Home & Gifts

How to Use?
1 Open to buy Worksheet
a. Enter sales by month (row 5), use last year as basis for planning
b. Enter markdown % ( row 9) somewhere between 5-8% per month seems to be the rule of thumb
c. Enter planned monthly End of Month stock holdings at retail value ( normally 2-3 months forward sales)
d. Enter actual opening stock (D14)
e. Enter planned first gross profit margin by month ( row 20)
f. Enter planned % of sales contribution by category ( rows 26,28,30,32,34,36,38) , this will calculate the value of monthly open to buy by category
g. At end of mont adjust with actual sales and replan future months

2 Expenses Worksheet
a. Monthly sales are brought over from OTB worksheet and 10% added for GST (no entries required)
b. Enter expenses by month and categories listed( use recent financial statements or estimates from monthly expenses)
c. Enter expected ATO payments by month( use last year as guide)
d.At the end of each month, list actual total sales & expenses & ATO payments
e. Replan following months if actuals appear to be varying against plan
3 Financial Forecast Worksheet
a. The following values are linked to other worksheets and therefore automatically come across to this worksheet
Sales -net & GST inclusive
Expenses
ATO payments
b. Enter total opening trade creditors ( row 14)
c. The purchases (including GST) will be brought over from OTB worksheet (row 15)
d. Enter planned monthly payments to trade creditors- based on the opening monthly values and capacity to pay-refer cashflow plan to assist( rows 19&23)
e.Enter opening cash at bank ( row 19)
f. Monthly Proforma P&L
Most of the values automatically come across except for the Gross Profit %, which is a manual entry

Retail Inventory Method-OPEN to BUY PLAN

July
last year
Planned Sales-net
Actual sales-net
Plus Markdowns$
%
Actual markdowns
Plus EOM Inventory
Actual EOM inventory

Home & Gifts

August SeptembeOctober NovembeDecembe January FebruaryMarch

66500

48000

50000

55300

3325
5%

2400
5%

2500
5%

2765
5%

175000 180000

180000

69850

April

May

June

Total

88855

42500

44650

51040

57000

55000

59800

3492.5 4442.75
5%
5%

2125
5%

2232.5
5%

2552
5%

2850
5%

2750
5%

2990
5%

190000 180000 170000

190000

190000

180000

180000

200000 240000

180000

180000 200000

240000 190000 180000

170000

190000

190000

180000

Minus On Order (retail)

55400

52500

50%

50%

50%

50%

55%

55%

50%

Purchases at Cost
38000
OTB Purchases By Category
Category:
1 Food
4560
%
12%
2 Cosmetics
3040
%
8%
3 Collector
1900
%
5%
4 Homewares
6840
&
18%
5 Card
9120
%
24%
6 Wrap
7600
%
20%
7 Books
4940
%
13%

27550

29400

31070

37940

47101

3306
12%
2204
8%
1378
5%
4959
18%
6612
24%
5510
20%
3582
13%

3528
12%
2352
8%
1470
5%
5292
18%
7056
24%
5880
20%
3822
13%

3728
12%
2486
8%
1554
5%
5593
18%
7457
24%
6214
20%
4039
13%

4553
12%
3035
8%
1897
5%
6829
18%
9106
24%
7588
20%
4932
13%

Total cost$
% of available OTB

38000
100

27550
100

29400
100

31070
100

Balance available $

688495
386921

301574
43.80%

BOM Inventory= Beginning of Month Inventory

0 Stockturns calculation

74825

First GP %

688495 Total Sales

0 Minus purchases
(COGS)
34425
5.00% Gross profit $
GP%

EOM Inventory= End of Month Inventory

Minus BOM Inventory 170000 175000

Purchases at Retail

Gross Profit calculation

78065 113343 43297.75

34625 36882.5

73592

59850

47750

62790 732919.75 Average Stock:

Annual Sales:
52% 51.17% Stockturns:

50%

50%

50%

52%

22550

26460

29400

32555

32340

32555

386921

5652
12%
3768
8%
2355
5%
8478
18%
11304
24%
9420
20%
6123
13%

2706
12%
1804
8%
1128
5%
4059
18%
5412
24%
4510
20%
2932
13%

3175
12%
2117
8%
1323
5%
4763
18%
6350
24%
5292
20%
3440
13%

3528
12%
2352
8%
1470
5%
5292
18%
7056
24%
5880
20%
3822
13%

3907
12%
2604
8%
1628
5%
5860
18%
7813
24%
6511
20%
4232
13%

3881
12%
2587
8%
1617
5%
5821
18%
7762
24%
6468
20%
4204
13%

3907
12%
2604
8%
1628
5%
5860
18%
7813
24%
6511
20%
4232
13%

46431
12%
30954
8%
19346
5%
69646
18%
92861
24%
77384
20%
50300
13%

37940
100

47101
100

22550
100

26460
100

29400
100

32555
100

32340
100

32555
100

386921
100.0

CATEGORYSALES
82619
55080
34425
123929
165239
137699
89504
688495

187917
688495
3.7

Home & Gifts

Expenses plan

July
Planned Sales-net
Planned Sales+GST inc.
Actual sales-net
Expenses
Administration
Advertising
Bank charges
Drawings
Electricity
Freight
Insurance
Interest paid
M.V expenses
Petty cash&postage
Printing,stationary etc,
Gross rental costs
Rates&taxes
Salaries&wages
Super
Telephone
Workcover
Total Expenses
Actual
Balance available
Less ATO payments
Actual
Final Balance Avail.

August SeptembOctober NovemberDecemberJanuary FebruaryMarch

April

May

June

Total

66500
73150
0

48000
52800
0

50000
55000
0

55300
60830
0

69850
76835
0

88855
97740.5
0

42500
46750
0

44650
49115
0

51040
56144
0

57000
62700
0

55000
60500
0

59800
65780
0

688495
757345
0

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

100
200
200
5000
200
0
200
600
0
50
100
7200

6200
300
180
100

6200
300
180
100

6200
300
180
100

6200
300
180
100

9600
300
180
100

6600
300
180
100

6200
300
180
100

6200
300
180
100

6200
300
180
100

6200
300
180
100

6200
300
180
100

6600
300
180
100

20630

20630

20630

20630

24030

21030

20630

20630

20630

20630

20630

21030

52520
5000

32170
1500

34370
1500

40200
1500

52805
5000

76710.5
1500

26120
1500

28485
8500

35514
1500

42070
1500

39870
1500

44750
1500

1200
2400
2400
60000
2400
0
2400
7200
0
600
1200
86400
0
78600
3600
2160
1200
0
251760
0
505585
32000

47520

30670

32870

38700

47805

75210.5

24620

19985

34014

40570

38370

43250

473585

% of sales

100%

0
0.2%
0.3%
0.3%
7.9%
0.3%
0.0%
0.3%
1.0%
0.0%
0.1%
0.2%
11.4%
0.0%
10.4%
0.5%
0.3%
0.2%
0.0%
33.2%
66.8%

Home & Gifts

Financial Forecasts
July

August
September October November December January February March
April
May
June
Total
48000
50000
55300
69850
88855
42500
44650
51040
57000
55000
59800
688495
52800
55000
60830
76835
97741
46750
49115
56144
62700
60500
65780
757345
0
0
0
0
0
0
0
0
0
0
0
0

Planned Sales-net
Planned Sales-GST inc.
Actual sales-GST inc.

66500
73150
0

Less Expenses
Actual
Less ATO Payments
Actual
Balance available
Creditors Plan
Opening balance
Purchases at Cost+GST
creditor payments
Closing balance
Bank/Cashflow Plan
Opening balance
Plus sales-GST inc.
Less expenses
Less creditor payments
Closing balance

20630
0
5000
0
47520

20630
0
1500
0
30670

20630
0
1500
0
32870

20630
0
1500
0
38700

24030
0
5000
0
47805

21030
0
1500
0
75211

20630
0
1500
0
24620

20630
0
8500
0
19985

20630
0
1500
0
34014

20630
0
1500
0
40570

20630
0
1500
0
38370

21030
0
1500
0
43250

251760
0
32000
0
473585

25000
41800
25000
41800

41800
30305
41800
30305

30305
32340
30305
32340

32340
34177
32340
34177

34177
41734
34177
41734

41734
51811
41734
51811

51811
24805
51811
24805

24805
29106
24805
29106

29106
32340
29106
32340

32340
35811
32340
35811

35811
35574
35811
35574

35574
35811
35574
35810

25000
425613
414803
35574

3500
73150
25630
25000
26020

26020
52800
22130
41800
14890

14890
55000
22130
30305
17455

17455
60830
22130
32340
23815

23815
76835
29030
34177
37443

37443
97741
22530
41734
70920

70920
46750
22130
51811
43729

43729
49115
29130
24805
38909

38909
56144
22130
29106
43817

43817
62700
22130
32340
52047

52047
60500
22130
35811
54606

54606
65780
22530
35574
62282

3500
757345
283760
414803
62282

Monthly Proforma P & L Statement

July

August
September October November December January February March
April
May
June
Total
48000
50000
55300
69850
88855
42500
44650
51040
57000
55000
59800
688495

Sales

66500

Gross Profit Est. %

Gross Profit $

44%
29260

44%
21120

44%
22000

44%
24332

44%
30734

44%
39096

44%
18700

44%
19646

44%
22458

44%
25080

44%
24200

44%
26312

44.00%
302938

Less Expenses $
%
Est.Operating Profit
$
%

20630
31%

20630
43%

20630
41%

20630
37%

24030
34%

21030
24%

20630
49%

20630
46%

20630
40%

20630
36%

20630
38%

21030
35%

251760
37.89%

8630
13%

490
1%

1370
3%

3702
7%

6704
10%

18066
20%

-1930
-5%

-984
-2%

1828
4%

4450
8%

3570
6%

5282
9%

51178
7%