,303,492 (378,800) 6,924,692
Intergovernmental Services 874,741 (135,000) 739,741

Intergovernmental Taxes & Assessments 222,000 - 222,000
Interfund-Taxes & Assessments 657,552 - 657,552
INTERGOVERNMENTAL & INTERFUND 1,754,293 (135,000) 1,619,293
TOTAL OPERATING EXPENDITURES 23,176,120 (1,251,879) 21,924,241
Capital Equipment 432,528 - 432,528

Capital Projects 5,850,801 - 5,850,801
Debt Service 4,945,583 - 4,945,583
Other Non-Operating Expenditures - -
OTHER EXPENDITURES 11,228,912 - 11,228,912
Interfund Transfers - -
To Other Funds and Sub-Funds 5,289,100 - 5,289,100
OTHER USES 5,289,100 - 5,289,100
TOTAL NON-OPERATING EXPENDITURES 16,518,012 - 16,518,012
TOTAL EXPENDITURES 39,694,132 (1,251,879) 38,442,253
Tax Reductions: (981,700)

Utility Reductions: (270,179)
City of Bainbridge Island
EXECUTIVE DEPARTMENT
MEMORANDUM
TO: City Manager, Lee Walton
Deputy City Manager, Stan McNutt
FROM: Lee Walton
DATE: February 22, 2010
RE: All Departments Budget Reduction Footnotes
1. The Administration has targeted approximately $40,000 to come from a call for voluntary
20% work schedule reductions. The Administration has not yet approached the union about
this matter, however, it is a tool that has been used successfully in the past to meet budget
constraints. In this case, employees who volunteer for the program would be expected to take
a 20% reduction in work hours for the remainder of the year, but would be able to keep their
full employee benefits without penalties. We expect that the targeted dollar amount could be
fully met with the cooperation of 4 to 5 employees. During the preparation of the 2011-12
budget, the Administration will determine whether or not these measures are required to be
sustained beyond the current year.
280 MADISON AVENUE NORTH • BAINBRIDGE ISLAND, WA • 98110-2824

PHONE: (206) 842-2552 • FAX: (206) 780-0955 • EMAIL: dcd@ci.bainbridge-isl.wa.us
www.ci.bainbridge-isl.wa.us
GENERAL GOVERNMENT
DEPARTMENT SUMMARY- ALL FUNDS

Salaries 95,000 - 95,000

Benefits 84,883 - 84,883
SALARIES & BENEFITS 179,883 179,883
Supplies 7,000 - 7,000

Computer Equipment & Software - - -
SUPPLIES 7,000 - 7,000
Professional Services 235,980 - 235,980

Community Services 287,936
BITV actual savings 1 (49,859) 238,077
Communication 185,000
Replace phone line service provider 2 (12,000) 173,000
Travel - - -
Training - - -
Advertising - - -
Operating Leases 1 181 624
1,181,624 - 1,181,624
1 181 624
Insurance 685,502 - 685,502
Utilities 789,000 - 789,000
Repair & Maintenance 15,000 - 15,000
Intergovernmental Services 462,500

3
BI Fire District-Fire Prevention (100,000)
4
Knotweed Eradication (35,000) 327,500
Intergovernmental Taxes & Assessments 222,000 - 222,000
Interfund-Taxes & Assessments 657,552 - 657,552
INTERGOVERNMENTAL & INTERFUND 1,342,052 (135,000) 1,207,052
TOTAL OPERATING EXPENDITURES 5,139,038 (196,859) 4,942,179

Capital Projects - - -
Debt Service 4,945,583 - 4,945,583
Other Non-Operating Expenditures - - -
Interfund Transfers - - -
To Other Funds and Sub-Funds 181,540 - 181,540
OTHER USES 181,540 - 181,540

FINANCE DEPARTMENT
MEMORANDUM
FROM: Elray Konkel
RE: Finance Department-General Government Budget Reduction Footnotes
1. The savings of $49,859 for BITV is a reduction from budgeting the franchise fee portion at
100% of revenues instead of the required 90%.
2. The savings of $12,000 is the result from replacing the phone service provider in December.
3. The current contract with BIFD is in the amount of $200,000. The proposed reduction of
$100,000 would affect the Commercial Building Fire Safety Inspection program and would
reduce the inspections proportionate to the funded FTE of the Fire Prevention Technician and
total number of identified occupancies.
4. The Knotweed Eradication program is in the third year of implementation and the
elimination of funding will likely reverse some of the progress that has been made toward the
eradication of this noxious plant from the Island.

CITY COUNCIL

Salaries 88,868 - 88,868

Benefits 7,080 - 7,080
SALARIES & BENEFITS 95,948 - 95,948
Supplies 2,400 - 2,400

SUPPLIES 2,400 - 2,400
Professional Services - - -
Communication - - -
Travel 1,200 - 1,200
Training - - -
Operating
p g Leases - - -
Repair & Maintenance 578 - 578
Contingency - - -
SERVICES & CHARGES 4,803 - 4,803
TOTAL OPERATING EXPENDITURES 103,151 - 103,151
Capital Equipment - - -
OTHER EXPENDITURES - - -
TOTAL EXPENDITURES 103,151 - 103,151

EXECUTIVE

Salaries 744,471 -
HR Administrator1 (87,336) 657,135
Benefits 257,391 -
HR Administrator1 (30,567) 226,824
SALARIES & BENEFITS 1,001,862 (117,903) 883,959
Supplies 7,220 - 7,220

SUPPLIES 7,220 - 7,220

Community Services 765,454 -
To be determined by Council 2 (150,141) 615,313
Communication - - -
Travel 1,650 - 1,650
Training 8,700 - 8,700
Operating Leases 6,290 - 6,290
Insurance - - -
Intergovernmental Services - - -
INTERGOVERNMENTAL & INTERFUND - - -
Debt Service - - -
TOTAL EXPENDITURES 2,636,449 (268,044) 2,368,405

EXECUTIVE DEPARTMENT
MEMORANDUM
FROM: Lee Walton
RE: Executive Department Budget Reduction Footnotes
1. Holding the vacant HR Administrator position open in 2010 will have impacts on several
components of the Executive Department and the City’s 2010 work plan. The resources of this
position will not be available for the negotiation of the union contract and will also not be
available for the assistance in the recruitment of a permanent City Manager. Keeping this
position open will also impact the workload on the Finance Department Budget Manager and
the Executive Department Administrative Secretary as they will be responsible for the duties
of this position.

2010 Executive Department Work Plan with Proposed Budget Reductions
PRIOR-
PROJECT/TASK NOTES & COMMENTS ITY
Administration
Oversee governance coordination review to improve understanding of
roles and responsibilities of all branches of government and pass a
resolution adopting manual. 1
Assist City Council in recruitment and hiring of City Manager 2
Pritchard Park - Finalize operation & maintenance agreement between
City and Park District to determine cost share between two agencies for
park planning, development and operation. 1
Japanese American Memorial - Finalize O&M agreement with Park
District and Bainbridge Island Japanese American Community (BIJAC); Parks/BIJA
develop O&M agreement with Partners (National Park Service, Park C-1;
District, BIJAC & Historic Museum). Partners-3
Maintain citizen advisory group memberships; ensure rosters remain up
to date; advertise for new members as needed; assist in sunsetting of
groups as needed as well as creation of new groups.
Monitor and edit overall web content to ensure accuracy, timeliness and
organization.
Oversee electronic records management system,
system maintaining and
improving public access and providing staff training on records retention.
Human Resources
Outline and implement use of MUNIS for all HRIS activities: position
control, leave tracking, job classification, training. 1
Re-form citywide Safety Committee. 1
Complete a current Accident Prevention Plan. 1
Schedule citywide and management training sessions. 1
Update HR web page to reflect organizational culture and to increase use
as a recruitment tool. 2
Explore possibility of implementing annual accountability agreements
between City Manager and Department Directors based upon
performance expectations and annual work plans. 2
Legal
Oversee representation of City in McNabb lawsuit relating to remaining
claims in quiet title/boundary line dispute.
Oversee representation of City in Samson (Blakely Harbor) trial for
damages relating to shoreline nmoratorium.
Oversee representation of City in Kane LUPA appeal.
Oversee representation of City in Hammer lawsuit.
Oversee representation of City in Sneller appeal of attorneys' fees and
complaint.
Oversee representation of City in Bainbridge Ratepayers Alliance appeal.
Oversee reprentation of City in Anderson lawsuit

Oversee representation of City in Western Devco/Nelson lawsuit.
Oversee representation of City in Anderson damage claims.
Oversee representation of City in Koenig damage claims.
Review and revise tree ordinance and provide legal advice in connection
with same.
Draft ordinances to assist public prosecutor addressing jurisdiction of
Municipal Court and controlled substances.
Provide legal advice, research assistance and real estate closing
assistance relating to Head of Bay and Vincent Road property sale.
Arrange for surplus and transfer 22 park properties to Park District.
Provide legal advice, research assistance and real estate closing
assistance in connection with surplus and sale of City real property.
Provide legal advice in connection with negotiation of union contract.
Provide contract training for all departments to go over contract
requirements, use of pro forma documents and internal procedures.
Respond to public records requests and provide assistance to City Clerk.
Provide legal advice and real estate closing assistance in connection with
potential sale of City's interest in Islander Mobile Home.
Provide assistance with code revisions.
Provide legal advice in connection with all city contracts, resolutions and
ordinances.
Prepare resolution and/or ordinance providing City Manager with limited
settlement authority
Provide legal advise and recommended revisions regarding the
Council/Manager governance manual
Provide legal advice in connection with Open Water Marina.
Performance Manager
Develop semi-annual reporting on the status of meeting department and
division Performance Measures as described in the Level of
Service/Performance Measure sections of the 2009-2010 Proposed
Budget, and provide leadership in developing realistic and measurable
Performance Measures.
Assist the City Manager and Executive staff in special project analysis
that focus on efficiency improvements, cost reductions, cost/benefit
analysis, revenue additions, and organization and staffing.
Provide the leadership in the sale of surplus properties to meet cash flow
objectives for 2010.
Develop workflow and process maps for all major operations in the City,
and initiate and provide the leadership in the performance improvement
of key processes within each department or combination of departments.
Provide leadership in continuing development of Integrated Capital
Project database to include development of budget change and debt
service database modules, integration of 12-month tax-supported and
utilities cash flow models, and integration of an improved method for
managing capital project estimates and schedule.
Develop a litigation database to manage and report on status and success
of litigation and special projects, and to integrate database and Legal
division work plan.
Provide leadership in developing technical skills of staff in their ability to
develop, modify and maintain sophisticated data and information
management models.
Communications
Work with Council, City Manager, staff and consultants to Initiate, Identify stakeholders, develop
design and implement plans for meaningful public participation using messages, select and implement
tools identified and adopted in the Governance Coordination Manual. appropriate outreach tools,
(Ex: SMP Update, Sr. Center Improvements, Comp Plan Update, organize, publicize and manage
HDDP/Government Way project, Ground Water Model, etc.) Public Forums and presentations,
etc. 1
Support City Manager/Deputy and City Council in successfully "Whole Team" involvement in and
implementing use of the flexible Public Process, as described in knowledge of crucial issues and
G
Governance R
Review
i manual, l to
t advise
d i on design
d i off effective
ff ti public
bli processes as they
th develop
d l results lt in
i
processes for public issues of high interest/high impact. As per manual, well-designed processes and avoids
include representatives of Council, City Manager, expert staff and "Not Ready for Prime Time"
citizens as appropriate. roadbumps.
2
As PIO, communicate with 200 neighborhoods already organized Bainbridge Island residents have
through Map Your Neighborhood. Promote new MYN access to the information they need
involvement and emergency preparedness by organizing events to prepare themselves, their
(National Night Out, Bainbridge Prepares), developing materials families, and their homes as safe as
and conducting outreach. possible in an emergency.
3
As PIO, report when needed to City and County Emergency Operations See above
Centers; participate in Kitsap County Public Information Officer
trainings. 4
Improve the City's ability to communicate through the internet by seeking City Council, stakeholder groups
Council, public and staff input, facilitating improvements to the City's and the public are well informed
web site and supporting exploration of new tools like SeeClickFix, about significant projects and
OneBainbridge, etc. policy changes and have
appropriate opportunities for
involvement. 5
With Deputy City Manager, Planning Department Director, Council, staff See above
and citizens, evaluate and improve the city's noticing and public
involvement processes for land use activities. 6
With Building Dept., improve "user friendly" quality of existing Better customer understanding and
permitting materials and develop new ones that make it clear why we more accessible materials reduce
require permits, how the process works, and what to expect. customer frustration and
complaints. 7
Manage 18 Community Services contracts -- 11 LTAC and 7 tax- Support Council and
supported. Support Council in development of LTAC Manual. Administration in appropriate use
of public funds which result in
measurable benefits to the
Bainbridge Island community. 8
FINANCE & ADMINISTRATIVE SERVICES

Salaries 801,086 - 801,086

Benefits 270,476 - 270,476
SALARIES & BENEFITS 1,071,562 1,071,562
Supplies 22,264 - 22,264

SUPPLIES 24,112 - 24,112
Professional Services 66,500 -

1
Budget Printing & Graphics (5,500) 61,000
Community Services - - -
Communication - - -
Travel 250 - 250
Training 3,000 - 3,000
Operating Leases 13 908
13,908 - 13 908
13,908
Insurance - - -
Utilities - - -
SERVICES & CHARGES 103,426 (5,500) 97,926
Intergovernmental Taxes & Assessments - - -
Interfund-Taxes & Assessments - - -
Debt Service - - -
To Other Funds and Sub-Funds 5,107,560 - 5,107,560
OTHER USES 5,107,560 - 5,107,560

FINANCE &ADMINISTRATIVE SERVICES
DEPARTMENT
MEMORANDUM
FROM: Elray Konkel
RE: Finance Department Budget Reduction Footnotes
1. The elimination of $5,500 allotted in 2010 for Budget Development- Printing and Graphic
Design will mean that the entire budget document will be produced in house with a basic
presentation and minimal graphics and photographs. Less hard copies and disks will be
produced and on-line viewing of the budget will be encouraged.

2010 Finance Department Work Plan with Proposed Budget Reductions
PRIOR-
Finance & Administrative Services
Review Banking relationships and agreements. Issue RFP. E. Konkel, J.Longfield, K. Shaw 1
Cost Allocation plan-present to Council March 3, upon acceptance E. Konkel, J. Longfield, K. Shaw, E. 1
adjust or revise Boberg Courts
2010 budget revision Workshops E. Konkel, J. Longfield, K. Shaw 1
Update and modify 2010 budget as required by amendments and J. Longfield 1
corrections
Biennial Budget process and calendar for 2011-2012 E. Konkel, J. Longfield, K. Jahraus 1
Develop finance and budget policies E. Konkel, J. Longfield, K. Shaw 2
Provide support and assistance in litigation related to Legal, Insurance, E. Konkel, J. Longfield, K. Shaw 1
Labor Relations, EOC, Internal Taxes, Operating Assessments, External
Taxes and Charges, Interfund Rent, Contracts, Encumbrance
Accounting
Issue WWTP contruction bonds, monitor bond anticipation note and E. Konkel, K. Shaw 1
draws
Transition Annual Financial Statements to Crystal K. Shaw, E. Boberg Courts 1
Financial Capacity Analysis build historical data base & refine K. Shaw, E. Boberg Courts, O. SanJuan 2
g
Debt Service Management and Data Base K. Shaw,, E. Bobergg Courts 3
2009 Annual Financial and Accountability Audit E. Konkel, J. Longfield, K. Shaw, E. 1
Boberg Courts, O. San Juan, K. Jahraus,
support staff
Monthly Financial Statements, Revenue Management, General Ledger E. Konkel, J. Longfield, K. Shaw, E. 1
Maintenance, Investments Boberg Courts, O. San Juan, K. Jahraus
Monthly Cash Flow Analysis and maintenance and upgrades of data E. Konkel, J. Longfield, K. Shaw, E. 1
base Boberg Courts, O. San Juan
Close MUNIS monthly and produce monthly Statements J. Longfield, O. San Juan 1
Monthly Bank Reconciliations O. San Juan 1
Human Resources Administration J. Longfield 1
Grant processing, tracking, reconciling K. Shaw 2
LID billing-terminate outside billing and bring in house D. Lee 1
Business License renewals & updates implement streamlined fee-one D. Lee 1
charge for all licenses
Accounts receivable invoices-create, mail and track, unclaimed property D. Lee
SSWM asses fees, monitor and update based on County and GIS data D. Lee 1
Provide Escrow Companies with total assessments due at close of sale D. Lee, C. Shipman 2
of property
Fixed Asset- establish and track current fixed assets. Explore adding E. Boberg Courts, D. Lee 3
fixed assets to MUNIS data base
Utility Billing-create, monitor and maintain accounts C. Shipman 1
Utility Billing-support water resource and conservation agency C. Shipman
Records retention and managment, off-site storage maintenance, Public K. Jahraus 1
Records requests
2010 Finance Department Work Plan with Proposed Budget Reductions
Payroll & Benefits-issue employee checks, maintain benefits, annual L. Steinberg 1
employee statements
Support and Assist Utility Advisory Committee E. Konkel, K. Jahraus 2
Maintain IGWG model E. Konkel, O. San Juan 3
Research and further implement electronic payment and receipting E. Konkel, J. Longfield, C. Shipman 2
capabilites
INFORMATION TECHNOLOGY

Salaries 403,676 - 403,676

Benefits 136,826 - 136,826
SALARIES & BENEFITS 540,502 540,502
Supplies 500 - 500

SUPPLIES 10,000 - 10,000
Professional Services - - -
Communication - - -
Travel 450 - 450
Training 2,500 - 2,500
Advertising - - -
Insurance - - -
Utilities - - -
All other Miscellaneous - - -
Capital Projects 5,000 - 5,000
Debt Service - - -
OTHER EXPENDITURES 5,000 - 5,000
To Other Funds and Sub-Funds - - -
OTHER USES - - -
TOTAL NON-OPERATING EXPENDITURES 5,000 - 5,000

2010 Information Technology Department Work Plan by Function
FUNCTION NOTES & COMMENTS PRIORITY
Administration
Manage department - projects, budget, supervise, & administrative 1
Monitor and improve overall systems-related work flow processes 1
Maintain network infrastructure, data integrity, and security 1
Promote proactive technology implementation and usage 1
Explore/enable data-sharing options with other agencies/public 1
City-wide emergency management operations & preparedness 1
Policies and procedures - develop, implement, and enforce 1
Systems implementation - data integration and conversion 1
Align city business process with daily workflow Daily Projects and Tasks - Ongoing 1
Assess process improvement opportunities 1
Evaluate new technologies to strengthen productivity/efficiency 1
Hardware/software support maintenance - contract management 1
Provide e-discovery data for public records requests 1
Project management for multiple ongoing IT projects 1
Assist with Tech Support, GIS, & Systems Admin functions 1
Represent city at local/regional users groups and other agencies 1
Technical Support
Maintain multi-site functional and secure data network 1
Maintain platform standardization - desktop, server, and network 1
Provide database administration across multiple platforms 1
Manage servers - OS, version, security, and software patches 1
Manage data integrity via stewardship and backup 1
Manage communications systems (phone, voicemail, email, website) 1
Maintain user administration - network and application specific 1
Manage anti-virus software and SPAM email flow 1
Daily Projects and Tasks - Ongoing
Manage presentation and video-conferencing systems 1
Infrastructure and Network
Manage technical and functional issues related to City website 1
Applications and Hardware
Maintain hardware inventory - purchase, install, and license Communications and Website 1
Maintain software inventory - purchase, install, and license Help Desk Technical Support 1
Manage peripheral equipment - monitors, keyboards, printers, etc. 1
Manage hardware/software support and maintenance 1
Evaluate and integrate software products - new and upgrades 1
Manage operating system and productivity software patches 1
Attend technical training and provide staff training at all levels 1
Administration of spyware & malware - prevention and outbreaks 1
Provide technical support - software, hardware, and process 1
2010 Information Technology Department Work Plan by Function
Systems Administration
Provide City-wide software systems administration 1
Administer configuration control of software systems 1
Evaluate potential new systems and interfaces 1
Maintain module data consistency across integrated system(s) 1
Administer user security level permissions by function/module 1
Update fee structure changes across multiple systems 1
Maintain data integrity and consistency Daily Projects and Tasks - Ongoing 1
Develop process and policy with focus on efficiency/productivity MUNIS and Tidemark (Systems) 1
Provide staff training and provide support assistance by module 1
Development or updates of customized Crystal Reports 1
Perform data conversion and integration 1
Cross-system data interface development 1
Represent city at regional users groups & other local agencies 1
GIS/Mapping
Ensure city GIS product is incorporated into daily workflow 1
Manage data layers within City GIS system - currently 81 1
Respond to internal, public, and external agency mapping requests 1
Generate and provide map-related data, products, and services 1
Integrate cross-platform mapping product outputs 1
Maintain aerial imagery data sets and accessibility 1
Maintain data integrity and consistency across data sources 1
Daily Projects and Tasks - Ongoing
Develop and maintain GIS based data layer software viewer 1
Reduce redundancy of re-creating files and duplicative work 1
Work with other agencies to develop and integrate data layers 1
Development of GIS system database/server infrastructure 1
Attend technical training and provide training to staff 1
Represent city at local and regional users groups 1
Work Plan Items

Continue managing city's technology with reduced spending plan Recent budget reductions are affecting equipment 1
Develop methodology to track help desk technical support calls Solution should require minimal administration 1
Implement GIS basic data set for public access via city website Near completion - issue is security of data access 1
Implement WAC 634-662: Preservation of public records Unfunded mandate, preserve records in native format 1
Integrate SeeClickFix web (2.0) based citizen interaction tool Pilot program development and begins March 1 1
Evaluate citizen request software products and implement software Evaluated 7 vendors, need decision of next step 1
Develop method to link digital audio to meeting notes on website Researching options, current vendor not provide 1
Information Technology - Strategic Initiatives Work Planning
Year Planned Item Current Status
2003 yes Replace financial business system, begin implementation of MUNIS Complete
no Standardize City hardware and work with KPUD for fiber optic network Complete
2004 no Desktop computer replacement - (actual = 40 plus) Complete
yes Connect all city sites to KPUD fiber optic network Complete
no Standardize computers, implement 5-year replacement schedule Complete
no Standardize desktop computer OS and productivity software - city wide Complete
yes Standardize network topology and install 1GB network backbone Complete
yes Standardize server infrastructure - hardware and OS Complete
yes Replace tape backup systems with high speed disk to disk technology Complete
yes MUNIS: GL, AP, AR, UB, Payroll, Workflow, Contracts, Purchasing Complete
2005 yes Desktop computer replacement - 35 (actual = 21) Complete
yes Install hardware to route voice traffic via fiber optic - city wide Complete
yes Upgrade MS Office version 2003 - city wide Complete
no Install network based hardware appliance to manage SPAM email Complete
no Install video arraignment system at Court Complete
yes Website redesign, CMS software upgrade, & server replace Complete
yes GIS - Integrate data sources into Mapguide, and create data disclaimer Complete
yes MUNIS: Inventory, Work Orders, Business License, Crystal Reports Complete
2006 yes Desktop computer and laptop replacement - 35 (actual = 19) Complete
yes Implement secure remote network resource access for staff Complete
yes Council Chambers Improvement project - HVAC, dais, audio/visual Complete
yes Comcast franchise agreement renewal - January 2008 expire Complete
no Install digital audio recording system in Council Chambers Complete
no Install wireless network access point - public and private Complete
no IT services analysis and work assessment for benchmarking study Complete
no Emergency preparedness program, training (ICS, NIMS, EMI), and EOC Complete
2007 yes Desktop computer replacement - 35 (actual = 27) Complete
yes Install streaming media server to host meeting video and audio Complete
yes Install mobile computer terminals (MCT) in all police vehicles Complete
yes Implement two portable digital recording systems for committees Complete
yes Council Chambers technology/presentation systems upgrade Complete
yes Council conference room presentation and video conferencing system Complete
2008 yes Desktop computer replacement - 30 (Actual = 8) Defer - Cost
yes Replace GIS system infrastructure - server and ESRI software product Complete
yes MUNIS: Fleet Maintenance, Fixed Assets, Time & Attendance Complete
yes Upgrade MS Office version 2007 - city wide Complete
yes Online permitting - upgrade Tidemark or MyBuildingPermit.com Defer - Cost
yes citizen request web based software product Defer - Cost/Admin
no BITV operating agreement renewal Complete
no BIFD technical support pilot (cancel after 1 year due to staff reduction) Complete
no WWTP Telemetry system - replace server and DSL connectivity circuits Complete/Ongoing
no Work with County to implement technology Grant (COPS) - 3 yr plan In progress
* Demonstrates strategic planning process for major technology-related projects and impact of recent spending reductions *
* Total FTE staff count performing all work: 1999 = 7, 2003 = 6 (centralized IT), 2009 = 5 (budgetary layoff) *
Information Technology - Strategic Initiatives Work Planning
Year Planned Item Current Status
2009 yes Desktop computer replacement - 30 (Actual = 4) Defer - Cost
yes Implement GIS basic data set for public access via website Defer - Resources
yes Replace anti-virus software - city wide managed product Complete
no Budget, cashflow, spending plan, IT fund allocation model Complete
no staff reduction, workload prioritize, adapt service levels Complete
no replace phone service vendor - cost savings Complete
no wireless microphone system for chambers Defer - Cost
no Community video area on city website to host BITV B-news blurbs Defer - Resources
no MUNIS: GoDocs (electronic distribution of routine forms and advices) In progress
no WAC 434-662: Preservation of public records - 2010 unfunded mandate In progress
no NPDES permit - integrate into MUNIS, water resources weather station In progress
2010 no Desktop computer replacement - 30 Defer - Cost
no Upgrade MS Exchange email - replace server, OS, & software version Defer - Cost
no Replace primary data server - SAN or NAS technology Defer - Cost
yes Implement GIS basic data set for public access via website In progress
no wireless microphone system for chambers In progress
no Methodology to link digital audio to meeting notes on website In progress
no Citizen request web based software product In progress
no SeeClickFix - web (2.0) based citizen interaction tool In progress
no Google Fiber for Communities RFI
2011 yes Desktop computer replacement - 30 (target 40 to recover)
yes Replace phone and voice mail systems with IP based (installed yr 1998)
yes Replace Tidemark server or evaluate replacement (installed year 2000)
yes Replace MUNIS server (installed year 2004)
2012 yes Desktop computer replacement - 30 (target 40 to recover)
yes Unified communications - hardware & software (need IP phone system)
yes Replace web server & evaluate website redesign (installed year 2005)
2013 yes Replace GIS server (installed year 2008)
Evaluation and/or New Technologies - Move to Plan as Applicable

Online permitting (MyBuildingPermit.com ?) under review
Microsoft operating system (currently Windows 7) (many city PC's won't support) under review
Options for paperless systems (Court, Police, Council) under review
Online payment processing (need policy for credit cards and process)
Microsoft SharePoint - document collaboration and management software
Disaster Recovery plan - infrastructure, data, & operational
Hardware virtualization - server and/or desktop
Cloud computing services
Web 2.0 tools (social media/networking) and workflow integration
10GB network backbone infrastructure
Telework policies and ability to remotely access major system applications
* Demonstrates strategic planning process for major technology-related projects and impact of recent spending reductions *
* Total FTE staff count performing all work: 1999 = 7, 2003 = 6 (centralized IT), 2009 = 5 (budgetary layoff) *
Information Technology Department
The Information Technology (IT) Department provides three primary services: technical
support, systems administration and GIS/mapping maintenance. All IT related functions
support the primary department goal of systems integration, interdepartmental functionality,
and data and process consistency at a city-wide level. IT reports directly to the City Manager,
and functions as a service department to all city staff, the community, the City Council, and all
local and regional government agencies.
The department’s focus is to maintain a functional and secure data network, provide database
administration, serve as a technical support resource, provide communications systems
administration, maintain consistent hardware and software purchasing, installation and
licensing, and improve overall systems-related work flow processes. The department is also
responsible for city-wide systems administration, configuration control of existing systems and
evaluation of potential new systems, interfaces, and technologies. Additionally, the
department ensures that the city’s GIS product is incorporated into daily workflow, as well as
responding to citizen and customer requests for map related data, products and services.
Maintenance of the city website is a collaborative effort with IT responsibility focusing on the
technical and functional issues, and working closely with all other city departments to manage
the content.
At an equipment level, the department is responsible for maintaining numerous specialized

hardware and software components; network related hardware, multi-platform servers and
operating systems, specialized database and application software, desktop and laptop
computers and associated peripheral devices, printers, telephone and voicemail systems and
associated software, digital recording equipment, presentation equipment, video conferencing
system, content management system, hardware diagnostic equipment, and all communications
components for the Emergency Operations Center.
Current Hardware Count: Current Staff Level:

Desktop and laptop computers 173 Director/Administration 1.00
Network equipment components 32 Technical Support 2.00
Application and data servers 12 Systems Administration 1.00
Printers, copiers, plotters 27 GIS/Mapping 1.00
Total FTE: 5.00
Administration
Program Description and Broad Goals:

IT Administration provides leadership, management, and administrative support of the city’s
Information Technology (IT) Department, to ensure the consistent availability of effective
technology systems. The position is very much a “working manager”, with the overall function
to support department goals of systems integration, inter-department functionality, and data
and process consistency at a city-wide level, while providing an outstanding level of customer
service throughout the organization. The position is also responsible for developing and
managing the departmental budget in collaboration with other departments’ work programs
and specific requests, aligning city-wide business process with daily workflow, assessing process
improvement opportunities, evaluating emerging technologies to strengthen productivity and
efficiencies, and represents the city at various inter-agency meetings and work groups.
Program Staffing:
Director Total FTE: 1.00
Technical Support

The Technical Support program is responsible for maintaining the network infrastructure,
including security, functionality, connectivity and accessibility, maintaining all data integrity,
and providing technical and functional support for all basic equipment and software to all
departments. Additionally, they manage application and data servers, perform database
administration, maintain applications and hardware systems, administer hardware and
software maintenance support licensing, and manage technical maintenance and functionality
of the city’s website. They are also responsible for managing specialized equipment such as;
records management system, digital recording systems, presentation and videoconferencing
systems, SPAM blocking appliance, data backup and recovery, wireless network, all
communications systems administration, and providing technical level training.
Program Staffing:
Senior Information Technician Total FTE: 2.00
Systems Administration

The Systems Administration program is responsible for configuration control of the city’s major
financial software system, MUNIS, which currently incorporates 17 modules supporting
financial and maintenance management functions. The position organizes, coordinates, and
performs systems development and administration within the MUNIS software application. It
maintains system integrity through daily interaction with staff across city departments, and
emphasizes process consistency and data integration while performing work tasks. Staff
evaluates new software modules and options, integrating customized features and/or
implementing efficiency components. A key internal-control component is staff maintaining a
thorough understanding of Washington State Budgeting, Accounting, and Reporting Systems
(BARS) and Generally Acceptable Accounting Principles (GAAP), and the application of these
programs to routine city business.
Program Staffing:
Systems Administrator Total FTE: 1.00
GIS/Mapping

The GIS/Mapping program performs and coordinates specialized mapping and Geographic
Information System (GIS) technical assignments. Staff maintains the GIS data system via
administration of database linkages and software configuration, while coordinating the sharing
of GIS-related data with city staff, contractors, engineers, property owners, and other agencies
to fulfill requests for customized maps, prepare data-rich spreadsheets and/or help produce
informative presentations. The city GIS currently has 81 data layers, 22 of which are focused on
city assets. A near term objective is to develop the methodology to provide public access to
basic GIS features and datasets through the city website.
Brief Definition of GIS:

GIS integrates hardware, software and data for capturing, managing, analyzing and displaying
geographically referenced information. GIS is comprised of three components: a map, which
graphically displays features and relationships; a database, which provides the framework to
store the data; and the ability to model, meaning to generate output based on variable inputs.
Program Staffing:
Engineering Technician 2 – GIS/Mapping Total FTE: 1.00
MUNICIPAL COURT

Salaries 405,192 - 405,192

Benefits 137,329 - 137,329
SALARIES & BENEFITS 542,521 - 542,521
Supplies 5,850 - 5,850

SUPPLIES 5,850 - 5,850

Communication - - -
Travel 1,500 - 1,500
Training 575 - 575
Advertising - - -
Utilities - - -
Intergovernmental Services 2,000 - 2,000

INTERGOVERNMENTAL & INTERFUND 2,000 - 2,000

2010 Municipal Court Work Plan with Proposed Budget Reductions
PRIOR-
FUNCTION NOTES & COMMENTS ITY
COURT
ADMINISTRATION - MANDATE 1
Presiding Judge Functions 1
Judicial Manangement 1
Budget Management 1
Payroll 1
Personnel Management 1
Website Management 1
MUNIS Department Work Order Requests 1
Department Training Management 1
Policy/Procedure Management 1
Supplies Mangement 1
Customer Service Management 1
Security Management 1
Auditing Mangement 1
Records Request Management 1
Appeals Management 1
Council/Department Head Meetings 1
COMPLAINTS/TICKETS - MANDATE 1
CRIMINAL CASES MANDATE 1
Judicial Information System Data Input 1
Develop/Maintain Files 1
Bail/Bond Management 1
Judicial Courtroom Functions 1
Schedule/Manage/Oversee Hearings (Motions, Reviews, Probation) 1
Schedule/Manage/Oversee Trials (Bench/Jury) 1
Subpoena Management 1
Courtroom Management 1
Jury Management 1
Exhibit Mangement 1
Probation/Compliance Mangement 1
Accounting Management 1
Collection Management 1
Jail/Electronic Home Monitoring Manangent 1
Bench Warrant Management 1
INFRACTION CASES MANDATE 1
Schedule/Manage/Oversee Hearings (Contested/Mitigation/Show
Cause) 1
2010 Municipal Court Work Plan with Proposed Budget Reductions
PARKING CASES MANDATE 1
Schedule/Manage/Oversee Hearings (Mitigation/Contested/Show
Cause) 1
Exhibit Mangement 1
IMPOUND HEARING CASES MANDATE 1
Schedule/Manage/Oversee Trials 1
Schedule/Manage/Oversee Hearings 1
Schedule/Manage/Oversee Trials (Bench/Jury)
APPEALS - DANGEROUS DOGS MANDATE 1
Schedule/Manage/Oversee Trials 1
Schedule/Manage/Oversee Hearings 1
PASSPORT 2
Appointment Schedule Management 2
Review/Process Passport Applications 2
Receipting/Accounting Manangement 2
Prepare/Mailing Passports to Department of State Management 2
Passport Supplies Management 2
Passport Training Management 2
PLANNING & COMMUNITY DEVELOPMENT

Salaries 1,511,718 -
4-month Shoreline Planner Deferrel1 (17,500) 1,494,218
Benefits 519,060 -
4-month Shoreline Planner Deferrel1 (6,125) 512,935
Supplies 49,400 - 49,400

SUPPLIES 49,400 - 49,400
Professional Services 264,831 -

2
Clarion Contract (20,000)
2030 Consultants 3 (48,300)
4
Planning Commission Support (8,000) 188,531
Community Services 186,000 - 186,000
Communication 8,600
8,600 - 8,600
8,600
Travel 3,750 - 3,750
Training 7,510 - 7,510
Insurance - - -
Utilities - - -
SERVICES & CHARGES 533,861 (76,300) 457,561
Debt Service - - -
OTHER USES - - -

PLANNING & COMMUNITY DEVELOPMENT
MEMORANDUM
TO: City Manager Lee Walton
Deputy City Manager Stan McNutt
FROM: Kathy Cook, Planning Director
RE: Planning Department Budget Reduction Footnotes
1. Shoreline Planner Deferral: Completion of the state-mandated SMP update by the

current deadline of December 2011 is dependent on hiring a shoreline planner. The hiring
has already been deferred for January-February 2010, and the preliminary work on the
update is being done with existing staff, although this means diverting their efforts from
other projects. If filling this position is deferred for two more months, we believe the current
timeline is still achievable. However, we have identified several viable candidates through
preliminary interviews, and a significant deferral could mean that these candidates move on
to other opportunities.
2. Clarion Contract-Professional Services: Clarion Associates is the consultant firm that

has been working with staff on the Code Update project. The 2010 budget includes $40,000
to continue their assistance as the Code Update moves through the Planning Commission and
City Council review, as we anticipate that more revisions will be identified. Reducing the
contract by $20,000 could limit our ability to accommodate additional revisions beyond the
work that has already been drafted.
3. 2030 Consultant Services: These consultant services are intended to support the 2030
update to the Comprehensive Plan, and are allocated as follows: $10,000 to use the USGS
model to run water needs scenarios for several land use alternatives; $17,500 to examine
alternative sewage treatment systems for land use alternatives, including the Neighborhood
Service Centers; $25,000 for a consultant to assist with environmental analysis of land use
alternatives; $23,000 for transportation modeling for land use alternatives. The proposed
reductions would postpone funding for the environmental consultant and traffic modeling,
requiring that the timeline for the update be extended. Given that the state is considering
extending the deadlines, this deferral is acceptable.
4. Planning Commission Support: Staffing of the Planning Commission, including

preparing minutes, has traditionally been contracted out. The contract employee who has
fulfilled these duties has resigned, and the department is currently providing in-house
administrative support. Continuing this in-house support is manageable, although it may
result in a slower turn-around time in preparation of minutes.
2010 Planning Department Work Plan with Proposed Budget Reductions
PRIOR-
Long Range Planning
Update to the Shoreline Management Master Program: State- Supported in part by DOE Grant. 1
mandated requirement to review and revise policies in the SMMP and Recruitment for Shoreline Planner on
regulations in BIMC 16.12. Completion date Dec. 2011. hold. If planner can't be hired may need
to extend timeline.
Code Update Project: Project began in 2008; reorganization and Code revisions are expected to eliminate 1
consolidation of Titles 2, 17 and 18. During first two years, staff has a number of the problems caused by
worked Clarion Associates to identify the necessary revisions. Major code ambiguities and discrepancies. A
staff effort required in 2010 to bring revisions to the Planning huge effort has already been expended;
Commission in ordinance of need to get this project completed.
Major staff effort required in 2010 to
bring revisions to the Planning
Commission.
Pritchard Park East, West and Strawberry Plant Restoration Planning co-manages these capital 1
projects with Public Works. All 3
projects are in still in planning stage,
and are on a very tight timeline for
concurrent construction in Summer
2010. Dept. assists with grant
management, coordination with the grant
agencies, manages communications with
community and adjacent land-owners,
and acts as primary liaison to Parks
Department.
Open Water Anchoring/Mooring Plan: Work with Exec on as- 1
needed basis to finalize DNR lease etc.
2010 Comprehensive Plan Amendments BIMC requires that they be processed in 1
same year they are submitted. Three
submitted to date; including 2 that could
result in property rezones.
2030 Update to Comprehensive Plan: Required by GMA, considers Timeline has requirement of completion by 2
how the City can accommodate projected population growth through the end of 2011. State legislature is
the year 2030. 2009 Council directed that update include “green considering extending deadlines. If deadline
infrastructure planning.” is not extended, and if Shoreline Planner is
not hired, the scope must be significantly
reduced.
Critical Areas Ordinance Review and Update: This review is The current review will be limited in 2
required by the BIMC. scope to geohazardous issues due to
staffing limitations
Amend Historic Preservation Ordinance to strengthen incentive Project has experienced significant 3
program. delays due to staffing constraints.
2010 Planning Department Work Plan with Proposed Budget Reductions
Tree Retention & Preservation Ordinance: Reorganization & Ready to go to Planning Commission, 3
consolidation of regulations into one chapter. however, needs to be a lower priority
due to staffing constraints and legal
issues.
Current Planning/Code Compliance
Process submitted land use applications, including required site visits 1
and inspections.
Implement improvements to the permit review process, in This was identified in 2009 as one of the 2
coordination with Public Works department's highest priorities; however
signficant staff reductions in Public
Works and Planning has required some
deferment.
Develop clearer submittal requirements and improved forms reflecting This was also identified in 2009 as one 2
those requirements. of the department's highest priorities.
Some of the work will be achieved
through the Code Update process,
however, improving forms and some
other improvements have been deferred
due to other priorities.
Review tracking and online systems for code enforcement that may 2
provide public with better access to complaint status and related
information about staff involvement.
Conduct code enforcement investigations and actions in response to 1
complaints.
Building
Process submitted building applications, including building code and 1
engineering review and inspections.
Adopt 2009 International Building Codes Effective July 1, 2010, all cities must 1
adopt the new International Building
Codes (building, mechanical, energy,
plumbing, etc.) This will include
required training and certification for
building staff.
PUBLIC SAFETY

Salaries 2,196,913
Deputy Police Chief1 (110,952) 2,085,961
Benefits 738,236
Deputy Police Chief1 (38,833) 699,403
Supplies 139,200 - 139,200

SUPPLIES 143,200 - 143,200

Communication - - -
Travel 3,800 - 3,800
Training 26 050
26,050 - 26,050
26 050
Insurance - - -
Utilities - - -

Debt Service - - -
OTHER USES - - -
TOTAL NON-OPERATING EXPENDITURES - - -
TOTAL EXPENDITURES 3 546 709 (149 785) 3 396 924

POLICE DEPARTMENT
JON M. FEHLMAN, CHIEF OF POLICE
MEMORANDUM
FROM: Jon M. Fehlman
RE: Police Department Budget Reduction Footnotes
With no Deputy Police Chief position the Chief of Police is tasked with both the
administration of the Department and the day-to-day operations of the organization. The
Chief is required to attend numerous meetings within the City and County. These meetings
take away from the Chief’s ability to observe, monitor and direct day-to-day operations. The
Chief currently attends between twenty-five (25) to forty (40) meetings monthly. These
meetings range from Director’s meetings to school/parent meetings to meetings with law
enforcement managers. On top of this is the responsibility of emergency preparedness
manager for the Island. Eighteen months ago there were three people doing the work and
carrying the responsibilities that one person is carrying today.
Investigation of complaints are handled by lieutenants who are also members of the same
Guild as officers. This places Guild members investigating Guild members, which has caused
conflict in the past. The Deputy Chief position is an exempt position and not a member of the
Guild.

2010 Public Safety Department Work Plan with Proposed Budget Reductions
Detectives Unit
Law Enforcement Mandate
Case Investigations 1
Case Trial Preparation/Evidence Transport 1
Criminal Trends Training/Education 1
DV Task Force Meetings 1
Evidence Intake/Packaging/Processing 1
Identity Theft Research 1
Internet Research 1
Major Crime Scene Processing 1
Report Preparation/Filing 1
Return Stolen Property to Legal Owner 1
SAIVS/SAU County Meetings Sexual Assault and Child Abuse 1
Seizure Forfeiture/Court Testimony 1
Seizure Forfeiture Documentation/Mgmt 1
Stolen Property Research 1
Witness/Victim Interviews 1
BIPD Operational Mandate
Identity Theft Education 2
Neighborhood Watch Program 2
Parking Enforcement
Parking Enforcement 2
Carpool Parking Fee Collection 2
Carpool Parking Patrol 2
Citizen Parking Complaints 2
COBI City Hall Deposit Assistance 2
Court Testimony 2
Handicap Parking Legal Research/Emphasis 2
Impound Abandoned Vehicles 2
Invest/Document Habitual Parking Offenders 2
Island-Wide Parking Enforcement 2
Monitor Chamber Parking Permits 2
Research Parking/Plans for Special Events 2
Speed Radar Trailer Care & Maintenance 2
Speed Radar Trailer Location Placement 2
Speed Radar Trailer Records Management 2
Ticket Writing/Audits 2
Traffic Control Major Incidents 2
Traffic Control Special Events 2
Waterfront Boat Trailer Parking Enforcement 2
Harbormaster
Federal Mandate
ALEA Grant 1
Code Enforcement 1
Harbor Safety and Navigation 1
Harbor Water Quality 1
Anchoring and Mooring 2
Boater Fair Education 2
Boating Facility Grant 2
City Dock Boat Checks 2
Derelict Vessel Removal 2
Emergency Flotilla 2
Holiday Ships 2
Maritime Commerce 2
Open Water Marina 2
Programmatic Buoy Campaign 2
Public Access 2
Speed & Wake Education 2
Volunteers 2
Waterfront Park Restroom 2
Patrol Unit
Federal Mandate
Calls for Service/Emergency Assistance 1
DHS Grant Management/Reporting 1
Emergency Vehicle Operation Instruction 1
Homeland Security/Port Security Patrol 1
Local Waterway/Harbor Patrol 1
Report Typing/Filing Preparation 1
Alarm/False Alarm Response 1
Arrest Bookings/Prisoner Transportation 1
Crime Scene Processing 1
DUI Task Force Participation 1
K9 Activity Log Tracking 1
K9 Animal Care and Maintenance/Vet 1
K9 Training Aid (Narcotics) Tracking/Storage 1
K9 Training and Exercise 1
K9 Unit/Drug Searches/Some Regional 1
Marine Training & Certification 1
Marine Unit 1
Marine Vessel Maintenance 1
Police Reserve Officer Program Management 1
Public Assistance 1
Regional Task Force Participation 1
Regional Water Rescue Assistance 1
Search Warrant Execution 1
SWAT-Extensive Tactical Training 1
SWAT Officers/Critical Response 1
Traffic Safety/Enforcement 1
USCG & USCG/LUG Operations Meetings 1
Vessel Assistance/Water Rescues 1
Victim/Suspect/Witness Interviews 1
Bicycle Maintenance 2
Bicycle Training 2
Bike Patrol Unit 2
Business/Bank Checks 2
Community Service Outreach/Education 2
Downtown Business Checks-Bikes 2
Marine Safety Education 2
Routine Vehicle Maintenance 2
School Events/Participation 2
Special Event Permit Processing 2
Special Security Patrol Assignments 2
Traffic Control-Public Events 2
Vacation House Checks 2
Vehicle Lock Outs 2
Records Division
Federal Mandate
ACCESS Training WSP Terminal Operations (not MS Access) 1
ACCESS/TAC Certification Management Technical Agency Contact (TAC) 1
CEMP Manual Updates 1
Federal Uniformed Crime Reporting (UCR) 3-Day Monthly Reporting 1
Federal/State Agency Background Checks 1
Federal/State Agency Request Processing 1
Public Disclosure Requests-Collision BIPD received approx 500 PDR's in 1
WACIC Protection/DV Order Entry Within 72 Hours 1
WACIC Stolen Property Entry/Audit Washington Crime Information Center 1
WACIC Warrant Entry/Quashing 1
Concealed Weapon Registrations/Permits Approx 120 per year 1
Criminal History/DOL Checks 1
Dispatch Officers/Calls for Service 1
Ileads Meetings 1
Ileads Support Technician/Management Ileads-Kitsap LE database 1
Juvenile
J enile Records Checks/Sealing Records 1
Police Reports-Quality Control 1
Report Dissemination Requests 1
Ticket/Criminal Report-Audits 1
Ticket/Criminal Report Entry 1
Accounts Payable/Receivable/Purchasing PD & PW: only 2 dept to processes own 2
Alarm Registration/Payment Processing Approx 100 per year 2
Business License Checks 2
Carpool Civic Parking Lot Management 2
Carpool Parking Lot Permit Issuance/Payments 2
Criminal Case File-Purge Six (6) year retainage. Approx 2000 per 2
Customer Svc:Front Reception/Phone/Cashier 2
Dog License Registration/Payment Process Approx 325 per year 2
Fingerprint Processing Approx 500 per year 2
Lost and Founds Property Reports 2
Press Log (Police Blotter) 2
Vacation House Check Requests 2
Evidence Room
Federal Mandate
Filing of Evidence/Evidence Data Collection 1
Log-out/in Evidence to/from Crime Labs 1
Prepare Evidence/Property Bureau Auction 1
60-day Claim Letters 1
Transport Ammo/Explosives for Disposal State offers 6 dates per year 1
Transport Firearms/Knives/Narcotics to Smelter Scheduled 3 dates per year 1
Advertise Lost and Found; Contact Owners 1
Bar Code Evidence 1
Contact Agencies re: Case Dispositions 1
Destruction of Disposed Evidence 1
Intake Evidence/Packaging Inspection 1
Manage Evidence Supply Inventory/Ordering 1
Manage Flammable Locker Storage 1
Manage Off-site Day Road Storage 1
Manage Violent Crime Room Storage 1
Research Property Owner Address of Record 1
Remit DNA Evidence to WASPC 1
Victim/Witness Statement Transcription 1
Intake Lost and Found 2
Administration Division
Federal Mandate
Homeland Security 1
Public Disclosure Requests-Case & Litigation Files BIPD received approx 500 PDR's in 1
Training Records/File Management 1
Training Scheduling: DT/Firearms/EVOC/etc. 1
Community Issues/Complaints 1
Contract Management 1
Department Training Mandate of 24 hours per Officer per
year 1
EOC Management/Training 1
Internal Inquiries/Investigations 1
Manage Dept./Admin Duties 1
Personnel Performance Evaluations 1
Personnel Records/File Management 1
Training Equipment Management 1
WAJAC Meeting Attendance Washington Joint Analytical Center 1
WASPC/Community Meeting Attendance WA Assoc.of Sherrifs & Police Chiefs 1
Budget Management 2
City Council Meetings 2
Child Death Review Meetings 2
CRC Meetings/Research Projects 2
Fleet & Equipment Purchasing 2
Fleet Management/Vehicle Audits 2
Kitsap Co. DEM Meetings/Training 2
MUNIS Contract Management 2
MUNIS Dept Work Order Requests 2
Payroll 2
Personnel Record Management/PAF 2
Police Conference Room Scheduling 2
Police General Order Manual Updates 2
Press Release 2
Training Travel Arrangements 2
PUBLIC WORKS

Salaries 3,507,696
1
PW Director (112,296)
2
City Engineer (105,660)
3
Water Resources Manager (83,352) 3,206,388
Benefits 1,386,615
1
PW Director (39,304)
City Engineer2 (36,981)
3
Water Resources Manager (29,173) 1,281,157
Supplies 552,137 - 552,137

SUPPLIES 576,637 - 576,637

Communication - - -
Travel - - -
Training 30,025 - 30,025
Insurance 100 - 100
Utilities 77,150 - 77,150
Repair & Maintenance 552,509
Gravel Road Grading 4 (50,000)
5
City Hall Landscaping (35,000) 467,509
SERVICES & CHARGES 1,023,384 (85,000) 938,384


Debt Service - - -
OTHER USES - - -

PUBLIC WORKS DEPARTMENT
MEMORANDUM
FROM: Interim Public Works Director, Lance Newkirk
RE: Public Works Department Budget Reduction Footnotes
1. Public Works Director – Position will remain unfilled in 2010. Current Public Works Deputy
Director of Operations and Maintenance Newkirk will continue serving in capacity of Interim
Public Works Director through 2010. Direct savings of both salary and benefits.
2. City Engineer – Position will remain unfilled in 2010. Current Deputy Director of Planning
Wierzbicki will continue serving in capacity of Acting City Engineer through 2010. Direct
savings of both salary and benefits.
3. Water Resources Manager – Position will remain unfilled in 2010. Direct savings of both
salary and benefits.
4. Gravel Road Grading – The 2010 Gravel Road Grading contract will not be let in 2010.
Public Works Operations & Maintenance personnel will perform this work in-house; provided
that, there is no additional lay off of public works personnel required to support this activity.
5. City Hall Landscaping – City Hall landscaping services will not be contracted out as
proposed. Public Works Operations & Maintenance personnel will perform this work in-
house; provided that, there is no additional lay off of public works personnel required to
support this activity.

2010 Public Works Department Work Plan with Proposed Budget Reductions
PRIOR-
Facilities & Fleet
Capital Projects
Sr. Center/Commons Expansion 1
Police Building Roof Repair 1
Police Vehicle Replacement 1
Maintenance Projects
Building Services Mx Contract 2
City Hall Landscape Contract 3
Lineal Moorage Mx Plan 1
Janitorial Mx Contract 1
Pedestrian Bridge Mx Contract (Vineyard Lane & Waterfront Park) Deferred until 2011
Improve work order reporting for Fleet activities 1

On-Going Routine Work
City Hall Facility Mx
City Parking Lot Mx
Police Department Facility Mx
Public Works Yard Facility Mx
Sr. Center/Commons Mx
Lt. Duty Vehicle Mx (Engineering, Planning, Police, & Public Works)
Hvy.
H &SSpecialty
i lt DDuty Vehicle
t V hi l MMx (Police
(P li & PPublic Works)
bli W k )
Communications Equipment Mx (Radios)
Emergency Power Generator Mx
Fuel & Lubricant Procurement & Mgmt
Small Tool & Equipment Mx
Building Supply Procurement & Distribution (janitorial, bathroom
paper products, etc.)
Waste Disposal, Recycling & Energy Conservation Mgmt
Equipment & Vehicle Surplus Mgmt
Parks & Open Space
Capital Projects
Strawberry Plant 1
Pritchard Park East (Road) 1
Pritchard Park East Bluff Shoreline Restoration 1
Pritchard Park West Rip-Rap Removal & Beach Restoration 1
Nikkei Phase II 1
Operations Projects
Support sale of surplus property (Vincent Road, HOB, Weaver Well
and Miller Road) 1
Waterfront Park Mx
Waterfront Dock Mx
ROW Trail Mx (Sheppard, Mandus Olsen, etc.)
Transportation
Capital Projects
Wing Point Way Roadway Repairs and NMTP improvements from
Ferncliff to Park 2
Winslow Way Reconstruction 1
Rockaway Beach Bluff Stabilization Defer to 2011 pending grant fund 2
Williams Property 1
Orchard View Paving 1
Gravel Roads Mx 2
Annual Road Striping 1
Intersection Project development for New Brooklyn & Sportsman in
conjunction with BISD 3
NMTP - Bike Lanes 2
NMTP - Trails 2
Operations Projects
Annual Road Preservation Program Development 1
Vegetation Control in ROW Policy Deferred until 2011
Danger Tree Removal
Ditching Mx
Guardrail Mx
Material Hauling (Roadside spoils, gravel, sand, rock, etc.)
Pavement Marking Mx (Crosswalks, Stop Bars, Parking Lots, etc.)
Pavement Repair (crack sealing, potholes, sinkholes, digouts)

Roadside Animal Carcass Removal
Roadside Seawall Repair
Roadside Vegetation Mx
Sidewalk Mx
Sign Mx
Shoulder Grading Mx
Snow & Ice Control
Street & Bike Lane Sweeping
Water
Capital Projects
High School Reservoir Mx Upgrade 3
Head of Bay Well Rehab (2 & 5) 2
Telemetry Upgrade (water & sewer) 2
Annual Water Main Upgrade 3
Fletcher Bay VFD 1
Leak Detection Program 1
Clay Valve Mx Deferred until 2011
Annual Consumer Confidence Report 1
Annual Mx Programs: Main flushing, hydrant maintenance, 1
Operations Projects
Improve water service connection and inspection process 2
Improve cross connection and control program 2
Rockaway Beach Water System Ops, Mx & Repair
Pubic Work Yard Water System Ops, Mx & Repair
Winslow Water System Ops, Mx & Repair
Electrical Control Wiring
Meter Reading & Replacement
Telemetry Ops, Mx & Repair
Underground Utility Locates
Vibration Analysis
Sanitary Sewer
Capital Projects
Wastewater Treatment Plant Upgrade 1
Beach Mains 1
Annual Sanitary Sewer Program 3
Sewer Camera Replacement 1
Generator Sound Attenuation 3
Operations Projects
Improve sanitary side-sewer installation and inspection process 2
Develop grinder pump maintenance policy for Winslow service area
1
South Island Sewer Contract Maintenance Service Area Ops, Mx &
Repair
Winslow Sewer Collection System Ops, Mx & Repair
Winslow Wastewater Treatment Ops, Mx & Repair
Biosolids Ops & Mgmt
Electrical Control Wiring
Inflow & Infiltration Control
Telemetry Ops, Mx & Repair
Underground Utility Locates
Vibration Analysis
Stormwater
Capital Projects
Bill Point Homeowners Association Outfall Replacement Deferred until 2011
Drainage/Culvert Annual Upgrade Program 2
Annual Pond Mx 1
Operations Projects
Develop a least cost long-term spoils disposal plan 1
Catch Basin Mx & Repair
Decant Facility Ops
Detention Vault Mx
Drainage Culvert and Outfall Mx & Repair
Development Engineering
Operations Projects
Improve water sewer availability request procedures Deferred until 2011
Improve coordination and communication with planning and building
department 1
Construction Guides 2
Update Design Development & Construction Standards 1
AutoCAD Drawings 2
Improve Right of Way Permit process 1
Improve Road Approach permit process 1
Improve Plat Utility review process 1
Improve geotechnical review forms Deferred until 2011
Improved project bonding process 1
Survey
Capital Projects
Survey Equipment Replacement 1
Provide surveying support for capital projects 1
Provide surveying support for all city departments, litigation and
development 1
Provide surveying support for city owned property acquisition and
sales 1
Maintenance and development of CAD and survey standards 1
GIS mapping for land use and emergency response Deferred until 2011
Modernization of survey control network 2
Water Resources
General
Program Administration & Program Planning 1
Contract Administration--Otak (stormwater tech assistance) 1
Contract Administration--USGS (groundwater model) 1
Contract Administration--Aspect (Groundwater & WQFMP database
upgrades/maintenance) 1
Contract Administration--Lab (Sample Analyses) 1
Water Resources Program Elements
Database Management (Groundwater, IDDE, Surface & Stormwater)
1
Data analysis 1
City-wide NPDES program coordination 1
City-wide Technical Support 3
Planning consult--restoration projects, growth planning update 3
GIS Development and Program Support 1
Water Resources Open House 2
Media response 3
State of Waters report 3
Requests for information (All sources, City staff, Council, consultants,
general public, etc.) 1
County-wide NPDES program coordination--WestSound Stormwater
Managers 2
Stormwater Monitoring Workgroup-Local Jurisdictional Caucus 1
Region-wide Low Impact Development Advisory Group 1
Groundwater Management Elements
USGS Modeling Support 1
Groundwater Monitoring (well measuring/Cl testing) 1
Surface and Stormwater Elements (Municipal
Discharge Permit)
NPDES Public Education and Outreach
Pet Waste Management 1
Spill Reporting (see-click-fix) 2
NPDES Public Involvement and Participation
Special project--BI School District ILA 3
Respond to Public Input on SWMP (Survey Monkey on web-site) 1
Volunteer Training and Coordination (BIBI, mapping, ORI) 2
NPDES Illicit Discharge Detection and Elimination
Dry Weather Outfall Screening (visual inspection of priority outfalls)
1
Shoreline Survey (w/Health District) 1
Ag Tech Assistance/Farm Plans (Conservation District) 1
Storm Sewer System Mapping 1
IDDE Procedures manual development and acceptance 1
Illi it D t ti d Eli i ti I ti ti 1
Responding to spills and dumping 1
Develop and adopt BMP Manual 1
Local Source Control Program for businesses (in coordination with
KCHD & Kitsap Co SSWM) 1
Staff Training of IDDE 1
NPDES Controlling Runoff from New Development,
Redevelopment, and Construction Sites
Long Term Operation and Maintenance revision of BIMC 15.21 &
procedures( O&M) 1
Establish procedures for inspect & enforce of maintenance of
privately owned facility 1
NPDES Pollution Prevention and Operation and Maintenance for
Municipal Operations
Road Maintenance technical assistance (O&M) 2
SWPPP for Maintenance Yards (O&M) 1
Surface/Stormwater Monitoring
Stormwater/Freshwater/Marine bio/chem sampling 1
Stormwater/Freshwater flow monitoring 1
Freshwater/Marine macroinvertebrate sampling/BIBI 1
WQFMP Station Maintenance 1
Flow/Weather data downloads 1
Watershed Assessment/Windshield Surveys 1
Utility Surveys 1
Lake/Wetland water fluctuation monitoringg 2
NPDES Reporting Projects & Writing
Annual Reports 1
Program Tracking/Records Maintenance 1
Contract and Financial Administration
Operations Projects
Continuing Development of Variance Report 2
Continuing Development & Monitoring of Cash Flow 1
Continuing Development of Budget Tracking and Reporting from
within Munis 1
Improved use and understanding of accounting codes for project
managers 2
Improved use, understanding and standardization of contract
documents 2
Develop 2011-2012 Biennial Budget 1
Develop grant application tracking and approval procedures Deferred until 2011
Improve process for tracking loan and grant payments Deferred until 2011
Budget Administration
Grant & Loan Mgmt (application, award, use and close out)
General Administration
Operations Projects
Develop MUNIS work order system within Engineering for better time
accountability and tracking 2
Develop procedures within Engineering to utilize electronic timesheets
within Munis 3
Review & revise counter coverage procedures within Engineering 1
Update Design & Development Construction Standards 1
SeeClickFix Pilot Program 2
Labor Contract Negotiations 1
City Council Support
Customer Service (walk in, email, phone and field support)
Database & Spreadsheet Mgmt
Dispatch (Radio, pager, cell phone)
Document Management (creation, distribution and retention)
General Administrative Tasks (phones, software program mgmt, etc.)

Proposed Budget Amendments

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Proposed Budget Amendments

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PROPOSED REDUCTIONS

note: salaries figured at step C 40,000.00 80% schedules

Proposed from Public Works

summary of proposed cuts

total tax supported cuts 981,697.62

2010 AMENDED PROPOSED 2010 REVISED

Benefits 3,537,896 (180,983) 3,356,913

Supplies 785,971 - 785,971

Professional Services 1,723,748 (81,800) 1,641,948

Intergovernmental Services 874,741 (135,000) 739,741

TOTAL OPERATING EXPENDITURES 23,176,120 (1,251,879) 21,924,241

Capital Equipment 432,528 - 432,528

OTHER EXPENDITURES 11,228,912 - 11,228,912

TOTAL NON-OPERATING EXPENDITURES 16,518,012 - 16,518,012

TOTAL EXPENDITURES 39,694,132 (1,251,879) 38,442,253

Tax Reductions: (981,700)

FROM: Lee Walton

DATE: February 22, 2010

RE: All Departments Budget Reduction Footnotes

280 MADISON AVENUE NORTH • BAINBRIDGE ISLAND, WA • 98110-2824

2010 AMENDED PROPOSED 2010 REVISED

Salaries 95,000 - 95,000

Supplies 7,000 - 7,000

Professional Services 235,980 - 235,980

Intergovernmental Services 462,500

TOTAL OPERATING EXPENDITURES 5,139,038 (196,859) 4,942,179

Capital Equipment 5,000 - 5,000

OTHER EXPENDITURES 4,950,583 - 4,950,583

TOTAL NON-OPERATING EXPENDITURES 5,132,123 - 5,132,123

FROM: Elray Konkel

DATE: February 22, 2010

RE: Finance Department-General Government Budget Reduction Footnotes

280 MADISON AVENUE NORTH • BAINBRIDGE ISLAND, WA • 98110-2824

2010 AMENDED PROPOSED 2010 REVISED

Salaries 88,868 - 88,868

Supplies 2,400 - 2,400

TOTAL OPERATING EXPENDITURES 103,151 - 103,151

TOTAL EXPENDITURES 103,151 - 103,151

2010 AMENDED PROPOSED 2010 REVISED

Supplies 7,220 - 7,220

Professional Services 802,668 - 802,668

TOTAL OPERATING EXPENDITURES 2,636,449 (268,044) 2,368,405

TOTAL EXPENDITURES 2,636,449 (268,044) 2,368,405

FROM: Lee Walton

DATE: February 22, 2010

RE: Executive Department Budget Reduction Footnotes

280 MADISON AVENUE NORTH • BAINBRIDGE ISLAND, WA • 98110-2824

Oversee reprentation of City in Anderson lawsuit

2010 AMENDED PROPOSED 2010 REVISED

Salaries 801,086 - 801,086

Supplies 22,264 - 22,264

Professional Services 66,500 -

TOTAL OPERATING EXPENDITURES 1,199,100 (5,500) 1,193,600

TOTAL NON-OPERATING EXPENDITURES 5,107,560 - 5,107,560

TOTAL EXPENDITURES 6,306,660 (5,500) 6,301,160

FROM: Elray Konkel

DATE: February 22, 2010

RE: Finance Department Budget Reduction Footnotes

280 MADISON AVENUE NORTH • BAINBRIDGE ISLAND, WA • 98110-2824

2010 AMENDED PROPOSED 2010 REVISED

Salaries 403,676 - 403,676

Supplies 500 - 500

TOTAL OPERATING EXPENDITURES 723,452 - 723,452